Accounting for Internal System and

Internal Control
Group Assignment 4.1, 4.2, 4.3
Cleodora Imanuel 2440020026
Tobit D Jiwono 2440076141
Vincentius Alvaro 2440066046

4.1

 In order to manage inventory, inventory managers need to access the database to gather data
about item number, item cost, item description, and how much quantity on hand. In some
cases, information about product’s name and vendor are needed too.
 When billing a customer, information needed are customer number, customer name, billing
address, credit limit (for credit payments), shipping address, and account balance.
 Sales clerk need to access invoice number, sales terms, date of sale, and total amount of sale to
fill an invoice. Other optional data needed are customer number or customer name and
discount.
 After making invoices, inventory needs to be updated. Invoice number or item number, unit
price, quantity sold, and less quantity on hand need to be accessed.
  When purchasing items for inventory, inventory managers need to access the database to
gather data about item number, item cost (and discount, if there’s any), item description, and
add in quantity on hand.

Tables and relationship can be seen in attached microsoft access file (4.1.accdb)
*each quantity on hand is different, therefore relationship can’t be made.

4.2

1. DDL

• Administrator mendefinisikan struktur logis dari database termasuk DDL karena DDL adalah
bahasa yang digunakan untuk mendefinisikan database.

2. DQL

• Pengontrol meminta laporan akutansi termasuk ke dalam DQL karena laporan akuntansi
termasuk dalam data query language

3. DML

• Mengembangkan dan memperbarui data termasuk dalam DML karena memperbarui data
termasuk dalam DML

4. DQL

• Sama seperti no.4,Manajer SDM meminta laporan termasuk dalam DQL karena merupakan
definisi dari data query language

5. DDL & DML

• Memperluas catatan inventaris termasuk dalam DDL karena mengubah struktur,inventaris

tambahan tergolong dalam DML karena melakukan perubahan

6. DQL

• Program tersebut dapat dihasilkan oleh query sehingga termasuk dalam DQL

7. DDL & DML

• Diperluas dalam catatan inventaris termasuk dalam DDL karena untuk menambahkan
bidang,pengenalan item inventaris tambahan ini termasuk dalam DML karena kita memasukkan
tambahan data.
4.3

Table Name Primary Key Foreign Keys Other Attributes

Inventory Item Number Description
Quantity on Hand
Purchases Purchase order Vendor number Date of purchase
number Purchasing Agent Total amount of
(employee purchase
number)
Purchases- Item number Quantity purchased
Inventory Purchase order Unit cost (actual)
number Extended amount
Vendor Vendor number Vendor name
Vendor address
Employees Employee number Employee name

Tables and relationship can be seen in attached microsoft access file (4.3.accdb)