® Corporate advice

Project Mandate

Project authorization
PRINCE2 processes v4.5 ®
and decisions

Initiation notification
notification (Based on AXELOS PRINCE2 material. Project Board Closure notification
request for advice
Reproduced under licence from AXELOS.)

Give ad hoc direction

Products:
Authorize a 1. Project Brief (A) 6. Specialist Products* (confirm approval) 11. Exception Plan (A)
Authorize Authorize
Stage or 2. Initiation Stage Plan (A) 7. End Stage Report (A) 12. Highlight Report (R)
initiation the project
DP Exception Plan 3. Lessons Log (R) 8. Lessons Report (distribute) 13. Exception Report (R)
4. Project Initiation Documentation (A) 9. Follow on action recommendations* (distribute) 14. Issue* (raise)
Directing a Project 5. Benefits Review Plan (A) 10. Stage Plan (A) 15. End Project Report (A)

Authority to Exception Plan 14 Exception Plan

Stage authorization Project Board advice Premature close
initiate a project approved request

Premature close Premature close

1,3,8,10,11,12 7, 9, 11
8,9 11, 13, Lessons Log
Business Case
Request to Request to Request to approve
Closure
initiate a project deliver a project next Stage Plan Request for advice
recommendation
1,8,10,11,12,13
Request to approve
13
Exception Plan
Exception raised

SU IP SB 12 CP Closing a Project
Starting up a Project Initiating a Project Managing a Stage Boundary
Prepare the Stage boundary Products:
Appoint the approaching
Executive & Configuration Plan the 1. Project Initiation Documentation (U)
Management next stage 2. Configuration Item Records (CU)
Project Manager
Strategy 3. (Next) Stage Plan (C)
4. Risk Register (U) 10
Prepare the 5. Issue Register (U)
Capture
Communication Update the 6. Quality Register (U)
previous
Management Project Plan 7. Project Plan (U)
lessons
Strategy 8. Benefits Review Plan (U)
9. Business Case (U)
10. End Stage Report (C) Project end
Design and
Create the Report 11. Lessons Report (C) approaching
appoint the project
Project Plan stage end 12. Follow-on action recommendations* (C)
management team
13. Exception Plan (C)
14. Product Status Account (C)

Prepare the
outline
Business Case

Select the Products:

CS
project approach
& assemble the
1. Risk Management Strategy (C)
2. Risk Register (CU)
Controlling a Stage
Project Brief 3. Configuration Management Strategy (C) Products: Products
4. Configuration Item Records (CU) 1. Work Package (C) 1. Project Plan (U)
5. Issue Register (CU) Escalate 2. Configuration Item Records (CU) 2. Product Status Account (C)
Plan the 6. Quality Management Strategy (C) Report highlights 3. Issue Register (U)
issues and risks 3. Issue Register (U)
initiation stage 7. Quality Register (C) 4. Quality Register (U) 4. Additional work estimates* (C)
8. Communication Management Strategy (C) 5. Risk Register (U) 5. Follow on action
9. Project controls* (C) 6. Team Plan (AR) New issue recommendations* (C)
Products: 10. Project Plan (C) Stage boundary 7. Stage Plan (U) 6. Configuration Item Records (U)
11. Benefits Review Plan (C) approaching 8. Checkpoint Report (R)
1. PM team role descriptions* (CU) 7. Benefits Review Plan (U)
2. PM team structure* (CU) 12. (Detailed) Business Case (C) 9. Lessons Log (U) 8. Acceptance records* (obtain)
3. Daily Log (CU) 13. Project Initiation Documentation (C) 10. Highlight Report (C) 9. End Project Report (C)
4. Lessons Log (C) 14. PM team role descriptions* (U) 11. Daily Log (U) 10. Lessons Report (C)
5. (Outline) Business Case (C) 15. PM team structure* (U) 12. Issue Report (C) 11. Draft project closure notification*
6. Project Product Description (C) 13. Exception Report (C) (prepare)
7. Project approach* (C) 14. Risk* (raise) 12. Risk Register (Close)
8. Project Brief (C) 15. Issue* (raise) 13. Quality Register (close)
9. (Initiation) Stage Plan (C) 16. Product Status Account (C) 14. Issue Register (close)
15. Daily Log (close)
16. Lessons Log (close)

Authority to deliver a
KEY This is aPRINCE2 process. Products which are not Work Package
1
PRINCE2 management products are denoted by an
asterisk*. The products used in a process are specified
as followed:
(A) - Approved
(C) - Created
(R) - Reviewed 8 Completed
(U) - Updated Work Package

For more copies of this wall chart, or for information about Activity
This is an activity. Each process comprises a number
of activities.
PRINCE2 training, contact Knowledge Train at:
Products:
This is an event or decision that triggers another process MP 1. Team Plan (CU)
14 Charterhouse Square, London EC1M 6AX, UK Trigger or is used to notify corporate orprogrammemanagement.
Managing Product Delivery 2. Quality Register (U)
3. Work Package (AU)
4. Risk* (raise)
The arrow shows which process is triggered by the event.
5. Project Issue (raise)
+44(0)20-7148-5985 6. Specialist products* (C)
info@knowledgetrain.co.uk These show the products output from one process to
7. Configuration Item Records (U)
8,9 8. Checkpoint Report (C)
www.knowledgetrain.co.uk another. 9. Approval records* (obtain)

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