Annexure-B

Advisory No. 26/2020 dated 12.10.2020

***

INDICATIVE SCREENS
I. CHANGES IN DASHBOARD AND TRANSACTION WORK LIST:
1. In the existing functionality, CPC officer dashboard had only four stages viz., New Regn-
Pending for approval, Response Awaited, Response to query, and Response not received. With
the implementation of Aadhaar with physical verification, the dashboard will have the
application status as displayed in the right hand side, given in the screen below.

2. On click of Pending for Approval with PV, Transaction worklist is displayed showing the
status whether opted for Aadhaar verification with Yes/No flag and whether Physical
verification required with flag Yes/No.
II. PROCESSING OF ARNs.
SECTION 1- FORWARDING OF ARN FROM CPC TO DIVISIONAL OFFICE
1. As indicated in the screen above,
 CPC Superintendent Task is displayed with Pending for Approval with PV.
 On click of Pending for Approval with PV, transaction worklist is displayed with
hyperlink on ARN.
 On click of hyperlink of ARN, REG-01 Form is displayed section wise. Header has a
field to showing Opted for Aadhar verification and another field for Mandatory
physical verification.

2. Select “Forward for PV” from action button.

Partner details and signatory details tab will show Aadhar status verified or not verified.
3. Signatory tab displays the Aadhaar status column as to Verified or Not verified.

4. On selecting forward PV, in case of valid pincode, Pop up screen displays the list of Divisions
mapped to pin code of PPOB.
5. Pin code is Invalid / not mapped, system displays all the Divisions within Zone. In such a
case, CPC officer will have to select the Division manually based on the Trade Notice and
PPoB.

6. On selecting the Division, below screen is displayed with “Change” option tab, in case
Division needs to be changed.
7. On click of tab Change, Division list is displayed for selecting alternate division.

8. Officer enters the comments and selects “Forward for PV” button
 9. PV Confirmation pop-up message is displayed as below.

10. On click of ‘Yes’ following Success Message is displayed.

SECTION 2: INITIATING PV BY DIVISIONAL AC/DC

1. Division AC/DC dashboard displays the task as Pending for Initiate PV.
2. On click of pending for initiate PV, REG-01 ARN transaction work List is displayed with hyperlink
to selected ARN.

3. on click of hyperlink of ARN, REG-01 form is displayed with “Action” enabled

4. From the action button, select “Initiate PV” option

5. On click of Initiate PV, below screen is displayed for selecting the verification Officer from
Dropdown list.
6. Select Verification Officer with SSOID from the Dropdown list

7. After selecting officer, Confirmation Message pop-up is displayed with ‘Yes’ and ‘No’ option.

8. On click of ‘Yes’ following Success Message is displayed.

SECTION 3: REASSIGN ARN TO ANOTHER DIVISION BY DIVISIONAL AC/DC
1. If the ARN does not belong to the Division, Divisional AC/DC can reassign the same to
another Division in the same Commissionerate by selecting Reassign option from action
button.

2. From action button select “Reassign PV” option

3. On click of reassign, list of Divisions is displayed as in the below screen for selection of
Division.

4. As in the below screen “Change” tab is displayed in case the Division selected need to be
edited.
5. List of Divisions is displayed, for selecting the alternate Division.

6. Officer enters the remarks and clicks on “Reassign” button

 7. Confirmation message pop-up is displayed with ‘Yes’ and ‘No’ option

8. On click of ‘Yes’ following Success Message is displayed.

SECTION 3: RANGE SUPDT SUBMITTING PV REPORT

1. Range Superintendent Task List shows Pending for Verification
2. On click of pending for verification, REG-01 ARN Work List is displayed with hyperlink to
select the ARN.

3. On click of ARN, two tabs viz., PV Field Report and REG-01 ARN tab is displayed.
4. REG-01 ARN displays Registration form details tab wise.

5. Select PV Field report tab, which displays the tab wise Reg-30 form details as below.
6. Click Next button to view next sub tab

7. View Personal Details Tab and Fill

8. Personal Details – fill up the details and click Next button

9. View and fill Premises details and click next button

10. Documents Tab: Upload supporting documents and click next button

11. Officer to enter comments and click “Submit” button

12. Confirmation Message pop up message is displayed with ‘Yes’ and ‘No’ option

13. On click of ‘Yes’ following Success Message is displayed.

SECTION 4:- FORWARDING OF PV REPORT TO CPC /GSTN BY AC/DC:
1. AC/DC dashboard shows as PV report received after the same is forwarded by Range Supdt.

2. On click of PV Report received, ARN work list is displayed as below, and hyperlink on ARN .
 3. On click of ARN hyperlinks, tabs viz., PV Field report and REG-01 ARN details are displayed.
View PV Field Report tab showing the REG-30 Form with sections. (Location details)

4. View PV Field Report tab showing the REG-30 Form with sections. (personal details)
5. View REG-30 Form with sections. (premises details)

6. View REG-30 Form Documents section.

7. View Comments section,

8. View REG-01 form details

9. View PV Report details tab and from Action button select “Forward Report”

10. Officer to enter remarks and select “Forward” option

11. Confirmation Message, pops up with option to select “Yes” and “No”

12. On click of “Yes”, following confirmation message is displayed.

SECTION 5: CPC PROCESSING ON RECEIPT OF PV REPORT FROM DIVISION

5 (i) VIEWING OF PV REPORT AND OTHER DETAILS:

1. CPC officer dashboard shows the task as “PV Report Received”

2. On click of PV report received, transaction worklist is displayed with hyperlink on ARN.

3. On click of ARN, REG-01 ARN details and PV Field Report tab is displayed. Also on the right
hand side an LOV to view the ‘Application History’ is provided’. Header also provides
information whether opted for Aadhaar verification and Mandatory physical verification

4. Select Signatory Section tab

5. Signatory tab displays the Aadhaar status column as to Verified or Not verified.

6. Partner details tab provides the Aadhaar status verified or not.

5 (ii) APPROVE / RAISE QUERY POST RECEIPT OF PV:

5 (ii) (a) Approve:

1. From action button select Approve

2. On selecting Approve, Remarks Pop-up displayed, to enter the remarks and select “Approve’
 3. Confirmation Pop-up message is displayed with “Yes” / “No” option

4. On click of ‘Yes’ following success message is displayed.

5 (ii) (b) RAISE QUERY: Query can be raised from the task list PV report received. The process
involved is same as in case of normal ARN i.e. not marked for PV
5 (iii) APPROVE / RAISE QUERY BEFORE RECEIPT OF PV REPORT:

5 (iii) (a) APPROVE: Same process as in case of normal ARNs.

5 (iii) (b) RAISE QUERY:

1. If CPC Superintendent wants to raise query before receipt of PV report, he can select the
ARN from the task “PV Report Awaited” and raise query.

2. On click of PV report awaited, transaction work list is displayed showing the status as PV
report awaited.
3. On click of the hyperlink of ARN REG-01 ARN details is displayed as below and the menu
Application History shown on right hand side shows the status of ARN.

4. Officer selects “Query” from Action button and raises query as in the normal registration
process.
5 (iv) RESPOSNE TO QUERY WITH PV
1. On receipt of response task is displayed under the status “Response to Query – with PV”

2. On click of Response to query with PV, transaction worklist is dispalyed with hyperlink on
ARN
3. On click of the hyperlink of the ARN, Response to query Details is displayed.

4. View Response to Query details, section.

5(iv) (a) Approve: Same process as explained above at 5 (ii) (a).

5(iv) (b) REJECT:

1. Select Reject option from action button

2. Reject pop-up is displayed, to enter remarks and to select “Reject”

3. Confirmation Pop-up displayed, with option to select ‘Yes’ or ‘No’

4. On click of ‘Yes’, success message for rejecting the application is displayed.

5 (v) RESPONSE NOT RECEIVED WITH PV:-
1. CPC superintendent selects “Response not Received with PV from the task list.

2. On click of ARNs with Response not Received Status, transaction worklist is displayed with
hyperlink on ARN.
3. On click of hyperlink of ARN, view ARN Details is displayed along with PV Field Report.

4. Click action button to select Reject option.

5. Select “Reject” option from Actions

6. System displays pop up message to enter the remarks and select “Reject”
7. On click of ‘Reject’, confirmation message pops up with option to select ‘Yes’/No.

8. On click of ‘Yes’ success message is displayed for rejecting the application.

SECTION 6-VIEWING APPLICATION HISTORY: An additional feature to view the status of application
any time during its processing is built and provided on the top right corner of REG-01 Form as given in
the screen below.

Select Application History from the drop down to view the history of processing of the selected ARN
as in the screen below.

***