KV

MASS RAPID TRANSIT CORPORATION

SDN BHD (902884-V)

RETAIL SPACES APPLICATION

GUIDELINE AT MRT STATIONS
MRT SBK LINE 1 – RETAIL SPACE APPLICA
TION

TABLE OF CONTENTS

1 INTRODUCTION ........................................................................................................... 2

2 APPLICATION METHODS ............................................................................................ 2

3 ELIGIBLE PARTIES ....................................................................................................... 2

4 ADMINISTRATIVE FEE ................................................................................................. 3

5 BOND ............................................................................................................................ 3

6 SUBMISSION OF APPLICATION DOCUMENTS .......................................................... 3

7 ADDENDUM TO THE APPLICATION DOCUMENT ...................................................... 4

8 TERMS AND CONDITIONS OF APPLICATION ............................................................ 5

9 RETAIL SPACES AT MRT STATIONS .......................................................................... 9

10 SCHEDULE OF TRADES & SERVICES .................................................................. 11

11 LAYOUT PLAN OF TYPICAL RETAIL UNIT ............................................................ 13

12 FREQUENTLY ASKED QUESTIONS ...................................................................... 14

13 CONTACT ................................................................................................................ 15

14 APPENDICES .......................................................................................................... 16

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1 INTRODUCTION
1.1 About retail spaces at MRT station
Station retail is unique. It has guaranteed high footfall and is extremely fast paced. In
addition, operationally trading in a station environment is complex. Business experience
with retailers new to station trading is essential to be successful. The first MRT Line
covers a span of 51 kilometres from Sungai Buloh to Kajang with 31 stations along the
line. More than 400,000 commuters are in our network daily. Engage them through your
presence in our network. Choose from a variety of retail spaces to suit your business
needs.

1.2 What we look for in retailers

Criteria for retailers to fulfil in order to be a proud tenant at MRT Station:

a) Exciting business ideas and services for the fast-paced mobility & urban lifestyle
b) Sustainable and competitive business proposal and merchandising plan
c) Creativity of retail concepts and completeness of operations plan
d) Previous experience in running a business
e) Small and local business participations are encouraged to apply

We will also need to be able to see the operation up and running, so that retailers can
demonstrate to us that the product range, quality, operation and shop-fit are all of the
required standard and appropriate to the high profile nature and demands of station
retailing.

2 APPLICATION METHODS
Application for retail spaces will be available via online at MRT's website
(www.mymrt.com.my) on 18th of March 2016. All who wish to be a potential retailer and
who are eligible to conduct business at MRT station retail should follow these steps:

a) Read and prepare all the information required in the Retail Spaces Application
Guideline before submission.
b) Fill in the online Retail Spaces Application Form
c) Ensure that you have completed all required information to avoid disqualification.
d) Submit your application online
e) Print your submitted application form
f) Ensure that you have specified the monthly rental offer required in the
application form for retail unit section
g) Submit the application form and supporting documents to MRT Corp.

3 ELIGIBLE PARTIES
Basic requirements to fulfil in order to apply for retail spaces at MRT stations.

a) Registered with the Companies Commission of Malaysia (SSM)

b) Be able to submit a full and complete business proposal
c) Over three (3) years of experience of the same type of business/trade applied.
(2013 – present)

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 d) Retail space allocated for Bumiputera, certificates of registry with Bumiputera
status from Ministry of Finance Malaysia (MOF)

4 ADMINISTRATIVE FEE
Applicant is required to pay an Administrative Fee amounting to RM 30.00 (Ringgit
Malaysia Thirty) inclusive of 6% GST only (RM 28.30 + RM 1.70 (GST 6%)) in the form
of a Money Order / Banker’s Cheque / Bank Draft made payable to MASS RAPID
TRANSIT CORPORATION SDN BHD and crossed “Not Negotiable” from a bank
established in Malaysia during submission. Personal cheque and cash will not be
accepted. The Administrative Fee shall not be refundable.

5 BOND
5.1 The Application Document shall be accompanied with a BOND for a sum of two (2)
months of gross rent offered only in the form of an approved Banker’s Cheque / Bank
Draft which shall be valid for a period of one hundred and eighty (180) days from the
Application closing date as shown in the application document and indicated above
made in favour of “MASS RAPID TRANSIT CORPORATION SDN BHD”, failing which
Application shall be disqualified. The Applicant shall indicate the BOND reference
number and the amount in the Submission checklist.
If the application is successful, the BOND is treated as rental deposit for tenancy. If the
application is unsuccessful, the BOND shall be returned without interest.
5.2 BOND shall be called upon under the following circumstances:
a) Applicant who withdraws its submission upon 180 days from Application Closing
Date
b) Applicant who submits falsified information and/or falsified signature
c) In the event of its Application been accepted, the successful Applicant refuses or
fails to execute formal agreement with MRT Corp.

6 SUBMISSION OF APPLICATION DOCUMENTS

6.1 Application documents shall be submitted and comprise the following documents:-
a) Bond
b) Appendix 1: Submission Checklist
c) Appendix 2: Application Form
d) Appendix 3: Business Proposal
e) Appendix 4: Non-Disclosure Agreement
f) Appendix 5: Bidder Statement of Non-Collusion
g) Appendix 6: Applicant’ Letter of Recognition
h) Appendix 7: Statement of Compliance to Terms and Conditions
i) Appendix 8: Supporting Documents

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6.2 Applicant shall submit its Application enclosed and sealed under cover with the station
name and unit number marked on the top right hand corner.
6.3 Applicant shall submit its Application in two (2) complete sets in the following forms:-
a) One (1) set of the ORIGINAL copy;
Envelope shall be marked as “ORIGINAL”.

b) One (1) set of the DUPLICATE copy;

Envelope shall be marked as “DUPLICATE”.

6.4 Application shall be submitted “by hand” not later than 12.00 noon on 18 April 2016
(hereinafter referred to as “Closing Date and Time”) at MRT Corp. Sdn Bhd addressed
as below:-
Mass Rapid Transit Corporation Sdn Bhd (“MRT Corp.”)
Procurement Department
Level 6, Menara I & P 1,
No. 46, Jalan Dungun Bukit Damansara,
50490 Kuala Lumpur
6.5 The submission of the Application shall be delivered BY HAND and placed inside the
dedicated Tender box at Procurement Department office on the Closing Date and Time.
6.6 Courier or faxed or e-mailed Application SHALL NOT be accepted
6.7 Any document left out and/or not included in the submission envelope, SHALL NOT be
accepted.
6.8 Any document received after the Closing Date and Time specified, may be declared as
“Late Submission” and kept unopened by MRT Corp.

7 ADDENDUM TO THE APPLICATION DOCUMENT

a) MRT Corp. may at its sole discretion issue Addendum(s) to the Application Document
before the Closing Date and Time which may in effect vary, amend, increase and/or
reduce the requirement(s) in the submission of the Application.

b) Applicant shall be required to revise, amend, modify and/or clarify any part of its
Application in accordance with the Addendum(s) issued.

c) Every addendum issued shall be published on MRT Corp’s website under Retail Tab
and shall form part of this Application document.

d) Application submitted shall be deemed to have been made in reference to and on the
basis of the entire Application document, inclusive of all Addendum(s) duly issued prior
to the Closing Date and Time.

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8 TERMS AND CONDITIONS OF APPLICATION
8.1 Annulment Process by MRT Corp.
MRT Corp reserves the right at any time to annul this the application without being
liable for any costs, damages, losses and/or expenses whatsoever. Applicant shall
have no legal recourse against MRT Corp., its employees and/or agent for such
annulment and/or rejection in any respect whatsoever.
8.2 Right to reject Application
MRT Corp reserves the right not to accept the highest offer or any application.

8.3 Non-withdrawal of Application

Application submitted cannot be amended or withdrawn for any reason at all. Each
application submitted shall remain irrevocable and valid for MRT Corp's acceptance for
a period of six (6) months from Application Closing Date or such other date as may be
determined by MRT Corp at its discretion and as notified to the applicant. In the event
of any withdrawal of submitted application after the final submission date, MRT Corp
shall have the right to forfeit the deposit (or any part thereof). An application form not
properly completed shall be rejected at MRT Corp's sole discretion.

8.4 Right to Enter into Private Negotiations/E-bidding

MRT Corp reserves the right to subsequently enter into private negotiations with any
applicant or such party for any unit as deemed fit by MRT Corp.

8.5 Offer of an Advantage or Inducement

The offer of an advantage or other inducement by any person with a view to influencing
the tenancy will result in the rejection of the application.

8.6 Acceptance of tenancy

A Letter of Offer will be handed to or posted to the successful applicant's address as
given in his/her application. The applicant is given not less than one (1) week to accept
the award as specified in the Letter of Offer. Unless prior written approval has been
obtained from MRT Corp, the successful applicant who does not respond within the time
specified for acceptance in the Letter of Offer will be assumed not to accept the offer
and the security deposit and all other monies paid to MRT Corp shall be forfeited. For
the avoidance of doubt, MRT Corp shall have the right to withdraw any award at any
time without any liability before the Letter of Offer is issued to the successful applicant.
MRT Corp will not enter into correspondence with any applicant regarding the reasons
for non-acceptance of a tenancy.

8.7 Error or Omission

In the event of applicant discovering a major error or omission or any arithmetical error
in his/her application after it has been submitted to MRT Corp, he/she may draw MRT
Corp’s attention to the error at any time prior to closing time and date for the receipt of
applications. MRT Corp will not entertain any communication regarding any error or
omission in an application after the closing time and date for the receipt of applications.

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8.8 Non-liability for any Costs and Expenses
In no case will any expense incurred by an applicant in the preparation of his/her
application be borne by MRT Corp.

8.9 Acceptance of all terms and conditions

By submitting the application, the applicant is acceptable to all terms and conditions
stated in this application.

8.10 Acceptance of Changes

The applicant accepts that there may be changes to the layout plans, floor areas, shop
specifications, estimated availability dates and other details provided in this application.

8.11 Payments upon Letter of Offer

Upon award acceptance, Tenant shall sign the Letter of Offer and make the following
payments:

a) First (1st) month's gross rental offered

b) Rental Deposit equivalent to two (2) months' gross rental offered (as per item 5 of
this guidelines)
c) Fitting/Reinstatement Deposit of
a. RM 1,000/- for shops below 20.0 m2
b. RM 2,000/- for shops above 20.0 m2
d) Utilities deposit equivalent to 1.5 month’s of the estimated monthly utilities
consumption. (amount determined by MRT Corp shall be final)
e) Stamp fees for Agreement as required under the Stamp Duties Act.
f) Legal fee (amount determined by MRT Corp shall be final) for disbursements
incurred in the preparation and completion of Tenancy Agreement.

8.12 Tenancy Agreement

The award of the tenancy shall be subjected to contract. The successful tenant shall
enter into a Tenancy Agreement ("Agreement") with MRT Corp within the time stipulated
by MRT Corp. The Agreement shall be executed by the company and two (2) major
shareholders, one of whom must be a Malaysian citizen. A certified true copy of the
company's resolution stating the person authorised to execute the Agreement on behalf
of the company shall be produced at the time of execution of the Agreement.

8.13 Term of Tenancy

The period of the tenancy shall be two (2) years unless otherwise indicated.

8.14 Minimum Business Hours

Tenant is to ensure everyday business operation is in accordance with the minimum
business hours from

Monday to Friday : 8.00 am. to 10.00 pm.

Saturday : 9.00 am. to 5.00 pm.

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8.15 State and Condition of the Unit
Tenant is to provide own signage, flooring, false ceiling, supply and return air ducts and
diffusers, and 2nd layer sprinkler system (if not provided by the Landlord). Tenant is also
required to provide own necessary numbers of air-conditioner to suit his/her operations,
e.g. for extended business hours or if in use of equipment/lightings generating high heat
loads, subject to MRT Corp's and authorities' approval.
8.16 Rent-free Fitting-Out Period
A rent-free renovation period of up to four (4) weeks before the commencement of the
tenancy will be granted to tenant. Rent will be charged from the expiry of the rent-free
period, regardless of whether the successful tenant is ready for business, or from the
commencement date of business, whichever is earlier. Tenant will have to take into
account renovation or other requirements in offering a monthly rental.

8.17 Fitting-Out Works

Tenant warrants to carry out fitting-out works at own cost and expenses in compliance
with the Tenant's Fitting-Out manual upon unit award. Tenant is to undertake all site
preparation works (Civil and M&E works) at his/her own costs and expenses. All design
and layout is subject to MRT Corp's and authorities' approval.

8.18 Submission of Layout, Renovation/Decoration Plan

Upon request by MRT Corp, tenant may be required to submit fitting-out plans and layout
to MRT Corp for evaluation. MRT Corp reserves the right not to approve if the proposed
plans submitted are not acceptable.

8.19 Prohibited Sale Items

Sale and display of the following items are strictly prohibited within the MRT stations:-

a) R-rated materials by illegal act with negative influence i.e. pirated, anti-racial,
pornographic or related products/materials.
b) Alcohol or any beverage with alcoholic content is prohibited unless with written
consent from MRT Corp i.e. Wine, spirit, etc.
c) Flammable substance. All combustible materials can only be sold in total amount of
2 litres in safety can(s)/fire cabinet is allowed and only a total amount of not more
than 10 litres is permitted for display purposes at any one time.

8.20 No Assignment, Sub-rent or Part with Possession

Tenant will not be allowed to assign, sub-rent or part with possession of the awarded
unit or any part thereof.

8.21 Submission of Annual Returns

Tenant is required to supply certified copies of the Annual Returns of two preceding
financial years to MRT Corp as per submitted to the Suruhanjaya Syarikat Malaysia
(SSM) pursuant to the Companies Act.

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8.22 Non-amalgamation or Merger
Tenant is to obtain consent from MRT Corp in writing and if such consent is granted, it
shall be given on such terms and conditions as MRT Corp may in its entire and
unfettered discretion deem fit to impose any form of amalgamation or merger with
or take-over by another company, firm or body or party.

8.23 Change of Shareholders/Value of Shares

Tenant is to notify MRT Corp immediately of any change of shareholders or the value of
the shares held by the shareholders or of any form of reconstruction of the company.

8.24 Licences, Permissions or Approvals

As required by law, tenant is to obtain licence, permission and approval as legal
document to carry out businesses. Copies of these legal document needs to be
submitted to MRT Corp. No allowance in payment or refund of rent shall be given for
any period before such licence, permission or approval is granted if the same is refused
or withdrawn.

8.25 Non-Negotiation of Terms

All terms and conditions contained in the stated in the Term and Condition of Retail
Spaces Application, Tenancy Agreement and Fitting-Out Manual are not negotiable.

8.26 MRT Corp’s Right to Inspect Applicant’s Facility

MRT Corp. reserves the right to inspect the Applicant’s facility by giving no less than
forty eight (48) hours’ notice and the Applicant shall provide the necessary access and
obtain permission for MRT Corp to carry out such inspection.

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9 RETAIL SPACES AT MRT STATIONS
Below are the available retail spaces for application

PHASE 1: DECEMBER 2016

Station Unit No. Unit Area, m2

K001-1 19.30
Sungai Buloh
K001-2 22.80

K002-1 – Bumiputera only 31.48

Kampung Selamat
K002-2 31.48

K005-1 – Bumiputera only 20.00

Kwasa Sentral
K005-1 20.00

K006-1 – Bumiputera only 23.12

Kota Damansara
K006-2 23.12

K007-1 29.24
Surian
K007-2 29.24

Mutiara Damansara K008-1 16.00

K009-1 23.27
Bandar Utama
K009-2 20.76

K010-1 29.24
Taman Tun Dr Ismail
K010-2 29.24

K013-1 18.91
Pusat Bandar Damansara
K013-2 18.91

K014-1 17.42
Semantan
K014-2 17.40

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 PHASE 2: JULY 2017
Station Unit No. Unit Area, m2

Muzium Negara* K015-1 77.10

K018-1 28.50
Bukit Bintang*
K018-2 22.40

K023-1 – Bumiputera only 10.00

Taman Pertama K023-2 14.00

K023-3 14.00

K024-1 – Bumiputera only 17.00

Taman Midah
K024-2 17.00

K025-1 20.00
Taman Mutiara
K025-2 20.00

K026-1 19.00
Taman Connaught
K026-2 19.00

Taman Suntex K027-1 – Bumiputera only 26.00

K028-1 – Bumiputera only 20.00

Sri Raya
K028-2 21.00

K029-1 – Bumiputera only 20.00

Bandar Tun Hussein Onn
K029-2 20.00

K030-1 – Bumiputera only 20.00

Bukit Dukung
K030-2 21.00

K031-1 – Bumiputera only 20.00

Taman Koperasi Cuepacs
K031-2 20.00

K033-1 – Bumiputera only 20.00

Sungai Kantan
K033-2 20.00

K034-1 – Bumiputera only 20.00

Bandar Kajang
K034-2 21.00

K035-1 20.00
Kajang*
K035-2 20.00
* To be announced (TBA)

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10 SCHEDULE OF TRADES & SERVICES
Schedule of trades and services in enclosed retail concession areas within station
premises *for safety reasons, cooking is NOT allowed inside the kiosk
Code Category Trade Type

Convenience / sundry store

A General Merchandise
Healthcare products
Fashion boutique
Sportswear
B Apparel Handbag
Footwear
Textile
Home appliances
C Household Supplies Kitchenware
Interior décor
Arts and crafts
Gifts and souvenirs
Florist
Cosmetics
Watches and accessories
Gold and jewellery
Haberdashery
D Other Retail Bookstore and stationery
Newsagent
Library
Musical instruments / equipment
Music shop (CDs and DVDs)
Mobile phones, telephones and accessories
Computer / peripherals
Electronics
Mini bank
Financial company
E Financial services
Money changer
Investment shop

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Code Category Trade Type
Post office / courier service
Tourist information
Travel agency
Maid / manpower agency
Optometrist / optician
Tailor / alterations
F Services
Shoe repair
Key cutting
Video / DVD rental
Clinic / dentist / healthcare services
Laundry collection points
Photo centre
Fast Food

Food & Beverage (F&B) Bakery

G
*cooking is NOT allowed Coffee House
Other F&B

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11 LAYOUT PLAN OF TYPICAL RETAIL UNIT
11.1 Location of retail unit inside MRT Station

11.2 Enlarge retail plan

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12 FREQUENTLY ASKED QUESTIONS
1. What are the application procedures?

All who wish to be a potential retailer and be eligible to conduct businesses at MRT
station should follow these steps:

i) Read and prepare all information required in the Retail Spaces Application
Guideline before submission.
ii) Fill in the online Retail Spaces Application Form
iii) Ensure that you have completed all required information to avoid any
disqualification.
iv) Submit your application online
v) Print your completed application form
vi) Ensure that you have specified the monthly rental offer required in the
application form for retail unit section
vii) Submit the application form and supporting documents to MRT Corp.

2. Where should I submit my application?

You should submit your application enclosed and sealed under cover with the station
name and unit number marked on the top right hand corner. The document shall be
delivered BY HAND and deposited in the provided tender box at MRT Corp
Headquarters, Procurement Department, Level 6, Menara I&P 1, 46, Jalan Dungun,
Bukit Damansara, 50490 Kuala Lumpur, Wilayah Persekutuan Kuala Lumpur,
Malaysia on the stipulated closing time and date.

3. Can I leave blank answers in the application form as some of it them not
applicable to me?

Applicants must complete all the necessary submissions. All blanks in the form have
to be filled, if not, applicants will risk being disqualified. Please fill in ‘N.A.’ or ‘Nil’ for
those not applicable to applicants.

4. Can I submit the application on behalf of someone else?

Yes. However, the applicant indicated in the ‘Application Form’ is the only authorised
person to sign the tenancy agreement with MRT Corp if his/her application is
successful. He/she shall not be allowed to assign, sub-rent or part with possession of
the awarded unit or any part thereof.

5. What is the minimum/average rental for kiosk/retail spaces at MRT Station?

Applicants have to bid desired retail space with minimum rental set by MRT Corp.
Applicants are advised to bid at a level they are comfortable with.

6. How long is the tenancy term if we are awarded with the tenancy agreement?

The tenancy term is two (2) years unless otherwise stated.

7. When will I know the application result?

Evaluation takes about 6 to 8 weeks’ time to process. Successful applicants will be

notified by phone/email.

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13 CONTACT
For general questions about us and our retail spaces application, please contact us

Commercial Department,
Mass Rapid Transit Corporation Sdn Bhd (902884V)
Tingkat 5, Menara I & P 1,
No. 46, Jalan Dungun, Bukit Damansara
50490 Kuala Lumpur, Malaysia

Tel: +603-2095 3030 / +603-20813000 / ext. 5330 or 5331

Fax: +603-2095 2121
Email: retail@mymrt.com.my

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14 APPENDICES
Appendix 1: Submission Checklist
SUBMISSION CHECKLIST
I/We hereby certify that the following documents are attached to the application forms which
are to be submitted together for the application submission, failing which, we agree that our
application will be disqualified by MRT Corp.

Submitted
No. Item
Original Duplicate
1. Bond
2. Appendix 1: Submission Checklist
3. Appendix 2: Application form
4. Appendix 3: Business Proposal
5. Appendix 4: Non-Disclosure Agreement
6. Appendix 5: Bidder Statement of Non-Collusion
7. Appendix 6: Applicant’ Letter of Recognition
8. Appendix 7: Statement of Compliance to Terms and Conditions
9. Appendix 8: Supporting documents
9.1 For Private / Public Limited
a. Form 9 – Company’s Incorporation Certificate from the Companies
Commission of Malaysia(SSM)
b. Form 24 – Return of Allotment of Shares
c. Form 44 – Notice of Situation of Registration Office and of Office Hours
and Particulars of Changes
d. Form 49 – Latest Particulars of Directors, Managers & Secretaries
e. Memorandum of Association
f. Statement of bank account for last six (6) months
g. Latest Audited Company Annual Reports
h. Registration Certificate from the Ministry of Finance Malaysia (MOF) (if
applicable)
i. Certificates of registry with Bumiputera status from Ministry of Finance
Malaysia MOF (if applicable)
9.2 For Sole Proprietorships / Partnerships / Enterprises
a. Form D – Company Registration Certificate from the Companies
Commission of Malaysia (SSM)
b. Form E – Company Renewal of Registration Certificate from the
Companies Commission of Malaysia (SSM)
c. Copy of National Registration Identity Card (NRIC)
d. Account management for the last financial year
e. Statement of bank account for last six (6) months

16
(All Banker’s Cheque / Bank Draft are payable in favour of “MASS RAPID TRANSIT
CORPORATION SDN BHD”)

Bond : Two (2) months of gross rental offered

Banker’s Cheque / Bank Draft for Bond

Name of Bank : _____________________________________

Amount : _____________________________________

Banker’s Cheque No. / Bank Draft No. : _____________________________________

*I/*We have examined the Retail Spaces Application Guideline, Retail Spaces Application
Form, accept the Terms & Conditions of Retail Spaces Application stated herein and agree
that this Application shall remain valid for Mass Rapid Transit Corporation Sdn. Bhd.
acceptance for a period of six (6) months from the Application Closing Date, or otherwise
informed by Mass Rapid Transit Corporation Sdn. Bhd via written notice.

Name of Applicant/Company : _________________________________________________

Authorised Person : _________________________________________________

Designation : _________________________________________________

_____________________________________
Applicant’s Signature / Date
(Please affix company stamp if applicable)

[End of Appendix 1]

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Appendix 2: Application Form

RETAIL SPACES APPLICATION FORM

Details to be incorporated into Tenancy Agreement to successful applicant

1. COMPANY DETAILS

Business Type : _________________________________________________

(Private/ Public Limited/ Sole Proprietorship/ Partnership/
Enterprise)

Name of Company : _________________________________________________

(Name to be reflected in Tenancy Agreement)

Business Registration No. : _________________________________________________

Registered Address : _________________________________________________

: _________________________________________________

: _________________________________________________

Contact No.(s) : ____________________ Fax No.: ____________________

Company Email : _________________________________________________

Company Website : _________________________________________________

Bumiputera/Non-Bumiputera : _________________________________________________

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2. AUTHORIZED PERSON / CONTACT DETAILS

Any notice of communication regarding this application shall be deemed to have been duly
served (if given or made by facsimile or email) immediately or (if given or made by letter) 24
hours after posting, to the following contact:

Name as in NRIC : _________________________________________________

NRIC No. : _________________________________________________

Designation : _________________________________________________

Correspondence address : _________________________________________________

: _________________________________________________

: _________________________________________________

Contact No.(s) : ____________________ Fax No.: ____________________

Email : _________________________________________________

Note:

1. Application shall be subjected to contract.

2. *Delete where not applicable.
3. Where not applicable, please indicate with ‘N.A.’ or ‘Nil’.

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3. TRADE BUSINESS PLAN

Main Product Line / Type of Business : _____________________________________

Shop Name : _____________________________________

Mechanical & Electrical Requirements : _____________________________________

Number of Staff : _____________________________________

List of Merchandise/Goods Sold/Services:

Projected Sales per month : _____________________________________

Seating Capacity (If Applicable) : _____________________________________

4. RETAIL UNIT

Station [Choose a station.] Minimum Bid Price (RM)

Unit [Choose a unit.] Monthly Rental Offer (RM)

[End of Appendix 2]

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Appendix 3: Business Proposal

BUSINESS PROPOSAL

The applicant is to submit a complete business proposal including but not limited to the
following items:

a) One copy of the applicant’s company profile, including a list and/or portfolio of
previous works similar to retail mix applied.
b) Executive summary of business activity
c) Main product line / type of business
d) Shop’s concept & design (interior view, exterior view, etc.)
e) Layout plan of the shop / size allocation for merchandise / service
f) Mechanical & electrical requirements (power supply, water, etc.)
g) Signage design (shop name)
h) List of merchandise
i) Market analysis and marketing strategies
j) Operation and maintenance (goods loading, number of staff, business hour, etc.)
k) Forecast cash flow of business operation for one (1) year.
l) Past experiences and performances
m) Seating capacity (if applicable)
n) Support letter or letter authorization from main supplier / distributors (if
applicable)

- TO BE INSERTED BY APPLICANT -

[End of Appendix 3]

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Appendix 4: Non-Disclosure Agreement

NON-DISCLOSURE AGREEMENT

We, the named Applicant in this Non-Disclosure Agreement hereby agree not to disclose,
utilize and/or provide any information whatsoever duly provided by MRT Corp. except to the
extent insofar necessary towards the Retail Spaces Application at MRT Stations

We hereby agree not to make any announcements and/or release any information whatsoever
relating to Retail Spaces Application at MRT Stations to any corporate body, press and/or
public at any time and for whatsoever purpose unless a prior written approval has been
furnished by MRT Corp for such particular purpose.

We shall ensure that the terms and conditions of this Agreement are fully complied with by all
employees, agents, sub-consultants, engineers and /or other relevant third parties whom we
may be in contact with MRT Corp’s confidential information for the purpose of preparing the
Retail Spaces Application at MRT Stations submission.

We agree that the terms and conditions of this Agreement shall survive whether or not our
Retail Spaces Application at MRT Stations has been accepted by MRT Corp.

APPLICANT’S NAME AUTHORISED

REPRESENTATIVE
(Name and Designation)

DATE COMPANY’S STAMP

[End of Appendix 4]

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Appendix 5: Bidder Statement of Non-Collusion

BIDDER STATEMENT OF NON-COLLUSION

By submission of this bid, bidder and each person signing on behalf of bidder Certifies, and in
the case of joint bid, each party thereto certifies as to its own Organization, under penalty of
perjury, that to the best of his/her knowledge and belief:

a) The prices of this bid have been arrived at independently, without collusion,
consultation, communication, or agreement with any other Bidder or competitor, for
the purposes of restricting competition or as to any matter relating to price.

b) Unless otherwise required by law, the prices quoted in this bid have not been
knowingly disclosed by Bidder and will not be disclosed by Bidder directly or
indirectly to any other bidder or competitor before bids are opened.

c) No attempt has been made or will be made by the Bidder to induce any other person,
partnership or corporation to submit or not to submit a bid on any portion of the
Project work.

APPLICANT’S NAME AUTHORISED

REPRESENTATIVE
(Name and Designation)

DATE COMPANY’S STAMP

[End of Appendix 5]

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Appendix 6: Applicant’ Letter of Recognition

APPLICANT’ LETTER OF RECOGNITION

I …………………………......……....................... NRIC No. .....................................…the

personnel representing ..............……………....................................................... Registration
(Name of the Company)
number .................................hereby solemnly declare that I and/or any other personnel
representing the Company shall not offer or give bribes to any individual in the
.......……………………....................or
Mass Rapid Transit Corporation Berhad any other individual, as a bribe for the purpose of being
selected in the Application as mentioned above. A Letter of Delegation of Power is appended
herewith authorising the abovenamed personnel to represent the Company as stated above
to make this declaration.

2. If I or any personnel representing the Company is found guilty of offering or giving

Mass Rapid Transit Corporation Berhad or any other individual as bribe for
bribes to any individual in..................................................
the purpose of being selected in the Application* as above mentioned, then I as the
representative of the Company hereby consent and agreed to the following actions to be taken
against the Company:
2.1 revocation of the contract offered for the above Application; or
2.2 termination of the contract for the above Application; and
2.3 other disciplinary action in accordance with Government procurement
regulations.

3. Any individual attempting to seek bribe from me and/or by any individual associated
with the Company for the purpose of being selected in this Application as above mentioned,
then I undertake to promptly report the said action to the Office of The Malaysia Anti-
Corruption Commission or to the nearest Police Station.

Yours Sincerely,

……………………………......
(Name and NRIC)
Company Stamp :

[End of Appendix 6]

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Appendix 7: Statement of Compliance to Terms and Conditions

STATEMENT OF COMPLIANCE TO TERMS AND CONDITION OF RETAIL SPACE

APPLICATION

The Applicant hereby affirms that he/she has read and understood each and every Articles,
Clauses, Tables, Figures, Schedules and/or Drawings of the Terms and Condition of Retail
Space Application and any/all schedule thereto. The Applicant accepts in its entirety the
Terms and Condition of Retail Space Application as written.

For each deviation or exception, the Applicant shall clearly state its reason and shall further
state and demonstrate any/all alternative provisions. The Applicant accepts without exception
or deviation all provision and requirements to the Terms and Condition of Retail Space
Application.

The Applicant’s statement of compliance to the Terms and Condition of Retail Space
Application and any attachment hereto shall be signed by the Applicant’s authorized
representative and submitted in accordance with relevant requirements specified in the
Application guideline for Retail Spaces Application at MRT Stations.

Authorised Representative Signature : _________________________________

Name : ________________________________________________

Designation : ________________________________________________

Company Name : ________________________________________________

Date : ________________________________________________

[End of Appendix 7]

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Appendix 8: Supporting Documents

SUPPORTING DOCUMENTS

For Private / Public Limited

a) Company Profile
b) Form 9 – Company’s Incorporation Certificate from the Companies
Commission of Malaysia(SSM)
c) Form 24 – Return of Allotment of Shares
d) Form 44 – Notice of Situation of Registration Office and of Office Hours
and Particulars of Changes
e) Form 49 – Latest Particulars of Directors, Managers & Secretaries
f) Memorandum of Association
g) Registration Certificate from the Ministry of Finance Malaysia (MOF) (if
applicable)
h) Documents and certificates of registry with Bumiputera status from
Ministry of Finance Malaysia MOF (if applicable)
i) Latest Audited Company Annual Reports
j) Statement of bank account for last six (6) months
For Sole Proprietorships / Partnerships / Enterprises
a) Company Profile
b) Form D – Company Registration Certificate from the Companies
Commission of Malaysia (SSM)
c) Form E – Company Renewal of Registration Certificate from the
Companies Commission of Malaysia (SSM)
d) Copy of NRIC
e) Statement of bank account for last six (6) months
f) Account management for the last financial year
Note:
*Documents submitted must be certified by: Company Secretary/Director or
Companies Commission of Malaysia or Commissioner of Oaths or Other equivalent
form of certification from relevant authorities/bodies where applicable

[End of Appendix 8]

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