Republic of the Philippines

Department of Health
OFFICE OF THE SECRETARY

May
4, 2020
DEPARTMENT CIRCULAR
No. 2020-_ O2p|

FOR : ALL DIRECTORS OF CENTERS FOR HEALTH DEVELOP-

MENT; MINISTER OF HEALTH- BANGSAMORO AUTONO-
MOUS REGION IN MUSLIM MINDANAO; EXECUTIVE
RECTORS OF SPECIALTY HOSPITALS; CHIEFS OF MEDI-
DI-
CAL CENTERS, HOSPITALS, SANITARIA AND INSTITUTES;
AND ALL OTHERS CONCERNED

SUBJECT : Utilization of the EB COVID KAYA Information System for Close

Contact Data and Reporting of Contact Tracing Data

Contact tracing is a major public health response to the ongoing Coronavirus Disease (COVID-
19) pandemic. Itenables us to immediately identify and isolate exposed or possibly infected
individuals and stop the disease transmission. Close contact data is currently captured by the
COVID-19 Information System. Encoding the profile, health and/or laboratory status, and dis-
position of close contacts should be done on a daily basis for local and regional health offices.
This will enable the Department of Health to track our contact tracing progress as well as de-
termine patterns of transmission that will guide the ongoing response activities.

In this regard, DOH hereby requests the following from the Regional Epidemiology and Sur-
veillance Units (RESU) and the respective local health offices:
1. ‘To ensure that close contact data using the close contact profile form and the sign and

symptom log form, as indicated in DM 2020-0189 “Updated Guidelines on Contact

Tracing of Close Contacts of Confirmed Coronavirus Disease (COVID-19) Cases”
shall be completed and encoded in the EB COVID KAYA Information System by
5:00 PM daily.
2. To submit aggregate data on contact tracing utilizing the template in Annex A.

Access to the EB COVID KAYA Information System shall be provided by the RESU
respective local health offices. how
their
For any information on to access the system, please contact
to
Mr. Ray Justin Ventura of the Epidemiology Bureau at +639171442502 or
rayjustinventura@gmail.com.
email address at
Dissemination of the information to all concerned is requested.
By Authority of the Secretary of Health:

cL
RNA C. CABOTAJE, MD, MPH, CESO III
Undersecretary of Health
Public Health Services Team

Building:1, San Lazaro Compound, Rizal Avenue, Sta. Cruz, 1003 Manila e Trunk Line 651-7800 local 1108, 1111, 1112, 1113
Direct Line: 711-9502; 711-9503 Fax: 743-1829 @ URL: http://www.doh.gov.ph; e-mail: fiduque@doh.gov.ph
 Annex A. Template Report for Contact Tracing Status
Region:
Date of Report:
Total Confirmed COVID-19 Cases as of Report Date:
Total Suspect COVID-19 Cases as of Report Date:

Province City/ CONFIRMED CASES SUSPECT CASES

Municipality No. No. of No. of No. of No. No. No. No. No. of No.
of Cases Close Close Classified Ongoing Completed of Contacts Contacts
cases where Contacts Contacts as Quarantine 14-day Cases Identified Ongoing
Contact Identified* Assessed** suspect Quarantine Quarantine
Tracing COVID-
was 19 cases
Initiated

TOTAL
*Identified would mean that close contact and their contact details were identified and listed based on interview of COVID-19 case and/or as indicated in the
COVID-19 CIF
** Assessed would mean that close contact was interviewed either via phone or other messaging applications and/or face-to-face interview and health status and
disposition determined

Prepared by: Approved by:

Head. Epidemiology and Surveillance Unit Head, Health Office