PAYROLL

DOCUMENTATION
CLOCK CARD
• Employee inserts a card into a time recording clock to record the
start and finish time for each working session
• Payroll department can calculate the number of basic hours and the
number of overtime hours for each day
• Payroll department can calculate the total basic hours and total
overtime hours for each week
• Payroll department can calculate total gross pay

TIME SHEET
The sheet contains a breakdown of working details for each day, the
employee manually records the start and finish time for each session,
including a reference to the time spend on each job

Payroll department can calculate the same as above.

The payroll department can cost labour hours to be charged to specific job

PAYSLIPS
An employee has a legal right to receive a payslip. It is given to the
employee when wages are received, or sent to employee if wages are paid
by direct debit.

The payslip is used to inform the employee of pay details, including:

• Gross pay

• Details of deductions made

• Net pay

• Payment method

• Employee number

• Tax code number

• National insurance number

PAYROLL REGISTER
List of all employees kept by the payroll department, containing personal
data and pay details which included:

Employee number Salary

Job title Tax code

Employee name National insurance number

Address Voluntary deductions

Telephone Starting date

Date of birth Leaving date

The information is for reference, and details may be kept on individual

employee record card.

WAGES SHEET (also wages book, and weekly payroll)

Information from each employee’s individual payslip is listed on a sheet,

showing the gross pay, tax and NIC, other deductions and net pay
Each column is totalled for the week
Is used to reconcile the gross pay and the net pay paid

For any query contact to me:

Muzammil Ameer
Beaconhouse School System
Islamabad Pakistan
buzdarboy@hotmail.com
00923215033393