Zill-e-Hina

Kiran Shahzadi
Aleena Idrees
Komal Shahzadi
Ruhma Asif
Iqra
Coca Cola
Date: 29-07-2020

Minutes of Meeting
Opening Agenda
This paper contains a comprehensive analysis of The Coca-Cola Company and addresses several
Organizational Behavior, Human Resources, and communication and marketing issues.
Recommendations are proposed based on the problems that were discovered during the meeting.
The goals of the recommendations are to address uncertainty with The Coca cola Companies
suppliers and distributors, and also align company decision-making with the structure of the
organization.

Attendees

Designation Name
Chair Person Kiran Shahzadi
Secretary Zill-e-Hina
Head of health and safety Iqra
Head of communication and coordination Aleena Idrees
Marketing Manger Komal Shahzadi
Human Resource manager Ruhma Asif

Agenda at Hand
 Discussion on health and safety
 How to improve communication within the organization
 Why marketing of products is not effectively working
 Delay in Human resource hiring and training procedures
Issues Raised

Speaker Problems
Iqra Safety of workers due to COVID-19 pandemic
Komal Shahzadi Increase in competition due to innovation in
other brand’s products
Aleena Idrees Lack of communication within the
organization
Ruhma Asif Lack of strategies and planning before hiring
interns, especially strategies are needed to
ensure streamline working in HR department
during this pandemic

Suggestions

Problem 1: health and safety

The safety of Coca-Cola system employees is our highest priority.

 Since the corona virus outbreak began, we have implemented additional cleaning and
sanitization routines, focusing on high-touch surfaces, and have taken steps to restrict
visitors to our facilities.

 In some locations, delivery drivers do not leave their trucks, reducing person-to-person
interactions. Some manufacturing plants have implemented split shifts to avoid shift-to-
shift contact.

 We have reinforced hygiene and exposure guidelines with our employees. If we become
aware that an employee is ill or had direct or indirect contact with someone with COVID-
19, we will immediately implement our isolation and sanitization protocols and will
begin any necessary quarantine, in line with guidance from local health officials.
Serving Customers and Consumers
 We have been focused on ensuring our products are delivered safely to the stores and
communities that need them, while taking every precaution to protect our employees’
well-being.

Problem 2: Lack in Competition

 To be competitive, Coca Cola should adopt competitive strategy and focus on factors
that separate the company from its competitors. I think that the innovation and the
diversification of the beverage is one of the key successes for Coca Cola Company. I
think that the innovation and the diversification of the beverage is one of the key
successes for Coca Cola Company.
 Introduction of new products will enable coca cola to raise its profit and to keep
growing.
 Coca cola should keep innovation like in new (products, services and packages, supply
chain innovation) and to continue expansion of its product line.

Problem 3: Communication
 Intranet: The increased usefulness of the company’s intranet will greatly increase the
communication between every level of employees, and allow upper management to
effectively communicate to the front-line employees.
 Decentralization: The authority to make significant decisions is delegated to people
throughout the hierarchy, not concentrated at the top.

Problem 4: human Resource Management

 To provide employees with the right remote working tools and also gathers real-time
updates from them from time to time to untangle the intricacies and offer support.
 Before an interns start, make sure company have a plan in place. Who will your
interns are interacting with on a day-to-day basis? What kinds of projects will they
be working on?
 Supervisors must always be ready for training and teaching session for interns. An
intern should learn many new things during their time
Decision and task allotted

Task allotted Decision taken by Chairperson

Iqra Due to outbreak of COVID -19 health and
safety measures are priority of Coca Cola. Task
is allotted to complete within one week.
Komal Shahzadi Coordinate with research and innovation
department and start working on new projects
Aleena Idrees Start working on intranet provisions to reduce
communication gap
Ruhma Asif Provide report of new of new plans and
strategies to cop up with HR management
problems within 15 days

Future Meeting
Keeping an abreast of all discussion held in this meeting. Next meeting will be held after 15 days to
check the performance of tasks allotted to head of departments.

Ending Remarks
Be a highly effective, lean and fast-moving organization.