Purposes of meetings

Some reasons for holding meetings are to:

(a) discuss matters concerning members and

their organization;
(b) exchange information and views for
planning;
(c) consult with members before arriving at a
decision;
(d) plan and reach agreement on actions to be
taken;
· (e) instruct or brief members on a situation;
(f) make progress reports on any action which
was previously decided on;
(g) report faults, weaknesses, problems and
matters affecting members;
(h) remedy faults, weaknesses, problems and
matters affecting members;
(i) encourage and praise members; submit
annual reports to members;
(j) have elections;
(k) make recommendations;
(l) fulfil legal stipulations;
(m) co-ordinate activities of the organization;
(n) negotiate agreement;
(o) set priorities and assign duties.

Importance of meetings

Meetings are important to an organization

because they enable members to assemble at
specific times and places to: ·

(a) discuss the affairs of the organization;

(b) identify goals;
(c) obtain immediate reaction and feedback
from others;
(d) ensure that objectives are achieved.