HAZARD IDENTIFICATION, Document No.

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RISK ASSESSMENT AND UREN-SOP-004
RISK CONTROL Effective Date:
PROCEDURE Revision No.: 03

ORIGINATOR(S)/
DESCRIPTION / REASON FOR CHANGE DATE REVIEWED
SIGNATURE(S)

Venny Pasilan 1. Change in Format September 2013

2. Document number alignment
3. Supersedes SWEC-013-C

1. Objective:
To properly establish guidelines on identification of hazard risks in all events, activities (routine/non-routine),
and access to workplaces, facilities or situations that could result in harm and/or loss.

To identify and carry out risk assessments for each item in the factory’s locations, process equipment,
auxiliary equipment, common tasks and specific tasks.
To be able to evaluate significant risks and establish control to address or to reduce and/or eliminate risks.

2. Field of application:
The procedure covers events, activities, workplace or facilities that is controllable and can have an
influence to employees and interested parties.

POSITION TITLE NAME SIGNATURE/DATE IMPORTANT:

Ownership: Any proposed change in this
document must be coursed
through the author of the
document and approved by the
Safety Manager Babin Monsanto appropriate signatories with the
use of a Document Change
Notice (DCN)
Corporate SHE Manager Manny Maniquis, Jr. Document Control section (under
QA) is solely authorized to
reproduce and distribute copies of
this document.
Approval:

Factory Manager
Rubenstein J.
Macabulos

3.
4. 3. Revision History :
REVISION HISTORY
Effective Date Revision No. Updated By Reason for Update
Nov. 02,2009 01 Rod Lindo 1. Annual review
1. Document review
Nov. 19,2012 02 Venny T. Pasilan 2. Change of signatories
3. Supersedes SWEC-013-B
Sept. 16,2013 03 Venny T. Pasilan 1. Change of Format
2. Document number alignment

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 HAZARD IDENTIFICATION, Document No.:
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RISK ASSESSMENT AND UREN-SOP-004
RISK CONTROL Effective Date:
PROCEDURE Revision No.: 03

REVISION HISTORY
Effective Date Revision No. Updated By Reason for Update
3. Supersedes SWEI-013-C

4. Definition of Terms:
 Controls – are the precautions taken to prevent or reduce the risk of a hazard causing an incident with the
potential for loss.
 Defences – are the measures taken to prevent the consequences of the incident should it occur (by protecting
people, equipment, etc, from a hazard and the resulting harm/loss if a control fails.
 Harm – includes personal injury, death, physical or mental ill-health.
 Hazard – source or situation with a potential for harm in terms of injury or ill health, damage to property,
damage to the workplace environment, or a combination of these.
 Hazard Identification – process of recognizing that a hazard exists and defining its characteristics.
 Intrinsic Hazards – an inherent property and/or condition of a location or a piece of equipment which creates a
potential for loss. Examples are the height of a roof above the ground and the risk of electrocution from a
poorly maintained power tool.
 Loss – includes personal injury, death, physical or mental ill-health, damage to property, equipment, products
or the environment, production losses, increased liabilities, etc.
 Risk – combination of the likelihood and consequences(s) of a specified hazardous event occurring.
 Risk Assessment – overall process of estimating the magnitude of risk and deciding whether or not the risk is
tolerable.
 Risk Ranking – risk ranking is a process by which risks can be prioritized for action.
 Significant Risk – is one where additional control measures are required to eliminate or reduce the risk of loss
to a degree or level which is comparable with other accepted business risks.
 Tolerable Risk – risk that has been reduced to a level that can be endured by the organization having regard to
its legal obligation and its own OH&S policy.

5. Responsibilities: n.a.

6. Controlled Distribution:
Copy Number Department Position
001 Document Control Custodian
002 Manufacturing Factory Manager
003 Quality Assurance Manager
004 Production Manager
005 Engineering Manager
006 Factory Maintenance Manager
007 Production (FG) Area Manager
008 Production (PS/Mixing) Area Manager
009 Logistics Senior Manager
010 Inbound Logistics Manager
011 Outbound Logistics Manager

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012
013
014
7. Procedure:
START
Organize team and provide risk
assessment training
OHS Workteam or Department assigned DCU
Identify hazard risks
OHS Workteam or Department assigned DCU
Prepare hazard risk inventories
Department assigned DCU
Evaluate the significance of the
identified hazard risks
OHS Workteam
Assess the priority for action
Document the results of the
assessments
Central DCU
Establish improvement
objectives targets and programs
OHS Workteam /Top Management
Establish and
implement controls
OHS Workteam /Top Mngmt
HAZARD IDENTIFICATION, Document No.:
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RISK ASSESSMENT AND UREN-SOP-004
RISK CONTROL Effective Date:
PROCEDURE Revision No.: 03
R&D Manager
Customer Development Director
Commercial Manager
OPERATING GUIDELINES AND POLICIES
6.1.1 Top Management to organize OHS workteam and provide training on
risk identification and risks assessment.
6.2.1 Identify a hazard risks to all routine and non-routine activities, access
to workplaces, locations, common/specific tasks, process and auxiliary
equipment, facilities or situations that could result in harm or loss.
6.2.2 Identify as many hazard risks as possible for detailed assessment
later.
6.2.3 Reference: Risk Assessment Checklist (Form ID: OHS-001)
6.3.1 Hazard inventories should be available for risk assessment.
6.3.2 Potential prevention or mitigating measures should also be noted
where possible, for further consideration.
6.4.1 Evaluating the significance of an identified hazard is a team
exercise requiring input from appropriate specialists, except where an
individual is competent by training an/or experience to do so. The final
result must be based on informed professional judgement aided by
quantification wherever possible.
6.4.2 Assessing of significance is based on the Guidelines below.
6.5.1 The priority for action will depend on the combined significance score
and management judgement on the balance of environmental and business
risk involved.
File
The results of the assessment must be
documented and filed
6.8.1 Refer to procedure of Establishing Objectives and Targets index no.
433-OHS-0001
Monitor effectiveness Review the overall
of controls process for improvement END
OHS Workteam /Top Mgmt
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RISK ASSESSMENT AND UREN-SOP-004
RISK CONTROL Effective Date:
PROCEDURE Revision No.: 03

GUIDELINES: HOW TO ASSESS SIGNIFICANCE

Parameters
a. Likelihood of Occurrence (LO) – the chances of a person(s) coming into contact with the hazard or being in
a situation that they are exposed to a hazard (likelihood of contact with or exposure to the hazard.
b. Frequency of Exposure (FE) – how often a person(s) is exposed to a hazard.
c. Degree of Possible Harm / Loss (DPH) – the maximum degree of injury or damage to health that could be
caused (reasonably foreseeable!).
d. Number of People at risk at any one time (NP) – the number of people that are exposed to the hazard at
any one time.

Steps to identify Hazard Rating Number (HRN)

a. Assign numerical value to each identified hazard based on Key to Hazard Rating Number (Table I).
b. Multiply numbers indicated in LO, FE, DPH and NP to get the HRN value for each hazard.
c. HRN with High Significant Risk Rating (51 and above rating) are considered significant risks.
Note: If the activities, workplaces, facilities, locations, process/auxiliary equipment, common/specific tasks
being assessed is not in compliance with legal requirements and/or Unilever standards must be treated as a
significant risk even if HRN is below “High” rating.
d. The above steps are repeated when there are changes in materials, processes, capabilities, equipment, legal
and other requirements.

Table 1 : Key to Hazard Rating Number (HRN)

LO: Likelihood of Occurrence FE: Frequency of Exposure
0 Impossible Cannot happen 0.1 Infrequently
0.1 Almost impossible Possible in extreme circumstances 0.2 Annually
0.5 Highly unlikely Through conceivable 1 Monthly
1 Unlikely But could occur 1.5 Weekly
2 Possible But could occur 2.5 Daily
5 Even chance Could happen 4 Hourly
8 Probable Not surprised 5 Constantly
10 Likely To be expected
15 Certain No doubt
DPH: Degree of Possible Harm/Loss NP: Number of Persons at Risk
0.1 Scratch or bruise 1 1-2 persons
0.5 Laceration or mild ill-health effect 2 3-7 persons
1 Break of a minor bone, or minor temporary occupational illness 4 8-15 persons
2 Break of a major bone, or minor permanent occupational illness 8 16-50 persons
4 Loss of one limb, one eye, or serious temporary occupational illness 12 >50 persons
8 Loss of limb, eyes, or serious permanent occupational illness

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RISK ASSESSMENT AND UREN-SOP-004
RISK CONTROL Effective Date:
PROCEDURE Revision No.: 03

15 Fatality

Table 2 : Significant Risk Degree Evaluation

Total
Risk Negligible Very Low Low Medium High Very High Extreme
Unacceptable
HRN 0-1 2-5 6-10 11-50 51-100 101-500 501-1000 Above 1000

Table 3 : Timeframes for Implementation

Very Total
Risk Negligible Very Low Low Medium High Extreme
High Unacceptable
Time Accept <3
<1 year <1 month <1 week <1 day Immediate Stop Activity
Risk months

Table 4 : Setting Actions and Priority

Risk Degree Actions

Negligible No action is required and no documentary records need to be kept.
Very Low No additional controls/defences required. Monitoring is required to ensure that the controls / defences
are maintained.
Low Consideration may be given to a more cost-effective solution or improvement that imposes no
additional cost burden. Monitoring is required to ensure that the controls / defences are maintained.
Medium Efforts should be made to reduce the risk, but the costs of prevention should be carefully measured
and limited. Risk reduction measures should be implemented within a defined time period.
High Where the moderate risk is associated with extremely harmful consequences, further assessment may
be necessary to establish more precisely the probability of harm/loss as a basis for determining the
need for improved control / defence measure.
Very high, Work should not be started until the risk has been reduced. Considerable resources may have to be
Extreme allocated to reduce the risk. Where the risk involves work in progress, urgent action should be taken.
Total Work should be started or continued until the risk has been reduced. If it is not possible to reduce risk
Unacceptable even with unlimited resources, work has to remain prohibited.

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RISK ASSESSMENT AND UREN-SOP-004
RISK CONTROL Effective Date:
PROCEDURE Revision No.: 03

8. Risk Assessment Form

RISK ASSESSMENT Ref. No. ___________________

Location Process Equipment Auxiliary Equipment Common Tasks Specific Tasks Nam e Signature

Significant Risk First Priority Totally Unacceptable(above 1000), High(51-100), Very High(101-500), Extreme(501-1000) During Normal Operation Routine Team Leader:

Second Priority M = Medium Risk (11-50) Start-up 1

Tolerable Risk Third Priority NEG = (0.1), VL = Very Low (2-5); L = Low (6-10) Shut dow n Non-Routine Team Members:

DA TE OF INITIAL ASSESSMENT: Stand By 2

SPECIFIC AREA: SHIFT: REVIEW DATES: 3
SECTION: 1st 2nd 3rd 4
DEPARTMENT: TIME: 5
Evaluation
Location Hazard Risk Control in Place Applicable Legislation No. of People Likelihood Freq.Of Degree Of No. of People HRN RISK DEGREE
at Risk Occurrence Exposure (FE) Harm or Loss (NP)
(LO) (DH)

8. Risk Assessment Reference Number Assignment:

Reference number for Risk Assessment will be composed of six(6) digits in numeric alpha numeric form
(1A0001)

where 1st digit will stand for Risk Assessment classification namely:
1 – for LOCATION
2 - for PROCESS EQUIPMENT
3 – for AUXILLIARY EQUIPMENT
4 - for COMMON TASK
5 - for SPECIFIC TASK

2nd digit will stand for the Department where risk assessment has been done, with the following letter
assignment
A – Engineering/Utilities

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RISK ASSESSMENT AND UREN-SOP-004
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B – Production/Production Services/Mixing/Freezing
C – QC/QA

3rd to 6th digit will stand for the item.

e.g. 1 A 0001

Location Engineering Ammonia Refrigeration Plant(OLD)

Reference number will be assigned by the following person : Engineering (Gina Gallardo), Production
(Arlene Arcayan), QA/QC (Brenda Alvarez) before sending the email document to the Document Controller
for distribution and filing.
END OF DOCUMENT

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