Table Executive Year Book 2019-20

Executive Year Book 2019 - 20
The Table Executive
Year Book 2019-20
TM
A
B
INDEX
Round Table India Aims & Objects / Song 2
Message from the National Head Board 3
National Executive Board - 2019-20 7
NEX Calendar 11
City Wise Tables - Contact Tablers 2019-2020 12
Milestones in RTI 18
20
Guidelines & Procedures
Guidelines for Table Chairmen
Guidelines for Table Secretary
Guidelines for Table Treasurer
Induction Procedure
Project Grants 25
Compliance Reckoner & Checklist 39
Rules Snapshot 45
Table Calendar 48
To Do List 51
Formats 52
Accounts Format
AOP Format
Trust Format
Table Meeting Notice Format
Table AGM Notice Format
Table AGM Minutes Format
National Awards & Trophies 70
Dashboard 76
Table Meeting Minutes - flow 92
1
TM
Round Table India

Round Table is a non-political and non-sectarian organization of young men
in the age group of 18 to 40 years.
Aims and Objects of Round Table India

●● To develop the fellowship of young men through the medium of their business and professional
occupations and community service activities.
●● To encourage active and responsible citizenship by cultivating the highest ideals in business,
professional and civic traditions.
●● To promote & further international understanding, friendship and co-operation.
●● To promote the extension of the Association.
Round Table India Song

WONDERFUL WORLD
If we could consider each other
A neighbour, a friend or a brother
It would be a wonderful wonderful world
It would be a wonderful world (CHORUS)
If each little kid had fresh milk each day
If each old soul had some place to stay
If each working man had enough time to play
It would be a wonderful world… (CHORUS)
If there were no poor and the rich were content
If strangers were welcome wherever they went
If each of us knew what true brotherhood meant
If people all over would trust one another
Not thinking about their race or their colour
If they did agree to join hands altogether
If Tablers of India can properly plan
To do for their country whatever they can
If FELLOWSHIP brings about SERVICE to man
Oh Boy! It would be a wonderful world.
Composed in 1970 by Tr. Dipak Shah (RT-6).
A wonderful world was adopted as the WOCO Song by World Council in 1976.
2
Message
Message from the National President
Round Table India
Dear Friends,
Congratulations for taking up the Leadership mantle for your table. By assuming
this coveted responsibility you have the opportunity to give back to the movement,
society and your fellowmen in whatever best way you choose.
Believe me your life is just about to transform this year as nothing can be more fulfilling
than serving your friends and your community. Leadership in Tabling is a unique and
rare opportunity that lets you reach deep within and achieve your true potential.
The year will provide you an amazing platform to improve your inter personal and
leadership skills, win ever-lasting friends and make a big difference to the society. In
short it’s one of the best things that can happen to you in life!!
Enjoy every day and step as you go along the year. It is all about memories that you
will create and cherish along the way. This is your year to spread as many smiles
as you can and collect as many blessings as you can. Make sure you connect with
tablers across geographic boundaries and experience in the true sense what tabling
brotherhood is. You are the one who will encourage and show the next generation
the way forward.
As your National President for the year 2019 - 2020, I really look forward to serving
and supporting you in all your Tabling endeavors. I believe that this Table Executive
Book would serve as a useful tool in both planning as well as execution of your various
Tabling activities during the year. The Book outlines the roles and responsibilities that
are relevant to the Leadership position that you are assuming.
From the bottom of my heart I wish you the VERY BEST for the year ahead. May every
moment of the new tabling year be filled with loads of joy and happiness!
Yours friend always,

LMF Tr. Piyush Daga
National President, 2019-2020
Round Table India
3
Message
Message from the National Vice President
Round Table India
Friends
Greetings from your National Vice President
I am delighted to reach out to you through this exclusive Executive Year Book
specially designed for Table Chairmen & Secretaries. Tables drive the activities for
the organisation and the Head Table especially Table Chairman & Table Secretary are
the fulcrum to the support and guidance they provide to the Table. While managing
people, events, activities during the year is an interesting challenge, recording all
information and presenting it in the best form is of utmost importance to showcase
the great work done by our organization.
What you achieve and what you present to the world around will speak volumes
about the organisation and the great deeds we do with our selfless organisational
motto of service through fellowship.
Reporting is the toughest task as this involves a greater sense of understanding on
what is important and what should be showcased and what not. You have the power
in your hands to take the organization to greater heights and this book will only be a
tool to simplify your process of reporting.
I am sure with the kind of effort National Secretary Tr. Moriya Philip has put in to get
this book together, this will be a very useful knowledge repository and work book for
your day to day Tabling activities.
Under the able leadership of National president Tr. Piyush Daga, guidance of IPP &
IRO Tr. Dhruv Dalmia, commitment of National Secretary Tr. Moriya Philip, expertise of
National Treasurer Tr. Ritesh Bansal and with all you torchbearers of the movement, I
am sure Round Table will witness greater heights.
Let us stay connected and improve at every level, after all our motto is Adopt, Adapt,
Improve.
Wishing you all the best for the year ahead.
Best Wishes
Yours in Tabling
Tr.Akshay Dugar
National Vice President
Round Table India
Message
Message from the National Treasurer
Round Table India
My Dear Tablers,
At the onset I first would like to thank you all for giving me this opportunity to serve
as National Treasurer, Round Table India for the year 2019 -20 . It indeed is a matter
of pride and with pride comes the huge responsibility on our shoulders as head board
member to stand up to the expectation of the floor tabler and bring reforms which
help us all to excel in tabling and make it a better place for each one of us.
My best wishes and many congratulations to all the table chairmen and secretaries
for coming forward as their table representatives and a connecting link between the
national and tables. The journey ahead can never be easy but one thing is for sure
that if we travel together holding each other’s hand where and when required it will
become a voyage to be remembered forever.
It would be my pleasure if I can be of any assistance to any tabler as we embark
together for this beautiful journey of our lives.
Stay blessed , Keep inspiring and most importantly have fun . Love u all.
Yours in Tabling
Tr Dr Ritesh Bansal
National Treasurer 2019-20
5
Message
Message from the Immediate Past President
Round Table India
Dear Table Chairman & Secretary,

Congratulations on taking over as the Chairman/Secretary of your Table. Being the
Chairman/Secretary of your Table is both an opportunity and a Challenge.
The success of each Table, and therefore the entire organization, depends heavily
on its Table Chairman and Secretary who is faced with both a challenge and an
opportunity. Your challenge is to justify the faith shown in you by those who elected
you to this position and opportunity is the chance you have to see the results of your
efforts.
Your election as Chairman/Secretary carries with it a great responsibility to the Table,
the Area and the Association. I wish you all the best as your Tablers look forward
to this year, under your able leadership and guidance. You are going to be the key
instrument in developing and strengthening your Table this year.
As we take on an important task we need certain tools to execute the task with
total perfection. The executive manual is one such tool that would come handy and
ensure better planning and execution of tasks relating to all Tabling facets. The book
is designed to assist you in the smooth and efficient conduct of Table meetings and
the management of the Table affairs. The book contains elaborate and exhaustive
information on almost all aspects of tabling through a year.
I am sure with your active and passionate involvement in the activities. We can take
Round Table India to greater heights in the year ahead.
I would like to wish National President Tr. Piyush Daga and the entire team all the best
for the year 2019 – 20. Brilliant work National Secretary Tr. Moriya with the Executive
Book.
The National Board of Round Table India 2019-20 wishes you all the very best for a
great Tabling year ahead!!
I on behalf of my National Board assure you of our fullest support at all times.
Look forward to interact with you often in a year filled with lots of Fun & Action!!
Yours in Tabling,
Tr. Dhruv Nidhi Dalmia
National IPP/IRO
2019-2020
TM
National Executive Board - 2019-20

National Headboard & Trustees
1 National President Tr. Piyush Daga Area 3 / Nagpur 9822224000 piyush@rti.in
RT 83
2 National Vice President Tr. Akshay Dugar Area 2 / Madras 9841129000 akd@rti.in
RT 123 Sterling
3 National Secretary Tr. Moriya Philip Area 8 / Kanpur 9935521434 mp@roundtableindia.org
RT 125 Heritage
4 National Treasurer Tr. Dr. Ritesh Area 5 / Delhi Midtown 9873190040 rb@rti.in
Bansal RT 43
5 Immediate Past President Tr. Dhruv Dalmia Area 8 / Kanpur 9919805401 dd@rti.in
RT 125 Heritage
Area Chairmen (2019-2020)
S. Portfolio Name Area / Mobile Mail ID

No. Table Number
1 Area I Chairman Tr. Arun Suresh Area I / RT Trivandrum 9961466166 arun@roundtableindia.org

126 Beach City
2 Area II Chairman Tr. Vijay Srinivas Area II / Madras 9840060009 Vijay.mmrt3@gmail.com
RT 3 Mylapore
3 Area III Chairman Tr. Prateek Pitalia Area III / Bhilai 9301339333 prateek@roundtableindia.org
RT 243
4 Area IV Chairman Tr. Jeet Agarwal Area IV / Kolkata 9883031646 jeet@roundtableindia.org
RT 63 Evergreen
5 Area V Chairman Tr. Tarang Krishna Area V / Delhi 8527558811 tarang@roundtableindia.org
RT 5
6 Area VI Chairman Tr. Rajesh Area VI / Bangalore 9845532225 rajesh@roundtableindia.org
Raghunandan RT 7
7 Area VII Chairman Tr. Vidhyaadharan Area VII / Coimbatore 9894491009 vidhy133@rti.in
Ranghanathen RT 133 ACME
8 Area VIII Chairman Tr. Suyash Kapur Area VIII / Lucknow Tigers 9839211549 suyash@roundtableindia.org
RT 207
9 Area IX Chairman Tr. Umesh Padia Area IX / Vizag 9885809103 umeshpadia@gmail.com
RT 77
10 Area X Chairman Tr. Anil Savla Area X / Bellary Vikings 9845669294 anil@roundtableindia.org
RT 152
11 Area XI Chairman Tr. Nilesh Gupta Area XI / Ahmedabad 9638022333 nileshgupta@rti.in
RT 193 Heritage
12 Area XII Chairman Tr. Nandesh Area XII / Jodhpur 9928353535 nandesh@roundtableindia.org
Sancheti RT 273
7
13 Area XIII Chairman Tr. Vinod Pinto Area XIII / Mangalore 9880933127 vinodpinto_21@yahoo.co.in
RT 115
14 Area XIV Chairman Tr. Robin Agarwala Area XIV / Guwahati City 8811018181 robin@roundtableindia.org
RT 239
15 Area XV Chairman Tr. Kapil Shah Area XV / Poona 9767338833 kapil@roundtableindia.org
RT 15
16 Area XVI Chairman Tr. Suresh Kumar Area XVI / Jharsuguda 9776006071 suresh@roundtableindia.org
Tulshyan RT 236
National Convenors
1 CSR - Convenor Tr. Vickaash Area III / Bombay North 9980730991 vickaash@rti.in
Agarwal RT 19
2 Projects - Convenor Tr. Hitesh Kering Area XV / Poona 9822039777 hitesh@rti.in
RT 15
3 Projects - Co-Convenor Tr. Varun Murdia Area XII / Udaipur 9829040705 varun@rti.in
RT 206 Lakecity
4 Projects - Committee Tr. Rachit Bansal Area V / Chandigarh 9830555555 rachit@roundtableindia.org
Member RT 294 Spartans
5 Projects - Committee Tr. Hussain Area XII / Udaipur United 9829244738 hussain@rti.in
Member & Employ India - Mustafa RT 234
Convener
6 Employ India Tr. Amit Jindal Area III / Raipur 9329622151 amit@roundtableindia.org
RT 169
7 Employ India Tr. Aditya Vikram Area XIV / Siliguri ACE 9800045550 aditya@roundtableindia.org
Bajla RT 232
8 Employ India Tr. Voorakkara Area X / Bellary Vikings 9845089104 sahodarv@roundtableindia.org
Sahodar RT 152
9 Extension - Convenor Tr. Bittu Gandhi Area III / Raipur 9826905854 bittu@rti.in
RT 169
10 Extension - Co-Convenor Tr. Manish Area IV / Durgapur 9830174111 manish@rti.in
Lakhotia RT 271
11 Extension (Internal) - Co- Tr. Ashish Area VIII / Sitapur 9838203606 ashish@roundtableindia.org
Convenor Singhania RT 318
12 Fund Raising - Convenor Tr. Vaibhav Area III / New Mumbai 9833676707 vaibhavsachdev@rti.in
Sachdev RT 262
13 Fund Raising - Committee Tr. Priyesh Shah Area VI / Bangalore 9900145676 priyesh@roundtableindia.org
Member RT 222 Titans
14 Fellowship - Convenor Tr. Vinamra Jallan Area XII / Jaipur Royals 9784942333 vinamra@jallans.com
RT 215
15 Fellowship - Convenor Tr. Devesh Jatia Area XV / Poona 9822288185 devesh@rti.in
RT 15
16 Fellowship - Committee Tr. Rizwan Fazal Area I / RT Cochin 9745977777 rizwan@roundtableindia.org
Member 131 Backwater
17 ASPA Meet & World Meet Tr. D.K.Singh Area V / Agra 9997995901 dksingh@roundtableindia.org
& Fellowship - Committee RT 279
Member
18 Publicity - Convenor Tr. Vishal Area X / Belgaum 9620378144 vishal@roundtableindia.org
Sadarjoshi RT 119
8
19 Publicity - Committee Tr. Aakash Kandoi Area XI / Vadodara 9638062181 aakash@roundtableindia.org

Member RT 210 Vibrant
20 Publicity - Committee Tr. Vaibhav Jalan Area XIV / Guwahati City 9435544525 vaibhav@roundtableindia.org
Member RT 239
21 Digital Publicity Tr. Gaurav Khanna Area XII / Udaipur 9414162009 khannagaurav80@gmail.com
RT 206 Lakecity
22 LAPD - Convenor Tr. Naynesh Pasari Area V / Delhi United 9810060037 nayneshpasari@gmail.com
RT 229
23 LAPD - Convenor Tr. Swaraj Lahoty Area XI / Ahmedabad 9033081651 swaraj@roundtableindia.org
RT 199 Frolic
24 Rules Convenor Tr. Dr. Ritesh Area V / Delhi Midtown 9873190040 rb@rti.in
Bansal RT 43
25 Table Talk - Convenor Tr. Shyamasish Area XVI / Rourkela 9090090010 lenka194@rti.in
Lenka RT 194
26 Table Talk - Committee Tr. Sanidhya Area IV / Kolkata 9831010931 sanindhya@roundtableindia.org
Choukhany RT 63 Evergreen
27 Blog Tr. Sanidhya Area IV / Kolkata 9831010931 sanindhya@roundtableindia.org
Choukhany RT 63 Evergreen
28 International Twinning & Tr. Aviral Jain Area VIII / Lucknow 9919963376 aviral@rti.in
Exchange / Netherlands - RT 255 Mavericks
Convenor
29 Supply House - Convenor Tr. Sahil Jindal Area V / Gurgaon 9810511052 sj@rti.ooo
RT 246
30 Supply House - Convenor Tr. Pankaj Bhaiya Area VII / Coimbatore 9159131313 pankaj@roundtableindia.org
RT 101 Penta
31 Supply House - Committee Tr. Arjun Area I / RT Alleppey 9495155555 arjun@roundtableindia.org
Mahadevan 103
32 Flight of Fantasy - Convenor Tr. Ashish Gupta Area V / Delhi 9810998866 ashish5@rti.in
/ PMT RT 5
33 Community Service - Tr. Ashish Gupta Area V / Delhi 9810998866 ashish5@rti.in
Convenor RT 5
34 Community Service - Co- Tr. Prahlad Kedia Area IV / Kolkata 9830066232 prahlad@roundtableindia.org
Convenor RT 227 Victorian
35 Army Connect Tr. Viraat Kaushal Area V / Chandigarh 7837776036 virat@roundtableindia.org
RT 216
36 Fitness - Committee Tr. Sorabh Area IX / Vizag Vikings 9848277537 sorabh@roundtableindia.org
Member Dhanuka RT 213
37 Legal Compliance - Tr. Akshay Dugar Area II / Madras 9841129000 akd@rti.in
Convenor RT 123 Sterling
38 Secretariat - Convenor Tr. Bharat Vetrivel Area II / Madras Central 9840200090 bharat@rti.in
RT 82
39 58th NAGM - Convenor Tr. Vishal Goel Area II / Madras South 9884064155 vishal.rt39@roundtableindia.org
RT 39
40 59th NAGM - Convenor Tr. Anirudh Budhia Area XVI / Ranchi 9525255555 anibudhia@gmail.com
RT 160 Anchorage
41 IT - Convenor Tr. Aman Jain Area II / Madras Spice 9003072832 aman@pixeltech.co.in
RT 159
42 Corporate Alliance - Tr. Ashish Area V / Delhi Dynamic 9810132416 ashishchaudhary@
Convenor Chaudhary RT 157 roundtableindia.org
9
43 Best Practices - Convenor Tr. Ashvin Kumar Area VII / Coimbatore 9360010004 rti@ashvinyarns.com
RT 186 United
44 Best Practices - Committee Tr. Kumarpal Jain Area XIII / Mysore 9886389983 kumarpal@roundtableindia.org
RT 109 Heritage
45 RTI Week / Natural Calamity Tr. Prashant Area XII / Ajmer 9799727272 prashant@roundtableindia.org
& Disaster Response - Bhardwaj RT 291
Convenor
46 Twinklers - Convenor Tr. Himanshu Area XII / Jaipur Jewel 9829257777 himanshu@roundtableindia.org
Mendiratta RT 191 City
47 World Meet 2020 Tr. Chirag Sethi Area V / Delhi United 9811089410 csethi@gmail.com
RT 229
48 41ers Convenor Tr. Arpit Shah Area II / Madras Metro 9884393908 arpit@roundtableindia.org
RT 95
National Honorary Tablers

S. Portfolio Name Area / Table Name Mobile No. Email
No. Table
1 Area I NHT Sq. Leg. Ashwath Area I / RT Rajapalayam- 7639999399 ashwath_rrt@yahoo.com

Raja 158 Sivakasi
2 Area II NHT Sq. Leg. Varindar Area II / Madras 9840038960 varindar@gmail.com
Singh (Bobby) RT 30 Esplanade
3 Area III NHT Sq. Leg. Ankit Area III / Bombay 9820050288 tr.ankit.parekh@gmail.com
Parekh RT 2
4 Area IV NHT Sq. Leg. Amit Area IV / Calcutta 9831277713 pansariamit@gmail.com
Pansari RT 106 Sterling
5 Area V NHT Sq. Leg. Narendra Area V / Ludhiana 9855131158 narenagarwal@hotmail.com
Agarwal RT 188
6 Area VI NHT Sq. Leg. Hemanth Area VI / Bangalore 9845004646 hemanth4646@yahoo.com
Kumar RT 275 Mavericks
7 Area VII NHT Sq. Leg. Chirag Area VII / Coimbatore 9843111246 cv.rti.in@gmail.com
Vora RT 133 ACME
8 Area VIII NHT Sq. Leg. Shyamal Area VIII / Lucknow 9412293354 shyamalgupta@gmail.com
Gupta RT 136
9 Area IX NHT Sq. Leg. Dr Raghu Area IX / Vizag 9949432228 raghuortho@gmail.com
Yelavarthi RT 77
10 Area X NHT Sq. Leg. Amrut Area X / Hubli Central 9343401481 amrut_meharwade@yahoo.co.in
Meherwade RT 142
11 Area XI NHT Sq. Leg. Amit Garg Area XI / Ahmedabad 9825049767 argarg76@gmail.com
RT 199 Frolic
12 Area XII NHT Sq. Leg. Sudeep Area XII / Bhilwara 9829052423 gtplgrace@gmail.com
Galundia RT 184
13 Area XIII NHT Sq. Leg. Harish Area XII / Mysore 9845116123 harish@rti.in
Shenoy RT 109 Heritage
14 Area XIV NHT Sq. Leg. Pawan Area XIV / Siliguri 9434068113 pawansrt220@gmail.com
Agarwalla RT 220
15 Area XV NHT Sq. Leg. Kapil Jain Area XV / Poona United 9923032990 contactkjain@gmail.com
RT 144
16 Area XVI NHT Sq. Leg. Akhil Area XVI / Cuttack 9437052408 poddarakhil@hotmail.com
Poddar RT 137
10
Proposed NEx Calendar 2019-2020

Date Event City
July 12, 2019 Change Over Banquet Nagpur
July 13, 2019 1st National Board Meet Nagpur
July 27, 2019 Round Table India Foundation Meeting Chennai
August 21, 2019 Round Table International World Meet Romania
September 20, 2019 41ers Association of India AGM Goa
September 27 & 28, 2019 2nd National Board Meet Delhi
November 22, 2019 National Leadership Conclave Goa
December 13, 2019 Advance Train The Trainer Guwahati
January 08, 2020 Round Table India Foundation Meeting Chennai
January 09, 2020 3rd National Board Meet Chennai
January 10, 2020 58th National Annual General Meeting Chennai
February 06 - 09, 2020 Round Table International Half Yearly Meet Luxembourg
February 28, 2020 Jaffa Pune
March 13, 2020 Train The Trainer Lucknow
April 10 & 11, 2019 4th National Board Meet Vizag
July 03, 2020 5th National Board Meet Kolkata
11
City wise Tables - Contact Tablers 2019-2020

City Names Table Nos Area No Contact Tabler Name Mobile No Email ID
Agra 279, 329 5 Tr. Abhinay Vij ATRT 329 9027445454 abhinay@kashmirleatherstore.in
Ahmedabad 40, 170, 199, 193, 208, 11 Tr. Anand Bhatter - AHRT 193 9831013323 anandbhatter@gmail.com
333, 328
Ajmer 291 12 Tr. Prashant Bhardwaj - 291 9799727272 prashant@roundtableindia.org
Allahabad 192, 264 8 Tr. ANKUR NANGIA RT 192 93351-17870 mohanautoglass@yahoo.com
Alapuzha 103 1 Tr. Mathew Mathen 9447103531 mathewkj@hotmail.com
1 Tr. Arjun RT 103 9495155555 arjun@roundtableindia.org
Amravati 282 9 Tr Manish Doshi RT 282 9000331441 manishdoshi82@yahoo.com
Asansol 322 4 Tr. Ashish Sanganeria, RT 315 9830202477 aashish_sanganeria@hotmail.com
Aurangabad 286, 287 15 Tr. Mahesh Toshniwal - RT 287 9823067464 maheshtoshniwal@gmail.com
Bangalore 7, 140, 90, 172, 27, 310, 6 Tr Karan Tavanappa 9900548122 karans3k@gmail.com
174, 275, 44, 129, 25, 219,
96, 222
Bareilly 45 8 Tr. BHARAT AGARWAL - BRT 45 9927600436 21maneuvers@gmail.com
Baroda 49, 201,210 11 Tr. Vishal Sharma - VVRT 210 9825090636 vishal@sharmaroadlines.com
Belgaum 119, 237, 205 10 Tr. Rohan RT 205 9986190426 rohnu.994@gmail.com
10 Tr. Sanchit kittur RT 119 9845273729 sanchitbrt119@gmail.com
Bellary 152 10 Tr. Subbaraju RT 152 9845864253 raajconnects@gmail.com
Bhadohi 295 8 Tr. PRATEEK CHODHARY - BRT 8795008666 prateek@carpetcouture.com

295
Bhilai 243 3 Tr. Prateek Pitalia 930133933 prateek@roundtableindia.org
Bhilwara 184 12 Tr. Rohan Mukhija- 184 9460994709 rohanmukhija94@gmail.com
Bhopal 257, 269 17 Tr. SSaurabh Agarwal RT 269 9826426723 bhopal269@rti.ooo
Bhubaneshwar 230, 53, 93 16 Tr. Vishesh Agrawal, BKRT 230 9930016297 vishesh00@gmail.com
Bikaner 314 12 Tr. Anurag Mundra - 314 9829223060 anuragmundhra@gmail.com
Bilaspur 283, 300 3 Tr. Anumeh Shrivastava 9406166666 anumeh.adv@gmail.com
Calicut 69, 143 7 Tr. Manuel Udhuppu - GCRT 9447100974 manueluthuppu@gmail.com

143
Cannanore 165 7 Tr. Anish Joseph - CRT 165 9745610033 anishkj27@gmail.com
Chandigarh 216, 294, 270 5 Tr. Hitesh Bansal CURT 270 9803077777 bansalh@gmail.com
Chikmagalur 164 13 Tr. Rajdeep RT 164 94826 97738 rajdeep2071@gmail.com
Cochin & 71, 131, 102 1 Tr. Sharath Pulimood RT 71 9048666922 sharathpulimood@gmail.com
Ernakulam
1 Tr. Hinfas Habeeb RT 131 9846452227 hinfashabeeb76@gmail.com
1 Tr. Paolo Jacob RT 102 9995433660 paolo.george@gmail.com
12
Coimbatore 9, 133, 31, 62, 20, 101, 7 Tr. Pankaj Bhaiya - CPRT 101 9159131313 pankaj@roundtableindia.org
323, 186
7 Tr. Venkat Vishwas - CART 133 805654552 venkatvishwas86@gmail.com
7 Tr. Rahul - CURT 186 7708008929 rahulgv@gmail.com

Coonoor 117 7 Tr. Vishal Nagesh - CRT 117 9626263000 vishalnagesh@rti.in
Cuttack 137 16 Tr. Manoj Chanani, CRT 137 9437063001 manoj.chanani@gmail.com
Davangere 76 10 Tr. Digvijay RT 76 9886080010 dhatti007@gmail.com
Dehradun 51 5 Tr. Gauravdeep Singh DRT 51 9897333233 gsingh.drt51@gmail.com
Delhi 5, 130, 311, 145, 157, 146, 5 Tr. Naveen Kejriwal DART 311 9818550311 navin.kejriwal@gmail.com
43, 149, 32, 151, 229, 50
Dharwad 60 10 Tr. Vishal wodeyar RT 60 9886223693 vishal.wodeyars@gmail.com
Dibrugarh 331 14 Tr. Nishant Ajitsaria RT 332 8811096395 nishant.ajitsaria@gmail.com
Durgapur 271 4 Tr. Ashish Sanganeria, RT 315 9830202477 aashish_sanganeria@hotmail.com
Erode 98, 211 7 Tr. Elangkavi - ERT 98 9626263000 vishalnagesh@rti.in

Faridabad 263 5 Tr. Kushal Agarwal DRT 5 9811016982 kaggarwal@shivalikprints.com
Gandhidham 254 11 Tr. Rohit Sharma - GRT 254 9879160180 rohit@clsharmagroup.com
Gangtok 301 14 Tr. Pravin Agarwal RT 301 9733323654 pka_ca@ymail.com
Ghaziabad 308 5 Tr. Abhinav Goel GRT 308 9811777377 goelabhinav@rti.ooo
Guntur 86 9 Tr. Lanka Kranthi Shekhar RT 86 9966950005 lks.grt86@gmail.com
Gurgaon 246, 217 5 Tr. Nitin Sarawgi GMCRT 217 7290012122 nk@rti.ooo
Guwahati 235, 239, 240, 320, 238, 14 Tr. Pradeep Gupta RT 238 9435012132 pradeep.61163@yahoo.com
321
Hospet 231 10 Tr. Ravi teja 9972312773 srkpackaginghpt@gmail.com
Hosur 87 6 Tr. Durai 73587 98949 krdhurai84@gmail.com
Hubli 37, 153, 142, 178 10 Tr. Abhishake handa RT 37 9880451410 abhishekhanda@gmail.com
10 Tr. Naveen akalvadi RT 142 9845012128 nakalwadi142@gmail.com
10 Tr. Prasad patil RT 178 9482450041 prasad.patil@pewpl.in
10 Tr. Manish jain 9844387777 skymountinc@gmail.com
Hyderabad 8, 134, 189, 249, 212, 9 Tr. Piyush Jhawar RT 212 9000330009 piyushinternational@ymail.com
183, 303, 304
Ichalkaranji 267 10 Tr. Rohit ingale RT 267 9960440045 skylynepolypro@gmail.com
Indore 242, 296, 297, 268 17 Tr Arpit Dubey RT 297 9826293192 arpit.imrt@gmail.com
Jabalpur 330 17 Tr Raj RT 330 8879694322 raj330@rti.ooo
Jaipur 233, 185, 191, 171, 215, 12 Tr. Ankit Badaya- 215 9829060244 lakdadalmil@yahoo.co.in
292, 272
Jamnagar 302 11 Tr. Jignesh Lavti - JRT 302 9898035431 jigneshlavti@gmail.com
Jamshedpur 224 16 Tr. Rohit Goel, JGSRT 224 9955997659 rohitjsr@gmail.com
Jhansi JRT 17 Tr Aditya 7607575757
Jharsuguda 236 16 Tr. Dinesh Sahu, JRT 236 9437092681 dinesh.prince82@gmail.com
13
Jodhpur 273, 326 12 Tr. Sumit Karnawat - 326 7665677776 karnawat.sumit@gmail.com
Jorhat 261 14 Tr. Alok Rathi RT 261 943535797 alok@jorhatroundtable.in
Kanpur 16, 111, 125 8 Tr. MANOJ NEMANI - KRT 16 9935536000 manoj.nemani@gmail.com
8 Tr. SANCHIT RAJANI - KCRT 111 8400707373 sanchit.rajani@gmail.com
8 Tr. Raghav Kanodia - KHRT 125 8948444411 raghav@akcfinancial.com
Karnal KRT 5 Sumit Garg, KRT 9215074501 sumitgarg504@gmail.com
Karur 138 7 Tr. Vengat Raghavan - KRT 99429 33330 vengat86@gmail.com
138
Kolhapur 154 10 Tr. Yogesh p RT 154 9890988811 parmarpetroleum@gmail.com
Kolkata 161, 315, 63, 293, 280, 4 Tr. Ashish Sanganeria, RT 315 9830202477 aashish_sanganeria@hotmail.com
227, 4, 12, 38, 67, 41, 113,
34, 290, 17, 106,
Kota 281, 306 12 Tr. Vipul Paliwal- 306 9829057576 paliwalvipul@gmail.com
Kottayam 79, 121 1 Tr. Twin RT 121 9895513160 twinjob@yahoo.com
1 Tr. Vishnu RT 79 9562700901 vn33@yahoo.com
Kollam & 85, 1 Tr. Akhil Vinayak RT 85 9995881499 akhilvinayak@gmail.com
Quilon
1 Tr. Aneesh Ashokan RT 85 9656643333 aniashok007@yahoo.com
Lucknow 136, 255, 207, 188, 8 Tr. Gaurav Jain LRT 136 9452244500 gauravjain228@gmail.com
250, 202
8 Tr Ayush Bansal LTRT 207 9453013235 ayush.bansal@gmail.com
8 Tr Aprit Jain LMRT 255 9919376743 a_j06@rediffmail.com
Ludhiana 188, 202, 250 5 Reetesh Kapoor LIRT 202 9815988666 reeteshkapoor@yahoo.com
Madras 1, 260, 100, 82, 162, 94, 2 Tr. Vijay Srinivas 9840060009 Vijay.mmrt3@gmail.com
30, 124, 181. 95, 42, 3, 39,
159, 123, 10
Madurai 14, 99 1 Tr. Vishnu Parthasarathy RT 99 9894011315 vishnu@araspvpv.in
1 Tr. Raj Santhosh RT 99 9600455955 msrrajsanthosh@gmail.com
Mangalore 115, 190 13 Tr. Sudeesh MCRT 190 9611146000 kvsudeesh@hotmail.com
Margao 228 10 Tr. Neeraj RT 228 9764113555 llbneeraj@yahoo.co.in
Mirzapur MRT 8 Tr SHUBHAM AGARWAL - 9918088333 shubham10@yahoo.com
Mirzapur
Moradabad 319 8 Tr. TARUN BANSAL - MRT 319 9760020238 tarun@kalabhawan.com
Mumbai 313, 198, 200, 221, 223, 3 Tr. Amit Baradia 9320089690 aamitdhanrajbardia@gmail.com
262, 2, 19, 26, 6
Mysore 21, 156, 256, 109 13 Tr. Ram MRT 21 9632640005 ram.hebbale.hiriyanna@gmail.com
Nagercoil 176 1 Tr. Sujith RT 176 9600707298 suji2785@gmail.com
1 Tr. Raja RT 176 7598430894 drrajasankerlingam@hotmail.com
Nagpur 83, 180, 258, 299 3 Tr. Vedant Agarwal 98900 39000 Vedant@vidarbha.org
Nasik 107, 245 3 Tr. Anand Rathi 90110 27587 ianandrathi@gmail.com
Nellore 259, 324 2 Tr. Seshagiri Vellamchety 7207605555 hotelsapthagirinellore@gmail.com
Noida 285 5 Tr. V C Mathews NRT 285 9953188079 mathews.verghese@gmail.com
14
Ooty 55 7 Tr. Pradeep Rajappa - ORT 55 9600981899 pradey@gmail.com
Palakkad 81 7 Tr. Siddharth Menon - PRT 81 8129186666 siddharth.m.menon@gmail.com
Panjim 128, 251 10 Tr. Prashant RT 128 9850986609 sabbanwarprashant @gmail.com
10 Tr. Dhruv (sunny) RT 251 7720036718 dhruv@rotek.co.in

Patna 247 8 Tr Ankit Jakhodia 8227000000 ankitjakhodia@gmail.com
Pilibhit 74 8 Tr. MANIK SETHI - PRT 74 9756200209 mailme.maniksethi@rediffmail.
com
Pollachi 226 7 Tr. Srihari - PRT 226 9944722225 pm.srihari@gmail.com
Pondicherry 70, 167, 104 2 Tr. Satish Kumar 9443469392 sadishkumar03@yahoo.com
Pune 15, 110, 105, 177, 144, 15 Tr. Akash Goyal - RT 144 9881870077 goyalaakash@rediffmail.com
182, 65, 289, PPRT
Raipur 169, 241, 312, 317 3 Tr. Sumit Baradia 84589 99099 Sumit.Bardia@gmail.com
Rajapalayam- 158 1 Tr. Aashish RT 158 9943009403 ab9403@gmail.com
Sivakasi
1 Tr. Rishi RT 158 9843114915 rishi.khaitan@yahoo.com
Ranchi 160, 244, 284 16 Tr. Anirudh Budhia, RART 160 9525255555 anibudhia@gmail.com
Rajkot 334 11 Tr. Manan Joshi - RRT 334 9824047563 manansj@yahoo.com
Rudrapur 335 8 Tr. ANKIT AGARWAL - RRT 335 9837756789 ankit.sps@gmail.com
Rourkela 194, 307 16 Tr. Praveen Goyal, RCRT 307 9437580188 rohangoyal_123@yahoo.com
Sakleshpur 276 13 Tr. Kavan Gowda SRT 276 9008696969 krishnathc@gmail.com
Salem 28, 84, 175 7 Tr. Subbu - SRT 28 99940-94466 lrn_sssubbu@yahoo.com
Sambalpur 325 16 Tr. Happy Hura, SRT 325 9777005550 happyhura@gmail.com
Secunderabad 33, 89, 118, 148 9 Tr. Chaitanya Dev Singh RT 148 9885101000 chetan@rti.ooo
Shahjahanpur 298 8 Tr. Shubham Agarwal - SRT 298 9984718000 agarwalshubham31@gmail.com
Shillong 252 14 Tr. Vikram Singhania RT 252 9774012303 vikramsinghania@gmail.com
Shimoga 166, 266 13 Tr. Varun SRT166 98458 46701 varun.malur@gmail.com
Siliguri 220, 232, 274, 332 14 Tr. Kailash Agarwal RT 274 9933395100 kalis467@gmail.com
Sitapur 318 8 Tr. ASHISH AGARWAL - SRT 318 9918300570 mrbdgroup@yahoo.co.in
Solapur 187, 309, 150 15 Tr. Anup Malpani - RT 150 9822048610 Vishwapackaging@gmail.com
Surat 135, 195, 209, 155, 265 11 Tr. Ankit Goyal - SCRT 195 9425106768 ankit.just@gmail.com
Thodupuzha 288 1 Tr. Joseph Jose RT 288 9961829259 joseph2jose@yahoo.com
15
1 Tr. Jose pulimootil RT 288 9895975461 josie459@gmail.com
Tinsukia 248, 316 14 Tr. Mohit Agarwal RT 248 9954483893 mask77_mohit2000@yahoo.co.in
Tirupur 116 7 Tr. Mahesh - TRT 116 9843155553 mahesh@baluexports.com
Trichur 88 1 Tr. Ravi Vijayakumar RT 88 98464 00035 ravi.vijayakumar@gmail.com
1 Tr. Jacob Pulimoottil 9947277779 jacob_pulimoottil@hotmail.com
Trichy 54, 108 1 Tr. Raj Kumar RT 54 7708876777 rajkumar.bb@gmail.com
1 Tr. Joe Aaron RT 108 94877 77777 joeonmobile777@gmail.com
Trivandrum 66, 126 1 Tr. Arun Suresh RT 126 9961466166 arun@roundtableindia.org
1 Tr. Zaheer Elias Najeeb RT 66 9847060955 user@zaheeren.com
Tumkur 173, 327 6 Tr Akash Rajshekar Mullangi 99027 39306 akashmullangi@kaverisilks.in
Udaipur 253, 206, 234 12 Tr. Utkarsh Baxi - 206 9829168777 utk.baxi@gmail.com
Varanasi 196, 278, 218 8 Tr. UTKARSH RASTOGI - VRT 9918656480 utkarshrastogi1944@gmail.com
196
8 Tr. JAI PESHWANI - VRRT 218 9005414240 jaipeshwani@gmail.com
8 Tr. DEEPAK MAHESHWARI - 8052222213

VERT 278
Vellore 23 6 Tr. Naveen RT 23 82209 46860 naveenmuls@gmail.com
Vijayawada, 68, 86 9 Tr Manish Doshi RT 282 9000331441 manishdoshi82@yahoo.com

Guntur
Vizag 77, 305, 225, 213, 92 9 Tr. Sorabh Dhanuka RT 213 9848277537 sorabh@rounndtableindia.org
Wayanad 277 7 Tr. Michael Francis - WRT 9961421266 mfanna213@gmail.com

277
16
TM
Round Table India Secretariat

CONTACT DETAILS
Bob Chandran Centre, Round Table House, 2nd Floor,
Old No.69, New No.80 Nungambakkam High Road, Chennai – 600 034
Phone : 044-28275760 / 28263862, Fax: 044-28263862
Email - admin@roundtableindia.org
Ms Nandini Paul Ms Kaneez Fathima

Executive Head Secretariat Projects Coordinator
Office Administration & Payments Project Documentation & Disbursement

Website Administration Maintenance of Records & Data of RTI
Membership & Database Management Schools of When,Where, Whom, How etc…
Email - nandini@rti.in Email - projects@roundtableindia.org
Mr Gnanavel Ms Leena
Projects Executive Accountant
Donor Reporting & Representation Supply House Sales & Purchases

Maintenance of Donor Details and Trust Admin Accounting
MOU’S Email - supplyhouse@rti.in
Email - projects@rti.in
Ms Asha Mr Thiraviyam
Reception Data Entry Operator Office Assistant
Email - admin@roundtableindia.org Email - admin@roundtableindia.org
Mr Magesh
Office Assistant Courier Management
Email - admin@roundtableindia.org
17
Milestones In RTI
14th November 1957 First Round Table inaugurated in Madras
5th May 1962 National Association of Round Tables of India. Inaugurated by Dick Miller, President WOCO
1973 National Emblem of Round Table India with Ashoka Chakra adopted
1973 First RT India Handbook brought out
September 1974 Deepak Banker of RT-1 elected President of WOCO
September 1976 Round Table India song composed by Dipak Shah (RT 6) Adopted as the WOCO song at Hamburg.
1977 First Round Table Secretariat formed in Bombay
August 1979 Formation of the first five Areas in Round Table India.
September 1979 R. Jagadish Chandran of RT-9 elected President of WOCO
April 1980 Round Table Foundation formed.
September 1981 S.S. Oberoi of RT 12 elected Regional Officer of WOCO for Asia Pacific Region
1981 Round Table Secretariat moves to Madras
September 1983 First WOCO in India held in Bombay
December 1984 Round Table House officially opened
February 1986 ATSUMARI held in Madras. D. Sudhakar Reddy of RT 1 Elected Regional Officer of WOCO for Asia
Pacific Region Inauguration of Round Table Secretariat at Bob Chandran Centre in Round Table
House by WOCO President, Fred Simpson.
December 1986 25th RTI AGM held in Calcutta.
March 1988 ATSUMARI held in Calcutta.
August 1989 R. Chander Shekhar of RT 50 elected President of WOCO
October 1989 Inauguration of Area VI.
November 1989 First RTI External Extension Program Katmandu RT by MERT-30.
January 1990 1st Peacock Mass Tour organized by Round Table India
March 1990 Round Table India -100 Clubs strong
October 1993 Inauguration of Area-VII
October 1993 Tr. T. Ramakrishnan (RT 1) elected President of RT International.
March 1994 Extension to Sri Lanka by MMRT 3
1994 Tr. Suresh Hari won the ‘Golden Peacock Award’ for the best delegate at Atsumari- Singapore
September 1996 Tr. V.V.S. Ravi of RT-86 takes over as ASPAC Regional Chairman.
October 1997 Extension to Dubai by MMRT 3
December 1997 Round Table India launches long term National Project “ FREEDOM THROUGH EDUCATION”
September 1998 Tr. V. Jawahar of RT-33 takes over as ASPAC Regional Chairman.
August 1999 RT India Charters RT Nepal
August 1999 RTI Donates Rs.51 Lakhs for Kargil war veterans
October 1999 Flood Relief in Orissa – Operation Sadbhavana
December 1999 Millennium Banquet – 30 Past Presidents participated – Tr.Bob honoured as “Tabler of the Century”
July 2000 Dutch India Twinning Program launched with RT Netherlands
September 2000 Tr. Vagish Dixit takes over as General Secretary, WOCO
June 2001 Over Rs. 2 Crores collected towards Gujarat Earthquake Relief to build schools
September 2001 Inauguration of Area VIII, IX and X
February 2002 Tr. Ilango takes over as Chairman, PACART Region.
June 2003 RT India Charters Dhaka Round Table
18
August 2003 Tr. Jayakumar Ramdass takes over as Chairman, PACART Region.
February 2004 Tr. Ilango takes over as Chairman, ASPAC Region.
April 2004 RT India Charters Makati Round Table
November 2004 RT India Charters Dubai Anchorage, Round Table
January 2005 RTI biggest project Operation Tsunami
August 2005 Tr. Girish takes over as Chairman, PACART Region
September 2006 Tr. Ravi Khanna Elected as VP, RT International
June 2006 RT India charters Singapore RT 1 / Dhaka Capital RT2 / Bangkok RT 1
November 2006 RT India Celebrates 50 Glorious Years of Service Through Fellowship.
2006 FTE Plus Launched
July 2007 Operation Tsunami Commemorative Ceremony.
September 2007 Tr. Shivkumar Eashwaran takes over as Chairman, Asia Pacific Region and Treasurer, RT
International.
September 2008 Tr. Ajay Handa takes over as Chairman, Asia Pacific Region and Treasurer, RT International
2009-10 Launch of the Little Genius Club for Twinklers
2009-10 Long Term Corporate Tie up with P&G
2010-11 2010-11 - A Corporate tie up with INFINITY
2011-12 2011-12 - RTI reaches a landmark 3000 tablers for the first time.
September 2011 Tr. Vivek Vardhan Prasad takes over as the Chairman, Asia Pacific Region & Treasurer, RT International
April 2010 MOU established with Procter & Gamble
July/August 2011 RTI Trust launches Golden Jubilee Scheme
September 2012 Hosted Round Table International World Meet in Hyderabad, “Wah India”
2013 Round Table India Chartered 15 Tables & 1 Inauguration under Presidentship of Tr. Vineet Parikh
2013 Round Table India Chartered Singapore RT 1 and Singapore Knights RT 2
2013 Round Table India Chartered Srilanka RT 6
2013 Tr Vineet Parikh takes over as the Chairman of WoCo Foundation and Tr Tushar Agarwal as the Secretary
2014 Tr. Harish Shenoy takes over as the Chairman Asia Pacific Region & Treasurer, RT International
2014 MSRT 39 was awarded as the Best Round Table Club of the year
2014-15 Round Table India & Coca Cola, Atlanta have a long term tie-up for their program Support My School.
2014-15 Round Table India Chartered 15 Tables & Inaugurated 10 Tables, a total of 25 new Tables under
Tr. Deepak Manu Menda, President, RT India Total of 806 inductions happen across the country
in one tabling year.
2014-15 Round Table India awarded the “Best Association” by Round Table International
2014-15 Round Table India Re-organises its Areas. Area 12, 13 & 14 are born.
2014-15 Round Table India to have a joint AGM & COB from September 2016 onwards.
2015-16 Tr Vineet Parikh & Tr. Tushar Agarwal re-elected as the Chairman & the Secretary of WOCO Foundation.
2015-16 International Awards - Best Association of the Year
2016-17 Tables of RTIndia extend 3 Tables in Australia
2016-17 Tables of RTIndia extend 2 Tables in Melbourne
2016-17 International Awards - Best Association of the Year
2016-17 Round Table India Re-organises its Areas. Area 15 & 16 are born
2017-18 Tr.Manpreet Singh takes over as the Chariman Asia Pacific Region
2017-19 Tr. Suman Voora takes over as Chairman of Woco & Sq.Leg Shriram Duvvrri as Secretary of Woco
2018-19 De-Merger of Change Over Banquet & NAGM
19
Guidelines for Table Chairman

1. The first thing that would be required is to get your team ready. Allocate portfolios to Tablers who
enjoy the particular activity - identify the right tabler for the right portfolio.
2. Having assumed office as Chairman, PLAN FOR YOUR entire year immediately.
3. Being Chairman does not mean hard work, but smart work. Proper motivation and delegation will
ensure success. Proper delegation encourages a sense of team enthusiasm and responsibility.
4. Make it clear to all Tablers that you intend following and enforcing rules of the Table, particularly
with reference to attendance, participation in all activities of the table and financial obligations of the
Tablers and enforce them.
5. Effective Time Management -Meet your office bearers and Executive before each meeting, where all
correspondence received, policy document etc., are discussed in depth. This avoids unnecessary and
prolonged discussion at Table meetings thereby making the meetings dull and for long duration. In
short DO YOUR HOMEWORK WELL BEFORE EACH MEETING.
6. Start your meetings on TIME. Follow strictly the Table rules, regarding granting of attendance at Table
meetings. Make it a point to be that the first to arrive at all Table meetings. It has its own educative
value for floor Tablers.
7. As Chairman, go out of your way to make visiting Tablers, visitors, guests and prospective Tablers feel
at home. Make a conscious effort not to leave them stranded or feeling lost.
8. Recognize, acknowledge, and appreciate through a kind word, the work done by Tablers, both within
and outside the Table. Announce these achievement at Table meetings.
9. Keep absolute control over deadlines to be met vis -a-vis RTI and Area. It presupposes your constant
and day to day contact with the Table Secretary, in particular.
10. Learn to accept criticism of your activities. Never lose your cool exercise great powers of self restraint
11. Be respective to other people’s ideas - as far as possible make the whole processes democratic
Autocracy will lead you nowhere.
12. Study all National initiatives and plan on how your table can participate in those activities
20
Guidelines for Table Secretary

Secretary of a Table is the vital link of the Table to the rest of the association. A secretary, by his efficient work, puts
the Table Prominently on the map of the association.
SOME USEFUL TIPS

●● Make sure that you take over all the previous year’s correspondence and paper work from your predecessor.
●● Plan out the Business Meetings and keep Tablers informed of the schedules.
●● Ensure that you are well prepared with up-to-date correspondence, both inward and outward, to be presented
at the meeting.
●● Prepare the minutes of the meetings in MOMO within 24 hours of the completion of the meeting, so as to
facilitate better reporting.
●● Ensure that the minutes are submitted on MOMO within 3 days from the date of the meeting, so that the
communication channel is kept up-to-date.
●● Reach out your minutes by email only to the following people: All the Active Tablers and honorary Tablers
of the Table. Your National Executive - President, Vice President, National Secretary, National Treasurer and
Area Executive - Area Chairman, Vice Chairman, Secretary/Treasurer will automatically receive the minutes
automatically when you submit the minutes on MOMO.
●● Prepare Quarterly Report using the reporting feature in MOMO at the end of every quarter and e- mail it is the
same set of people as referred to above.
●● Ensure that all administrative work of the Table is carried out without any time delay.
GUIDELINES FOR OFFICE BEARERS – SECRETARY

The Secretary of a Table is largely responsible for its success. The duties are well within the powers of any man if he
is prepared to take out a little time. He can be sure of the wholehearted support of the Area and National officers.
His Responsibilities fall under two main headings his own Table and the National Association.
Responsibilities
1. Get the updated login ID for the RTI Dashboard, the official Table rules and all other Table records from your
predecessor and ensure proper custody.
2. Ensure regular and prompt commencement of meetings of the Table.
3. Prepare the minutes and maintain records of the Table and Executive meetings.
4. Essential facts to be recorded in the minutes are matters discussed and decisions made. Care should be taken
to see that matters decided to be done at the last meeting are reported and recorded.
5. Assist and advise the Chairman on all matters concerning conduct of meetings. Familiarize yourself with the
National and Table Rules and with meeting procedures.
6. Advise the Table on procedure for making nominations for Officers, forwarding motions, Table reports etc.
7. Ensure that the Table rules if adopted or amended be approved by the NEX.
8. Ensure that the Table sends two delegates to the RTI and Area Annual General Meetings. This is most important
as the decisions at these meetings are made by the vote of the individual Tables.
9. Ensure that new members are admitted in accordance with the proper procedure.
10. Ensure the member directory is updated online
11. New member kit to be obtained from RTI Supply House well in advance of the induction of a new Tabler.
21
12. Membership nomination form found in the new member kit to be collected from all new Tablers and filed
safely.
13. All online formalities to be completed to ensure that the new Tabler is added to the membership list of Round
Table India.
14. Work can be delegated to other members of the Table, but the Secretary should ensure that the various duties
are performed.
15. Maintain a National file & Area file and hand over all the records to your successor.
If all communications giving information, National agenda and national minutes are filed in sequence there will be
built up a file, which will be of the utmost value to the present Secretary and his successors. It would be simple for
the Secretary to make up an index. A great deal of correspondence would be obviated if such reference file exists
in each Table.
Relations with the National Association

1. Ensure that two National Delegates are elected by the Table who could be either any of the officers of the Table
or from the other active members.
2. Watch the dates for sending in motions, reports and nominations.
3. See the “Resolutions” appearing elsewhere in this Handbook and follow appropriate procedure.
4. The National Delegates should be made aware of the Table’s decisions on resolutions, motions and elections of
Officers at the Area or National Annual Meeting.
5. Form ‘C’ must be completed in all respects and sent to the Association along with the dues payable by October
15 each year. If therefore Forms are not completed or if they are not sent within the due date the Table will
lose its voting rights at the following General Meeting of the Association.
a. The annual fee is payable in respect of every Active Tabler on the rolls of the Table on July 1st year. These
fees are payable even if a Tabler is on leave on absence.
b. Check the Table membership roll with last year’s secretary to see that all members, Active and Honorary,
are accounted for on it.
c. Check with last year’s Treasurer about any pending dues to the Association.
General
1. Keep in constant touch with the Chairman to discuss and take action in respect of day to day administration of
the Table. This will avoid duplication of work and also help create a better personal relationship.
2. Attend of Table correspondence immediately, so that routine correspondence can be attended to without
sanction from the Table. Be prompt in correspondence.
3. Set aside half an hour each day regularly for Table work. Attend to all correspondence, phone calls, minutes,
follow-up action in that period.
4. Establish personal contacts with each Tablers, so that you are able to maintain a record of their achievements
both within and outside the Table.
5. Arrange for regular Executive meeting and meetings of office bears so that all matters relating to the Table can
be discussed.
6. As an office bearer you are equally responsible for the punctual starting of meetings, adherence to deadlines,
submission of “C” form etc. Pay extra attention to these in particular.
7. Be innovative; introduce procedures, systems that are out of the ordinary. Show to each Tabler that you care
and are concerned about them. For example, sending letters of appreciation, greetings etc., are effective in
building excellent fellowship.
22
8. Be meticulous in the drafting and circulation of minutes. Make your minutes crisp, interesting and readable.
Follow the prescribed form so that the burden on the NEX, AEX is considerably reduced. Avoid amendments to
minutes, as far as possible. The greater the amendments, the lesser the claim to being an effective Secretary.
9. Maintain a list of all suggestions and topics discussed at various meetings, but postponed for future discussions.
Make it a point to bring to the Tablers notice such points at the relevant meetings. In other words tract of all
points for discussion.
At a Table meeting, while you are the Secretary, be a keen but silent observer. Participate in discussion only if
essential, otherwise utilize you time to record and note proceedings
Guidelines for Table Treasurer

The Table Treasurer,
1. Is responsible for looking after the Table finances and properly recording all transactions.
2. Should maintain separate accounts for the Administrative Funds and the Charitable Society/Community
Service Funds.
3. Should obtain all records and files from the outgoing Treasurer and get to know from him his views and
recommendations in the maintenance of the accounts.
4. Should update himself with the Table Rules and the relevant portions of the RTI Handbook so far as it concerns
the Treasurer so as to have adequate working knowledge about the Table Finances.
5. Should co-ordinate with the outgoing Treasurer in preparing the budget for the coming year and recommend
to the Table the possible sources of income to meet the budgeted expenditure or alternatively indicate areas
where expenditure could be reduced as to limit the overall expenditure within the available income.
6. Should send out subscription bills to all the members immediately on taking over. Depending upon the practice
in each Table, the subscription bills could be sent on monthly/quarterly/half-yearly or annual basis.
7. Should ensure that the ‘C’ Form and other dues are sent to RTI on or before the prescribed date, so that the
Table/its delegates are not deprived of the voting rights at the Association AGM.
8. Should submit all bills/claims received by the Table and have it duly passed for payment. No payment should
be made prior to approval by the Table save under exceptional circumstances.
9. Should know that funds raised for community service projects by the Table or Table’s RT Charitable Society are
Trust Funds and must be strictly accounted for separately from the administrative funds and should be used for
the purpose for which it is raised. It is in this background that all Tables have separate Bank Accounts for the
Charitable Society/Project account and Administration account and on no account should there be any mixing
up of the funds.
10. Soon after the close of the year on 30th of June, should prepare the annual Income & Expenditure Account and
Balance Sheet as on the said date, have it audited by the Table Auditor and submit the same for inclusion in the
Annual Report of the Table to be placed before the Annual General Meeting.
23
INDUCTION PROCEDURE
The Chairman requests all members to stand and says the following preferably from memory:
Chairman: “Tonight it is my privilege to induct Mr._________________________ into the ____________ Round
Table No. ___________. I would ask his proposer to bring him forward and introduce him to the Table.” (Proposer
comes forward and introduces the new member.)
Chairman to Proposer: “Have you fully explained to Mr._______________________ the responsibility and
obligations of membership of Round Table?”
Proposer: “Yes.”
Chairman: “Does he understand three things - first, that he must attend meetings and community service activities
regularly; second, that in his public and his private life he is required to do his best to live up to our ideals; third,
that we do not retain inactive members?”
Proposer: “Yes.”
Chairman to Inductee: “Do you accept these obligations?”
Inductee: “Yes.”
Chairman: “Mr.______________________ it is my privilege to induct you to membership of __________ Round
Table No. __________.” (at the request of the Chairman, the Membership Convenor reads the Aims and Objects of
Round Table.)
“You have been chosen for membership of this Round Table because you are believed to be a worthy representative
of your vocation, possessed of qualities which can be of service to our movement and your fellow men”.
“Your acceptance of membership implies that you will carry into your public and private life the Aims and Objects
for which this movement stands. Your membership will involve you in an obligation to make regular attendance at
our meetings and to support in every possible way the various activities of this Table.”
“Mr._________________________ in the name of _______________________ Round Table No. ________, I
welcome you most sincerely into the fellowship of our movement and the presentation of this badge is a symbol
of your connection with a world-wide movement of thousands of like-minded young men.” (The Chairman invests
him with the Badge.
“Wear this badge at all times and remember as you wear it, that you carry the good repute of Round Table into all
your affairs, for the movement is judged by those who recognize you as a member.” (The Chairman turns to the
Table at this point. “Fellow Members, I commend to you Tabler________ and ask you to raise a toast to him. I would
remind you that the obligations he has today assumed towards you and his fellow men are obligations of which you
should be equally mindful.”
After the induction the Secretary should give him his Table Rule Book, Table Banner and the New Member Kit
provided by Round Table India and ensure return of new member card to the Secretariat duly filled in. The Chairman
shakes hands with the new member. All Tablers applaud and resume seats. The new member should not respond in
any way. The Secretary should, well in advance of induction, arrange for a New member Kit from the Supply House
of Round Table India.
New members who have been inducted into a Table will be included in the records of Round Table India only on
payment of Entrance Fee. The receipt of the duly filled New Member Card provided in every New Member Kit, by
the National Secretariat will be the proof of payment of the Entrance Fee. The Secretariat will then allot a code
number to such a Tabler. The proof of Date of Birth (Copy of Birth Certificate /School Certificate/ Passport /Driving
License) should be sent along with the New Member Card by the Table Secretary soon after the induction of the
Tabler.
24
History of Projects in
TM
Round Table India

Projects have always been one of the fundamental pillars of tabling in Round Table India. We are essentially a
fellowship organisation but the bonds created through doing a project together is the strongest.
Round Table India came into existence in 1962 and ever since we have been following the adage of Service
through Fellowship. Till the mid to late nineties we did numerous projects under programs such as Operation
Thirst, Project Smile and Project Touch etc. In 1997-98 our long term project “Freedom through Education” was
born with an objective of having a national project with a long term vision.
In the initial years Tables did the projects mostly through self-raised funds and some grants received through
foreign donors from Round Table Netherlands, Nyenrode New Business School etc. Slowly we realised the
importance of creating corporate tie-ups so that we could enhance the work being done under FTE. We got lucky
in 2010 when we got our first breakthrough and Proctor & Gamble decided to partner with RTI under its Shiksha
scheme to build classrooms across the country. Since then there has been no looking back and today we have
numerous partners such as Oracle, Cognizant, ITC, Fullerton, Coca Cola, Bajaj to name a few, who support RTI in
its FTE initiative.
For the past few years we have been following a standard system for implementing projects. They are classified
as below
Source of Funds - Grant Structure
Source of Funds /
Grants
Round Table India Round Table India

Trust (RTIT) Foundation (RTIF) Self Raised Funds
FTE, FTE Assist, FTE, FTE Assist,

FTE Non FTE Non FTE
FTE Assist
Specific Grants
Non FTE Grants
Round Table India Trust grants are governed by the National Head Board, Area Chairmen & NPC. Grant varies
from year to year and quarter to quarter depending upon the amount of money that has come in from various
donors to the RTI Trust for use during the tabling year. The National Project Convener is given the responsibility
of designing the grant structure for the year in a way to ensure judicious allotment across areas and time lines.
According the trust rules the grant amount should not be more than 50% of the total project cost. The grant is
available from the 1st of July every year till the funds are available or till the NPC notifies the floor of any change
in the grant structure.
25
FTE Grant is for construction of Classrooms in Schools which provide free education / education at nominal fees
to underprivileged children. This school could be run by a private institution or a government body. The Land
title is the most crucial as the property should be in control of the trust/government fo running the school for
atleast 25 years.
FTE Assist is a special grant for all interventions that are needed in a school that are not related to classroom
construction. The interventions maybe in the following areas:
1. WASH (Water, Sanitation & Hygiene) Initiatives that may include Toilet Blocks, Hand wash stations
2. Furniture 
3. Repair of existing structure 
4. Smart Classrooms/Labs/Libraries
5. Suryajyoti - Solar project 
6. Water purification project
7. Playground/ Play Equipment
The above list is indicative of the kind of work
that can be undertaken under FTE Assist but
not necessarily exhaustive. FTE Assist grants are
normally smaller in amount as these grants are
given out of the interest kitty generated by the
funds parked with the RTI Trust.
Special Grants are grants given by specific donors for pre-defined activities in fixed geographical areas/cities. For
eg the Coca Cola NDTV Save My School grant has a predefined intervention list to be carried out in government
school in cities identified by Coca Cola. These are time bound projects which normally last a couple of years.
Here the tables are approached to carry out the specific projects as per the mandate agreed upon with the donor.
These kind of projects act as confidence building measures with the donor after which they are inclined to give
more grants to RTI. The project guidelines are issued to the floor as and when any new initiative is started.
Non FTE Grants are like FTE Assist Grants called PROJECT HOPE but are for projects undertaken other than in
schools. Projects at old age homes, destitute centres, community service centres for addition of needy assets to
the existing infrastructure are covered and are capped and are matched equally by Tables.
Round Table India Foundation grant is governed by the trustees of the foundation. The RTIF grant application
has also gone online from last year and first time users can take their login details from the Foundation office.
The main source of funding for RTI Foundation is the contributions by members from Round Table India (LMF,
GLMF, PLMF and Distinguished Donor), which is further strengthened by rental income from the Foundation
building and interest from investments.
RTIF accepts applications from 1st of July onwards and the same will be accepted on a first come first served basis
till funds are available for disbursement.
The grant structure is notified at the beginning of the year i.e. on 1st July every year.
From 1st July 2017 tables/circles are eligible to apply only if minimum 50% of the active Tablers of the Table are
LMF on or before the date of application  / if minimum 33% of the active Circlers of the Circle are LMF on or
before the date of application.
Tables & Circles have to apply separately for the grants in RTIF.
Tables/Circles are eligible for only one application in a year.
The below scheme is for TY 2018-19. RTIF Grant for TY 2019-20 will be updated in July/Aug. 2019 in case of any
changes to the existing grant.
26
RTIF Grants Matching Grant of upto `1.50 lakh Matching Grant of upto `2.00 lakh
For Tables Atleast 50% of active members All active members should be
shouls be LMF* LMF*
For Circles Atleast 33 % of active members All active members should be

should be LMF* LMF*
A Table/Circle can only get one RTIF grant per Tabling year
*LMF here includes LMF/GLMF/PLMF
Round Table India Trust - The Projects Online Module
APPLICATION
Access the “RTI–MOMO-POM” You can alternatively go

and login to dashboard.roundtableindia.org
27
INTERIM (Applicable for FTE Projects)
INAUGURATION (Applicable for FTE Projects)
COMPLETION (Applicable for all projects)
Plaques & Branding

Tables across India are actively doing projects and a standard requirement at the time of Inauguration is a
plaque which gives the necessary information about the project such as the name, interventions, donors etc.
A few important guidelines to follow when designing a plaque:
1. Follow the standard design that is specific to each Donor. Please note that these designs are given by the
Donors and we cannot make any changes to the design, colour or logo placements.
2. The placement of the plaque must be in a prominent and visible location in the school.
3. You can use stone or stainless steel plates as the base
4. Ensure that the plaque is fixed in a permanent fashion and cannot be moved easily
5. ENSURE THAT THE FOCUS IS ON ROUND TABLE INDIA AND THE DONOR An automatic plaque designing
tool is being implemented on the RTI website which will help tables and circles to download a
standardised format once they enter the variables such as the Name and number of the table, the name
of the school etc.
28
Wall Branding is another important aspect where we can ensure some uniformity across our FTE schools. Once
again we should ensure that the school gets branded as a “Round Table India <Donor Name> FTE School Block.
We should try and make the branding clear and uncluttered. The Table and theme logos can be displayed
prominently at other places in the school
For primary branding on the front of the school (Front top banner)
TM
1. Always use Donor approved logos for any branding

2. In case of any doubts regarding the logos/branding/design please reach out to your APC or the NPC
3. In case of hand painting please ensure that the design of the logos is not distorted in any way
4. No other logos to be inserted in this format without approval
5. ROUND TABLE INDIA SHOULD ALWAYS BE THE FIRT LINE ON THE BRANDING AREA
Side Wall/ Any other wall branding
*Use regional language wherever required to increase the effectiveness of our branding
1. Please ensure at-least 50% space in case of joint branding
2. Please ensure that the font size of “Round Table India” is bigger or equal to the font of any other matter on
the same plane
3. In case of hand painting please ensure that the design of the logos is not distorted in any way
4. ROUND TABLE INDIA SHOULD ALWAYS BE THE FIRT LINE ON THE BRANDING AREA
TM
< jkmaM Vscy bafM;k > *
29
Steps to a successful Project
●● This is the most important part of any project. We need to identify needy
projects where our work will have the maximum impact.
●● Another essential is to ensure that the paperwork of the school is in place. If
its a govt school then the requisite permissions are required but if its a private
Project trust run school then we have to ensure that the ownership of the land for
Identification school use is there for atleast 25 years
●● Online Application through “RTI–MOMO--POM” available on our website www.

roundtableindia.org or You can alternatively go to dashboard. roundtableindia.
org. First time users will need to generate their table login ID and password
with the help of the Secretariat.
Application ●● All details to be entered online and saved step by step to ensure data is saved
in case the application is not completed in a single sitting.
●● List of compulsory Annexures to be uploaded at the time of application

mentioned in the final step of the online application
●● Templates for these Annexures are available on the same page for downloading
●● Clear scanned documents to be uploaded to ensure timely processing of
Annexures application. Illegible documents/plans etc will have to be uploaded again
leading to unnecessary delays
●● Once the application is submitted and all the annexures are verified then the
NPC starts the allotment process.
●● In case there are no queries the table /circle is issued an allotment letter after
which they are free to start the project
Allotment
●● Any Table / Circle who has been issued an Allotment Letter for RTIT FTE Grant,
may apply for Interim Disbursement of the Grant any time after spending at
least 75% of the non-grant portion of the funds (i.e. their share). For example,
if total project cost is Rs.21,00,00.00 and Grant Sanctioned is Rs.5,00,000.00
then the amount spent should be at least Rs. 12,00,000.00 (i.e. 75% of
Rs.16,00,000.00)
Interim Grant
●● The Interim Grant application is also available on POM
●● Applicable only for FTE Grants/ Special grants
30
●● This is applicable only to FTE Projects

●● The inauguration module is to be filled before the inauguration of the project
takes place
This ensures that the project is complete in all aspects before the inauguration
Inauguration ●●
and also ensures that the format of the plaque being put up is correct.
Module
●● Branding is a very important aspect before the completion of the project.

Proper branding gives visibility to the Donor as well as RTI. This develops a
connect between us and the beneficiaries. it also gives the visibility to the
donor who has undertaken the project through their CSR funds
●● Standard branding formats across schools help us to put forward a uniform
Branding image across to our stake holders.
●● Plaques and wall paintings are the standard branding methods inFTE Schools
●● Publicity is normally in the form of new paper coverage of FTE School/FTE

Assist project inauguration
●● Other forms of coverage can be through digital media-Facebook, Twitter, Blogs
etc.
Publicity ●● Good media coverage ensures that RTI gets known amongst the masses and
we get access to new donors as well as potential prospective tablers
●● The Table/Circle should ensure they send in the Completion Report as per the
format, immediately on completion of the project. If the completion report is
not received within 12 months from the date of allotment, the amount already
funded will be re-called by RTIT immediately and your Table/Circle will forfeit
the balance amount and the trust will not be able to fund the future Projects
of your Table/Circle.
Completion ●● The completion pack is available online on POM
●● At the completion stage one hard copy of all the documents has to be sent to
the secretariat for audit purposes.
31
ROUND TABLE INDIA FOUNDATION -

GUIDELINES FOR SUBMITTING PROJECT
PROPOSAL FORM
Step 1: Identify the project and collect pertinent details. Fill
up the Project Proposal Form 2 copies (Original). Ensure that
the enclosures are made available, including civil drawings and
detailed cost estimates, in case of infrastructure project.
All projects of a Table/Circle are eligible for grant from
the Foundation except those of recurring nature like poor
feeding etc. Both FTE and non-FTE projects are eligible for
Project Participation Grants.
Submit Proposal before taking up the project. RTIF will
not consider any proposal for project under implementation or already completed. Begin the project only
after you get the Allotment Letter. Read the terms of Allotment Letter carefully to execute the project.
Step 2: Tables to mail out the proposal to the following:
(1) Round Table India Foundation, Chennai
(2) Area Chairman
Ladies Circles to mail out the proposal to the following:
(1) Round Table India Foundation, Chennai
(2) Area Chairman
(3) Area Chairperson
Step 3: The Area Chairman must send in his recommendation (Original) for processing of the proposal (For both
Table and Circle Projects). He must confirm that there are no dues to the Area or National from the Table/
Circle. The recommendation need be sent only to the Chairman, Round Table India Foundation, Chennai
(in prescribed format only).
For all Circle projects, the Area Chairperson, Ladies Circle India will also send a recommendation letter
(Original) to RTIF for the Project Proposal.
For Table/Circle FTE and Non-FTE projects, a maximum grant of Rs.1,50,000/- will be sanctioned by
the Foundation. An amount equivalent to the contribution of the Table/Circle will be given as a grant
subject to a maximum Rs.1.5 Lakhs per Annum. Contribution from other donors, government etc raised
by the Table/Circle will be considered as contribution by the Table/Circle. RTIT contribution will not be
considered as Table/Circle contribution. The grant will not be more than 50% of the project cost.
Additional grant of Rs.50,000/- for any Table which is 100% LMF at the time of application.
Only one project will be supported during a Tabling/Circling year. Both Table and Circle can apply for the
same project but have to necessarily match the grant money.
Begin the project only after you get the Allotment Letter. Read the terms of Allotment Letter carefully to
execute the project.
Step 4: Round Table India Foundation will process the proposal on receipt of the above and communicate to the
Table/Circle, if there are any deficiencies in the proposal. The Table/Circle to take immediate steps to
rectify the deficiency, if any.
If the proposal is in order, it will be sent for approval of the Trustees by circulation.
Step 5: If all documents are in order, the approval time will be about 5 days for approval by the Trustees. Once
the proposal is approved by the Trustees, Round Table India Foundation will communicate the same to
the Table/Circle with a copy marked to the Area Chairman.
32
Step 6: The Table/Circle has to submit Interim Report (Original) for release of funds from Round Table India
Foundation after 50% of the project is complete. The Area Chairman has to recommend the release, after
satisfying himself that the project is 50% complete and is progressing well (in prescribed format only).
In case of Circle Projects recommendation is required from the Area Chairperson also for the release of
funds.
For Circle Project, the Circle should have it’s own bank account to which the funds can be transferred.
On receipt of the Area Chairman’s recommendation, Round Table India Foundation will pay 75% of its
share (Interim disbursement) and the remaining amount (final disbursement) will be paid only after
receiving the completion report from the respective Tables/ Circles. The grant will be released subject to
availability of funds from time to time. In case of delay in disbursement, the Table/Circle can complete the
project before the receipt of the funds from the Foundation.
All photographs accompanying the Interim report should have the pictures of Table/Circle Chairman or
Vice Chairman or Secretary standing in front of the project. Foundation will not consider photographs
with only structure shown in it.
Step 7: The Area Chairman must ensure that the Table/Circle sends in the Completion Report (Original) as per the
format, immediately on completion of the project.
In case of Construction Projects, the completion report submitted by the Table/Circle should have at least
four photographs as follows –
1) A frontage photo of the building/project
2) A photo of the building/ Project from a different angle
3) One photo of the RTIF plaque
4) One photo of the inauguration of the Project
For all other projects, relevant photographs to be submitted with the completion report along with
publicity done for the project.
A statement of the final cost certified by the Table Chairman/Circle Chairperson and an auditor has to be
attached.
The name of the Foundation must appear in the Inaugural Block as given below:
IN ASSOCIATION WITH
ROUND TABLE INDIA FOUNDATION,
CHENNAI
If the completion report is not received within 12 months from the date of interim disbursement, the amount
already funded will be recalled by RTIF and the Table/Circle will forfeit the balance amount and Foundation will not
be able to fund the future Projects of the Table/Circle.
Round Table India Foundation looks forward to receiving applications from Tables and Circles and supporting
33
FAQs on Projects A. Always remember that just because we build

schools for the underprivileged children of the
1. Why so much paperwork? society does not mean that the schools should
A. This is a common question raised by many look and feel underprivileged. As members of
applicants (especially newer tables). The a responsible service organisation it is our duty
paperwork has been designed keeping in mind to ensure that the quality of construction is
the interests of the Donor as well as Round Table top notch as safety and life of the structure is
India trust in mind. As a registered trust and NGO paramount. The structures should be designed
RTIT has to adhere to the rules and regulation of with a minimum life span of 25 years in mind.
the land and is answerable to the authorities as 6. What is P&G Grant? Besides the FTE / RTIF
to the usage and deployment of funds. To ensure Grants, can we also get a P&G Grant?
such compliances we ask the tables/circles for this
kind of detailed paperwork. There is no separate P&G Grant. P&G is one of
the Donors for RTI, and the FTE grant given out by
2. Why such strict timelines? RTI Trust is given out of funds received from such
A. Round table India Trust is answerable to its donors donors like P&G. Hence there is no separate P&G
as to the end use of the funds received. Therefore Grant.
we expect the tables/circles to complete the 7. What is the difference between RTI, RTIT and
projects and file the completion reports in a RTIF?
reasonable time frame. This enables us to report
back to the donors that their funds have been The Round Table India Trust (RTIT) is administered by
fully utilised. Also holding on to allotments and the NEX of Round Table India. All the Area Chairmen,
not actually doing the project deprives other National Head Board and the National Projects
deserving projects of grants. Convenor are the Trustees of RTIT. The RTIT has 80G
a. You must not commence construction before and FCRA registrations. Hence it is able to attract
receipt of Allotment Letter (Sanction of several local and foreign donations. A lot of Tables/
Grant). Circles raise funds and route these funds through
b. Construction must commence within 2 RTIT to avail the 80G and FCRA benefits. Such
months of issue of Allotment Letter self-raised funds of Tables/Circles routed through
RTIT are released as per laid out documentation
c. Project must be completed and Completion and guidelines. Besides such self-raised funds, RTI
Report must be submitted within 12 months
National Board also raises funds from Corporate
of issue of Allotment Letter
or International Donors like P&G, Oracle, ITC, Bajaj
3. Why send hard copies when we are submitting etc. With these funds raised by RTI NEX, they launch
documents online? various Grants like the FTE Grant.
A. A pertinent question. We ask tables to send hard The Round Table India Foundation (RTIF) is a
copies to enable the secretariat to maintain a completely separate entity. The Trustees of the
proper file for audit purposes. For the benefit of Foundation are few selected Square Legs along
the tables/circles we have eliminated hard copy with the Head Board of RTI and the NPC. Main
requirements at the application and interim source of funds for RTIF is the rental earnings
stages as a trial. Completion report will still need from the RTI House which is under ownership
to be sent in a hard copy as it contains all the of the Foundation, and the interest received on
final invoices, Chartered engineer and Chartered the corpus they have raised by selling LMFs and
Accountant certificates etc. GLMFs.
4. Why do we have to wait to start a project till we 8. Can we apply for multiple grants for the same
receive the allotment letter? project?
A. RTIT follows a simple rule that it will not fund a A. Yes, you can apply for any number of grants for
project that has already commenced or nearing the same project, provided the project is eligible
completion. This is based on the simple belief that for each of these grants. E.g. for a school project
the project may already have funding in place and of Rs.25 lacs, you can apply for an FTE Grant, an
the trust does not intend to refinance the project. RTIF Grant, an NNBS grant (in case you have such
5. Why do we have to bear additional costs for allocation).
involving chartered engineers and architects for The same school is also eligible for a FTE Assist
small rural school projects? grant
34
9. What are the Documents required for applying 12. Simultaneously, how many Projects can a Table /
for a grant?9. What are the Documents required Circle do?
for applying for a grant?
A Table can undertake any number of projects.
For FTE Grant, you need the following documents: However at any point of time not more than 2
(1) FTE Questionnaire to be filled by Allotment Letters shall be issued by RTIT against
the Trust running the school which Completion Report is still pending. If the
(2) Area Chairman Recommendation same Table / Circle is currently undertaking a
project and has applied for a new project grant
(3) Legal opinion with respect to title of land. In
case of Government School, a consent letter for the same project, such applications will not be
from competent authority. accepted.
(4) Architect’s drawings duly endorsed by Local 13. Are only Government Schools eligible for Grants?
Authority No. Any non-profit school run for the
(5) Contractor’s estimate / Bill of Quantities underprivileged children which charges nil or
verified by a Chartered Engineer negligible fees only for maintenance is eligible for
(6) MOU with Trust/Govt. School Principals Grant. Such a school need not be a Government
running the school owned or aided school. We would rely on Table/
(7) Agreement with the Contractor Circle’s assessment and due diligence on the
(8) Photographs of existing site assessment of need and credibility of the partner
school.
(9) Google map location of the school site
10. What are the eligibilities for a Table / Circle to 14. How much time does it take for the Grant to be
apply for RTIT grants? sanctioned?
a. The Table should be an active Table, i.e. In case your documentation is complete
having paid its C-Form Dues and having in all respects as per online form then the
voting rights. The table/circle should not grant is allotted within 5 days of receipt of
have been suspended by the Area / National acknowledgement mail from the secretariat. The
Executive. sanction may take slightly longer time and face
b. The Table should not have substantial bottlenecks in the following cases:
National Supply House and other dues - The cost of construction quoted is high (as a
outstanding for more than 3 months. thumb rule if it is greater than Rs.1100 per
c. The Table should be updating the minutes of sq. feet) then clarifications are sought
meetings regularly on MOMO. - If majority of the total project cost is towards
d. No Project Completion Report from the Table equipment and other facilities and not civil
should be overdue since more than 2 year. construction
11. What is the procedure for disbursement of the - Any other discrepancy or issue in the
application which requires greater
grant?
deliberation and assessment
No disbursement takes place at time of issue of
15. For any given project, can we apply for FTE Grant
Allotment Letter.
and RTIF grant simultaneously?
●● For FTE grants disbursement of the grant is made
Yes, you can apply for both the grants for any
in 2 stages after issue of Allotment Letter – Interim
given project. However, the applications need to
and Final.
be made separately. Both the applications need
●● For FTE Assist disbursement is made after to be filled online on the individual websites. We
completion of the project consider the RTIF grant as part of Table/Circle’s
●● Interim Disbursement: Once you have spent 75% contribution for the purpose of calculating the
of your share of project cost, please apply for the quantum of Grant.
interim disbursement. 16. We have a local donor for a project who needs
●● Final Disbursement: Once you have completed an 80G receipt; can he donate these funds to
and inaugurated the project, please apply for Final RTIT directly? How will these funds come to our
Disbursement. project account?
35
The following basic guidelines must be adhered to stating the Project ID for which the funds are
while collecting any local donations through RTIT: required.
1. All such local donations must come with a 6. To claim funds for any Non FTE related project a
covering letter from the Donor stating the Table/ separate Self-raised funds form is available online
Circle name and Project for which these are to be on POM.
allocated.
17. We have identified a foreign donor for a project,
2. Complete details including name, address and since we do not have FCRA registration; can he
PAN of the donor must be furnished in the donate these funds to RTIT directly? How will
covering letter from the Donor. these funds come to our project account?
3. On receipt of the covering letter with the cheque, The following basic guidelines must be adhered
RTIT shall issue an 80G receipt to the Donor. to while collecting any foreign donations
4. As required by the law and the Auditors, all such through RTIT:
local donations earmarked for specific projects 1. All foreign donations should be in the nature of
of Tables/Circles must be claimed by the Table/ pure donations and not a result of selling raffle
Circle within 3 years of receipt of such donations, tickets, sponsorships, gift vouchers etc.
failing which, RTIT will be liable to pay tax on 2. All foreign donations must come via SWIFT
these or may allocate these funds to other transfers to the designated bank account (which
deserving projects. is different for local donations) of RTIT with
5. To claim these funds, the Table/Circle must make specific instructions from the Donor about use
a Self-Raised Funds Disbursement Request on of such funds and specific project details of the
the Table letterhead duly signed by the chairman Table/Circle.
Important Contact Details:

Round Table India Trust
RTI Trust Secretariat RTI Foundation Secretariat
National Project Conveners 2019-20
Ms Kaneez Fathima Ms Lakshmi Tr Hitesh Kering
Projects Coordinator +91 9822039777
Round Table India Foundation
Email: projects@roundtableindia.org hitesh@rti.in
Bob Chandran Centre,
Round Table House Tr Varun Murdia
3rd Floor, Old No: 69, New No: 80
+91 9829040705
Nungambakkam High Road
varun@rti.in
Chennai-600034
Tel: 044-28274539 28215062 National Project Committee Members
E-Mail: rtif_chennai@bsnl.in 2019-20
Tr Rachit Bansal
+91 9830555555
rachit@roundtableindia.org
Tr Hussain Mustafa
+91 9829244738
hussain@rti.in
Mr Gnanavel RTIF - Project Coordination
Projects Executive Sq. Leg. Tushar Agarwal
Email - projects@rti.in +91 9810118281
E-Mail: rtif_chennai@bsnl.in
Round Table India Trust
Bob Chandran Centre,
Round Table House,
2nd Floor, Old No.69,
New No. 80 Nungambakkam High
Road, Chennai – 600 034, India.
Tel: +91-44-2827 5760, 2826 3862
36
Important Bank Accounts

Round Table India Admin Account
Name of Account Round Table India
Type of Account Current Account
Account Number 10035046984
Name of Bank IDFC First Bank Limited
Name of Bank and Branch Nungambakkam Branch
City Chennai
IFSC Code IDFB0080102
Round Table India Trust Account
Name of Account Round Table India Trust
Trust Type of Account Current Account
City Chennai
Round Table India Trust - FCRA Account (Foreign Donations)
Name of Organization in Bank Records: Round Table India Trust
Name of Bank: Indian Overseas Bank
Name and Address of Bank: Indian Overseas Bank, No:109 Utthamar Gandhi Salai,
Nungambakkam Chennai-600 034
Account No. 018301000021223
Bank Swift Code: IOBAINBB001
RTGS/NEFT Code (IFSC): IOBA0000183
Round Table India Foundation Account
Name of Organization in Bank Records: Round Table India Foundation
Name of Bank: ICICI Bank Ltd.
Address of Bank: Nungambakkam Branch
Account No. 000901116497
RTGS/NEFT Code (IFSC): ICIC000009
37
Important Bank Accounts

Round Table India
Name of Account Supply House
Type of Account Current Account
City Chennai
38
COMPLIANCE RECKONER & CHECKLIST

Administrative A/c
●● Ensure you have the Table AOP
●● Ensure you have the PAN for AOP
●● Ensure your Bank A/c KYC is updated and correct PAN is linked to the Account
●● Update the resolution for Signatories for Table at AGM
●● Update the AOP with the new members of AOP (Additions, Deletions)
●● File returns for AOP as on 31-Mar-2019
●● Present the Audited statement for Admin as on 30-June-2019 in the Annual Report and get it passed by
the floor
●● Ensure the accounts as on 1-july-2018 to 30-june-2019 & interim Accounts from 1-Jul-19 to AGM date is
presented by outgoing Treasurer and passed by the floor at AGM for Admin A/c.
Charity/Project A/c
●● Ensure you have the Table Trust
●● Ensure you have the PAN for Trust
●● Ensure your Bank A/c KYC is updated and correct PAN is linked to the Account
●● Update the resolution for Signatories for Table at AGM
●● Update the Trust deed with the new members of Trust (Additions, Deletions)
●● File returns for Trust as on 31-Mar-2019
●● Present the Audited statement for Trust as on 30-June-2019 in the Annual Report and get it passed by the
floor
●● Ensure the accounts as on 1-july-2018 to 30-june-2019 & interim Accounts from 1-Jul-19 to AGM date is
presented by outgoing Treasurer and passed by the floor at AGM for Charity/Project A/c.
●● File necessary papers for compliance for 12AA, 8G etc if applicable
39
RULES SNAPSHOT
Officers, Executives, and Voting Rights
National Area Table

Officers President Chairman Chairman
Vice President Vice Chairman Vice Chairman
Secretary Secretary / Treasurer Secretary
Treasurer Imm. Past Chairman Treasurer
Imm. Past President Imm. Past Chairman
Executives President Chairman Chairman
NEX / AEX / TEX Vice President Vice Chairman Vice Chairman
Treasurer Imm. Past Chairman Treasurer
Imm. Past President Table Chairmen Imm. Past Chairman
Area Chairmen Committee Convenors Committee Convenors
Committee Convenors
Voting Rights at President Chairman Chairman – Casting Vote
Executive Meetings Vice President Vice Chairman Vice Chairman
Treasurer Table Chairmen Treasurer
Area Chairmen Imm. Past Chairman
Imm. Past President Committee Convenors
Voting Rights at AGM National Delegates Area Delegates NA
President has Casting Area Chairman has
Vote Casting Vote
AAll Active Tablers have voting rights at Table Meetings. The Table Chairman has vote only for election of new
Tablers, and Casting Vote only on all other matters.
Executive Meetings
NEX – at least 5 times a year
AEX – at least 4 times a year
Table Meetings
The Table shall meet at least 24 times in a Tabling Year including the Table AGM and usually twice a month.
Honorary Tabler
National Honorary Tabler: Tables have to forward to their respective AEX, names of Tablers by the 31st of July
of the new Tabling Year. The recommended Tablers should have retired from the movement on or before 1st of
July of the Year. More details on qualification for NHT are in the National Code. The AEX discusses the names
and recommends only one name to the NEX on or before 15th October. The NEX at their meeting will make the
final decision. There can be only one NHT from each Area and Tables can only recommend Past Active Tablers.
Area Honorary Tabler: The AEX appoints Area Honorary Tabler who are/is decorated at the Area AGM. The AEX
appoints 1 Area HT for every 200 Active Tablers or part thereof, and the Area strength is based on 1st July of the
Tabling Year. AEX can appoint Past Active Tablers or other deserving persons.
Table Honorary Tabler: The Table appoints Table Honorary Tabler who are/is decorated at the Table AGM.The
Table appoints 1 Table HT for every 10 Active Tablers or part thereof, and the Table strength is based on 1st July
of the Tabling Year. Table can appoint Past Active Tablers or other deserving persons.
40
Elections at Table
The Table elects new board by the 15th of May each year for the following Tabling Year and informs the AEX and
National Secretariat by the 31st of May. The Table Chairman, Vice Chairman, Secretary, and Treasurer reelected
by the Table. The Chairman Elect appoints the Convenors.
Election at Area
The Area Secretary / Treasurer calls for nominations to the posts of Area Vice Chairman and Secretary / Treasurer
along with the AGM Notice which is sent 60 days before the Area AGM. The Nominations should reach the
Secretary / Treasurer 30 days before the AGM. The Area Vice Chairman shall automatically take over as the
Chairman at the Area AGM. The Area Delegates elect the Are Vice Chairman and Secretary / Treasurer during
the Area AGM.
Election at National
Nominations for the post of Vice President, Secretary and Treasurer should be sent by the Tables to the National
Secretary by the 15th of October. The nominations are for the portfolios for the following Tabling Year.
Annual General Meetings
Table AGM Before 31st of August and should not coincide with the Area AGM and Change Over Banquet
Area AGM Before 15th of September
National AGM Between 15th of December and 15th of January
Change Over Banquet 1st Weekend of July
Cessation of Membership
Tabler born on or before 30/06/1969
Retires On Vote at Table Vote at TEX Vote at AEX Vote at NEX
Floor Member 30/06/2019 Till 30/06/2019 Till Table AGM 2019 NA NA
Table Chairman 30/06/2020 Till 30/06/2020 Till Table AGM 2020 NA NA
Area Chairman 30/06/2020 Till 30/06/2020 NA Till Area AGM 2020 Till COB 2019
National President 30/06/2020 Till 30/06/2020 NA NA Till COB 2020
Table Chairman, Area Chairman become Immediate Past Table Chairman and Immediate Past Area Chairman
respectively at their AGM. President becomes Immediate Past President at the Changeover Banquet.
1. Table Chairman has voting rights at Table Meetings only on Election of New Tablers. On all other matters,
he only has a Casting Vote.
2. Table Chairman only has a Casting Vote on the Table Executive.
3. Area Chairman has voting rights at Area Executive Meetings. At the Area AGM, he only has a casting vote.
4. National President
Articles in the Constitution

Any change in the Constitution (Article I through Article VIII) and Meeting Procedure can be brought about only
with a 2/3rd majority at the National AGM. Simple majority is sufficient to bring about changes in the rest of
the RTI Handbook.
Quorum
National AGM – 40% of Chartered Tables eligible to Vote. Tables who have NOT
1. filed the ‘C’ and / or ‘D’ Form returns,
2. paid all levies and fees to RTI and Area,
41
3. submitted audited account statements of each of Table’s accounts

will loose their voting rights at the National and Area AGM.
Area AGM – 40% of the Chartered tables of the Area eligible to Vote. Refer above for reasons for losing voting
rights.
Table Meetings – 40% of the Total Active Membership of the Table.
Leave of Absence (LOA)
i) An Active Tabler changing his residence from one city to another shall be entitled to Leave of Absence
for a maximum period of six months from the Table in which he is in current m e m b e r- ship and at the
expiration of this period his membership of Round Table shall cease if he h a s n o t been accepted into
membership of other Table. Meetings for which an individual has been given LOA under this sub-clause
shall be excluded from the total meetings while calculating the attendance of the individual.
ii) Leave of Absence (Warn Out) may also be given for Table meetings at the discretion of the Table in cases
of Active Tablers being out of station or for personal illness. Leave of Absence (Warn Out) granted under
this sub-clause shall be at the discretion of the Table and shall be included in the total meetings while
calculating the attendance of the individual.
i) All Active Tablers on Leave of Absence are considered to be on the roll of the Table and the Table is liable
to the Association for all Annual Fees, Levies and any other dues for such Tablers.
ii) Tablers on Leave of Absence are entitled to vote by proxy.
Attendance type: P, A, LOA, AOA, PL, LOAT
P-Present
A-Absent
AOA-Apologies of Absence (Absent)
PL – Present but Late (Table Rule Applies)
LOAT – Leave of Absence by Table – If Table deems fit and no formal communication received due to ill health
of Tabler or emergency Travel, Table can grant a LOA.
Active Members on Transfer
a) A Tabler who have resigned or who was expelled from a Table or an Active Tabler wishing to join
another Table shall be accepted into membership of the new Table only on obtaining and producing
a no objection certificate from his parent Table. b) Entrance fee is not payable if the Tabler rejoins the
Tabling movement within a period of 2 years from the date of his resignation or dismissal.
B) The Table into which the Tabler gets transferred into shall be liable for the Annual Fees, Levies and
other dues owed to the National Association for this Tabler after the date of joining this Table.
Membership of More than One Table
A member moving from one city to another has no automatic right of transfer to a Table in the locality into which
he has moved, but it would be unlikely that any Table would unreasonably withhold membership from such a
transferee. To assist a Tabler, upon moving, six months leave of absence may be granted to enable him to visit
Tables in the locality into which he has moved thereby giving him the opportunity to get to know Tablers in the
new locality. It should be mentioned that the Table should accept a transferred member notwithstanding the
fact that the classification appropriate to his trade or profession may be full. The acceptance of a transferee is
often an opportunity for a Table to show the meaning of true fellowship to a fellow-Tabler who, with his family,
may be without friends in the new city into which he has moved and a transferred member should always
be specially welcomed and introduced by the Chairman. The Rules provide that a member of an overseas
movement affiliated to the RT International, may at the discretion of the Table concerned become an active
42
member of such Table, provided he abides by the Rules of the National Association except that insofar as the
classification rule is concerned he shall be regarded as a transferred member.
Appointment of Area Observer

An AEx Member of the Area, must be appointed as Area Observer for a Table AGM and should fulfil any one
of the following criteria:  
The Area should follow a predefined point system to adjudicate Area Awards that are declared at the
Annual General Meeting of the Areas. The point system should be similar to that followed for the
National Awards and formulated by the NEX for awards common to the area and national, Awards that
are relevant to the areas only also need to be have a clear cut system defined by the area board maximum
by the 1st AEX meeting
a) To have held the post of either an IPC, AC, AVC or Area Secretary Treasurer
b) To have attended minimum of 2 Area AGMs or 1 National AGM.  
c) To have been a part of at least 2 Area Boards
The Area Observer should not be from the same Table of which the AGM is being conducted. In the remote
situation when it is not possible to depute an AEX Board member fulfilling the above criteria for the table
AGM, the AEX will depute a Square Leg who shall fulfill the above criteria.
a) The Tablers should have more than 60 per cent attendance.
b) Should not be an Office Bearer.
c) The period of activity for consideration is July to June.
d) Should get a minimum monthly average of 35 points.
43
Due Dates
Table Ready Reckoner
Details Due Date Conditions/Description
Appointment of Table Officers 15th May
Info of Appointment of Office Bearers to 31st May
Area & National
Table AGM Date 1st July - 31st August
Minutes of AGM Circulate within 45 days of Table AGM
Award Applications 10th August
Election of office bearers - nomination 15th April
Emergency Notice 24 Hours 40% Quorum required
Notice for Adjourned Meeting 30 Days “When a meeting is adjourned
for lack of quorum, at least 30
days due notice of the adjourned
meeting shall be given to all
persons entitled to be present;
the adjourned meeting shall be
empowered to transact business
even though a quorum be not
present. No new agenda can be
introduced.
C’ Form to the RTI Secretariat 15th of October
‘D’ Form to the Area Secretary / 31st of October
Treasurer
National AGM Notice 105 days before the date of the
NAGM, if not incorporated in the
previous NAGM minutes.
Area AGM Notice 60 days before the date of the Area
AGM to all Tables in the Area
Table AGM Notice 15 days before the date of the Table
AGM to all Tablers of the Table
Filing of Nominations for NVP, NS and 15th of October
NT
Filing of Nominations for AVC and AST 30 days before the date of the Area
AGM to the current AST
Filing of Nominations for Table 15th of April to the current Table
Chairman, Vice Chairman, Secretary, Secretary Submission of motions
and Treasurer
Bids for Area and National AGM 30 days before the date of the Area
AGM to the current AST
Dispatch of Area AGM Annual Report 15 days before the date of the Area
AGM by the AST
Circulation of Minutes of Table / Area / 45 days from the date of the event
National AGM
Circulation of Minutes of Table / Area / 45 days from the date of the ªevent
National AGM
Note: This is only a quick reference. Please inform the National Secretary / Treasurer if some errors have
inadvertently crept in or to add more items in this Ready Reckoner.
44
TABLE CALENDAR
July (after conclusion of Table AGM)
a) Collect following from the outgoing office bearers: Files, letters, correspondence, Minutes, Jewel, Rubber
stamps, Table flags, banners; Cheque books, pass books, balance sheets, and accounts
b) Open new bank accounts, if necessary, as decided at AGM:
a. Furnish copies of resolutions, specimen signatures to Bank
b. Make new accounts or existing accounts operational by intimating change in office bearers to the Bank
c. Open new accounts books
d. Request contribution from retiring Tablers to PMTF
e. Send bills to Tablers for subscription and/or other dues.
c) a. Print letterheads
b. Intimate NEX, AEX, and National Secretariat and if possible all Tables in the Area, names and addresses of
new Office Bearers
c. Prepare Minutes of the AGM
d. Give effect to and implement all resolutions passed at AGM
e. Prepare roster of meetings and visit of Tablers to Projects
f. Prepare up-to-date and correct mailing list for Minutes after confirming with Tablers the address to which
communications are to be sent
g.
h. Organise mailing procedures for the year
i. Prepare list of birthdays, wedding anniversaries of Tablers, wives and children for the year for sending
greetings
j. Organise and arrange for personal achievement record book of all Tablers, wives and children and enter
data as and when received
k. Ensure nominations, if any for posts of Area Executive are sent before last date
l. Attend to routine matters.
August
a) Organise Executive Meeting, prepare and circulate Agenda
b) Prepare plan of activities for the year, including projects
c) Intimate AEX of plan so formulated
d) Ensure that Convenors are duly intimated of their duties
e) Ensure completion and despatch of Directory information sheets if not already done
f) Attend to Table executive matters, correspondence, communication with RTI and AEX
g) Check and if necessary, place orders for Supply House items
h) Ensure report/photos of Table AGM are sent to Table Talk and Area Magazine
i) Attend to routine matters
45
September
a) Ensure collection of all information required for ‘C’ Form. On receipt, complete form and keep ready for
despatch
b) Plan for fund raising/project for the year
c) Ensure participation of Table in Area AGM, and appoint Area Delegates. Arrange for proxies if necessary,
in prescribed form
d) Prepare brief for Area Delegates for the AGM
e) Calculate and prepare attendance for the period ending 30th September and circulate along with
Minutes
f) Prepare report on Table’s activities for period ending 30th September and mail to AEX, NEX, and Table
Talk Editor
g) Collect dues including ‘C’ Form dues
h) Review financial position of Table and prepare report for period ending 30th September
i) Arrange Executive Meeting
j) Attend to routine matters
October
a) Ensure despatch of ‘C’ Forms by 15th October duly completed together with remittance to the National
Secretariat with all enclosures
b) Monitor programmes of Convenors on Extension, Projects, Table Talk etc.
c) Apply for Trophies
d) Ensure nomination for National posts, if any, reaches by 15th October
e) Ensure dispatch of ‘D’ Form by the 31st of October duly completed together with remittance to the Area
Secretary / Treasurer
f) Arrange Executive Meeting
g) Attend to routine matters
November
a) Discuss all National AGM papers received for the National AGM
b) Appoint National Delegates and prepare brief
c) Ensure celebration of RTI Week
d) Finalise fund raising/project for year and work out detailed plan
e) Arrange Executive Meeting
f) Attend to routine matters
December
a) Ensure attendance of National Delegates at National AGM. Discuss any motions that are supposed to
come up for discussion at the NAGM and arrive at a common consensus
b) Prepare and circulate along with Minutes, attendance particulars for period ending 31st December
c) Prepare and send to AEX and NEX report on Table’s activity for period ending 31st December
d) Routine matters, correspondence etc.
e) Prepare statement of finance of Table and accounts for period ending 31st December
f) Arrange Executive Meeting
46
January
a) Prepare or arrange for brief report on National AGM to be circulated to Tablers
b) Review progress by Convenors on fund raising, projects, Table Talk,extension etc.
c) Routine matters of Table
d) Send bills and reminders for dues, if any and collect all dues
e) Arrange Executive Meeting
f) File returns as per Foreign Contribution Regulation Act, if applicable
February
a) Arrange Executive Meeting
b) Attend to routine matters
March
a) Prepare and circulate attendance particulars for period ending 31st March with Minutes
b) Prepare and send to AEX and NEX report of Table achievements for period ending 31st March
c) Prepare statement of accounts and financial affairs for period ending 31st March
d) Arrange Executive Meeting
e) Attend to routine matters
April
a) Finalise all accounts relating to Fund Raising/Project
b) Send out notices calling for nominations for office bearers and fixing election meeting of Table at the first
Table meeting in May
c) Arrange Executive Meeting
d) Attend to routine matters
May
a) Hold election meeting to elect new office bearers (closed meeting)
b) Inform AEX, NEX and National Secretariat of the new Board for the following year by the 15th May
c) Arrange Executive Meeting
d) Routine matters
June
a) Prepare and circulate with minutes attendance particulars for period ending 30th June
b) Collect all outstanding, clear all outstanding payments, close accounts, prepare balance sheets,
statement of accounts, Treasurer’s report
c) Prepare Chairman’s Annual Report, Reports of Secretary, and Convenors
d) Issue notice of AGM with 15 days clear notice;
July
a) Arrange Executive Meeting, pass all reports, accounts
b) Prepare all papers for Table AGM and circulate to all Tablers
c) Organise AGM
d) Prepare all files, papers, Table property for handing over to new office bearers
47
To Do List 2019-20
July
• Check out the plans for the year
• Prepare for the Table AGM
• Get all Tablers to download the Round Table India App from Google Play Store/Apple App store
• Get your secretary login access to MOMO - your online minutes application by visiting
www.roundtableindia.org/momo or contacting the secretariat at momo@roundtableindia.org
• Get your treasurer login access to TOM - your treasurer online module.
• Ensure all your tablers also have login access to the roundtableindia.org website. Ask your tablers to visit
www.roundtableindia.org/momo and get their login id so they can all have access to all your table minutes,
convenor reports and more.
• Update Directory information on the website
• Intimate list of office bearers to AEX/NEX
• Open Bank accounts/change of signatories
• Apply for Area Awards
• Send nominations for Area Executive posts
• Plan Leadership and Personality development programmes
• Send out the Table AGM Minutes within 45 days from the date of AGM
August
• Discuss Area Agenda Papers & Accounts
• Finalize Delegates of Area AGM
• Attend Area AGM &AEX
• Promote Supply House Sales
• Plan Leadership and Personality Development Programmes
September
• Attend Area AGM & AEX
• Plan for RTI Week in November
• Arrange for submission of Form C online & Form D per your area norms.
• Submit the Form C, online to the RTI Secretariat before 15th October
October
• Prepare First Quarter report of Tabling Activities
• Prepare first quarter Table Treasurer’s Report
• Send the Form C, duly filled to the RTI Secretariat before 15th October
• Send the Form D dues to the AST
• Plan for RTI Week celebrations
November
• Celebrate RTI week between Nov 8th - 20th
• Plan for National Publicity Day
48
• Plan for National Fellowship Day

• Discuss National Annual Report, Agenda Papers and Accounts
December
• Appoint delegates for the National AGM
• Attend National AGM
January
• Attend National AGM
• Prepare 2nd Quarter Report of Tabling Activities
• Celebrate Republic Day - Jan 26th
February
• Attend MTM and motivate fellow Tablers to attend the MTM.
March
• Ensure Minutes of the Meetings are updated on MOMO.
• Organize Executive Meeting, prepare and circulate Agenda.
• Calculate and prepare attendance for the period ending 31st March.
• Prepare report on Table’s activities for period ending 31st March.
• Attend MTM and Motivate fellow Tablers to attend MTM
• Plan Leadership and Personality development programme
• March 14, Celebrate RT International Day
• Clear outstanding balances if any
April
• Finalise the Table AOP/TRUST Accounts
• Finalise all accounts relating to Fund Raising/Project.
• Send out notices calling for nominations for office bearers and fixing election meeting of Table at the first
Table meeting in May.
• Prepare 3rd Quarter Report of the Tabling Activities
• Call for nominations of the Table Executive for the year 2017-2018
• Prepare Table account for the 3rd quarter
• 1st April - 30th April - National Extension Month.
• Please support your National Extension Team
49
May
• Elect Table Office bearers for the year 2017-18
• Send Table Office bearer details to AEX/NEX and National Secretariat
• Motivate incoming office bearers to attend Text
• Plan leadership development programmes
June
• Finalise Table AGM dates
• Start preparations for the Table annual report
• Clear outstanding balances if any
50
FORMATS
ACCOUNT FORMAT
TABLE FINANCE : TREASURER :
ADMINISTRATION ACCOUNT BUDGET/ACUTALS SUMMARY
Income
Actuals received upto end of
Head of Account Budget
Q1 Q2 Q3 Q4
Membership Subscription
SAA Collections
Interest Receipts
SH Commission Received
Misc. Income
Other Income
TOTAL
Expenditure
Actuals received upto end of
Head of Account Budget
Q1 Q2 Q3 Q4
AGM Expenses
Inauguration Expenses
Charter Expenses
RTI - C Form
Area - D Form
Meeting Expenses
Printing & Stationery
Postage & Telephones
Publicity & Advertisement
Bank Charges
Misc. Expenses
Other Expenses
TOTAL
51
Bank Account Details

Opening Closing
Bank - Branch / Address / Telephone A/C. No. Account Name
Balance Balance
FD Details
Description Amount Deposit Date Maturity Date Interest Admin/Charity
Table Chartered Accountant

Name of the CA Firm Name and Address Contact Number / Email ID
52
Treasurer Corner - Table Accounts
Club Service / Fellowship Convenor

Date
Event - Description - Venue Budget Date Done Cost Attended
Planned
53
INTER TABLE EVENTS Convenor:

Event - Description - Venue Date Planned Budget Date Done Cost Attended
PROJECTS/COMMUNITY SERVICE Convenor:

Event - Description - Venue Date Planned Budget Date Done Cost Attended
FUND RAISING Convenor:

Event Planned Target Action Plan/Done/Achieved
54
LEADERSHIP AND PERSONALITY DEVELOPMENT Convenor:

Module / Program Status Plan
Proud to be a Tabler
Couple Programs
Enlighten the Youth
Leadership Traits
Train the Trainer
Table Executive Training
Leadership Conclave
Other Programs
PUBLICITY Convenor:
STATUS Plan
INTERNATIONAL RELATIONS Convenor:

STATUS Plan
55
TCO / MAGAZINE Convenor:

Issue No. Date Planned Budget Actual Date Remarks
SUPPLY HOUSE Convenor:

Item Qty Planned Amount Planned Actual Remarks
GREETING CARDS Convenor:

Design No. Qty Planned Amount Planned Actual Remarks
56
RULES Convenor:
Plans Status
EXTENSION Convenor:
Internal Extension External Extension
Plan Actual Plan Actual
Q1
Q2
Q3
Q4
RETIREMENT DATE - BY 30-06
Year Tablers Date of Birth Year Tablers Date of Birth
2015 2017
2016 2018
PROSPECTIVE LIST / STATUS/ ACTION PLAN

Plans Status
OTHER EVENTS
Plans Status
57
AOP FORMAT
Process Note - Table AOP
1. In Annexure 1, it is mandatory to add the names of all Active Tablers.

2. Table can maintain a register for the new members who are inducted and Tablers who retire.
3. Kindly fill in the blanks in this Draft AOP Deed.
4. Take a print out on an Rs.100/- Stamp Paper and get it signed by all Tablers and Witness.
5. It is recommended to get the AOP deed notarized.
6. Apply for PAN and Bank Account.
7. Bank Account is generally operated by Head Board after taking consent of the floor.
8. Every year when Head Board changes, a Resolution is required to be given to the Bank and Signatories
would be changed. This Resolution is typically passed at the Table AGM.
9. File the Income Tax Return on Yearly Basis.
Format for AOP Formation Agreement

Agreement of Association of Persons
This written declaration of Association of Persons is made on <date> Day of <month>, 2017 at <City> by the
active members of <Name of the Table and Number)> According to the List attached in Annexure 1.
Whereas an Association of Persons was formed in the name of <Name of the Table and Number)> on <Charter
Date> and Since The Deed of Association of Persons was not available with any members past and Present
the current Board of Members have decided to Reform this Deed of Association at a meeting held in <City>.
Whereas for diverse and other reasons it was thought fit to put into writing the purposes / objects of the
Association and the manner in which the AOP is to be managed and administrated, it being orally agreed and
decided on the <Date of Formation>.
Whereas all the members of this AOP at the meeting held in <City> on <Date of Formation> have authorized
Treasurer/Chairman, Tr. ___________ to draft and execute a suitable agreement and have authorized him
along with the members of the table being mentioned herein in this document to execute the same.
Now This Agreement Witnesseth That

1. The name of the Association of Persons shall be “<Name of the Table and Number>” , hereinafter called
AOP.
2. The Principal place of business and the registered address of this AOP shall be <Address>, India or such
other places as members may mutually decide from time to time in writing.
3. The Aims and Objects of the Round Table India (AOP) shall be:
a) To develop the fellowship among young men through the medium of their business and professional
occupations and community service activities.
b) To encourage active and responsible citizenship by cultivating the highest ideals in business, professional
and civic traditions.
c) To promote and further international understanding, friendship and co-operation.
58
d) To promote the extension of the Association.

e) To carry on any other activity to further the above objects as the Executive Committee may decide from
time to time.
4. The AOP shall be affiliated to the Round Table India and Round Table International.
5. The financial year of the AOP shall be from 1st April to 31st March every year.
6. The duration of the AOP shall be at will.
7. A bank account shall be opened in any Scheduled or Co-operative Bank or Banks in the name of the AOP
and the same shall be operated jointly and/or any two parties of the Head Board or as may be decided
in writing among them from time to time.
8. The AOP may collect funds from each Member/Tabler based on its membership requirements and other
dues. Any excess fund collected during the year shall be retained as surplus to be used for the welfare of
the active members of the AOP.
9. The AOP will be administered by the Head Table composed of the Chairman, Vice-Chairman, Secretary,
Treasurer and the Immediate Past Chairman as per the Rules of the AOP.
10. That the Head Table has an authority to look after and manage the activities of AOP fruitfully in the
interest of AOP, to sign document, to enter into any contracts and so other activities which are required
for smooth running of the AOP in the greatest interest of the activities carried out by the AOP after due
consent of floor is obtained and minuted.
11. The Head Table shall sign any agreement, document etc. as and when required on behalf of the AOP or
as resolved by the table/members in its meetings.
12. The AOP can give donations to charitable organizations for charity activities, if the same has been passed
in the table meeting by the majority of members.
13. AOP will specify minimum rules to be observed by the individual members as specified in the Rules of
the AOP.
14. New members will be inducted and the existing members shall retire to/from the AOP from time to time
as per the rules of the AOP.
15. The bye-laws framed by Round Table India which contains all the rules and regulations pertaining to
the functioning and conduct of the AOP will be final and binding on all members and will be amended
from time to time at general body meeting of the AOP. A compiled handbook consisting of all rules and
regulations of the Association and its members will be published from time to time. It will supersede any
other rules and regulations previously followed.
16. All decisions taken either unanimously or by the requisite majority by the Association in any matter
relating to the Association, Tables or Active Tablers shall be final and conclusive and binding on the
Association, Member Tables and its Active Tablers and the same shall not be subject to proceedings in a
Court of Law. Any dispute shall be resolved by friendly consultations and in any case shall have to adhere
to the Bye Laws framed by the AOP.
If for any reason, it is found not favorable to continue to carry on the activities of the AOP, then with the
written consent of the General Body and as per the rules and guidelines as provided in the Bye Laws on
the issue, the entire surplus of assets over liabilities of the AOP shall be either returned to its members or
transferred to any other institution similar to this AOP, provided that the other institution has objects similar
to the objects of this AOP.
In witness whereof we the Authorized Signatories have signed this Agreement of Association of Persons on
this <Date of Formation >at <City> in the presence of the following witness.
59
(Details of all Head Board Members )

S.No. Tabler Name Designation Address Signature
1 Chairman
2 Vice Chairman
3 Secretary
4 Treasurer
5 Imm. Past
Chairman
Witness 1:

Witness2:
ANNEXURE - 1
(Details of all the Active Tablers i.e. Head Board & Tablers )
Sl.No. Tabler Name Father's Name Address Signature
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
60
TRUST FORMAT
Process Note - Table Trust Deed
1. It is recommended that the Trustees of Table should be minimum 5-7 in a mix of Table Head Board, Active
Members (Other than Head Board) and / or 1 or 2 41’ners / Has / Sq.Legs.
2. All the decisions related to Trust must be done after taking the due consent of floor and unanimous consent of
all the Trustees.
3. Kindly fill in the blanks in this Draft Trust Deed.
4. Take a print out on an Rs.100/- Stamp Paper and get it signed by all Trustees and Witness.
5. It is recommended to get the Trust Deed notarized.
6. Apply for PAN and Bank Account and / or 12BA (Charity Commissioner Certificate) and 80G (Income Tax
Exemption Certificate).
7. Bank Account is generally operated by Trustees after taking consent of the floor.
8. Every year when Head Board changes, a Resolution is required to be given to the Bank and Signatories would
be changed. This Resolution is typically passed at the Table AGM.
9. File the Income Tax Return on Yearly Basis.
Format for Trust Deed

This Deed of Trust made at <City> this <Date of Formation> Two Thousand Seventeen by Mr. ___________ (Name
of the Chairman), S/o ______________ aged about ___ years, hereinafter referred to as the Founder or Author.
NOW THIS PRESENTS WITNESSETH AS UNDER:

WHEREAS the Author of the Trust was cherishing a desire to establish a charitable Trust in order to help or assist the
less fortunate without any difference of caste, creed or community:
WHEREAS the Author had accordingly created a charitable Trust on this day viz., <Table Name & Number> (also
mention the word “Trust” wherever possible), having appointed himself as Founder Trustee and having dedicated
and endowed upon the Trust a sum of Rs.___________/- (Rupees ____________only) by cash towards the corpus
fund.
WHEREAS the Author desires that the following persons should act as First Trustees for these presents upon the
terms and provisions hereinafter mentioned for which they have agreed:
(Details of Head Board + 2 Active Tablers + Sq.Legs/HTs if any)
Name:
S/o:
Address:
<Details of each Trustee>
AND WHEREAS with a view to secure proper and permanent administration of this Trust, the Author considered
desirable to execute formal deed of Trust.
NOW THEREFORE THIS DEED OF TRUST DECLARES AND WITNESSETH AS UNDER:
1. THAT the said Founder having granted, set apart and dedicated a sum of Rs.________/- (Rupees
_________________ only).
2. THAT the Name of the Trust shall be “<Name of Table Trust>”.
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3. THAT the office of the Trust shall be situated at <Address> in the State of <State>, but the Trustees of the said
Trust shall be at liberty to transfer the same to such other place in the Indian Union as may be determined by
him or them from time to time.
4. THAT the objects of the Trust set out herein are for the benefit of the general public and shall be as follows
irrespective of caste, creed or religion:
(i) To open, found, establish, promote, set up, maintain, assist, finance, subsidize support and aid in the
setting up of projects, for schools, colleges, Pathashalas and other institutions for general education of
boys and girls;
(ii) To give stipends, Scholarships and monetary aids to students, scholarships and poor;
(iii) To open, found, establish, assist or make donations to or maintain schools, colleges or boarding houses
or any other educational institution for imparting technical, industrial or commercial knowledge or
training or having objects similar to those of this Trust;
(iv) To advance loans to deserving students for pursuing their studies to be repaid by students in convenient
installments or in other manner as may be decided by the Founders or the Trustees from time to time;
(v) To construct build and maintain the: -
a) School/ College building in healthy and salubrious surroundings;
b) Hostel and residential institution for the girl students;
a) Recreation ground or park for the benefit of the students;
(vi) To construct, build and maintain public swimming bath; No activity of business with profit motive shall
be involved in carrying on these activities;
(vii) To help the victims of a particular disaster;
(viii) To set up instructional or training centres for imparting instruction and training in banking, engineering,
commercial social service, village reconstruction work, small scale industries and such other subjects as
may be determined from time to time.
(ix) To plant saplings, trees and develop parks for the betterment of the general public thereby promoting
environmental development
(x) To dig borewells, construct tanks, sumps and such other activities so as to provide water to agriculturists
and to the society at large.
(xi) To print books, journals, pamphlets, or publish in newspaper, magazines or host or promote websites,
television programmes, radio programmes, involving promotion of the activities of the trust, educating
people, information about the environment, human and animal welfare, national wealth, culture and
heritage.
(xii) To establish, found and maintain libraries, and reading rooms for the benefit of the public;
(xiii) To open, found, maintain or contribute to the opening and maintaining of such institutions where
work on living wages can be provided to poor and middle class people and as may be conducive to the
development of such industries in any part of the Indian Union for the benefit of the poor;
(xiv) In general to open, found, establish, finance, assist and contribute to institutions, technical or pertaining
to fine arts or industries such as workshops; factories and other institutions for imparting education in
workmanship and for providing employment and means of earning adequate wages for the unemployed
and needy ;
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(xv) To open, found, establish or finance, assist and contribute to the maintenance of sanitarium, asylums,
charitable hospitals, mobile dispensaries, maternity homes and any other institutions for the treatment
of diseases or disorders of the human body and mind or animals;
(xvi) To open, found, establish, maintain and assist asylums for lepers or those suffering from contagious
diseases and also institutions for the relief of the destitute or disabled;
(xvi) To construct, build and maintain parks, hostels for public use or benefit;
(xviii)To open, found establish or contribute and maintenance of blinds, orphanages, widow’s homes, lunatic
asylum, poor house, etc.
(xix) To distribute food, blankets, rugs, quilts and all kinds of cotton or woolen clothing to the needy;
(viii) To establish and promote physical, cultural education by establishing and adding and promoting
gymnasium, akharas, physical and cultural homes and other like institutions;
(ix) To open Foundation to establish sports centre and/or to assist in organising sports meet, awarding of
prizes to the winners to the sports and to meet the cost of sports meets and prizes;5. That provided
always and it is hereby declared if any other one or more of the objects specified above are held not
to the objects of a public charitable nature, the Trustees shall not carry out such object or objects as
if the same are not incorporated in these presents, but the validity of the trust incorporated in these
presents, as a Trust for public and charitable purposes shall not be affected in any manner.
5. That provided always and it is hereby declared if any other one or more of the objects specified above are
held not to the objects of a public charitable nature, the Trustees shall not carry out such object or objects as
if the same are not incorporated in these presents, but the validity of the trust incorporated in these presents,
as a Trust for public and charitable purposes shall not be affected in any manner.
6. That the objects of the Trust shall be carried on in the Union of India and the funds and the income thereof
shall be spent and utilised for the purpose of the Trust in the Union of India.
7. The objects of the trust shall be achieved without involving any activity for profit.
8. Only the current active and past members of <Table Name and Number> shall be eligible to become the
Trustees of the Trust so established under these presents.
9. As Per the Charter of the Round Tables of India, as and when the Chairman, Vice Chairman, Secretary,
Treasurer and Immediate Past Chairman of a Table assume office, as in <Name of the Table and Number>, and
from that very moment, they shall be deemed to have become the trustees of the Trust being so established
under these presents, and the trustees for the time being shall be deemed to have retired with immediate
effect.
10. The Chairman of <Name of the Table and Number> will act as the Chairman of the trust being so established
under these presents.
11. That the Trustees may appoint constitute one or more committees constituted of one or more persons for
carrying out one or more objects of the Trust. The trustees may by majority dismiss any committee or re-
constitute the same, as they may think proper in their discretion for the benefit of the Trust.
12. That the Trustees for the time being shall hold and stand possessed of the sum and the investments for
the time being representing the same or all other sums and properties for the time being forming part of
the Trust estate upon the Trust for the object and subject and to the terms and conditions contained in
these presents. Under no circumstances any portion of Fund and/or Income of the Trust shall be utilized for
payment to Trustees Member’s by way paying Interest, Dividend, etc.
13. The Trustees shall be entitled to make any grant or donation for the furtherance of any objects of this Trust.
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14. The Trustees shall be authorized to open account(s) with any bank(s), operate such account(s), give
instructions to the bank(s) and to provide for the opening and operation of such account by one or more
of the Trustees, jointly or severally, or an agent appointed by the Trustees.
15. That the Trustees may accept any donation or contribution in cash or kind or otherwise from the
Founder or any other member of his family or any other person or persons in public, firm, company,
societies, bodies and corporation, charitable trust or institutions or association for and on behalf of the
Trust, of from the Government or Semi-Government bodies and for the furtherance of the objects of
the Trust or for any one or more of them upon such terms and conditions, as they may in their absolute
discretion think fit and which are not inconsistent with the objects of the Trust.
16. That the Trustee shall invest the Funds of Trust in the modes specified under the provisions of section
13(1)(d) read with section 11(5) of the Income Tax Act, 1961, as amended from time to time.
17. That the Trustees are expressly prohibited from raising any loan from any person, company or banking
institution by means of mortgage, hypothecation, pledge or pawn of the Trust properties (movable or
immovable) or any part thereof with or without any security.
18. That the Trustees shall cause true and accurate accounts to be kept of all monies received and spent and
of all matters in respect thereof and in the course of the management of Trust properties or in relation
to the carrying out of the objects and purposes of the Trust as well as of all assets, credits and effects of
the Trust properties.
19. The accounts of the Trust shall be regularly maintained and shall be audited by a Chartered Accountant
every year. The accounting year for the trust shall from the 1st April to 31st March each year.
20. That the Trustees shall from time to time after meeting the expenses of and incidental to the
management of the Trust properties and of the Trust, decide the particular object or objects for which
the income or the corpus of the Trust properties, for the time being, available shall be applied.
21. That the Trustees may invest the Trust funds in such a manner as they may from time to time think
proper with a view to carry out the objects of the Trust, the Founder or the Trustees may utilize the
Trust funds for the purchase of land, or building or other property or for the erection of a new additional
building or other property or for effecting alternations or improvements or for repairs other than sundry
repairs or for any other purpose for which the Trust property as such i.e. the corpus may be applied or
utilized.
22. That the Trustees may from time to time and whenever necessary frame schemes and Rules and
Regulations to carry out the objects of the Trust and otherwise for giving effect to the objects and
purposes of the Trust and also to carry, alter and amend the same from time to time as they may in their
absolute discretion, deem fit and proper.
23. That the Trustees shall have the power to institute, conduct, defend, compound or abandon any legal
proceedings by or against the Trust or its officers or otherwise concerning the affairs of the Trust and
also to compound and allow time for payment or satisfaction of any debts due and of any claims or
demands by or against the Trust to arbitration and to observe and perform the awards, to engage
counsel, advocates, lawyers, to appoint attorneys to execute in their favour the necessary vakalatnamas
or powers of attorney, to empower or appoint or dismiss managers, secretaries, servants and necessary
staff, to open and maintain bank account or accounts in the name of the Trust; to operate upon such
accounts or authorize any one of them from time to time, to operate on the same; to grant receipts,
releases or other discharges for money due or payable to the Trust; to enter into partnership deed or
any other agreement.
24. That the Trustees may delegate any power to one or more Trustees, by a Resolution of the Founder or
the Trustee to the effect, to act jointly or severally, with power to sub-delegate his or their powers to
anybody whom they consider fit for the purpose by means of power of attorney or attorneys executed
for that purpose or by letters.
25. That the number of the Trustees shall not be less than five.
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26. That the Trustees may appoint or nominate one of them as managing Trustee for such time as may
be determined by the Trustees and such Managing Trustee shall continue to act as such until another
Managing Trustee is appointed in his place.
27. That 60% of the trustees shall form the Quorum for any meeting of the Trustees.
28. That at any meeting, if the chairman is not present within Thirty minutes of the time appointed for the
meeting, the Trustees present shall choose one of themselves to be the chairman of such meeting.
29. That all questions arising at the meeting of the Trustees shall be decided by a majority of votes and
in case of equality of votes, the chairman shall have a second or casting vote, Provided however, that
notwithstanding anything herein stated, no question dealing with the disposal, transfer or mortgage of
the corpus of any of the Trust properties will be decided and disposed of except with the consent of at
least three fourth majority of all the Trustees for that time being.
30. That a resolution, in writing, circulated amongst all the Trustees and passed by a majority of the Trustees
shall be as valid and effectual as if it has been passed at a meeting of the Trustees duly called and
convened.
31. That the notice of the meeting of the Trustees and all communications may be sent to the Trustees at
their address registered for the time being in the records of the Trust.
32. That all meetings of the Trust shall be held at such places, as the Managing Trustee think fit, and failing
him, the Trustees for the time being may from time to time decide.
33. That a Trustee who is unable to be present at a meeting of the Trustees, may send his views on the
Agenda in writing and such expression of opinion, shall be taken to be his vote on the matters concerned.
34. That the minutes of the proceeding of every meeting of the Trustees shall be entered in a book to be kept
for that purpose and signed by the chairman of such meeting or of the following meeting, when they
are read over and shall when so entered and signed be conclusive evidence of the business and other
matters transacted at such meeting.
35. That no person being:

(i) An undercharged insolvent; or
(ii) Convicted of an offence involving moral turpitude; or
(iii) of unsound mind; or
(iv) a minor
Shall be eligible to be a Trustee.
36. That a person shall cease to be a Trustee in any of the following events:
(i) if he dies; or
(ii) if he becomes bankrupt; or
(i) if he becomes insane or otherwise becomes incapable to act; or
(ii) if he resigns his office; or
(iii) if he is requested to resign by two-third of the Remaining Trustees.
(i) if he is absent from the meetings without permission of the other trustees for a continuous period
of more than 6 months; or
(i) if he ceases to be a member of <Round Table Name and Number>.
37. That for the objects of the Trust or any one or more of the Trustees shall not be entitled to spend the
income of the Trust (not the corpus or estate) and further shall be entitled to spend the corpus of the
fund or estate only after having prior unanimous consent of all the trustees for the time being.
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38. That any conveyance, mortgage. re-conveyance, lease or any other deed, document or assurance,
whatsoever, may be signed, executed and registered by any one or more of the Trustees, authorised
by a resolution of the Trustees in that behalf and such conveyance, mortgage, re-conveyance, lease or
other deed, documents and assurances, so signed by any one or more of the Trustees shall be deemed
to be signed, executed and registered by or on behalf of all the Trustees, for the time being.
39. That any amendment to the Objects or to other provisions in this Deed of Trust shall be made by
placing the amendments before the Trustees at a meeting of Trustees specially called for the purpose
of Amendment of objects and or other Provisions. The amendments, in case of objects shall be carried
out only if approved unanimously by all the Trustees present and in case of other provisions by three
fourth majority of Trustees present. No Amendments to this Trust Deed shall be made which may prove
to be repugnant to the provisions of section 2(15), 11, 12, 13 and 80G of the Income Tax Act 1961 as
amended from time to time. Further no Amendment shall be carried out without the prior approval of
the Commissioner of Income Tax.
40. The Trust formed shall be Irrevocable.
41. In the event of dissolution or winding up of the Trust, the assets remaining as on the date of dissolution
shall under no circumstances be distributed among the Trustees/Members of the Managing Committee/
Governing Body, but the same shall be transferred to another Charitable Trust/Society, whose objects
are similar to those of this Trust/Society and which enjoys recognition u/s 80G of the Income Tax Act,
1961, as amended from time to time.
In Witness whereof, the Author of Trust hereto has set his hand the deed of trust in the presence of witness:
WITNESSES: AUTHOR OF THE TRUST
1. 1.
FIRST TRUSTEES
1.
2.
2.
(Signatures of all Trustees with Witness)
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Table Meeting Notice Format

Table Name & Number:
Notice is here by given for the____ Continuous Meeting and _____ meeting of the Year to be held at
_________________ on ______________________________
Agenda for the Meeting
1 Calling Meeting Order.
2 Reading of Aims and Objects.
3 Appointment of Sergeant At Arms.
4 Welcome of Dignitaries.
5 Confirmation of the previous meeting minutes & corrections (If any).
6 Matters arising there from not covered elsewhere.
7 7.1) Tablers at other meetings.
7.2) Tablers at Projects.
8 Important Dates / Occasions (From this meeting up to next)
Birthdays:
Anniversaries:
9 Correspondence received:
9.1) NEX
9.2) AEX
9.3) Others
11 Convenor’s reports:
Fellowship Convenor
Projects Convenor
Community Services Convenor
Extension Convenor
Rules Convenor
Publicity Convenor
Fundraising Convenor
LAPD Convenor
Supply House
Twinkler Convenor
Editor
Employee India
IRO
Other Convenor
12 Treasurer’s report:
13 Secretary’s report:
14 Chairman’s report:
15 Any other matter.
16 Sergeant At Arms.
17 Vote of Thanks.
18 Date and Venue of the next meeting
19. Meeting Closure
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Table AGM Notice Format

Dear Tablers,
Notice is hereby given to all the members of (TABLE Name and NO.) that the (AGM No,)
Annual General Meeting will be held on (Day and Date of AGM)
Venue: _____________________________
AGENDA FOR THE (agm no.) ANNUAL GENERAL MEETING OF (Table Name and No.) : -
1. Calling the meeting to Order with a Toast to the President, Republic of India (outgoing chairman)
2. Toast to Sponsor Table_____________________ (outgoing chairman)
3. Reading of Notice Convening the meeting (outgoing secretary)
4. Reading of Aims & Objects of Round Table India (appointed by outgoing chairman)
5. RTI Song (appointed outgoing chairman)
6. Appointment of Sergeant-at-Arms (appointed by outgoing chairman)
7. Apologies for absence received from Tablers (informed to the AGM floor by outgoing secretary)
8. Introduction and Welcoming of guests (by outgoing chairman)
9. Communications and greetings received (by outgoing secretary)
10. Confirmation of Minutes of the previous AGM (AGM No,) (requested by outgoing chairman to be proposed
and seconded by present floor Tablers of the Table)
11. Matters arising thereof (requested by outgoing chairman)
12. Induction / Retirement of Tablers (by outgoing chairman followed by the induction/retirement ceremony)
13. Motions, if any (requested by outgoing chairman and if any then to be discussed as per procedures)
14. Presentation of Annual Report of the Table (by outgoing secretary)
15. Approval of Audited Accounts for the Year ended 30th June 2017-18 (presented by the Treasurer and
further requested by outgoing Chairman for approval to be proposed by and seconded by present floor
Tablers of the Table)
16. Presentation of Gifts & Awards (by the outgoing chairman)
17. Address of the Outgoing Chairman (here all the members of outgoing head board step down from the dias
and leave behind their jewels on the Table)
18. Investiture of the Incoming Chairman
19. Investiture of the IPC by the Incoming Chairman
20. Investiture of Incoming Office Bearers (Incoming Secretary and Incoming Treasurer)
21. Address of the Incoming Chairman
22. Appointment of Table Conveners & Committees (by the Incoming Chairman)
23. Appointment of Honorary Tablers for year 2018-19 (by the Incoming Chairman to be proposed by and
seconded by present floor Tablers of the Table)
24. Approval of Proposed Budget for the year 2018-19 (by the Incoming Chairman)
25. Appointment of Auditors & Bankers – Treasurer (by the Incoming Treasurer)
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26. Resolutions authorizing incoming Office Bearers to operate the Bank Accounts (by the Incoming Treasurer)
27. Address by Area Observers
28. Any Other Matter (by the Incoming Chairman)
29. Report of Sergeant-at-Arms (requested by the Incoming Chairman)
30. Vote of Thanks (by the Incoming Secretary)
31. National Anthem (to be sung only before sunset and not after sunset, after sunset it is dispensed)
32. Closure of meeting with a Toast to Round Table India and Round Table International (by the Incoming
Chairman)
For (Table Name and Table No.)
(Name of Out Going Secretary)

Secretary (Table Name and Table No.) (2018-19)
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Guideline National Awards & Trophies

The following Awards and Trophies are awarded each year at the National Annual General Meeting. Table who are
interested in competing for any of these Trophies should send in their entries in the appropriate manner along with
the annual ‘C’ Form returns.
1. Balanced Activities Shield for best All Round Activity.
2. Gordon Hill Cup for International Relations.
3. Best Projects Trophy for the Best Project.
4. Extension Trophy for the Best Performance in Extension,
5. Best Secretary Trophy to the Best Table Secretary.
6. Golden Trumpet Award for the Best Publicity.
7. Table Talk Trophy for Best Contribution to Table Talk..
8. Krish Chitale Trophy for Best Table Magazine.
9. Convention Attendance Trophy for Best percentage of Attendance at the National Convention.
10. Certificate of Merit and Rs.501/- for Best Attendance at Convention.
11. Fellowship Trophy
12. Peacock Award, Monetary assistance for exceptional Extension work.
13. Apex-Round Table Fellowship Award for fostering close ties with Apex Clubs in India.
14. Bob Chandran Award - Cash award for new Tablers attending an AGM for the first time.
15. Best Area Secretary Award.
16. Anoop Reddy Award.
17. Baby Shield - Best Achievements for betterment of youngsters.
18. Prakash Nair Trophy - for the best Area HRD conducted.
19. Jawahar Asia Pacific Internal Extension Award.
20. Utkarsh Jani Award for Best Go Green Project
All these Trophies and Awards are presented to Table except the Best Secretary Trophy, Best Area Secretary Award,
Anoop Reddy Award, and Bob Chandran Awards which go to individuals.
Guidelines for Awards and Trophies

Tables desiring to be considered for any of the Trophies and Awards should send information in brief in the order
and under the headings for which points are set out. It is not necessary to send information for the Best Secretary,
Best Area Secretary, Prakash Nair Trophies, and Jawahar Asia Pacific Internal Extension Award. The information
submitted should relate to the period between the Table AGMs of the year under consideration. Where a Trophy is
decided by points, a Table must obtain a minimum of 60% to qualify for that Trophy or Award.
1. Balanced Activities Shield - Donated by BRT 7 for Best Overall Activity.
Activity Points
1. Community Service Project 15
2. Extension 15
3. International Relations 10
4. Communication with the Association and observance of its directives 10
5. Inter-Table Relations 10
6. Publicity 10
7. Contribution to Table Talk 10
8. Attendance at Table meetings 5
9. Attendance of National Delegates at Association meetings 5
10. Contribution to or participation in HRD activities 10
100
70
2. Gordon Hill Cup - Donated by Gordon Hill, Past President, WOCO for Outstanding International
Activity Points
1. Correspondence on Projects and routine Table matters with foreign clubs. 20
2. Club Twining with a non-RTI Club 10
3. Participation in a foreign Table/Club’s Project 10
4. Celebration of RT International Week 10
25
5. Building image of RTI with Clubs abroad either by correspondence or by personal
contact
10
6. Article on International activities in Table Talk
15
7. Participation in International events such as ATSUMARI, World Meet, Mass Tours etc.
100
3. Best Project Trophy - Donated by CRT 4, CART 12 and CSRT 17 for the Best Project.
Activity Points
1. Benefit of particular projects to the community 35
2. Participation of individual Tablers in Particular Project 25
3. Publicity value of particular project 15
4. Communication with National Community Service Convenor or Vice President 15
5. Publicity generated for the Project both within and outside the movement. 10
100
4. Extension Trophy - Donated by Jitinder Singh, Past President, RTI for Extension
Activity Points
1. Extension of New Tables
a) Direct Sponsorship 40
b) Assistance to such units which are not under the particular Table’s sponsorship 10
c) Involvement of Tablers in extension of the New Table 15
2. Internal extension
a) Membership strength at beginning of Year (1/2 point per Active Tabler) 10
b) Induction during the Year (2 points per induction) 10
3. Communication with Area and National Extension Convenors 15
100
5. Best Secretary Trophy - Donated by HRT 8 for the Best Secretary

Activity Points
1. Regularity of correspondence with National Secretary and timely submission of reports, 30
minutes, Directory Information, ‘C’ Forms etc. 30
2. Communication of news etc. Association to floor member 40
3. Format and substance of minutes 100
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6. Golden Trumpet Award - Donated by CRT 9 for Best Publicity

Activity Points
1. Publicity oriented projects completed during the period 20
2. Public functions held during the period 20
3. News items in newspaper, radio/television interviews 20
4. Movies slides of Table activities produced and donated to RTI library 5
5. Hoardings, Souvenir/publicity material released during the period 10
6. Communications with National Publicity Convenor 10
7. Suggestions and assistance given to the Publicity Convenor on any publicity matter 5
8. Observance of the directives of National Publicity Convenor 10
100
7. Table Talk Trophy - Donated by CSRT 17 for Best Contribution to Table Talk.
Activity Points
1. Advertisements secured for Table Talk 15
2. Contribution of articles and ideas
a) Reporting of Table activities like projects and factual reporting 20
b) Articles of topical interest and special contributions 20
c) Photographs sent 10
10
d) Regularity in sending articles
10
e) Ideas for improvement of the magazine
15
3. Liaison of Table correspondent with Editor and regularity of correspondence
100
8. Krish Chitale Trophy - Donated by Deepak Banker, Past President, RTI and World Council for Best Table
Bulletin.
Activity Points
1. Frequency of production 10
2. Regularity of production 10
3. Exchange with International Clubs 10
4. Printing RTI news 10
5. Printing of RT International News 10
6. News of the Table and Association activities 10
7. Format, design, quality of printing and production 10
8. Readership value, humour quality and quantity of content 10
9. Improvement over previous year’s effort and innovativeness 10
10
10. Contribution of articles by Tablers in the bulletin
100
The qualifying factors will be:
a) At least three issue to be brought out in the 12 months prior to June 30th each year.
b) Three copies of each issue to be sent along with the application as well as three copies of each issue of the
previous Table year.
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9. Convention Attendance Trophy - Donated by MRT1, MMRT3 and MWRT10.
This is awarded to the Table with the best attendance percentage of its Active Membership at each
Annual Convention of the Association and would be decided on the following formula:
Active Tablers attending the Convention X Air-Miles between the Table and Convention Venue
Active Membership of the Table as on the date of the Convention
10. Maximum Attendance Award - Donated by MRT1
Certificate of Merit and Rs. 501/- towards the Table’s Project will be awarded for the Table which has
the maximum number of its active membership attending each Convention irrespective of the distance
traveled and the strength of the Table.
11. Fellowship Trophy - Donated by Sq. Leg. R. K. Agarwal (MMRT-42)

Excellence in Fellowship/Club Service Activities are to be determined with the following criteria in mind.
Activity Points
1. Frequency of Club Service Activities 25
2. Participation of Tablers and Circlers/Wives and their families in the activities 10
3. Involvement of other Tables in the applicant Table’s socials 10
4. Involvement of Tablers/Circle/Wives in other Table’s socials 10
5. Innovativeness or originality in themes,if any, for such Fellowship/Club Service Activities 15
6. Coverage of such activities in Table Talk/ Area Magazine/Table Magazine
7. Participation in other city Table social/Area and National Meets and AGM 15
15
100
12. Peacock Award
The Peacock Award levy as specified in Article IV, Section 4 b iv) will be paid to the Fund by each
Chartered Table. Any Table which has been involved in the Inauguration or Charter of a Table during the
qualifying period may send in its application giving details of the extension efforts put in and the amount
spent by the Table. The National Executive reserves the right to award the amount collected through
the Peacock Award levy to more than one Table based on the merits of the case. The award application
should be submitted along with the ’C’ Forms.
13. Apex- Round Table Fellowship Award

Donated by R. Jagadish Chandran, Past President, RTI and World Council for fostering closer ties with
Apex Clubs in India.
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14. Bob Chandran Award
Donated by : Trs. Suresh, Pratap and Arun Gokuldas, Coimbatore

Year : 1980
Donation Value : Rs. 10,000/-
Award Details : Grants are awarded to give Tablers attending RTI AGM every year from out of the
interest earned from the investment of donation amount of Rs. 10,000/-
Eligibility for the Award and Selection Criteria.

1. A Table can nominate only one Tabler.
2. National Delegates attending the AGM in person or Tablers holding a proxy are not eligible.
3. The nominated Tabler, should be a new Tabler inducted into the Table movement on or after 1st of
January of the Award year.
4. Members of Table (s) hosting the AGM are not eligible to apply for the Awards.
5. Applications for the Awards are to be made on the Table’s letterhead giving the name, address, date of
birth and date of induction of the nominated Tabler and should be forwarded by a Table Officer so as
to reach the National Secretariat on or before 1st of December of every year.
15. Best Area Secretary/Treasurer Award - Donated by Past President Tr. V. Rajkumar.
Activity Points
1. Regularity of correspondence with National Secretary/Treasurer 15
2. Regularity of correspondence with Table Secretary/Table Treasurer 15
3. Minute of AEX & AGM 20
4. Submission of monthly reports to NEX 30
5. Proper maintenance of Area Accounts 10
6. Submission of Quarterly Accounts 10
100
16. Anoop Reddy Award - Donated by VRT-77 for the most outstanding Floor Member.
Award Details : A Rolling Trophy is to be awarded to the most outstanding Floor Member every year
together with a presentation out of the interest earned from the Anoop Reddy Memorial Fund.
Eligibility for the Award and selection Criteria:

1. Every Area Chairman can nominate one Active Tabler from his Area.
2. The adjudication of the award will be by the President RTI
3. The award will be judged on the floor members’ fellowship activities, participation in Club and
Association events and individual efforts made to their success. It will be also be judged on the floor
member’s service activities and his involvement in Projects through fund raising or actual work on
projects either at Table, Area or National level. Every nomination should cover activities over a period
of one Table year.
Nominations for the award are to be made by the Area Chairman giving the name of Tabler, Table, date of
joining, offices and Convenorships held under a resume of the activities of the floor Tabler so as to reach the
National Secretariat on or before the 15th of October every year.
74
17. Baby Shield - Installed by Tr. Suresh Hari for Best Achievement for betterment of youngsters.
Activity Points
1. Providing fixed assets like Building, Equipment etc to the Project 20
2. Participation of Tablers at the Project Average attendance above 60% (In case of 15
attendance below 60% points are to be decided by the scrutineer at his discretion)
3. Publicity given to the Project including signboards, Logo display at Project etc. 15
4. Number of Visits made by the Table during the year (Minimum of 5 visits, points 10
are to decided by the Scrutineer at his discretion)
5. Health camps conducted during the year at the Project (Eye, Dental & General 10
camps etc.)
6. Sports activities conducted 15
7. Educational activities conducted 10
8. Communication with regards to the Project to the National & Area Convenors. 10
100
18. Prakash Nair Trophy - Sponsored by HT. Jayakumar and Tr. P.V. Raman for the best Area HRD.
For HRD Trophy, no application needs to be made and will be presented at the Floor of the AGM.
19. Jawahar Asia Pacific Internal Extension Award - Sponsored by Sq. Leg. Jawahar Vadlamani, ASPAC
Region Chairman.
The award will consists of a certificate and a presentation out of the interest earned on the corpus of Rs.
25,000/- created by the sponsor.
No application need be made for this award. The award will be decided by the NEX taking into
consideration:
a) The Table which has achieved the maximum induction of tablers in the said tabling year (1st of July
to 30th of June)
b) The highest number of heads increased in tabling year by a Table with minimum strength of 15
tablers at the end of the tabling year.
20. Utkarsh Jani Best Go Green Project Award.

Activity Points
1. Impact of the Project on the environment / nature and benefit derived thereof to 60
the society.
2. Participation of individual Tablers in the project 15
3. Publicity value of the project 15
4. Communication with NEX 10
100
(Tables that have completed projects that have made a positive impact on the environment and nature
are eligible to apply. Such Projects may involve planting trees / conserving water / renewable energy
generation / Reduction of pollution / Afforestation etc)
Please enclose a 100 word summary (300 characters approximately) describing the nature of the project
and its impact on the environment. Also please enclose few pictures of the Project.
75
Round Table India Dashboard

THE ONE STOP SOLUTIONS FOR ALL TABLING REQUIREMENT
About Dashboard
●● Minutes of Meeting Online
●● Central Repository for storing & maintaining minutes of Meeting
●● A single point database for storing and retrieving information about Active Tables & Tablers
●● Round Table India IT Infrastructure and Solutions on the Cloud.
●● One Integrated Database for all Table / Member operations of RT India
●● Upto date Table and Member Details
●● Minimizing Secretariat dependency and increasing productivity at same time
●● Automating processes wherever possible
Why Dashboard
●● A central platform for reporting & extracting data
●● Easy extraction of Data for Reports
●● Access to Conveners, Area, National Board members to view reports
●● Access to conveners to update their facet details in the minutes (will be implemented in next release)
●● Single database to manage Table & Tabler records
●● Make work of Table Secretaries easy
●● Moving towards only Minuting (no more manual Monthly / Quarterly / Half yearly reports from Tables)
●● Single place for all Data and Reports
Login
Step 1: Go to www.roundtableindia.org
Step 2: Click “Login” at top right corner
Step 3: From dropdown select “RTI–Dashboard”
Note: You can alternatively go to dashboard.roundtableindia.org
76
Step 4: If this is your first time access, click the “Forgot Password?” link in login page
Step 5: Type your email id as per RTI directory & enter the additional validation result and click on Generate
Password Button. A message appears that the new password is mailed to your registered mailing address.
Step 6: A new password will be generated and mailed to your registered email Id
Step 7: If your email Id does not match in database, send an email to nandini@rti.in & get the registered email id.
Step 8: You will be redirected to login page, enter your email id and password to login
Note: Once logged in, the dashboard will have various components and navigation elements based on you role
Member Management
Step 1: Login to www.roundtableindia.org or dashboard.roundtableindia.org

Step 2: Click member Management tile on the dashboard.
Step 3: Every Member can enter / update only his details online by clicking on Update Profile and enter the
details.
Note: In case the member details are not available online, or you do not have a login, ask the Table secretary to
raise a service request for user id / password. If the Member details do not exist in database, it means the New
Member Kit was not purchased and the induction process as per Round Table India Records is not complete and
needs to be done immediately.
77
Project Online Module (PoM)
Step 1: Login to www.roundtableindia.org or dashboard.roundtableindia.org

Step 2: Click POM – Project online module tile on the dashboard.
Note: You can view all the past project application of the Table at the top selection of the screen. Only Table
Chairman has access to this section.
Note: At the bottom you can view the project Application packs for creating fresh Application.
Step 3: To create a fresh application, select the Project pack you wish to apply and then click “Apply” button.
Step 4: You will be navigated to the relevant application page
Note: The apply button could be disabled due to various reasons like - your table has exceeded the number of
simultaneous applications or the particular pack is not applicable for your area. Contact NPC for details in case
you face an issue.
78
Step 5: After clicking Apply, a modal window will pop up. Fill in the basic details of the project and click Save to
create your application.
Note: You can also save the newly created application pack at the top section of the same page.
Step 6: After Saving, review the status of the application at the top section of the screen - Application will be
marked with status – In Preparation, Submitted, Approved or Disbursed.
Step 7: You can save the application at any time of the entire process and continue from where you left even
during your next login (This is not applicable in OTP verification stage).
Step 8: Enter details of the project costing. Note - Source of funds Total should match with Application of Funds.
Step 9: Once you have entered all details, Click on Submit.
79
Step 10: Each project has multiple stages based on type of the project pack and this can be seen in horizontal
bar with color coding. Click on the bar to View/Edit that particular stage based on its status.
Step 11: If the stage is in preparation, you will be able to Edit/Update the details of items in that stage.
Step 12: The items are grouped based on the relevance. Click the bar to open grouped items.
Step 13: Click the bar to open grouped items.

Step 14: Almost all fields are required. Try to give maximum information for every item.
Step 15: School location will open a pop up window to select the location from google maps . Search the
location in top search bar and move and drop the pin to select the location.
80
Note: The annexure part in every stage, mostly has upload fields.
You can click the Red Download icon to download template for item if any.
You can upload multiple Documents using green upload icon.
If there is a text box, you need to provide more details/remarks about the uploaded item.
The table chairman Signature if replaced with OTP(one time passcode).
Step 16: After completing all details, Click Generate OTP. Table Chairman will receive OTP in his registered email id.
Step 17: Enter the OTP and click verify. (This is not persistent, you need to be online tovcomplete this OTP
process without refreshing/closing the browser)
Minutes of Meeting Online (MoMo)
Step 1: Login to the dashboard.roundtableindia.org portal

Step 2: Click MOMO tile on the dashboard or the “Minutes” from the Menu bar
Step 3: On the Minutes page you should see all your previous Meeting Minutes
Step 4: If you don’t see “Create New Minutes” button, then your Chairman or Secretary rights is not set. Log a
Service Request with the details so that the secretariat can set the permissions accordingly.
Step 5: You can start creating Table Minutes by clicking “Create New Minutes”.
81
Step 6: The first screen shows the list of Tablers for whom the Attendance will be populated for the new meeting
minutes.
Step 7: If they do not match with your actual Tabler list for the meeting, you need to log a Service Request and
should NOT proceed with Minutes creation.
Step 8: At the bottom of the same page select the Date and Time of meeting, enter the Venue, select if its a
Social Meet or Joint Meet and then Click “Create Minutes”.
Note:
●● The arrow at the top right opens a dropdown. Click the text to jump to any section of the Minutes
●● Fields which are mandatory are marked with red asterix (*) sign.
●● You can save and continue the Minutes at any point of time if the Mandatory fields are filled for that
particular section.
●● You can get back to Edit the Minutes from the Minutes landing page using the Edit Icon.
●● The Edit Icon will be disabled for already submitted Minutes. You can see a download button for the
submitted minutes.
●● All Minutes can be previewed using the Preview Icon at any point in time.
●● You can see a printable version of the Minutes with the Print Icon.
●● Upon submission, the pdf will be generated and Emailed to all Active Tablers of Table, Area Executive Board
and the National Head Board.
●● If for some reason the pdf is not generated or Email not sent, the print Icon will be replaced with a Generate
Icon to regenerate the pdf and send out the Emails.
82
●● Most of the sections in the Minutes are straight forward. However some sections discussed in the following
slides follow certain workflow.
●● If for some reason the pdf is not generated or Email not sent, the print Icon will be replaced with a Generate
Icon to regenerate the pdf and send out the Emails.
●● Most of the sections in the Minutes are straight forward. However some sections discussed in the following
slides follow certain workflow.
Note:
●● Confirmation of Minutes - Auto populated based on past Minutes submitted and not confirmed. Will be
saved only if Proposed By and Seconded By are selected.
●● Greetings - Birthdays and Anniversaries will be auto populated. Greetings received for the meeting should
be reported in Communications received.
●● By default past 5 Years Sq. Legs data will also be populated. You can use the delete icon to remove any
greetings from the report.
●● You can use Add Greetings button at the bottom to add missing / new greetings.
Note:
●● Communications: Use the plus icon to add NEX, AEX, Other Sent / received communications. You can add
multiple items under same category. Always use this to have better formatting in the pdf. (Eg) If you have
received 3 NEX Communications - use the plus icon thrice and add separate NEX Received items individually
for the 3 communications received.
83
MoMo - Convener Reporting
Note: Before submitting the minutes, you should order the New Member kit
Step 2: Click NM Kit tile on the dashboard from the Menu bar and enter the Tabler Details and submit request
for New member Kit along with the payment details for the Kit.. The secretariat will receive the NM Kit Request
and based on the confirmation / rconciliation of payment for the NM Kit, the same will be approved and the
NM Kit will be dispatched.
Note: If you don’t see the New Member’s name in the Induction Report - don’t Submit the minutes and get it
resolved with Secretariat by raising a service request.
Step 3: Once the name is populated, click the Check box against the name for Induction. Fill in the induction
report (details like proposer and inducted by) Save and Proceed. Upon submission of this Minutes the Prospect
will be Changed to Tabler automatically.
Note: It is a good practice to create the next minutes only after submitting the Minutes which has Inductions.
84
Note:
Convenor Reports: The data from this section is used across for various reports and data points. It very important
to type in the correct data and provide maximum fields as possible. Each facet has different data structure.
There are 2 sub sections to any report. The Report Section is meant only for completed events between 2
Meetings under each facet. This will be directly used for Table reports / Monthly / Quarterly, Half-yearly and
Annual reports. Fill in only completed events and don’t fill in event discussions here.
Convenor Plans/Discussions: The Discussions / Plans section is meant for all other discussions under this facet.
Any discussion or future events can be reported here. A discussion can tracked by Checking the “Track this
Discussion” check box. This enables this discussion to be included in the Agenda for the next Meeting Notice
and is also automatically populated into your next meeting minutes. (No more missing discussions in meetings).
There can be multiple Reports and / or Discussions in every facet (there is no limit). Each Report can have
maximum 2 Images upload (5 MB file size for each image) . It is for report and not for facet, (eg) , if fellowship
has 3 event report you can upload 2 images per event (total 6 image upload).
MoMo – What Should Get Reported Where?

●● Attendance ●● Internal
●● P–Present; A-Absent; PL-Present but Late; AOA – ●● Credits
Apologies of Absence; LOA – Leave of Absence; ●● Tablers at other Meetings
Credits
●● Tablers at Projects
●● Meeting Called to Order
●● Greetings: Birthdays & Anniversaries
●● Aims & Objects
●● Correspondence Received
●● Sergeant at Arms
●● Conveners Reports
●● Welcome
●● Conveners Plans
●● Confirmation of Previous Meeting Minutes
●● Treasurer Report
●● Corrections
●● Secretary Report
●● MATNCE
●● Chairman Report
●● To be reported to AEX/NEX
●● Any Other Matter
85
●● Sergeant Report ●● Closure

●● Vote of Thanks ●● Minuted By
●● Date & Venue of Next Meeting
Table AGM Minutes
Note:
●● Currently the Table AGM Minutes have to be uploaded in MoMo as PDF. The same has to be updated as a
regular Business Meeting in MoMo parallelly.
●● The New system is in Beta Stage for updating the Table AGM Minutes online
Step 2: Click Minutes -> Upload AGM Minutes Button will be activated
Step 3: Upload the pdf
Step 4: Enter the AGM Minutes in the normal minutes format too. Once the Table AGM Minutes format is
available, the upload of AGM Minutes will not be required and the secretary can update the AGM Minutes as
regular Minutes by checking the “AGM Minutes” Format. Relevant screenshots will be available in the next version
of this document.
Table Meeting Notice
86
Step 2: Click Minutes -> Meeting Notice and enter the Date,
Time & Venue
Step 3: Click on Preview Notice
Step 4: If the preview is ok, click send email
Note: Notice email is sent to entire Table, Area Head Board
& National Secretary.
Only Table Chairman / Secretary has access to this section.
Internal Extension
Note: Before submitting the minutes, you should order the New Member kit
Step 2: Click NM Kit tile on the dashboard from the Menu bar and enter the Tabler Details and submit request
for New member Kit – fill all mandatory details to complete the request process. The Bank A/c details are
mentioned at the bottom of the screen. The secretariat will receive the NM Kit Request and based on the
confirmation / reconciliation of payment for the NM Kit, the same will be approved and the NM Kit will be
dispatched. Only Table Chairman has access to this section.
Note: If you don’t see the New Member’s name in the Induction Report - don’t Submit the minutes and get it
resolved with Secretariat by raising a service request.
Step 3: Once the name is populated, click the Check box against the name for Induction. Fill in the induction
report (details like proposer and inducted by) Save and Proceed. Upon submission of this Minutes the Prospect
will be Changed to Tabler automatically.
Note: It is a good practice to create the next minutes only after submitting the Minutes which has Inductions.
87
External Extension
Note: Before initiating a formal contact meeting of the proposed Table

Step 2: Click External Extension Form A1, A2 & A3
Step 3: Click New and enter the relevant details. On submission an email is sent to Area Chairman for approval.
Once Area Chairman approves, the formal contact meetings can be initiated.
Step 4: Create & Submit minutes of Contact meetings 1-6 and share with the Area Head Board (This process is
currently not incorporated online)
Step 5: Before Inauguration, submit A2 Form with the required details. Notification is sent to Area Chairman for
approval. On approval, the Inauguration can take place on / after the 7th contact meeting.
Step 6: Get the login credentials for the Inaugurated Table and ensure the Inaugurated Table submits the
Inauguration & 6 contact meeting minutes online on MoMo. On completion of 6 Meetings and other pre-
requisites, apply for A3 Form.
Step 7: Click on A3 Form and the approval request is sent to National Head Board/ National president. On
approval, the Charter of the Table can take place.
Note: Ensure all minutes are updated for a smooth extension process. Only Table Chairman has access to the
External Extension Section.
Claims

Step 2: Click the Tile “Claims”
Step 3: Enter the details for the claims if you are eligible for a NeX member and are eligible for a reimbursement
Step 4: Upload relevant invoice/ticket and submit the document. AN automated mail is sent to the the claimant,
Secretariat & National Treasurer for review and processing.
88
C Form

Step 2: Click the C Form icon. The C Form applicable for your Table
pops up.
The C Form has 3 sections
Step 3: Go to section 1 - Active membership , Fees and Levies and
enter all relevant details.
Step 4: Enter payment details.
Note:
●● Enter the details with the applicable amounts and number of Active Tablers. C Form dues are calculated
based on No. of Active Tablers as on 1st July 2018 for the year 2018-2019.
●● All Inaugurated Tables are liable for C Form dues. Only Peacock Award Levy is not applicable for Inaugurated
but Not Chartered Tables as on 1st July 2018.
●● All Chartered Tables have to pay the complete amount mentioned in the C Form Total.
●● President’s Emergency Fund Levy can be paid through the Chairty Account of the Table.
Step 5: Section 2 is Membership Statistics & Other Data
Step 6: Fill all details required in the form.

Step 7: Click on the green plus icon to add names of Honorary Tables of the Table for 2018-2019.
Note:
●● For tables maintaining a separate A/c for foreign funds , the accounts for the same may relate to the period
1st April 2017 to 31st March 2018. Enter all relevant details.
89
Step 8: Section 3 is details of Projects during TY 2017-2018. Enter all relevant details.
Step 9: Click on the green plus button to add new projects in project details and name of donor in Donor Details.
Step 10: Make sure you check box the awards you have applied. This will be used for award applications.
Step 11: Once you fill in all the details click on the submit button at the bottom to submit the C-Form.
Event Registration

Step 2: Click the Event Registration tile
Step 3: You will find the upcoming events. Click Register to register for the event and submit the relevant details
and click submit.
90
Service Request (SR)

Step 2: Click the service request tile
Note:
●● Service Request Module has been created to track service request/issues and keep the communication
clean.
●● It is designed to be a single screen module with all relevant details in one screen.
●● If you are part of the Admin group for any service categories you will see the incoming Service Requests
for those categories.
●● You can hide the Service requests (pertaining to the Admin ) using the toggle button at top right corner.
Step 3: To create a new Service Request, type in a title

for your query/request and select a relevant category.
Step 4: Briefly explain you request/query in Service
Remarks area. You could upload multiple files/images
to the request.
Step 5: Click Submit at the bottom to generate the
service request ticket.
An automated email will be sent out to you and the
admins of the category selected and they will revert
with the solution or get in touch with you.
Escalation Points
L1: Submit Service Request - 48 Hours Resolution
L2: Nandini – nandini@rti.in, If not resolved in
48 Hours, send a mail to Ms. Nandini. 24 Hours
Resolution,
L3: National Secretary Tr. Moriya Philip on mp@
roundtableindia.org
If not resolved in 72 Hours, send a mail to National
Secretary Tr. Moriya Philip. 24 Hours Resolution
91
TABLE
MEETING MINUTES
TM
Ideas
Fellowship
Fund Raising
Suggestion
Projects Execution
Discussion
92
Aims and Objects of Round Table India (with pauses)

●● To develop the fellowship of young men (P) through the medium of their business and professional
occupations (P) and community service activities.
●● To encourage active and responsible citizenship (P) by cultivating the highest ideals in business, (P)
professional and civic traditions.

●● To Promote and further international understanding, (P) friendship and co-operation.
●● To Promote the extension of the Association.
MINUTES OF THE ___________________________ MEETING (_____________________________ OF 2018-19)

HELD AT ___________________ HRS ON ____________________ AT __________________________________
Sl. This Meeting Total Meetings CR ATTENDANCE

Name
No. P LOA A OTHERS HELD ATTENDED TABLE% TOTAL%
1 (C)
2 (VC)
3 (S)
4 (T)
5 (IPC)
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
ATTENDANCE DATA
This Meeting Trs. with 100% Trs. Under 60% Total Table %
With Credits With Credits
Visiting Tablers, Hon. Tablers, Sq. Leg. & Guests Present :
93
MEETING CALLED TO ORDER:
I call the ________________ continuous meeting of _________________________ Table No.____ & ___
meeting of the year with a toast to the President, Republic of India and Sponsor Table/s _______________
HOSTED BY:
AIMS AND OBJECTS:
AIMS AND OBJECTS READ BY :
SERGEANT-AT-ARMS:
WELCOME:
CONFIRMATION OF THE PREVIOUS MEETING MINUTES:
PROPOSED BY: SECONDED BY :
CORRECTION
PROPOSED BY: SECONDED BY :
MATTER ARISING THEREOF NOT COVERED ELSEWHERE:
FOR AEX/NEX EVERYTHING ELSE
TABLERS AT OTHER MEETINGS:
TABLERS AT PROJECTS:
94
Please record “completed” activities since last meeting in complete section and
other discussions/plans in “Everything else”
GREETINGS : (from this meeting upto next)
BIRTHDAYS:
ANNIVERSARIES
CORRESPONDENCE RECEIVED:
NEX:
AEX:
OTHERS:
INDUCTIONS (IF ANY):
CONVENER’S REPORTS:
EMPLOYEE INDIA
FELLOWSHIP: Completed Everything Else
PROJECTS: Completed Everything Else
COMMUNITY SERVICE : Completed Everything Else
95
Please record “completed” activities since last meeting in complete section and other
discussions/plans in “Everything else”
EXTENSION:
RULES :
PUBLICITY : Completed Everything Else
FUND RAISING : Completed Everything Else
HRD/LAPD: Completed Everything Else
SUPPLY HOUSE : Completed Everything Else
TWINKLERS: Completed Everything Else
EDITOR: Completed Everything Else

96
Please record “completed” activities since last meeting in complete section and other
discussions/plans in “Everything else”
IRO: Completed Everything Else
OTHER CONVENERS: Completed Everything Else
TREASURER’S REPORT : Admn. A/c Charity A/C

SECRETARY’S REPORT:
CHAIRMAN’S REPORT:
ANY OTHER MATTER:
SERGEANT REPORTS:
VOTE OF THANKS:
DATE AND VENUE OF THE NEXT MEETING :
CLOSURE: I close the meeting with a toast to Round Table India and Round Table International
97
Notes
98
Message
Message from the National Secretary
Round Table India
Dear Friends,
A warm hello from your National Secretary!!!!
It is the beginning of yet another new Tabling year and you are the lucky ones who are going to ensure that
Round Table India reaches greater heights!!! The Table Chairmen, secretaries and the treasurers are the ones
who will decide the course of the year and ensure we have a fabulous time in 2019-20.
Friends, the most important role that you will play will be that of being the communication link between
the nationals and floor tablers. Along with your individual plans for the year, you will also be responsible for
ensuring that there is an efficient transfer of ideas and plans from the national board to your table conveners
and floor tablers. The success of any National plan or initiative lies squarely upon your shoulders because
without the support of the floor even the best plans will not take off. Please be very sure that this is not a one-
way communication platform, the ideas and feedback of the floor is also very important for us and we would be
very happy to hear and brainstorm on the same.
Always remember that you are the face of Round Table India at the ground level and it is up-to you to uphold
the standard and dignity of our organisation. Keeping that in mind, we have to ensure that we project a positive
image to our external stake holders, whether they are our donors or our family and friends.
The executive year book is designed keeping in mind the various types of queries that normally come up during
the tabling year. We have tried to incorporate maximum information which we feel will be useful to the Table
Executives to operate smoothly. We strongly urge you to please go through the book thoroughly before the
beginning of the tabling year so that you know where to go when you are in doubt.
We are living in a digital age and therefore it is apt that the executive yearbook also goes online. So friends, you
don’t have to carry around your copy of the year book with you to meetings and events anymore!!! Everything
is available to you at the touch of a button in the Round Table India App that can be downloaded from Google
Play store for android users and App Store for IOS users. Make sure you download the App and start enjoying
the convenience of technology in Tabling!!!
We all know the importance of reporting the activities in a proper and timely manner. Friends, please remember
that reporting is not about quantity but rather it is about quality and the content. It is not the number of pages
that matter, but your delivery style which ensures that the messages reach the right people in time. So, it is my
earnest request to utilize the uniform reporting tools that will be provided to you via the RTI Dashboard/App to
work SMARTER rather than HARDER.
Please do not hesitate even a moment to reach out and contact me for any information or doubts that you may
have regarding the content in the book. We will also be very happy to include any other relevant information
based on feedback received from the floor. At the end of the day, this book is designed to make your life easier!!!
Looking forward to a rocking 2019-20 with all the champions of RTI.
Work SMART….Party HARD….Enjoy whatever you do, because if it’s not FUN it isn’t TABLING.
Cheers,
Your friend in Tabling
LMF Tr Moriya Philip
National Secretary 2019-20
Round Table India

Table Executive Year Book 2019-20

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Executive Year Book 2019 - 20

The Table Executive

Year Book 2019-20

Round Table India Aims & Objects / Song 2

Message from the National Head Board 3

National Executive Board - 2019-20 7

City Wise Tables - Contact Tablers 2019-2020 12

Table Meeting Minutes - flow 92

Round Table India

Aims and Objects of Round Table India

Round Table India Song

Yours friend always,

Dear Table Chairman & Secretary,

National Executive Board - 2019-20

Area Chairmen (2019-2020)

S. Portfolio Name Area / Mobile Mail ID

1 Area I Chairman Tr. Arun Suresh Area I / RT Trivandrum 9961466166 arun@roundtableindia.org

19 Publicity - Committee Tr. Aakash Kandoi Area XI / Vadodara 9638062181 aakash@roundtableindia.org

National Honorary Tablers

1 Area I NHT Sq. Leg. Ashwath Area I / RT Rajapalayam- 7639999399 ashwath_rrt@yahoo.com

Proposed NEx Calendar 2019-2020

July 12, 2019 Change Over Banquet Nagpur

July 13, 2019 1st National Board Meet Nagpur

July 27, 2019 Round Table India Foundation Meeting Chennai

August 21, 2019 Round Table International World Meet Romania

September 20, 2019 41ers Association of India AGM Goa

September 27 & 28, 2019 2nd National Board Meet Delhi

November 22, 2019 National Leadership Conclave Goa

December 13, 2019 Advance Train The Trainer Guwahati

January 08, 2020 Round Table India Foundation Meeting Chennai

January 09, 2020 3rd National Board Meet Chennai

January 10, 2020 58th National Annual General Meeting Chennai

February 28, 2020 Jaffa Pune

March 13, 2020 Train The Trainer Lucknow

April 10 & 11, 2019 4th National Board Meet Vizag

July 03, 2020 5th National Board Meet Kolkata

City wise Tables - Contact Tablers 2019-2020

10 Tr. Sanchit kittur RT 119 9845273729 sanchitbrt119@gmail.com

Bellary 152 10 Tr. Subbaraju RT 152 9845864253 raajconnects@gmail.com

Bhadohi 295 8 Tr. PRATEEK CHODHARY - BRT 8795008666 prateek@carpetcouture.com

Bhilwara 184 12 Tr. Rohan Mukhija- 184 9460994709 rohanmukhija94@gmail.com

Bhopal 257, 269 17 Tr. SSaurabh Agarwal RT 269 9826426723 bhopal269@rti.ooo

Bikaner 314 12 Tr. Anurag Mundra - 314 9829223060 anuragmundhra@gmail.com

Bilaspur 283, 300 3 Tr. Anumeh Shrivastava 9406166666 anumeh.adv@gmail.com

Calicut 69, 143 7 Tr. Manuel Udhuppu - GCRT 9447100974 manueluthuppu@gmail.com

7 Tr. Rahul - CURT 186 7708008929 rahulgv@gmail.com

Dibrugarh 331 14 Tr. Nishant Ajitsaria RT 332 8811096395 nishant.ajitsaria@gmail.com

Durgapur 271 4 Tr. Ashish Sanganeria, RT 315 9830202477 aashish_sanganeria@hotmail.com

Erode 98, 211 7 Tr. Elangkavi - ERT 98 9626263000 vishalnagesh@rti.in

10 Tr. Prasad patil RT 178 9482450041 prasad.patil@pewpl.in

10 Tr. Manish jain 9844387777 skymountinc@gmail.com

10 Tr. Dhruv (sunny) RT 251 7720036718 dhruv@rotek.co.in

Salem 28, 84, 175 7 Tr. Subbu - SRT 28 99940-94466 lrn_sssubbu@yahoo.com

Sambalpur 325 16 Tr. Happy Hura, SRT 325 9777005550 happyhura@gmail.com

Shahjahanpur 298 8 Tr. Shubham Agarwal - SRT 298 9984718000 agarwalshubham31@gmail.com

Shillong 252 14 Tr. Vikram Singhania RT 252 9774012303 vikramsinghania@gmail.com

Shimoga 166, 266 13 Tr. Varun SRT166 98458 46701 varun.malur@gmail.com

Sitapur 318 8 Tr. ASHISH AGARWAL - SRT 318 9918300570 mrbdgroup@yahoo.co.in

Thodupuzha 288 1 Tr. Joseph Jose RT 288 9961829259 joseph2jose@yahoo.com

Tinsukia 248, 316 14 Tr. Mohit Agarwal RT 248 9954483893 mask77_mohit2000@yahoo.co.in

Tirupur 116 7 Tr. Mahesh - TRT 116 9843155553 mahesh@baluexports.com

Trichur 88 1 Tr. Ravi Vijayakumar RT 88 98464 00035 ravi.vijayakumar@gmail.com

1 Tr. Jacob Pulimoottil 9947277779 jacob_pulimoottil@hotmail.com

Trichy 54, 108 1 Tr. Raj Kumar RT 54 7708876777 rajkumar.bb@gmail.com