PROJECT CHARTER

Project Title: Video Game Delivery Project

Project Start Date: 12th March 2018 Projected Finish Date: 12th March 2019

Budget Information: The company (Good Deed Video Game Company) has allocated
$500,000 for this project which would take monthly operating costs of about $50,000 per month
for year one and $60,000 per month for years two and three. Initial estimates suggest that about
half of the $500,000 budgeted for this project will go to hardware costs and the outsourced
software and consulting services.

Project Manager: Alexander Ekeze ((33363083@abhk.com)

Project Objectives:
1. The project team has undergone a proper Market research; it was obvious that some
company has created some several video delivery systems but the project sponsor
indicated that the project team could provide great project.
2. The project will attend to current market needs of the customer by developing a web-
based application that will provide monthly video game rental program over the internet
for video games majoring in education and sports-related videos. It enable the company
to enter into a new e-commerce industry that focuses on a specific market segment that
promotes more moral teachings to the world young and adults through video games.
3. Video Game lovers will be able to purchase educational and sports-related video games
right from their homes and elsewhere via the internet. They would have it delivered to
them and the web-base importantly will be able to work on any platform such as mobile
internet phones, tablets and computer systems and multi-video games platforms such as
Play station and Xbox.

4. The clients will be able to register and obtain monthly memberships with unlimited video
game order and delivery to their door-stop and thereby helping the company to generate
good revenue which was indicated in the project information that estimated benefits are
about $1 million the first year after implementation and $2 million the following two
years. The company would be able to generate more profits by providing a forum for
advertisement and users reviews on their services and videos such as “Movie Ratings”,
Web/App ratings” and “Referrals” which will thereby help the company to enhance their
quality of services to the users as years goes by.

5. The Video Game Delivery Project will be an interesting project and we would really
recommend anyone who found this project interesting to join our team in achieving this
awesome project because the project will bring more good deeds to children and adults in
enhancing their educational morals and sports capabilities/skills through video games that
would be delivered right at their door steps wherever and whenever by their just few click
(order) online. Although it would be an interesting project but the team will also face
some difficulties and risks while executing this project. These difficulties will be based
on cultural and religious differences of the customer’s due to the types of game they
 would want. Some video games could be educational but not as the parents of the
children (customers) would want it. Some people naturally don’t like sports, so invariably
they will show no interest in the video game delivery that are sports related. Some sports
games like boxing, wrestling is sought of violent in nature and thereby some customer
would not want to buy/play such game and the project cost and time of the project
development will be highly considered.

6. To ascertain to these needs the project team are likely to create a user-friendly web-based
application that would be filtered (age, gender and genre) in accordance to many user’s
respective demands by providing video game rental service over the Internet, for a
monthly fee which offers wide range of games, from educational to entertaining schemes
and filtered based on actions, arcade, puzzle educational and sports video games. The use
and success of this application will produce a great deal of revenue for Good Deed Video
game rental service which will enhance their company business objectives more than
before. The system will have a variable characteristic of great user-friendliness, which
will provide access to the customers anytime and in several languages. The video game
delivery system will be able to work in different platform that will be convenient to the
customer and enhanced flexibility and some enhanced features of the system will put up
with variety of its users’ needs which include video game delivery tracking and free video
game return. Moreover, the system will have the potential capability for external
vendors/partners to create and display advertisements on the website for a fee.

Main Project Success Criteria:

The project team goal is that the team will be creating this system with a greater aim at
delivering this project in 12 months within the range of allocated cost of $500,000. Therefore,
it’s going to be a tight scheduled project and the project team will be able to seek for more
information and consultations from several advisors. The team will be able to implement good
partnership programs and marketing strategies which will contribute to the success of the project
by making sure we used the resources ($500,000) appropriately and on time delivery as
scheduled to be completed in less than 12 months.

Approach:
To achieve the above system, it’s expected of the team to be able to have the potential skills as IT
professionals which must be applied throughout the project phases in order to accomplish the
very best time usages and cost effectiveness of the project. Below are expected team skills and
ideas approaches that the team members need to be aware of throughout the project
development:
 The team member should converse with the project sponsor Lori on a weekly basis
regarding the status reports, updates, and project plans.
 Make a proper research on e-commerce technology in regard to online video game
rentals.
 Know the importance of developing a user-friendly e-commerce website and ideology
 Create a support system that will handle user accounts, data storage and management,
payment processing, product tracking, referral tracking, etc.
  The team will be able to research, select and integrate online payment methods, along
with school payment systems.
 The team will be able to properly research and integrate the shipping company’s methods
for envelope tracking and processing.
 The project team will be able to research for software to provide security, customer
reviews/inputs capability, the ability to display advertisements, and manage/track
referrals from corporate partners/customers.
 Project team should have good testing skills while conducting the system testing and be
able to commence the web application as well as marketing the new service to an
international audience.
 Project team to able to create a method to measure the activity, the value, and the
profitability of the online service periodically.

Roles and Responsibilities

NAME ROLES ORGANIZATION CONTACT INFO

/RESPONSIBILITY
Alexander Ekeze Project manager/IT
ABHK IT Professional 33363083@abhk.com
Specialist /Project execution and planning
Richard Smith IT Specialist JAZAD Consulting/Assign to Web richardsmit@jazad.com
design
Bhanverjiit Kuar Marketing Specialist ABHK IT Professional 33408629@abhk.com
/To do the market research.
Harmanpreet Panju Marketing Specialist ABHK IT Professional 33263355@abhk.com
/Assist Bhanverjiit in project report
and issues on the project.
Ketan Saini Purchasing Specialist ABHK IT Professional 33347646@abhk.com
/Software purchases
Lori Swall Project Sponsor VP Good Deed Video Delivery lori@gdvg.com
Company/Resource provisions,
mentoring and control

Sign-off: (Stakeholders names on the table above have had their signatures endorsed in the
project.)
Comments: (Lori: “We are going to have a good project in making.” Richard Smith: “Would be
pleasure to work with ABHK IT Professionals.”, ABHK IT Professionals “We are here to serve,
we will support the project as time allows with our best capabilities and being able to deliver on
time. Also, proper testing will be extremely conducted for the new system especially on the
security aspect of the online order to eliminate any issues with cyber-attacks and fraudulent
activities.”)
BUSINESS CASE
Business Case for Project Name: Video Game Delivery Project
Date: 26th March 2018
Prepared by: Alexander Ekeze
1.0 Introduction/ Background

The Good Deed Video Delivery company has expected an upgrade to their video delivery
system to a monthly video rental after various market researches. The VP marketing, Lori who
is also the project sponsor believes that there would be more interests on the growing video
game market although several companies already provide this type of service for movie
rentals.

We expect to develop a system which would be able to enhance their Video Game business by
providing the video game delivery resources through the internet (e-commerce)

2.0 Business Objective

Market research and corporate values suggested that the Video Game Delivery Project will
focus on educational and sports-related video games only, and games would be available for
all types of platforms, including popular gaming systems, computers, and learning systems
used in pre-schools and elementary schools. You also plan to serve an international market,
providing information and products in several different languages.

This system must be very user-friendly, providing customers the ability to search for specific
games by platform, age and gender appropriateness, customer reviews, sport (for sports-related
games), language, and so on. Registered customers must be able to order the videos, track
delivery and return of videos, pay online or via other payment methods (including automatic
credit card or bank payments, check, school payment systems, etc.), and provide reviews of
games.

The system must also be able to track referrals to the site from corporate partners and customer
referrals, display advertisements, and track customer usage patterns.

3.0 Current Situation and Problem/Opportunity Statement

The Video Game Delivery Project involves developing a Web-based application and support
structure to provide customers with video games on a monthly rental basis. For example, a
customer might pay a monthly fee and then be able to order several video games over the
Internet, receive the games via express mail, return those games via express mail, and keep
receiving additional games.

Several companies already provide this type of service for movie rentals. We will use a Web-
based application developed by ABC Corp. Moreover, we will need some customisation done
to meet requirements for this project, therefore expanding the market internationally by
making this website and its services in multiple languages and modes of payment for users’
convenience.
4.0 Critical Assumption and Constraints

The project is very important to Good Deed Video Game Delivery Company, so the project
team must make good effort to fully cooperate with the company and other possible external
organization in completion of the project. Website approaches on international level which is
most likely to have critical observations when dealing with the modes of payment and
shipment. We weighted the international availability to 7% in the initial assumption as we
broaden the scope of the project.

Adding more layers of web sites such as shipment and tracking method, automatic payments
or manual payments, checking for school reviews and referrals, access on multiple languages
and financial transactions with different currencies would thereby create more complexity.

5.0 Analysis of Option and Recommendation

There are five options for addressing this opportunity:

1. ABHK professionals will focus on national access analysis of the website first during
preliminary implementation. Then we will observe how the market reacts and how
efficient would the market spending be considering our costs
2. ABC Corp web-based application system created will be effective in time constraints,
but we will need to add some customisations to the website which will make it more
user-friendly.
3. Setting Payment credit cards to Visa and Master Card company first then
subsequentially we will add on the other card charging company systems.
4. ABHK professional would need to apply a proper programming language to make the
website interface flexible while translating from one language to another.
5. Applying a good online order and tracking database that will enable smooth delivery of
Items to the client.

6.0 Preliminary Project Requirements

The main features of the project include:

 The system must be very user-friendly.
 Providing customers, the ability to search for specific games by platform, age and
gender appropriateness, customer reviews.
 The videos games would be sports-related games
 Accessible in multiple languages.
 Registered customers must be able to order the videos, track delivery and return of
videos online.
 Customers to pay online or via other payment methods (including automatic credit card
or bank payments, check school payment systems,
 Customers can provide reviews of games.
 The system must also be able to track referrals to the site from corporate partners and
customer referrals, display advertisements, and track customer usage patterns.
7.0 Budget Estimate and Financial Analysis

Initial estimates suggest that about half ($250,000) of the project allocated fund $500,000
budgeted for this project will go to hardware costs and the outsourced software and consulting
services. Video Game Delivery Project was assumed to complete in twelve months and cost about
$500,000, and monthly operating costs would be about $50,000 per month for year one and
$60,000 per month for years two and three. However, we incurred more cost increase of $100,000
in the software used for customising the website. So, the budget exceeded our earlier estimations
by $100,000. Instead of expected $250,000 for hardware cost, software cost and consulting
services we will spend a total of $350,000

Estimated benefits are about $1,000,000 the first year after implementation and $2,000,000 the
following two years. This figure will help to calculate the NPV, ROI, and year in which payback
occurs and with a 7% discount rate assumption.

Exhibit B shows the updated information of the current change in the actual customisation of
software which exceeds by 100,000 over the initial budget.

8.0 Schedule Estimate

Good Deed Video Delivery Company expected their new system to be completed and
delivered within 12 months by the believe of our project sponsor Lori who requested that the
project would be ready within 12 months.

The project team have noted that down, but would assume that the project will have a
convenient life cycle of three years to run to ascertain a situation where both the benefits and
costs are well pointed out and explained based on the operations of the delivered system.

9.0 Potential Risks

The project team has been able to outline the following issues based on a proper risk
evaluation of the Video Game Delivery Project.

Security:
The project has a lot of risks to consider especially having the project to be a web-based
application would involve proper security risk analysis on the payment systems and user’s
safety as they receive the games via express mail, return those games via express mail, and keep
receiving additional games. The security of the new system is important to avoid errors from
project counterparts or physical theft of project files and documentation by the hackers.

User Data Safety:

The Web-based application and support structure to provide customers with video games on a
monthly rental basis. For example, a customer might pay a monthly fee and then be able to order
several video games over the Internet. Registered customers must be able to order the videos, track
delivery and the return of videos, pay online or via other payment methods (including automatic
credit card or bank payments, check, school payment systems, etc.). The project team must make
sure that individual user information is not violated or accessed wrongly.

Clarity on Market Demands:

Several companies already provide this type of service for movie rentals. Market research and
corporate values suggested that the product will focus on educational and sports-related video
games only, and games. Therefore, the project team would be able to proper select good video
games that will not be immoral and abnormal to the people. It is important that the project team
understand the real benefits of the new system to Good Deed Video Company within one year. So
by not getting enough feedback from the management especially the CEO/sponsor Lori would
pose a potential risk to the project development as we might be developing a wrong system due to
lack of proper information.

Platforms Compatibility:
The web-based application would be available for all types of platforms, including popular gaming
systems, computers, and learning systems used in pre-schools and elementary schools. In essence,
the project team to ensure the proper compatibility of the platforms through a long hour of testing
phase which could eventually lead to additional costs.

Internationally Educative (Language barriers):

The product will serve an international market, providing information and products in several
different languages, being a sport-related games and provide reviews of games. The system must
also be able to track referrals to the site from corporate partners and customer referrals, display
advertisements, and track customer usage patterns. The web-application must sufficient designs
with efficient interoperability to ascertain to the vast demands of the user as it would be a learning
ground for most users that would be accessible throughout the globe.

User Friendliness:
This system must be very user-friendly, providing customers the ability to search for specific
games by platform, age and gender appropriateness, customer reviews and providing and efficient
search feature. This would thereby help in promoting the new system.

Lack of Input from internal consultations: This poses a great risk to the project and project
teams efficiency. If we don’t receive proper information regarding the expected new product from
the internal consultants it may affect the progress of the system development.

Lack of inputs from Client representatives: Users ideas are essential to the project development
and project team, so we conducted a questionnaire in order to get more information to what users
may like about Video Game Delivery project web-based application.

10.0 Exhibits: Exhibit B entails the Financial Analysis for Video Game Delivery Project.
The project team would use excel spread sheet to the financial analysis of the project
BUSINESS CASE FINANCIAL ANALYSIS

WEIGHTED SCORING MODEL

ABHK IT professionals could determine the candidate that is suitable for the position of the
project leader through the following analysis described below and illustrated using the weighted
scoring model on an excel sheet.

Base on the following analysis on the weighted metrics chart we selected Alexander Ekeze as the
Team Leader and Project Manager. Having obtained high scores in all general rectifications
listed below
 LEADERSHIP SKILLS: Able to lead and manage the team resources and changes
 VERBAL COMMUNICATION: Able to update constantly news on the group chat
 INTEGRITY: Very respectful and keen approaches to the team members and tasks
 CONFLICT MANAGEMENT: Able to resolve disagreement in the meetings and time
 LISTENING/EMPATHY: Have a good approach on the field of experience and listening.
 COMPETENCE/TRUST BUILDING: Fully Reliable by the team
 PROBLEM-SOLVING: Able to do their assigned task quickly and efficiently.
SCOPE STATEMENT

Project Title: Video Game Delivery Project

Date: 27th March 2018 Prepared by Alexander Ekeze
Project Justification:
1. The system will be an educational and sports-related video game.
2. The games would be available for all types of platforms, including popular
gaming systems, computers, and learning systems used in pre-schools and
elementary schools.
3. The system to serve as an international market, providing information and
products in several different languages.
4. This system must be very user-friendly, providing customers with the ability to
search for specific games by platform, age and gender appropriateness, customer
reviews, sport (for sports-related games), language, and so on.
5. Registered customers must be able to order the videos, track delivery and the
return of videos, pay online or via other payment methods (including automatic
credit card or bank payments, check, school payment systems, etc.),
6. Provide a forum for game reviews.
7. The system must also be able to track referrals to the site from corporate partners
and customer referrals, display advertisements, and track customer usage patterns.

Product Characteristics and Requirements:

1. User-friendly application
2. Search games by various characteristics
3. Customer reviews
4. Order games online
5. Track shipping information for Games Online
6. Refer and view referrals from other application sources
7. Accept various payment methods (credit cards and bank transfer)
8. Client monthly plans / subscriptions patterns
9. Language change
10. Platforms interoperability and compatibility

Summary of Project Deliverables

At the end of the project, the team will be able to deliver a satisfactory work done by
Good Deed Video Game Delivery Company which are analyzed into two major aspects
illustrated below:

Project management-related deliverables: Business case, project charter, team

contract, scope statement, WBS, schedule, cost baseline, status reports, final project
presentation, final project report, lessons-learned report, and any other documents
required to manage the project.
Product-related deliverables: research reports, design documents, software code,
hardware, etc.
1. A good Web-based application that can accept alternate payment options
2. Grant customer reviews on website and “remember” password and username
3. A Product that is user-friendly in all nature and available to the international
customer base
4. A product that supports various languages and can be run on any platforms
5. Demographic collection tool integrated into customer registration
6. A comprehensive search tool that can get more video information through search
engines
7. Easy and reliable shipping and tracking arrangements for users to know the stages
of the video game delivery processes.

Project Success Criteria:

The project team goal is that the team will be creating this system with a greater aim at
delivering this project in 12 months within the range of allocated cost of $500,000.
Therefore, it is going to be a tightly scheduled project and the project team will be able to
seek for more information and consultations from several advisors. The team will be able
to implement good partnership programs and marketing strategies which will contribute
to the success of the project by making sure we used the resources ($500,000)
appropriately and on time delivery as scheduled to be completed in less than 12 months.

Base on the financial analysis described above with the business case of the project, we
would be able to utilize the $500,000 allocated resources efficiently although we have
had incurred more $100,000 cost to the software making it $350,000 instead of the
expected $250,000 but the project would still be able to be delivered on time as we have
planned to manage the remaining $150,000 for other resources properly.

Meanwhile, it’s a successful project because the Good Deed Video Delivery Company
can be making a lot of profit in the first year $1,000,000 for running and maintaining the
system and more profits from the subsequent years of about $2,000,000, and we will
deliver the project on time.

WBS DICTIONARY ENTRY

Project Title: Video Game Delivery Project

WBS Item Number: 1.0
WBS Item Name: Initiating Phase
Description: The Video Game Delivery Project involves developing a Web-based application
and support structure to provide customers with video games on a monthly rental basis. For
example, a customer might pay a monthly fee and then be able to order several video games over
the Internet, receive the games via express mail, return those games via express mail, and keep
receiving additional games.
WORK BREAKDOWN STRUCTURE FOR VIDEO GAME DELIVERY PROJECT
(WBS)

1.0 Initiating
1.1 Project proposal
1.2 Identify project team
1.3 Prepare weighted decision matrix
1.4 Prepare scope statement
1.5 Prepare business case analysis
1.6 Prepare team contract
1.7 Prepare project charter
1.8 Meeting with the sponsor
2.0 Planning
2.1 Create a project plan
2.2 Kickoff meeting
2.2.1 Discuss current project plan
2.2.2 Discuss the website features
2.2.3 Divide specific project tasks
2.2.4 Discuss dream team for this project
2.3 Develop team contract
2.3 Develop scope statement for the project
2.4 Create work breakdown structure
2.5 Create Gantt chart
2.6 Create network diagram
2.7 Create probability/impact matrix
2.8 Create a list of prioritised risks for the project
3.0 Executing
3.1 Set up a website for project game delivery
3.1.1 Obtain web location (URL)
3.1.2 Lay out the website
3.2 Establish a detail budget outline for the project
3.3 Meeting schedule with project team member
3.4 Prepare monthly progress report
3.5 Prepare milestone report
4.0 Monitoring and Controlling
4.1 Status report 1
4.2 Control Changes
4.2.1 Update the business case
4.2.1 Calculate new financial analysis for the project
4.3 Status report 2
5.0 Closing
5.1 Prepare final presentation
5.2 Prepare lesson learned report
 5.3 Prepare final project report
5.4 Project completion

SCOPE VERIFICATION STRATEGY (change control (10), scope management (5)

Introduction:

The scope verification is essential for this project as it entails specifically what are the project
scopes of the Video Game Delivery Project. This involves the project group/team members, the
key stakeholders such as Lori the project sponsor and the client (Good Deed Video Game
Company). All stakeholders must review and sign-off on the approved deliverables, change
requests and recommendations that attributes to the on-going project. In any case, where such
deliverables are not accepted, then the stakeholders will request for changes.

Scope verification is the process of formalising acceptance of the project scope by the
stakeholders (sponsor, client, customer, etc.). It requires reviewing work products and results to
ensure that all were completed correctly and satisfactorily. If the project is terminated early, the
scope verification process should establish and document the level and extent of completion.
Scope verification differs from quality control actions. (Pellerin Project Management Library)

Verification:

We will be consulting a good configuration management specialist that would be able to help us
with this verification process because they are the vital part of the overall project. Configuration
managers will ensure that the products are duly completed based on its expected functions by
reviewing, identifying and documenting all the functional and physical aspects of the assigned
Video Game Delivery Project. They will be able to record and report any changes and maintain
an audit for the verifications done in accordance with the project scope. WBS will be of greater
help which will help to give a quick and clear understanding of the project deliverables and
functionalities. The verification procedures must be done correctly to reduce the impacts of
scope changes to the project.

Below we describe our scope verification processes uses for the Video Game Delivery Project

Key Inputs include:

 Project scope management plan
 Deliverables
 Project scope statement
 WBS
 Gantt Chart

Tools & Techniques:

 Testing deliverables
 Auditing deliverables
 Signing off scope verification process
 Key Outputs include:
 Accepted deliverables
 Requested changes
 Recommended corrective actions

Scope Inputs Tools Outputs

Verification 1. Project scope 1. Testing deliverables 1. Accepted
processes management plan 2. Auditing deliverables
2. Deliverables deliverables 2. Requested
3. Project scope 3. Sign off scope changes
statement 3. Recommended
4. WBS corrective actions
5. Gantt Chart

Change Control Strategy

Change control strategy is one of the major factors of overall project management plan which
involves some officially documented processes that is important to create and uphold whenever
there are changes to be made on the official project's documents.

The change control strategy requires change control boards who are the normally the project
manager, sponsor and other stakeholders from different departments such as marketing and sales
department and the vendors/sellers to be involved in the process in as much as the configuration
management. Every necessary change must be discussed among the stakeholders or board
members of the project and the project team through written notes, email, a web link and cell
phone.

A proper change control strategy must include the below to ensure change control planning and
management are properly done throughout the life of the project cycle

 Change Control Management Plan

a) Requirements
b) Schedule
c) Budget
d) Project status report

 Change Request Form Components:

a) Project name
b) Date request submitted
 c) Title of the change request
d) Change order number
e) Submitted by (name and contact information)
f) Change category
g) Description of change requested
h) Events that made the change necessary or desirable
i) Justification for change
j) Impact of proposed change
k) Suggested implementation once approved
l) Required Approvals
 Change control log
a) Summarizes the list of current change requests and provides the information
necessary for project status reporting
b) Enables prioritisation of change requests
c) Logs the historical representation of each change request
 Communication plan
a) Recurring meetings
b) Notification plan
c) Performance reports
The project scope has been drawn, and the project justification states that due to the market
research the project will be able to meet the entire customer need which is to be achieved within
12 months. We have identified the key milestones with our initial budget set at $500,000 but half
of which would be spent on hardware and the software components and consultations services.

The project team will be able to hand-in all the important deliverables that are involved in the
project. If there is a need for a change, the project manager will take the responsibility to follow
up and indulge in the change control process to ensure a proper change identification and
solution and also involving the key stakeholders via good means of communication medium
available

The Video Game Delivery Project will be implemented using the Web-base application of ABC
Corp and followed with some Educational consultant firm for the creation and implementation of
the marketing strategy.

GANTT CHART (Microsoft Project file attached to the submission)

MILESTONE REPORT FOR VIDEO GAME DELIVERY PROJECT

Prepared by: Harmanpreet Kaur Panju Date: 1st April 2018

Milestone Date Status Responsibl Issues/Comments

e

Identify 12/03/201 Complete Alex Accomplished. Able to meet with

Project 8 d Lori VP of Good Deed Video Game
team and Delivery and Julie from the
stakeholder Educational consulting firm
s

Project 12/03/201 Complete Ketan Successful

Charter 8 d
Signed
Scope 27/03/201 Complete Harman After realising the project’s scope, the
Statement 8 d goal of understanding the needs of the
Completed project and getting it granted from the
sponsors will set the remaining steps
of the project. As per the smart goal,
the project has a measurable result
and is simply attainable. Moreover,
the deadline for the project scope sign
off can be fixed as per an estimation
of its length, so it becomes time-
framed and realistic, and the expertise
needed for fulfilling the requirements
of the project have full knowledge
about it.
WBS 1/04/2018 Complete Bhanver The Work Breakdown Structure is
d considered as a first step to be
followed in the rest project
preparation. Its main purpose is to
 determine the major key points to be
covered by the project, and that is
why WBS is specific and measurable
as it tells if the goal has been
accomplished. Furthermore, it is
attainable in the realistic time frame
as the resources needed, and tasks
needed to be performed on the project
can be estimated in WBS.
Gantt chart 1/04/2018 Complete Harman As per the scope of a project, the
d establishment of resources and their
documentation is specific and
measurable. The presentation of this
document would be signed off within
a realistic time frame and qualify the
project to work as per SMART
achievement.
Resources 1/04/2018 Complete Harman The Security risk management team
table d of the project will assess the security
needs of the process as a priority and
will find the solutions to the security
issues. However, it depends on the
expertise of the team, if the document
is assigned to the right team, it will
work in SMART goal and will give a
specific, measurable result that can be
achievable in a realistic time-frame.
All the requisites including the web
applications, user data and payments
shall be completed as needed. Of the
project shall be completed.

SCHEDULED TASK AND DEPENDENCIES (task durations (5), dependencies (10)

Introduction

Milestones and tasks executions are basic operations in every project development. Each other
task has recorded dates. Many tasks could be performed at the same time while some tasks are
strictly dependent on the other which are called Dependencies.

Dependencies relates to sequencing of project activities or task.

Mandatory Dependencies are inherent work being performed on a project.

The project team defines discretionary Dependencies.
External Dependencies involves the relationship between the project and non-project activities.

On these sections, we are going to analyze based on our milestones and WBS the task durations
and its dependencies regarding our project process groups. We analyze it all based on four task
dependencies from our Gantt chart which was plotted on Microsoft Project

Finish-to-start(FS): The project initiation phase mainly deals with this approach where we had
to finish a task (A)before commencing another task (B). Without Project proposal, project charter
accomplished we can’t be able to entail the Project Scope Statement.

Start-to-finish (SS): This approach entails that task (B) cannot start until task (A) is completed.
Based on our Gantt chart the project planning phase would not be commenced until initiation
phase is completed.

Finish-to-finish(FF): This approach entails that task (B) cannot finish until task(A) finishes. In
the execution phase, we apply this approach towards details implementations and testing of the
system. We have the Gantt chart long hours of running different activities during the specific
period.

Start-to-finish(SF): This approach entails that Task (B) cannot finish until task(A) starts. This
approach is frequently used in the Controlling and Monitoring phase where there would be much
more reviews of the product and change controls. From our WBS, we cannot end the control and
monitoring until we commence the closing phase.

Task Allocations: Project managers can be able to determine the early and late start and finish
dates of each activity by hand. Project managers could be able to allocate tasks based on their
values and various costs.

Approaches such as Critical Path Method (CPM) which determines the earliest time by which a
project can be completed. It involves Slack or Float which is the amount of time a task may be
delayed without delaying a succeeding activity or the project to finish date.

We will be using a Free float or slack of CPM to describe how the project manager could allocate
the tasks with cost considerations.

Free and total float or slack for Video Game Delivery Project

Task Name Start Finish Late Start Late Free Slack Total
Finish Slack
Identify 17/03/18 17/03/18 17/03/18 19/03/18 0d 2d
Project
team and
stakeholders
 Project 17/03/18 18/03/18 17/03/18 18/03/18 0d 0d
Charter
Signed
Scope 17/03/18 19/03/18 19/03/18 21/03/18 0d 2d
Statement
Completed
WBS 18/03/18 21/03/18 20/03/18 25/03/18 2d 2d
Gantt chart 19/03/18 25/03/18 19/03/18 25/03/18 0d 0d
Resources 19/03/18 24/03/18 28/03/18 31/03/18 7d 7d
table

The project manager would calculate free slack and total slack by doing a forward and backward
pass through a pass-through diagram network.

The task of Identifying project team and stakeholders, Project Charter Signed and Scope
Statement Completed started on 17th March 2018. Determining the amount of float or slacks
allows the project managers to determine whether the schedule is flexible. For instance, at 7d
above task of Resources table has the free and total slack.

COST ESTIMATIONS:
REPORT ON MICROSOFT PROJECT

Microsoft Project is known as world's most popular project management software developed and
sold by Microsoft. It was designed to assist project managers in developing project plans,
assigning resources to tasks, tracking progress, managing budgets and analysing workloads.
Microsoft Project creates critical path schedules and Gantt chart.

It helps project managers in scheduling task work based on the resource availability as defined in
the resource calendars where all resources can be defined in an enterprise resource pool.

Microsoft Project creates budgets based on assignment work and resource rates. As resources are
assigned to tasks and assignment work estimated, Microsoft Project calculates the cost equals the
work times the rate. These rolls up to the task level, then to any summary tasks and finally to the
project level.

We used Microsoft Project during our project management process analysis in the following way
below:

Project Plan Viability

Set Project stand and end dates, calendars and project information.
Used Gantt chart view to defining project tasks
Used Gantt chart view to define tasks dependencies.
Used resource sheet view to defining resources and resource costs,
Microsoft project helped to outline the project plan for later comparison,
Used resource sheet, task usage, and resource graph views to identify resource over-allocations.
Microsoft project expands schedule so that resources are not over-allocated

Execute and Manage the Plan

Used to track tasks as they progress especially with the Gantt chart view
Used project statistics to track project progress
Used to compare actual project versus baseline project

Project Deployment
Used to view the actual task durations, work to be done and costs
Used periodically to communicate progress and issues to project team and management
Used Microsoft project to balance the golden triangle (scope, time, and cost)

REFERENCES

 TOP QUALITIES OF A PROJECT MANAGER

http://2020projectmanagement.com/2013/04/top-10-qualities-of-a-project-manager/

 Project Management Library (Pellerin)

 http://www.ivoryowl.com/PM%20Methodology/page13.html

 Project Charter Model Sample

https://novascotia.ca/psc/.../employeeCentre/recognition/.../Project_Charter_Sample.do

 IT Project Management 6th Edition Schwalbe

 Project Management Body of Knowledge 5th Edition (PMBok)

 Bad Effects of playing too many sports

https://www.livestrong.com/article/485486-the-bad-effects-of-playing-too-many-sports/