SAP Cash Management Bank Account Managem

SAP Cash Management powered by SAP HANA 2.
0 SPS00
Bank Account Management: Functions and Features
April, 2015
Learning Objectives
At the end of this presentation, you will be able to:

 Understand the business context of Bank Account Management
 Understand the functional features of Bank Account Management
© 2014 SAP SE or an SAP affiliate company. All rights reserved. Early Knowledge Transfer Customer 2
Agenda
1 Business Demand
2 Bank Account Management Functions
3 Appendix
Agenda
1 Business Demand
3 Appendix
Business Demand Analysis
Bank Account Management

Group-wised Account Management
Signatory
Overdraft Limit
Opening and Closing with approval process
Bank Account easily maintaining
Usability
Here is the previous solution for bank accounts in SAP. We have house banks and house bank accounts. But customers
still have more requirements which current solution doesn’t meet to. They want to these new features, which we are
working on in the latest release.
Agenda
1 Business Demand
3 Appendix
Function Overview
Centralized Bank Account Management

2. Fuzzy Search
1. Bank & 3. Bank Account Approval process for Bank Account

Bank Account Group Opening , adjustment, and Closing
Hierarchy （freestyle)
5. Overdraft
Cash Position analysis on Bank Accounts
Limit instead of G/L Accounts
6. Integrated with 4. New
BCM Payment Bank Account Signatory integrated with BCM Payment
Approval Master Data Approval
Bank
Account
Management Plenty of attributes reflecting controls on
9. Workflow for both bank side and internal side
7. Attachments Bank Account
Bank Account yearly review process
8. Change
History Merge House Bank Account into BAM
12. Upload / 10. Review
Download Process
11. Cash
Pooling
1. Bank & Bank Hierarchy
New Bank Account Management

Bank Account Managed centrally
Bank & Bank Account Hierarchy
Fast Search
Bank Account can be maintained easily
2. Fuzzy Search
User can easily search what he

wants by using our Fuzzy Search.
3. Bank Account Group (Free Style)
User can select a bank account

group to view its bank accounts.
3. Create Bank Account Group (Freestyle)
3. Click the button to add the

bank accounts to the group.
1. Select the bank accounts from all

available bank accounts list. 2. Select the node you want to
put the bank accounts.
4. New Bank Account Master Data
Rich Bank Account Master Data

Management
Status
Company Code & Beneficiary Name

Account Number, IBAN & Description
Bank & SWIFT code
Signatory and Limit
Overdraft Limit
Connectivity Path
Account Type
Profit Center & Business Area

Contact Person
Bank Details
User-Defined Fields
Attachments etc.
5. Overdraft Limit
6. Integration with Bank Communication Management
Integrated with Bank Communication Management and Fiori App “Bank

Payment Approval”.
Can define everyone’s payment approval limit.
Support Single Sign and Joint Sign;
Support both sequential and non-sequential Sign.
6. Integration with Bank Communication Management
Signatories information used in

Payment Approval process
7. Attachments
You can easily upload the

important documents of the bank
account.
8. Change History
An easy-understanding change
history is provided for bank
account. Its backend is change
document, including normal
change document and plan
change document.
9. Workflow for Bank Account
Request Approve Open in the bank IT configuration

Subsidiary financial Group Cash Bank Relationship Key user makes
manager requests to Manager reviews the Manager negotiates necessary inputs in
open a bank account, request, compare with the bank on the the system, to really
with business with the existing bank contract, gets the bank enable the bank
reasons attached. accounts, and decide account opened in the account into the
to approve or reject bank, and fills in all the payment and bank
the request. detailed information of statement processes.
the account.
Bank Account Management (BAM) in SAP Cash Management powered by SAP HANA
leverages SAP’s NetWeaver Workflow to standardize the process and link all involved
people together.
In fourth step, house bank account can be directly maintained in the BAM UI.
9-1. Workflow for Bank Account
Bank Account Approval Workflow

Opening、Closing Approval
Sensitive Attributes Change Approval

BatchSignatories change and
Approval
Review Process Approval
Display existing Bank Accounts in
Approval
House Bank Account assignment
integration
9-1. Workflow for Bank Account : Check what’s changed
Easy to understand change history in

change request
In approval process, checking existing

Bank Accounts
9-2. Workflow for Bank Account : complete all fields
After account opened in bank, user

can fill all the account details during
the process.
9-3. Workflow for Bank Account : make posting related
settings
Support both
central and remote
bank accounts 1. Assign House Bank
2. Input details of the

house bank accounts
Maintain Signatory In Multiple Bank Accounts
Search the signatory of bank accounts that

need to be changed.
You can simply search the accounts that
signatory need to be maintained.
Mass Signatory Change
10. Review Process
Cash Manager
can easily trigger
the bank accounts
review.
10. Review Process – Review Report
Here shows the

review completed
rate.
11. Cash Pooling
Major advantages compare to classical cash

pooling:
The bank account structure maintenance is done 1. Create Bank
via the new bank account group, which is easy to Account Group
use for business user, without configuration
The cash pool detail settings like “expected
amount” and “minimal movement amount” for every
bank account, can be set directly by business user, 2. Create Cash Pool
without configuration
When doing concentration, it’s possible to see the
balance* before concentration and the simulated
balance after the concentration, and also able to 3. Do Concentration
adjust transfer amount if necessary
*Balance means the forecasted closing balance of cash position
11. Cash Pooling - Create Bank Account Group
Select candidate bank accounts

for cash pool, arranged into
single root node hierarchical
bank account group.
11. Cash Pooling - Create Pool
Create pool via this bank

account group
11. Cash Pooling - Create Pool (Detail Settings)
Can be concentrate only;

distribution only; bi-
direction; statistically only
Leading bank
account
Participating accounts
Expected amount after Minimal threshold amount

concentration for triggering a real transfer
11. Cash Pooling - Concentration
11. Cash Pooling - Concentration
1. Create payment
request
Current Balance
before Simulated amount after
concentration concentration
System suggested
movement amount, can
be adjusted manually
2. Release payment
request and Run
Payment
12. Upload / Download
Upload&&Download
Process
6. Settlements
Act # Description workday
20.5 Settlement Contracts and SD orders to COPA X-3
Jan 09
Start
Time
CET
03. Feb Overnight
End
Time
CET
11:00
KG CoE
CoE
Transactions
VA88
Pre-req.
17,1 ;17,2; 17,3 ;
19,2; 24;4
Manual Interface
CoE to send
- Spool file to KG with SAP Office message with detail of job
run.
Narrative
Month end settlement to CO /PA. Overnight job
(possible)
Migrate bank account data
- Excel file with list of errors and proposed corrections to be
(General Data/Payment,
made (if any).
8. Controls 22.0 Closing monthly accruals headquarter X-3 03. Feb Before KG FI F-02, FB60 Manual posting (headquarters, branches…)
14:00
5. BW2000 WIP 23.0 KG Posting Cut-off for NI MOD (WBS) X-3 03. Feb 15:00 KG CO 19.1 KG: SAP office message to be sent back to CoE to confirm KG to confirm that all postings are complete for the
Job Cost posting cutoff for NI MOD (WBS) preliminary WIP run
Preliminary (1b)
WIP/LJP valuation (final run). X-3 03. Feb 15:00 16:00 CoE YAF63 23 CoE to send : Run WIP in CoE, and resolve error log. After errors are
Signatories/Overdraft,
5. BW2000 WIP 24.3
- Spool file to KG withSAP Office message with detail of job corrected, run WIP, with posting and settlement to Co-
run and YAF81 report. PA. Download YAF82 and YAF70D overnight into XCEL
- Excel file with YAF82 preformatted downloaded list. files preformatted for KG analysis.
5. BW2000 WIP 24.4 WIP, LJP, and Pre post analysis, check, and X-3 03. Feb 16:00 11:00 +1 KG CO XCEL File from 24.3
YAF82, YAF70D,
validation (incl settlement)
YAF81, YAF87
8. Controls 25.0 Global order analysis for material consumption X-3 03. Feb Before KG FI - YAF40 Postings finished Check global orders amounts (not increasing, not
14:00 negative amounts)
Limits/Connectivity,
CO
6. Settlements 26.1 Pre - Settlement notification for: CO orders to X-3 03. Feb 11:30 CoE 17,1 ;17,2; 17,3 ; Coe to send a mail to KG FI/CO resp. with information that Coe to send a mail to KG FI/CO resp. with information
19,2; 24;4 settlements will be executed next day at 18:15 that settlements will be executed next day at 18:15
COPA
KG mail to confirm that no more FI/CO bookings on orders will KG mail to confirm that no more FI/CO bookings on
WBS to COPA be done from that time. orders will be done from that time.
6. Settlements 26.2 Settlement CO orders to COPA X-3 03. Feb Overnight 11:00 CoE KO8G 17,1 ;17,2; 17,3 ; CoE to send Month end settlement to CO/PA.
19,2; 24;4 - Spool file to KG with SAP Office message with detail of job
Path/Additional Data) from

run.
made (if any).
6. Settlements 26.3 Notify KG that COPA MR to C1 level is X-3 03. Feb CoE YAF02 26,2; 27; 28 CoE to send: After all Job Cost objects have settled, and after OR
- CO-PA to C1 level by SAP office quality check
complete FOR REP and SER
6. Settlements 27.0 Settlement WBS to COPA X-3 03. Feb 15:00 16:00 CoE CJ8G 17,1 ;17,2; 17,3 ; CoE to send Month end settlement to CO /PA. Overnight job
19,2; 24;4 - Spool file to KG with SAP Office message with detail of job (possible)
(completed by step 24.3)
external systems or sources to

run.
made (if any).
6. Settlements 29.0 Notify KG that COPA MR to C1 level is X-3 03. Feb 15:30 16:00 CoE YAF02 26,2; 27; 28 CoE to send: After all Job Cost objects have settled, and after OR
- CO-PA to C1 level by SAP office quality check
complete.
6. Settlements 29.1 Repair analysis (YAF82 download) X-3 03. Feb 15:30 17:00 CoE XCEL File from 26,2; 27; 28 CoE to send: After all EI Job Cost objects have settled, and after OR
YAF82 - Excel file with YAF82 preformatted downloaded list. quality check
the target system

6. Settlements 29.2 Preliminary MR Result (MR to C1 incl rec X-3 03. Feb 16:00 KG CO YAF_MAIN Postings finished YAF_COPA_005 - YAF_COPA_005 MR Report: CO Top - down check before CC assessment
GAP, Cost Center Reports for STRUCO) Budget / Actual
Spread sheet legacy system

Production System Export bank accounts into XML
download
Manually converting for batch editing
Manually converting
BAM Excel upload Extractor Transform Load
upload Wizard / Log

• Prerequisites: Value table should well prepared in
target system
• Business Partners
• Bank master record
BAM Dev/Q/P System
XSD validation
XSD contain meta
information which can be
used for validate the data in
Excel.
The Excel data will be Schema for validation
convert to xml before import. xml type data
Data in excel
Download bank account XML,

spreadsheet template or
validation schema
Upload bank account
 Import logical would be: find the record in system with logical key(“ACC_NUM”, “BANKS” and “BANKL”,”CURRENCY”),
if can’t find it, add a new record, otherwise, update it.
 For Add, all fields(including user defined fields) user can input manually from BAM UI are supported. So, bank account
number, bank key, currency are supported. General data are supported. all fields which user can’t manually input/select
should not be supported.
 For Update, update will first find the object with logical key according to Excel. If found, then update all the rest fields if
there is a value in Excel. If not found, add a new record into system.
Bank Account Management Lite
What is it?
Bank Account Management Lite is the standard module to process bank
accounts and house bank accounts, if customer bought SAP Accounting
powered by SAP HANA, but not bought SAP Cash Management powered by
SAP HANA.
Scope?
It is a lite version, if compare with the Bank Account Management in SAP
Cash Management powered by SAP HANA.
It does NOT include: workflow based governance on opening, closing,

changing , payment signatory, overdraft limit, review process, remote bank
account support, bank hierarchy view and bank account group view, bank
contact person.
Transaction code FI12 is disabled since sFIN OP 1503.

Agenda
1 Business Demand
3 Appendix
Appendix 1 - Cash Pooling Planning Date
User can choose the planned

date for concentration. By
default is today.
Appendix 2 - Download
Download
Assigned role
SAP_SFIN_CASH_MANAGER
with the PFCG
Run T-code NWBC in SAP GUI
Choose
SAP_SFIN_CASH_MANAGER
Navigation to tool “Import and
Export Bank Accounts”
Bank_Accounts.xml contains all of

the active bank account data
XML_Schema_Import.xml
contains the format of the bank
account data ,with which we can
validate the bank account data’s
format validity.
XML_SpreadSheet_Template.xml
can be opened by Excel in which
the layout is specifically arranged
in a way that resembles the bank
account master data user
interface.
Appendix 2 - Upload (Prepare Data)
Add Developer Tab in Excel
Import the data into the Excel.

Look over the data you just download
Close workflow before upload

Run swetypv to find the Even type ,and
then de-active the lingkage activatiec.
Please pay attention that during this
period when workflow is off, all
requests of bank account changes will
not be tracked in workflow.
Export
After check the bank account data. Export
the data into the XML .
Appendix 2 - Upload
Upload
Choose the xml you want to upload .
First import with test run to see if there are
any wrong.
Appendix 2 – Upload (Customized-Define Data)
Customized-Define Data
First, add one element in the schema.
Second, update the schema in the Excel
Update the schema

First, delete the old xml source.
Second, add a new xml source.
Drag the element to the right row.

1.Carry out this for both General
Data/Payment Signatories/Overdraft
Limits/Connectivity Path/Additional
Data
2.Add the context to the new field.
Then Export to xml.
3.Upload the xml.
Appendix 2 – Upload (Authorization)
The authority check only

needs for action level, so
no more authorization field
needs to be added, and
the definition of the could
be like this:
Lesson Summary
You should now be able to

 Describe the business context of Bank Account Management
 Describe the functional features of Bank Account Management

SAP Cash Management Bank Account Managem

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SAP Cash Management Bank Account Managem

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SAP Cash Management powered by SAP HANA 2.

At the end of this presentation, you will be able to:

2 Bank Account Management Functions

2 Bank Account Management Functions

Bank Account Management

2 Bank Account Management Functions

Centralized Bank Account Management

1. Bank & 3. Bank Account Approval process for Bank Account

New Bank Account Management

User can easily search what he

User can select a bank account

3. Click the button to add the

1. Select the bank accounts from all

Rich Bank Account Master Data

Company Code & Beneficiary Name

Profit Center & Business Area

Integrated with Bank Communication Management and Fiori App “Bank

Signatories information used in

You can easily upload the

Request Approve Open in the bank IT configuration

Bank Account Approval Workflow

Sensitive Attributes Change Approval

Easy to understand change history in

In approval process, checking existing

After account opened in bank, user

2. Input details of the

Search the signatory of bank accounts that

Here shows the

Major advantages compare to classical cash

*Balance means the forecasted closing balance of cash position

Select candidate bank accounts

Create pool via this bank

Can be concentrate only;

Expected amount after Minimal threshold amount

Path/Additional Data) from

external systems or sources to

the target system

Spread sheet legacy system

BAM Excel upload Extractor Transform Load

upload Wizard / Log

Download bank account XML,

Upload bank account

It does NOT include: workflow based governance on opening, closing,

Transaction code FI12 is disabled since sFIN OP 1503.

2 Bank Account Management Functions

User can choose the planned

Bank_Accounts.xml contains all of

Add Developer Tab in Excel

Import the data into the Excel.

Close workflow before upload

Update the schema

Drag the element to the right row.

The authority check only

You should now be able to

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