1.0 Project Management: 1.1 Organisation and Infrastructure

NO ISO 9001:2008 CLAUSES: AREAS
1.0 PROJECT MANAGEMENT
1.1 ORGANISATION AND INFRASTRUCTURE
Verify organisation chart and Key management and Project execution

1.1.1 personnel CV. ( project manager, construction, Engineering, QA/QC,
HSE, Commissioning & other manger)
Is there enough qualified work force to execute new project along with
existing project. List of employees by each trade incl Permanent &
1.1.2
Contracts (Scaffolder, welder, fitter, rigger, foreman, technicians etc) -
If No have they plan to ramp up work force for new project?
Are sufficient Infrastructure like, Office, Fabrication shop (Open /
Close), Material Handling Equipments, tools & tackles, IT and etc
1.1.2
available to execute project. If No do they have plan to procure plants
and tools?
1.1.2
and tools?
List of Past project, Present, project details, with Key personnel who
1.1.4
handled or lead the project.
Verify Customer Satisfaction by feedback / appreciation notes or letter
1.1.3
from previous client
Has management team been regular interaction / familiarization with

1.1.4
client thru meeting and other means.
1.2 PLANNING
Does the planning dept have sufficient qualified planners / lead
1.2.2 planners? How many projects could be handled simultaneously with
present resources?
Are planning done by Primavera if not what software being used for
1.2.3
project planning.
Verify existing project sample Planning report like Level 1,2 and 3
1.2.4
planning, S curve , Manning, Histogram and etc
1.1.2
and tools?
1.3 WORKLOAD / CAPACITY
Current projects and forthcoming projects status expected finish and
1.3.1
start date respectively
Is current capacity on basis of human resources and infrastructure
1.3.2 adequate to handle new project. If yes give detailed evidence to support
this statement?
How many projects were handled simultaneously in past? Are capable

1.3.3
to execute new project with current work load?
1.4 TRAINING
Are procedures available to identify training requirements of
1.4.1
employees?
Has project management team been undergone any training relevant to

1.4.2
project management, planning and leadership etc?
1.1.2
and tools?
Are relevant training being conducted regularly to all trade work force -
1.4.3
verify Evidence and carryout sample enquiry?
1.5 RISK MANAGEMENT / EXECUTION PLAN
Are written Risk management procedure and PEP available? if yes

1.5.1
verify current project procedure
Are regular risk management review meeting done and documented? If

15.2
yes verify risk register and risk mitigation plan.
1.1.2
and tools?
Is PEP covers detail on following items HSE, Interface management,

1.5.3 Document Control, method statement, coordination plan, management
of change, planning, operation, financing and QA/QC and etc.
1.6 CHANGE MANAGEMENT

1.1.2
and tools?
1.6.1 Are change management procedures established in organisation?
1.6.2 Verify Change management effectiveness and Control log
Are the changes being reviewed, approved, documented and

1.6.1
communicated
2.0 PROCUREMENT
2.1 SUPPLIER / VENDOR QUALIFICATION

1.1.2
and tools?
Are prequalification procedure for Vendors / Suppliers and Sub
2.1.1 contractors established, check prequalification criteria ( E.g.: ISO 9001
certified)?
2.2 SUB CONTRACT STRATEGY

Are sub contractor involved in project execution? If yes what extent
2.2.1
subcontractors involved in project execution?
check general Subcontract conditions like consumable procurement,

2.2.3
lump sum or daily rate, QA/QC & HSE roles and etc.
Is subcontractor being managed efficiently and effectively by main

2.2.4
contractors, Verify MOM between Contractor and Subcontractor?
3.2.1 Verify Past to Present Project Engineering Execution Plan

1.1.2
and tools?
3.2.2 Has fabricator been performed any engineering activities in past/present

project. If yes provide details of Engineering activities were carried out
Like Project, FEED or Detail and Shop/ field Engineering.
3.2.3 What Kind of Engineering Software's are available, is it sufficient for

BAB projects
Are the adequate resources available to carryout Shop / Field
3.2.3
engineering activities?
Are Design planning activities being carried out. If yes provide
3.2.4
evidence.
Are Project requirements reviewed (Client, Regulatory, Class and
3.2.5 International standard requirements) and clarified with clients if Yes
provide evidence.
Is class involved in any of the previous project? If yes how long it takes
3.2.7
to clear Technical comments?
1.1.2
and tools?
3.3 INTERFACE MANAGEMENT
Verify Availability of interface management procedure and look for

3.3.1 Client / vendor / Design Dept / inter dept and External party like Class
and Regulatory body interface management
1.1.2
and tools?
3.3.3 Is all interface communication being documented?
3.4 DESIGN CHANGE CONTROL

3.4.1 Are the procedures and responsibility for design change defined
Verify design changes are reviewed, approved, documented and

3.4.2
communicated
3.4.3 Are the design changes are approved by Authorised personnel
3.5 SYSTEM OR DATABASE CONTROL

Would management be promptly made aware of the use of either
3.5.1
unauthorised or unsuitable operating systems?
3.5.2 What measures prevent either the inappropriate or disruptive

configuration of operating/systems software?
1.1.2
and tools?
3.5.3
Are up-to-date records maintained which reflect the current and
authorised condition and configuration of operating systems?
3.5.4
How would management be made aware of either error conditions,
abnormal events or the use of "privilege user" facilities?
Has management established an agreed back-up procedures which
3.5.5 defines, inter alia, the following elements? (back-up frequency,
numbers of copies and retention period)
3.6.5 How are updates to designs (or drawings) managed to ensure that only
current and authorised versions are utilised?
3.7.2 Discipline Internal Check

1.1.2
and tools?
How is the design analysis being checked and all comments

have been incorporated by colour coding identification
3.7.3 Inter Discipline Check
Sight evidence that the comments have been incorporated and

interfaces among the interdisciplinary has being done.
4.1 QUALITY MANAGEMENT SYSTEM AND ISO CERTIFICA
Verify Quality policy. Quality objective and commitment to quality by

4.1.3
top management
1.1.2
and tools?
Verify Management Review records to ensure Management
4.1.3
Commitment and its effectiveness
4.2 RESOURCES AND ORGANISATION CHART
Verify Organisation chart and look for Key Quality assurance and
4.2.1
control person CV
Are sufficient qualified QA/QC personnel's available in company? Have

4.2.2
dedicated QA/QC team identified for each project.
4.3 QA / QC PROCEDURE
Verify documented procedure index and its effective implementation by
4.3.1
verifying present project QA/QC procedure index
Availability of WPS & PQR & WQT and compliance to International

4.3.2
standard, AWS D 1.1, ASME, ABS and BS.
4.3.3 Fabrication and Installation Procedures

1.1.2
and tools?
4.3.5 Weld control /repair procedures
4.3.6 Weld Database maintaining procedure
4.3.7 Test pack preparation and submission procedure
Has non conformance issued by external or Internal parties been closed,

4.4.5
If yes verify NCR register and reports?
4.5 INSPECTION / TESTING / ITP & RECORDS MANAGEMEN
Is ITP available for all discipline? have they following inspection

4.5.1
activities as mentioned in ITP especially Witness and Hold point?
Verify sample Inspection Notification to Client/Class and other parties

4.5.2
as mentioned in ITP (Sample from present project)
1.1.2
and tools?
Verify physical record development & frequency of records ( QCR,
4.5.3
NDE reports and other reports) updating in data base / filing system?
Verify inspection reports / QCR forms and its sufficiency for entire
4.5.4
scope of work
4.5.5 RT Film & Radiograph Storage location and Archive period.
Verify WPS/PQR and WQT records, Is it being witnessed / approved by

4.5.6
class authority (ABS)
4.5.6 Verify calibration reports and records?
4.6 DOCUMENT CONTROL & MANAGEMENT
Do they have electronic document management system software to
4.6.2 manage DC dept / issue method, if no how does the company manage
Doc Control?
1.1.2
and tools?
Verify Drawing Distribution system to construction and how does the

4.6.4 old revision drawings withdrawn immediately upon issuing new
revision.
1.1.2
and tools?
Has correspondences between client/class and vendors been recorded /
4.6.5
filed properly as mentioned in procedure?
4.7 MECHANICAL COMPLETION / TURNOVER & DATABA
Is mechanical completion records being managed by dedicated software,

4.7.2
if no how MC records are managed and turn over to client.
Has mechanical completion check sheets been developed and

4.7.3
implemented? Check present project records.
4.8 FINAL DOCUMENT HANDOVER

1.1.2
and tools?
6.1 FAT & SAT COORDINATION AND REPORTING
7.0 COMMERCIAL & CONTRACTS
7.1 FINANCE REPORT
7.1.1 Verify past 5 year annual financial report and get copy
7.1.2 What is the max project value in USD handled by this company in past?
Verify Existing insurance Coverage plan and extent of coverage /

7.1.5
limitation.
7.2 CONTRACTS MANAGEMENT
Are contracts management and Change management procedures in place
7.2.2
and implemented effective
7.2.4 Does the company providing performance bond?

7.2.5 Do parent company providing guarantee?
1.1.2
and tools?
8.0 HEALTH, SAFETY AND ENVIRONMENT
8.1 Legal & Other Requirements
8.2 Training , Awareness & Competence

8.2.1 Are staffs being trained as per the training matrix
Is the training matrix updated to reflect the latest changes and
8.2.2
requirements
8.3 Consultation & Communication
8.4 Document Control
1.1.2
and tools?
Are the hard copies of the documents relevant to their respective
8.4.1
Division/Department/PMT the latest and updated versions
8.5 Subcontractor, Evaluation , Selection & Control
8.4 Monitoring & Measurement
8.4.1 Has HSE performance monitored in accordance to plan
Has reactive measure of performance with respect to recommendation

8.4.2
from incident monitored
8.5 Non-Conformance, Corrective & Preventive Actions
8.5.1 Was the root cause of CAR identified
1.1.2
and tools?
8.5.2 Has action taken to rectify the CAR
8.6 Records Management
8.6.1 Are records being maintained as per the record register
8.6.2 Are records retained according to index and retrievable
8.7 HSE Audit

8.7.1
Has Internal Audits been carried out in accordance to plan
8.7.2
Is Internal Audits covering all departments, divisions and projects
8.8 Risk Assessment
8.8.1 Was there any new process/equipment introduced
8.8.2
If yes, has the Risk Assessment carried and Risk Register updated
1.1.2
and tools?
8.8 Safety Inspection
8.8.1 Are inspections carried out as per procedure requirements
8.10.2 Are permits properly and correctly filled
8.10.3 Are permits serialized
8.10.4 Are permits properly revalidated
8.10.2 Are the offences communicated to the offender and PMT
8.17 Personal Protective Clothing & Equipment

1.1.2
and tools?
8.17.1 Are required PPE provided as per the job requirements
8.17.2 Are there records kept for such issuance
8.17.3 How often is PPE inspection carried out?
8.18 Welfare Facilities
8.20.2 Are Rigger cum Signalman officially appointed
8.20.3 Is the maintenance records of the crane available
8.20.4 Is crane operator inspection records properly maintained and updated
8.13.3 Is Daily Safety Coordination Meeting held

8.13.4 Is project weekly Meeting held
8.14 Waste Management
8.14.1 Are there proper disposal bins provided for different types of waste
8.14.2 Are there proper records kept for these wastes

8.15 Air Pollution Control
1.1.2
and tools?
8.15.1 Are proper enclosure provided for blasting and painting operation
Are there a maintenance program and records for generators, forklift,

8.22.2
crane, truck, air compressor and wheelabrator
8.16 Smoking Policy

8.16.1 Is there a dedicated smoking area at site
8.29 Use of mobile Phones
8.29.1 Is there a policy on the use of mobile phones at site

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NO ISO 9001:2008 CLAUSES: AREAS

1.0 PROJECT MANAGEMENT

1.1 ORGANISATION AND INFRASTRUCTURE

Verify organisation chart and Key management and Project execution

Has management team been regular interaction / familiarization with

How many projects were handled simultaneously in past? Are capable

Has project management team been undergone any training relevant to

1.5 RISK MANAGEMENT / EXECUTION PLAN

Are written Risk management procedure and PEP available? if yes

Are regular risk management review meeting done and documented? If

Is PEP covers detail on following items HSE, Interface management,

1.6 CHANGE MANAGEMENT

1.6.2 Verify Change management effectiveness and Control log

Are the changes being reviewed, approved, documented and

2.1 SUPPLIER / VENDOR QUALIFICATION

2.2 SUB CONTRACT STRATEGY

check general Subcontract conditions like consumable procurement,

Is subcontractor being managed efficiently and effectively by main

3.2.1 Verify Past to Present Project Engineering Execution Plan

3.2.2 Has fabricator been performed any engineering activities in past/present

3.2.3 What Kind of Engineering Software's are available, is it sufficient for

3.3 INTERFACE MANAGEMENT

Verify Availability of interface management procedure and look for

3.4 DESIGN CHANGE CONTROL

Verify design changes are reviewed, approved, documented and

3.4.3 Are the design changes are approved by Authorised personnel

3.5 SYSTEM OR DATABASE CONTROL

3.5.2 What measures prevent either the inappropriate or disruptive

3.7.2 Discipline Internal Check

How is the design analysis being checked and all comments

Sight evidence that the comments have been incorporated and

4.1 QUALITY MANAGEMENT SYSTEM AND ISO CERTIFICA

Verify Quality policy. Quality objective and commitment to quality by

Are sufficient qualified QA/QC personnel's available in company? Have

Availability of WPS & PQR & WQT and compliance to International

4.3.3 Fabrication and Installation Procedures

Has non conformance issued by external or Internal parties been closed,

4.5 INSPECTION / TESTING / ITP & RECORDS MANAGEMEN

Is ITP available for all discipline? have they following inspection

Verify sample Inspection Notification to Client/Class and other parties

4.5.5 RT Film & Radiograph Storage location and Archive period.

Verify WPS/PQR and WQT records, Is it being witnessed / approved by

Verify Drawing Distribution system to construction and how does the

4.7 MECHANICAL COMPLETION / TURNOVER & DATABA

Is mechanical completion records being managed by dedicated software,

Has mechanical completion check sheets been developed and

4.8 FINAL DOCUMENT HANDOVER

Verify Existing insurance Coverage plan and extent of coverage /

7.2.4 Does the company providing performance bond?

8.0 HEALTH, SAFETY AND ENVIRONMENT

8.1 Legal & Other Requirements

8.2 Training , Awareness & Competence

Has reactive measure of performance with respect to recommendation

8.6 Records Management

8.6.1 Are records being maintained as per the record register

8.6.2 Are records retained according to index and retrievable

8.7 HSE Audit

8.10.2 Are permits properly and correctly filled

8.10.3 Are permits serialized

8.10.4 Are permits properly revalidated

8.10.2 Are the offences communicated to the offender and PMT

8.17 Personal Protective Clothing & Equipment

8.20.4 Is crane operator inspection records properly maintained and updated