Professional Documents
Culture Documents
Tô Diệp, MBA
Danny Diep To
diepto.pro@gmail.com
(C)Copyright Sea Freight Documents 1
MODULE: SEA FREIGHT DOCUMENTS
SESSION DETAIL
Session 1 Session 2
SHIPPING DOCUMENTATION DOCUMENTATION FLOW
-Introduction -Sea Export Process
-Transport document UCP600 -Sea Import Process
-Distribution of Shipping Documents
-Sea Freight Adv/ Disadvantages
-Bill of Lading
-Functions
-Types of B/L
-Sea Waybill
-Other Sea freight documents
Sea Freight
• Sea freight is the most widely used form of transportation
in international trade (90%). It still has the attraction of
being
-a cheap mode of transport
-for delivering large quantities of goods
-over long distances.
(C)Copyright Sea Freight Documents 8
ADVANTAGES/ DISADVANTAGES OF SEA FREIGHT
ADVANTAGES DISADVANTAGES
-Economical -Slow
-Large loading capacity -Transhipment at ports
-Cheap/ very cheap -Higher theft risk in port
-Long distance journey -Not flexible
(route,channel,port…)
-Preferred for bulky, heavy lift, -Limited reliability depending
oversize cargos weather
-Fixed timetable worldwide -Long transportation time
-Fixed arrival and departure -Needs of solid packing
-Worldwide network -Normally many handlings
(load, discharge,tranship…)
Sea Freight Documents 9
(C)Copyright
BILL OF LADING
ORIGINAL B/L
• The part of the B/L set that has legal value, especially when
negotiable; rest of set are only informational file copies.
• This is the authorized and properly endorsed/signed B/L
issued by carrier.
• All original bills of lading must contain the clause
“ORIGINAL”.
COPY B/L
• Once a set of original B/L has been issued, non-
negotiable copy-B/L may also be issued as per Carrier's
format, showing same data of original, but no clauses
printed on the back, no signature and no legal value.
EXPRESS B/L
• Express B/L means that you do not have to provide originals
of B/L in order to claim your goods at the destination.
• Shipment on express release should be released at the
destination upon surrender a copy of Express B/L and prove
identity of consignee.
• Express B/L should state - “ZERO (0) – NO ORIGINALS
REQUIRED FOR RELEASE”.
STALE B/L
• It is important that B/L is available at the port of destination
before or upon the goods arrived.
• B/L presented to the consignee or buyer or his bank after the
goods are arrived at the port of discharge is described as
"Stale B/L".
• A Stale B/L which has passed the time deadline of the L/C
and is void.
• Sometimes especially in the case of short sea voyages, it is
necessary to add a clause of "Stale B/L is acceptable".
ACCOMPLISHED B/L
• Original B/L was surrendered to POD and taking delivery of
cargo was accomplished.
TRANSHIPMENT B/L
• Transhipment B/L means that the goods need to be
transshipped at 1 or more intermediate ports.
• Since there is no direct service between port of loading
and port of discharge, but at Carrier expense.
• A Transhipment B/L is issued to cover all legs of the
movement. Transhipment B/L can get quite complex.
(C) Copyright Sea Freight Documents 28
THROUGH B/L
HITCHMENT B/L
• Hitchment B/L covering parts of a shipment which are loaded
at 2 or more loading points or ports. (Nuvoy84)
SPLIT B/L
• 1 of 2 or more B/L's which have been split from a single
B/L.
COMBINED B/L
• B/L combined or consolidated from 2 or more B/L's.
LOADING CONFIRMATION
• Load confirmation records the container actually loaded on
board of the vessel for a particular shipment as shown on
Booking Note.
• After loading, Carrier will send Loading Confirmation to
customers.
2. Booking Issuing
-Provide H/I to Operation
-Check Shipping information and buying/selling rates
-Make Booking with Carrier
-Receive Booking and check the correctness
-Send Booking to Shipper for packing
3. Cargo Loading
-Request Shipper to send Cont/Seal nos.
-Send Cont/Seal nos. to Carrier for Loading Plan
4. BOL Issuing
-Request Shipper to send S/I for HBL issuing
-Issue draft HBL to Shipper for checking
-Issue original HBL to Shipper after confirmed
-Send S/I to Carrier for MBL issuing
-Check and confirm MBL correctness with Carrier
-File Export Manifest with Customs Dept
5. Payment
-Issue VAT Invoices to Shipper
-Collect all Origin Local charges (and Freight) from Shipper
-Release original HBL to Shipper
-Request Carrier to send VAT Invoice for checking
-Make payment to Carrier to get SWB/ TLX
-Prepare SOA at Month-end
6. Pre-Alert Sending
-Send all Shipping docs to POD Agent (Pre-Alert,MBL,HBL)
-Request Discharge Agent to acknowledge receipt of docs
7. Tracking/ Tracing
-Check with Carrier or Web for Loading Confirmation
-Track and Trace shipment by MBL no or cont nos on Web
-Send Loading Confirmation to Shipper
-Request Discharge Agent to send Proof Of Delivery after
done
2. Pre-Alert Receiving
-Receive Import file from Loading Agent
-Check Vessel information (ETA) with Carrier
-Track and Trace shipment by MBL no or cont nos on Web
5. D/O Issuing
-Receive D/O from Carrier
-Issue and release D/O to Consignee
-Make Proof of Delivery
=END=