Banquet Event Order (BEO)
Contact Information
Customer Information:
Kristie Scanlion
scanlokr@gvsu.edu
Megan Packer
s_packemeg@gvsu.edu
Timeline of Event
Morning of Kristie sends email
to attending students
10:30 AM HTM 240 students
arrive in person or on Zoom call
11:15 AM Employers and GVSU
Career Center staff join Zoom Call
10:35 - 11:28 AM HTM students
prepare for event
11:28 AM Begin admitting students
into Zoom
11:30 AM Welcome: Students
arrive on Zoom, Introduction to
WOW event
11:35 AM Explanations
11:40 – 11:55 PM Employer
session (1)
11:55 - 12:10 PM Employer
session (2)
12:10 – 12:25 PM Employer
session (3)
12:25 - 12:30 PM Welcome
Back, Prize Drawing, Thank You
12:30 – 12:45 PM Open
Networking Time
12:45 - 1:00 PM Debrief with
HTM students
Event Information
Event Name: World of Work
Date: Thursday, March 11, 2021
Start Time: 11:30am
End Time: 12:45pm
Location: Online - Zoom
Guest Count: 30
Timeline Specifics
10:30 - 11:15 AM
 Technology committee prepares for raffle
o Have Beach Boys music ready to play
o Prepare WOW virtual background
o Prepare Destination Sessions (Name of
company, Employer, Title)
 HTM student welcomes employers and gives brief
overview of event
11:15 – 11:30 AM
 HTM students, Kristie & Megan answer any last-
minute questions from employers
 Remind employers of travel theme & to change
their Zoom name to Name/Organization
11:30 - 11:40 AM
 Technology has Beach Boy music playing and
shares their screen with the W.O.W. logo as
students and employers join the zoom event (an
estimate of 2 songs to play before officially
starting)
 Music ends and Kolin welcomes everyone to
“Zoom W.O.W.” and introduces employers
 Employer says name, & background
 Kristy gives brief explanation of what WOW
 Cerca 11:35 am Maylee & Jake will explain the
event
o 10-minute intro to event
o 15-minute employer session (1)
o 15-minute employer session (2)
o 15-minute employer session (3)
o 10-minute ending of event (raffle)
o Open networking
 Jake explains how activity “Packing Your Work
Bag” will go
o this is important because it keeps students
 engaged
o students will have a list of questions
pertaining to their employer to answer
(given to them the morning of & in
sessions). Prize opportunity at the end.
o Activities member will send link to google
doc of questions in chat of the breakout
room
 Students and employers will then enter their 1st
Destination Session

11:40 - 11:55 AM
 Employer session one begins
 “Hello students and employer (by name)
welcome to your first destination. My name is
___ and I will be your tour guide for this
destination”
 1 member from the activity committee will be in
each Destination Session at all times throughout
the Destination Sessions
o That person will post activity questions
google doc in chat for students to write
down in notebook
 Students will have 15 minutes in each Destination
Session to talk to the employer they are currently
with.
o Employer asks Ice Breaker Question (5
minutes)
o Employer Information Sharing (5 minutes)
o Student Q&A (5 minutes)
o Students will ask and answer employers
questions that were given to them
 Technology will broadcast politely there is 3
minutes remaining.
 At 15-minute mark activity committee person will
politely announce to the students and employer
that time is up, and they have to move onto their
next destination session.

11:55 - 12:10 PM
 Employer session two begins
 “Hello students and employer (by name)
welcome to your first destination. My name is
 ___ and I will be your tour guide for this
destination”
 1 member from the activity committee will be in
each Destination Session at all times throughout
the Destination Sessions
o That person will post activity questions
google doc in chat for students to write
down in notebook
 Students will have 15 minutes in each Destination
Session to talk to the employer they are currently
with.
o Employer asks different Ice Breaker
Question (5 minutes)
o Employer Information Sharing (5 minutes)
o Student Q&A (5 minutes)
o Students will ask and answer employers
questions that were given to them
 Technology will broadcast politely there is 3
minutes remaining.
 At 15-minute mark activity committee person will
politely announce to the students and employer
that time is up, and they have to move onto their
next Destination Session.
12:10 – 12:25 PM
 Employer session three begins
 “Hello students and employer (by name)
welcome to your first destination. My name is
___ and I will be your tour guide for this
destination”
 1 member from the activity committee will be in
each Destination Session at all times throughout
the Destination Session
o That person will post activity questions
google doc in chat for students to write
down in notebook
 Students will have 15 minutes in each Destination
Session to talk to the employer they are currently
with.
o Employer asks different Ice Breaker
Question (5 minutes)
o Employer Information Sharing (5 minutes)
o Student Q&A (5 minutes)
o Students will ask and answer employers
 questions that were given to them
Technology will broadcast politely there is 3
minutes remaining.
 At 15-minute mark activity committee person will
politely announce to the students and employer
that time is up, and they have to move back into
the main room.
12:25 – 12:30 PM
 Everyone joins back in main room technology has
*beach boy music playing
 Gillian Welcomes everyone back
 Once everyone is back, explain everyone is
entered into the raffle
 Prizes: Yeti, Sweatshirt, Speaker, Starbucks gift
basket, Gv blanket (see below) & 5 Career Center
prize packages put together by Kristie
 Prizes will be available for pick up at the Devos
Career Center
 Kristie will take students name and contact them
to arrange pick up time
 Technology has random name generator ready
 Tech person will generate random names one at a
time while Kolin commentates (5 winners)
 Gillian thanks attendees for coming and informs
them of the open networking to follow.
12:30-12:45 PM
 Open Networking (technology may need to create
new breakout rooms depending on participants)
 Kristie/Megan will do a final wrap up/closing
12:45 - 1:00 PM
 Debrief with HTM students to how the event was

Budget for WOW

Marketing
Posters: 50 8.5 x 11 $6.00
Posters: 50 11x17 $12.00
Laker Hub $5.00
Total $28.00
Take Home Items (Raffle Prizes)
Yeti Tumbler $40.00
GVSU Blanket $40.00
Speaker $50.00
 Sweatshirt
Starbucks Basket
Total
Contingency
Total
Grand Total
Set up/Special Instruction
Zoom
 https://us02web.zoom.us/j/89180504168?
pwd=NUkzby9BSHJqckdDL2ZvOUpaM
GYyZz09
 Hold 7 breakout rooms
 All 7 employers will have “fun travel”
backgrounds
Random Name Generator
 https://www.transum.org/software/Rando
mStu dents/
 Used to pick 5 winners of the raffle (no
repeat winners)
Youtube
 https://www.youtube.com/watch?
v=2s4slliAtQU
 Surfin USA by the Beach Boys
 https://www.youtube.com/watch?
v=wREBD2og5iY
 I get around by the Beach Boys
Employer Destination Sessions
 7 destination sessions- one for each
employer
 HTM “Tour Guide” in each conference
room will:
o Post link to google doc with
list of prompt questions to
ask.
o Ask prompt questions if
there is a lull in
conversation
o Keep track of time
o If no students are in the
employer conference room,
then HTM students will
become participants and
$40.00
$50.00
$220.00
$25.00
$25.00
$273.00
Raffle Explanation
 Tech prepares a random name generator
ahead of time
 After entering back into the main room,
htm student explain everyone is entered
into the raffle
 Tech person will generate random names
one at a time while Kolin commentates (5
winners)
 Prizes: TBD Yeti, Sweatshirt, Speaker,
Starbucks gift basket, Gv blanket, 5
Career Center prize packages put together
by Kristie
Employers
 Adam Bogema from Bronson
Healthcare
 Amber McCallister from
Consolidated Electrical Distributors
 Rachel Bartels from Hello West
Michigan
 Hannah Stahl & Mollie Hill from
Open Systems Technology
 Amy Menon from Pine Rest
Christian Mental Health Services
 Ashley Guyton from TGG
Solutions
 Jordan Hoogterp from the YMCA
of Greater Grand Rapids
 engage with employer

Kristie Info
Virtual World of Work Event Outline (all times approximate)
11:15am – Employers and GVSU Career Center staff join Zoom call

 HTM student welcomes employers and gives brief overview of event

 HTM students, Kristie & Megan answer any last minute questions from
employers
 HTM technology student assigns employers to a  conference rooms, one for
each employer (7 total)
o Instruct employers to change their Zoom name to Name/Organization.

 
11:28am – Begin admitting students into Zoom

 HTM Technology student

11:30am – Welcome (Kolin)

**Rough outline of what Kolin will share – edit as you wish

 Good afternoon and welcome to the Virtual World of Work Career Exploration
Program.  My name is Kolin Herron and I am in the HTM 240 event planning
class.  We have been working with the GVSU Career Center to assist in the
planning and implementation of this event.  We have a great program planned for
you and are excited to welcome you all today. 
 Today we will be traveling through the World of Work to help you learn more
about career opportunities, meet with some great employer partners and build
your career network.  Our HTM students will serve as your “tour guides” as you
meet with different employers throughout the event. 
 At this time I would like to introduce our employer partners.  You probably have
noticed they all have different backgrounds.  We have asked each employer to
change their Zoom background to reflect their favorite travel destination, as I
think we are all wishing we could travel right now. 

 
Employer Introductions (Kolin)

 First we have Adam Bogema from Bronson Healthcare.  Adam, tell us about your
background. 
 Next we have Amber McCallister from Consolidated Electrical Distributors…
 Next we have Rachel Bartels from Hello West Michigan…
 Next we have Hannah Stahl & Mollie Hill from Open Systems Technology…
  Next we have Amy Menon from Pine Rest Christian Mental Health Services…
 Next we have Ashley Guyton from TGG Solutions…
 And finally, we have Jordan Hoogterp from the YMCA of Greater Grand Rapids…
 Thank you to our employer partners.  Now Maylee & Jake will share the outline
for the day and prize information

 
11:35 – Maylee & Jake

 Explain to participants the outline/agenda for the day

 They will meet with a total of 3 employers throughout the event
 Each Employer Conference Room will last a total of 15 minutes
 During your time in the conference room, you will have the opportunity to ask
questions of the employer.  Some suggested questions were emailed to you this
morning and will also be included in the chat.  Try to get as many answers as you
can – as there will be prizes in the end!

 
11:40am –11:55 -  Employer Conference Room Time Slot #1

 Ice Breaker Question – 5 minutes (approximate)

 Employer Information Sharing -  5 minutes (approximate)
 Student Q&A  -  5 minutes (approximate)
 Switch to next employer conference room

**15 minutes total time in employer conference room

**See below for how the employer conference rooms will work and suggested ice
breaker activities

 
11:55 – 12:10 – Employer Conference Room Time Slot #2

 Ice Breaker Question – 5 minutes (approximate)

 Employer Information Sharing -  5 minutes (approximate)
 Student Q&A  -  5 minutes (approximate)
 Switch to next employer conference room

 
12:10 – 12:25 – Employer Conference Room Time Slot #3

 Ice Breaker Question – 5 minutes (approximate)

 Employer Information Sharing -  5 minutes (approximate)
 Student Q&A  -  5 minutes (approximate)

 
12:25pm – 12:30 pm – Welcome Back, Prize Drawing, Thank You

 HTM Student (Gillian) – Rough outline of what student can share – edit as
you wish
o Welcome back and we hope you had a great time exploring and traveling
to different employer destinations.  How many of you were able to get 3
questions answered?  How about 5 questions?  Well guess what – you
are ALL entered into the raffle drawing for our prizes!!!
o HTM student picks 5 names of winners
 Kristie will record student names and contact them to arrange pick
up of prizes from DeVos Career Center
 GVSU Career Center has a lot of prize/swag/giveaway items and
Kristie will put together 5 prize packages.
 HTM Student (Gillian) - Rough outline of what student can share – edit as
you wish
o Thank you all for participating in the Virtual World of Work.  Let’s give a
big thank you to our employer partners.  We appreciate your support and
encouragement of GVSU students and career exploration. 
o At this point, we have some time left for open networking.  Our employers
are available to stay a bit longer and answer any additional questions. 

12:30pm – 12:45pm - Open Networking Time

 Students can leave zoom or stay and chat with employers.  If all students leave,
event ends early (which is totally fine)
 If we have a few students who stay, it might be helpful to have breakout rooms
available to chat.  Just depends on number. 
 Kristie/Megan will do a final wrap up/closing as needed

 
How the Employer Conference Rooms will work

 7 conference rooms - one for each employer

 HTM “Tour Guide” in each conference room will:
o Post link to google doc with list of prompt questions to ask.
o Ask prompt questions if there is a lull in conversation
o Keep track of time
o If no students are in the employer conference room, then HTM students
will become participants and engage with employer

 
Suggested Employer Ice Breakers

 Each employer will have their own quick ice breaker to do in their breakout room
to help put students at ease. 
  Possible Ice Breaker Questions (pick 7 and Kristie will assign one question to
each employer)

1. Pick one word or phrase that describes your career goals.

2. If you could choose one superpower, what would it be and why?
3. What is the most interesting place you have ever visited?
4. You have 30 seconds to grab something in your apartment/residence hall
room that brings you joy. Share with group.
5. Who is an influential person in your life? Why?
6. If you could have lunch with anyone (alive or deceased), who would it be
and why?
7. What is the best concert you have ever been too?
8. What is your favorite song? Favorite artist?
9. What is one item you couldn’t live without?
10. If you were an animal, what would you be?
11. Other suggestions/edits

 
Few Questions & Items to Consider

1. Professor Zemmol mentioned you are planning to log on to Zoom at 10:30am to

practice and finalize details.  The Zoom link has been created in the Career
Center account which means I will have to start the meeting.  Please let me know
if 10:30 is when you would like the Zoom to be open.  I will start the meeting and
then assign someone as Host. 
2. For the Employer Conference Rooms, are you allowing students to choose what
employer they want to go to?  From my conversation with Professor Zemmol, it
sounds like this is your plan, which I think works just fine.  I just want to be sure I
understand this piece so I share this detail with employers
3. I will plan to send a final confirmation email to all registered participants the
morning of the event.  This email will include event time, Zoom link & list of
questions to ask employers.