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Tutorial
Program Stakeholder Engagement
Welcome to the sixth chapter of the PMI-PgMP tutorial (part of the PMI-PgMP® Certification Training.)
In this lesson, we will understand program stakeholder engagement. It is the third of the
five performance domains that we need to cover as part of this PgMP certification
course.
Let us begin with the objectives of this lesson in the next section of the program
stakeholder management tutorial.
Objectives
After completing this lesson, you will be able to:
Let us get introduced to stakeholder engagement in the next section of the program
stakeholder management tutorial.
Stakeholder Engagement
After identifying and categorizing the stakeholders and planning for engaging with them,
the next step is to engage with them according to the plan.
Here are some important considerations in stakeholder engagement.
The first is that stakeholder engagement is not a one-time activity; it has to be done
continuously throughout the life cycle of the program.
The program manager is responsible for making sure that all the stakeholders are
engaged adequately, and in a manner that is deemed appropriate as per the
stakeholder engagement plan.
The program manager needs to make sure that steady rhythm of communication is
maintained with the stakeholders, and this communication is tracked to ensure that it is
meeting the intent and purpose of the engagement.
The program managers should review stakeholder metrics, to identify risk due to lack of
participation. They should track the results and metrics from stakeholder engagements,
and if there are risks arising from lack of or inappropriate engagement or a particular
engagement not yielding expected results, then such risks must be logged and tracked.
The program manager should have a means to log all the issues that are raised by the
stakeholders during the engagement from time to time.
The issue log must be used to guide appropriate action and timely closure of the issues
to ensure that the engagement is positive and is moving forward. It is a cliché, but it is
true that stakeholder’s issues or lack of engagement of the stakeholders are one of the
biggest risks that a program can face.
Therefore, it is critical that the program manager devotes a large amount of his/her time
to ensuring the active and constructive engagement of the stakeholders. This is a time-
consuming task and requires soft skills on the part of the program manager.
In the next section of the program stakeholder management tutorial, we will look into the
overall tasks involved in the program stakeholder engagement.
Summary
Let us quickly summarize what we learned in this lesson.
A stakeholder is an individual, group, or organization who may affect, be affected
by, or perceive itself to be affected by a decision, activity, process, or outcome of
a program.
The three primary steps involved in stakeholder engagement are stakeholder
identification, stakeholder engagement planning, and stakeholder engagement.
Stakeholders need to be actively engaged and not managed.
A program manager uses the ability to influence without authority to reduce
stakeholder’s resistance and increase their support for the program.
Conclusion
We have now come to the end of this lesson. In the next lesson, we will look into
program governance.