Republic of the Philippines

UNIVERSITY OF RIZAL SYSTEM

Morong, Rizal
 653-1735

BT 2 Project Development and Management

Midterm Examination

NAME: LAUDE , JOHN KIRTH T. YR. & SEC.IV -I ELT DATE: NOVEMBER 25 , 2020

I. Enumeration: Enumerate what is being asked for. Write your answer on the space provided for.

A. Six Basic Functions of Successful Project Managers.

1.LEADING
2.DEFINING
3.PLANNING
4.ORGANIZING
5.CONTROLLING
6.CLOSING

B. Five Processes of Project Management

7. INITIATION
8. PLANNING
9. EXECUTION
10. PERFORMANCE/MONITORING/CONTROL
11. CLOSURE

C. Eight Approaches to learning Project Management

12. AGILE
13. WATERFALL
14. SCRUM
15. PRINCE2
16. PERT
17. ADAPTIVE PROJECT FRAMEWORK
18. EXTREME PROGRAMMING (XP)
19. KANBAN

D. Two Project Manager Skills

20. LEADERSHIP
21. COMMUNICATION

E. Nine Major Steps of Development Planning & Administration

22. SITUATION ANALYSIS
23. FUTURE STATE VISION
24. PRIORITIZE VISION ELEMENTS
25. DEVELOP COMMUNICATION OBJECTIVES
26. DEVELOP STRATEGIES AND TACTICS
27. PRIORITIZE STRATEGIES AND TACTICS
28. DEFINE METRIS, TIMELINES AND RESPONSIBILITIES
29. DEVELOP STRATEGIC AND TACTICAL PLANS
30. IMPLEMENTATION AND BEYOND.

II. Definition of Terms: Define the following, five (5) points each. Write your answers on the space provided for.

Project Management

- Project management is the process of leading the work of a team to achieve goals and meet success
criteria at a specified time. The primary challenge of project management is to achieve all of the project
goals within the given constraints. This information is usually described in project documentation,
 created at the beginning of the development process. The primary constraints are scope, time, quality,
and budget.The secondary challenge is to optimize the allocation of necessary inputs and apply them to
meet pre-defined objectives.

The objective of project management is to produce a complete project which complies with the client's
objectives. In many cases the objective of project management is also to shape or reform the client's
brief to feasibly address the client's objectives. Once the client's objectives are clearly established they
should influence all decisions made by other people involved in the project – for example project
managers, designers, contractors and sub-contractors. Ill-defined or too tightly prescribed project
management objectives are detrimental to decision making.

Program

- A program is a group of related projects managed in a coordinated manner to obtain benefits not
available from managing them individually. Program management is the application of knowledge,
skills, tools and techniques to meet program requirements.

Project

- A project is a temporary endeavor designed to produce a unique product, service or result with a defined
beginning and end (usually time-constrained, and often constrained by funding or staffing) undertaken
to meet unique goals and objectives, typically to bring about beneficial change or added value. The
temporary nature of projects stands in contrast with business as usual (or operations). which are
repetitive, permanent, or semi-permanent functional activities to produce products or services. In
practice, the management of such distinct production approaches requires the development of distinct
technical skills and management strategies.

Program Managers

- A program manager articulates a program’s strategy and objectives and assesses how it will impact a
business. He or she must define and oversee a list of dependent projects needed to reach the
program’s overall goals.
- Program management or programme management is the process of managing several related projects,
often with the intention of improving an organization's performance. In practice and in its aims, program
management is often closely related to systems engineering, industrial engineering, change
management, and business transformation. In the defense sector, it is the dominant approach to
managing very large projects. Because major defense programs entail working with contractors, it is
often called acquisition management, indicating that the government buyer acquires goods and
services by means of contractors.

The program manager has oversight of the purpose and status of the projects in a program and can
use this oversight to support project-level activity to ensure the program goals are met by providing a
decision-making capacity that cannot be achieved at project level or by providing the project manager
with a program perspective when required, or as a sounding board for ideas and approaches to solving
project issues that have program impacts. The program manager may be well placed to provide this
insight by actively seeking out such information from the project managers although in large and/or
complex projects, a specific role may be required. However this insight arises, the program manager
needs this in order to be comfortable that the overall program goals are achievable.

III. Essay: Answer and discuss the following questions.

How do project managers manage project?

 - Project managers manage the project because having some person who is responsible for overseeing
a project is the project manager. They develop a plan that meets the stakeholders’ expectations and
assembles a project team. The project manager then monitors and controls the execution of the project
until a quality deliverable is produced

Why do we have a project plan?

- Project planning plays an essential role in helping guide stakeholders, sponsors, teams, and the project
manager through other project phases. Planning is needed to identify desired goals, reduce risks, avoid
missed deadlines, and ultimately deliver the agreed product, service or result. Without careful planning,
project performance is almost certainly guaranteed to suffer. It will help us to move faster and work
more efficiently and productivity with the planning.

Prepared by:

FELIX A. SANTOS
Assoc. Professor III

Noted by:

DONATO S.J. NATIVIDAD

Dean, CIT