ENERGIQUE BEVERAGES PVT.

INDEX NO: PAGE:

QA –SN-03 1 OF 1
LTD.
REVISION CODE: EFFECTIVITY DATE:
00 MARCH 01, 2016
DEPARTMENT: TITLE:
QUALITY ASSURANCE QUALITY CONTROL MANUAL
SUBJECT:
IDENTIFICATION, TRACEABILITY, ANALYSIS AND CLEARANCE OF RAW /
PACKAGING MATERIAL AND FINISHED GOODS

1 OBJECTIVE
To ensure that all raw, packing, work in-process materials and finished goods are properly identified
during all stages of production, storage and to facilitate recording and traceability.
2 SCOPE
This procedure defines the actions and responsibilities of all the relevant persons in identifying all
incoming Raw & Packing materials so that it can be identified and traced back when used in the
product. It will also cover the issuance of material to production, maintaining traceability at each
production stage, product analysis, lot coding, issuance to FG store and maintaining traceability
during distribution in markets.
3 PROCEDURE

3.1 MATERIAL INDENTIFICATION

3.1.2 On receiving any Raw or Packaging material in store representative will completely
check the vehicle and material & Generate manual GRN for goods Received.

3.1.3 After conformation of quantity of goods received and inspection of material and
vehicle, material will be unloaded and place in store by following good hygiene
practices.
3.1.4 Store representative will inform to quality checker for sampling and analysis for
clearance of material received.

3.1.5 After inspection QA / QC department accept / reject the received material manually
by stamping/Signing as quality accepted or quality rejected on GRN.
3.1.6 Quality representative will keep the documented inspection record of RM (QA-SN-
007) & PM (QA-SN-006).
3.1.7 The rejected materials will be handed over to store to return to supplier.

3.1.8 Store representative will stamp every lot of received material with a GRN number
physically in store which is also on the record.

4.2 TRACEABILITY

4.2.1 Quality control department will evaluate the material and accomplishes the Raw /
Packaging Material Inspection reports and these reports are filed as Quality record.
PREPARED BY / DATE: APPROVED BY / DATE:

MANAGER QA WORKING DIRECTOR

ENERGIQUE BEVERAGES PVT. INDEX NO: PAGE:
QA –SN-03 2 OF 1
LTD.
REVISION CODE: EFFECTIVITY DATE:
00 MARCH 01, 2016
DEPARTMENT: TITLE:
QUALITY ASSURANCE QUALITY CONTROL MANUAL
SUBJECT:
IDENTIFICATION, TRACEABILITY, ANALYSIS AND CLEARANCE OF RAW /
PACKAGING MATERIAL AND FINISHED GOODS

4.2.2 Store representative will paste a manual sticker/Label on the every pallet of Raw /
Packaging materials, indicating.
1. Material description
2. Batch / Lot code
4.2.3 Released materials are issued by the store representative.
4.2.4 Production department will raise SRS (store requisition slip) for issuance of
material and store staff will transfer the issued material with lot number to
production on form ID No PRO-SN-002.
4.2.5 Store department will handed over the sealed and batch coded recipes bags to
production departments.
4.2.6 While consumption of issued material, production will use the daily production sheet
for bottled water (Prod-SN-001) to record the process specification and maintain the
traceability of every batch during any process stage till handing over to FG store.
4.2.7 Before transferring to FG store “Daily production Sheet” will be handed over to
Quality Control Department, Quality controller will randomly check the product and
stamp the “Daily production Sheet” stamped/Signed and approved as “QUALITY
CLEARED or REJECTED” after doing all analysis as per specifications.
4.2.8 Quality cleared products will be handed over to FG store along with “Daily
production issue Note”

4.2.9 Quality rejected products will be placed in Quarantine area and all products will be
rechecked by production department along with quality controller. Noncompliance
product will be discarded and compliance product will be treated as above
described procedure.
4.2.10 KPO will generate the “Gate pass – Outward” for all restaurants separately, make 4
set of document for each restaurant and handed over to FG store.
4.2.11 FG team will handed over the products to sales team with 3 set of documents.
4.2.12 Distribution of documents will be as follow.
 1st document for FG store..
 2nd document for outlet.
 3rd document for accounts (After stamp and signed by concerned outlet
person)
4.2.13 Sales man will deliver the products to all outlets according to “Gate pass – outward”.

PREPARED BY / DATE: APPROVED BY / DATE:

MANAGER QA WORKING DIRECTOR

ENERGIQUE BEVERAGES PVT. INDEX NO: PAGE:
QA –SN-03 3 OF 1
LTD.
REVISION CODE: EFFECTIVITY DATE:
00 MARCH 01, 2016
DEPARTMENT: TITLE:
QUALITY ASSURANCE QUALITY CONTROL MANUAL
SUBJECT:
IDENTIFICATION, TRACEABILITY, ANALYSIS AND CLEARANCE OF RAW /
PACKAGING MATERIAL AND FINISHED GOODS

4.2.14 Backward and forward traceability is carried out through all above mentioned
records & will be tested annually.

5 ATTACHMENT
5.1 Good received Note (Manual) Prod-SN-003
5.2 Packing Material Inspection Report QA-SN-006
5.3 RM Inspection Report QA-SN-007
5.4 Daily Production Sheet for Bottled Water PRO-SN-001
5.5 Daily Store Issuance Sheet PRO-SN-002
5.6 Gate passes – outward Prod-SN-

6 COPY DITRIBUTION
Production department
Quality Assurance Department

PREPARED BY / DATE: APPROVED BY / DATE:

MANAGER QA WORKING DIRECTOR