RAWMATERIAL

INWARD PROCESS

JANAKEE INDUSTRIAL PRODUCTS PRIVATE LIMITED

84, BHAGABANPUR INDUSTRIAL ESTATE

BHUBANESWAR - 751019

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 CONTENTS

1. Indent of Raw Material ......................................................... Page 3

2. Issue of PO ................................................................................. Page 3

3. Indigenous Material Inwarding Procedure..............................Page 4

4. Import Material Inwarding Procedure ....................................Page 9

5. Storage and Issue of Materials.................................................. Page 10

6. Checklist for Outwarding ..........................................................Page 10

7. Checklist for Logistic ..................................................................Page 11

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 A. INDENT FOR RAW MATERIAL

Requisition for raw material to be raised through Indent from the Production Team
Following point to be kept in to consideration before placing Indent for raw material

1) Current Stock Quantity.

2) Quantity of the raw materials required
Before placing the quantity followings to be worked out:
 Current Stock quantity
 Maximum of 45 days of raw material to be ordered at a time from local
supplier.
 Time required by which stock need to reach at Factory.
 Any technical specification/parameter that need to be mentioned on the PO to
the Supplier.

B. PURCHASE ORDER

PO to be raised to the Supplier as per the Indent received from Production.

Before issuing PO, followings to be taken in to consideration
 Internal approval for Issue of PO
 Fund requirement/Planning
 Material rejection clause in PO
 Delivery time
 All the materials requisition to be sourced by placing formal PO to the Supplier

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 C. INWARDING

1. INDEGINIOUS RAWMATERIAL INWARD PROCEDURE

AT THE TIME OF ENTRY AT GATE.

 All items in-warded must be checked by Security

 Entry in the Security register with Bill number and Nos of Packet received.
 Security sign on the Invoice

SAMPLE QUALITY CHECK

Following points to be considered for Sample Quality Check of the following items:

i. STRAW BOARD

QUALITY CHECK CRITERIA

 Weight of the vehicle to be obtained before unloading of the material
 Weight of the Reel as mentioned in the Invoice must be verified
 GSM of the Board must check with the Invoice and Order
 Moisture Contains of the board must be verified
 Paper strength must be verified

REJECTION CRITERIA

 Any difference as per above criteria must be intimated to the supplier at

the earliest, preferably within 2days of receiving of material.

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 INTIMATION TO THE SUPPLIER

If the materials fail at Sample Check, the same should be immediately

intimated to the supplier. The following process must be taken for the same
 Supplier must be intimated about our rejection norm at the time of
placing our order.
 Written Order must be given to the Supplier
 Rejection Note must be prepared by the Quality Checking Team within
2days of receiving of material.
 Rejection Note must contain exact reason for rejecting the quantity
 Rejection Note should be intimated to the supplier through mail
preferably within 2days of receiving of material.
 Material to be returned back to the supplier at To-Pay basis

Note: moisture meter is required for quality checking team to check the
moisture.

ii. KRAFT BOARD AND OUTER

Procedure same as per the Straw Board

iii. SPOON

QUALITY CHECK CRITERIA

 Air Hole Size as per our requirement

 Edge grinding must properly
 Glass Tube must be at the neck of the spoon – To Check
 Quantity and Weight as mentioned in the Invoice must be verified
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 REJECTION CRITERIA

 1% of the spoon quantity to be taken for Sample Checking

 100% Performance result otherwise whole lot will be rejected

INTIMATION TO THE SUPPLIER

If the materials fail at Sample Check, the same should be immediately

intimated to the supplier. The following process must be taken for the same
 Supplier must be intimated about our rejection norm at the time of
placing our order.
 Written Order must be given to the Supplier
 Rejection Note must be prepared by the Quality Checking Team with
in 2days of receiving of material.
 Rejection Note must contain exact reason for rejecting the quantity
 Rejection Note should be intimated to the supplier through mail
preferably within 2days of receiving of material.
 Material to be returned back to the supplier at To-Pay basis

iv. TIN CAP

SAMPLE QUALITY CHECK

 Requirement thickness/gaze 0.3mm & 0.2mm as per the requirement

 Properly fit with the Sampler
 Quantity and Weight as mentioned in the Invoice must be verified.

Process of Rejection Criteria and Intimation to the Supplier will be the same per Spoon

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 v. SAND

SAMPLE QUALITY CHECK

 Grade of the Sand

 Binding strength after shooting
 Quantity and Weight as mentioned in the Invoice must be verified.

vi. SILICATE

SAMPLE QUALITY CHECK

 Any leakage barrel to be rejected
 Thickness of the liquid as per our norm
 Quantity as mentioned in the Invoice must be verified.

vii. CONTACT BLOCK

SAMPLE QUALITY CHECK

 Heat Shrink check

 Continuity
 Quantity as mentioned in the Invoice must be verified.

viii. LANCE HOLDER

SAMPLE QUALITY CHECK

 Length to match with the Invoice

 Assembly point

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  Quantity as mentioned in the Invoice must be verified.

ix. EXTENSION PIPE

SAMPLE QUALITY CHECK

 Length
 Quantity and Weight as mentioned in the Invoice must be verified.

x. INSULATION POWDER
 Must be Fine Powder
 Quantity and Weight as mentioned in the Invoice must be verified.

xi. ARALDITE

 Quantity as mentioned in the Invoice must be verified.

 To verify any damage in transit

xii. CELLO TAPE/ABRO TAPE

 Quantity as mentioned in the Invoice must be verified.
 Size and Thickness as per the Invoice and Order

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 C 2. IMPORT INWARDING PROCEDURE

 First get the Packing list before unloading of Pallet. At any case

material will not be unloaded without packing list.

 Vehicle must be parked at a well CC Tv footage coverage area

 Pallet/Parcel wise unloading - After matching with the first pallet,

process of unloading of 2nd pallet only shall be taken.

 To match the quantity with the Packing list

If Not matched with the Packing List do the followings:

 Take the photographs of the pallet

 Keep all the packing seal/Tape etc of that pallet

 Count the exact difference

 Mention the difference quantity in the LR copy and get it signed from

the Driver.

 If differences found in the pallet, save the CC Tv footage coverage of

the entire unloading process.

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 D. STORAGE AND ISSUE OF MATERIALS

After receiving the materials the followings to be taken for storage of the materials:

 Keep the material at the desired space/bay allotted for that material
 All the imported materials are to be kept on the Pallet
 All the imported cables to be kept in the air tight boxes
 Apply the Company Identification Labels
 Spoon and Cap must be stored separately vendor wise
 Packing materials must be stacked as per the length and proper labeling to
be affixed on each category.
 Sampling for testing as per requirement to be issued to Production
 Materials must be issued to Production on FIFO basis

E. CHECKLIST FOR OUTWARDING

OUTWARD TO SAIL PLANT

Checklist before packing

 Required Stamp on TC/Sampler

 ID,OD and Length as per the Order
 Nos of pieces in the carton as per the Order
 Packing Slip attached on the Carton
 In case of ZR Supply to SAIL, ensure RSP Test approved ZR Head is
packed in the boxes

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 TPM OUTWARD

 Affix date of dispatch on the Packet

 Samplers of 1200mm dispatched without carton with 19pcs in a single
bundle
 Rest of the TC/Samples must dispatch in carton
 No packing slip required
OTHER OUTWARD EXCEPT SAIL AND TPM

 As per the Concerned Supplier Order’s Instructions

All the Outward Bill details must be entered in to the Security register

F. CHECKLIST FOR LOGISTIC

BEFORE ARRANGING VEHICLE

 Get confirmation from the concerned location staff about the date of
dispatch
 Ascertain the pieces and tonnage of the material to be dispatched
 Ascertain the vehicle size required for the dispatched items.

AT THE ARRIVAL OF THE VEHICLE

 Measure exactly the length, width and height of the vehicle

 Verify the RC copy for tonnage capacity of the vehicle

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  Check the DL of the Driver
 Check the Original documents of the vehicle available with the Driver or
not
 Check the documents validity from the mparivan apps
 Check the back horn is working or not
 Intimate the consequence and confirm from the Driver not to take any
other material along with our material to the SAIL Plant.

Allow material loading only if the above requirements are met.

AFTER DISPATCH OF THE VEHICLE

 Intimate the Driver number and vehicle number to the concerned location
staff
 Intimate the concerned location staff to talk with the driver before entering
in to the SAIL Plant, to confirm no any material are there in the vehicle
apart from us.

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