Election Committee

Functions and responsibilities

Objectives:
1. Be knowledgeable of the functions and
responsibilities of Election Committee Officers
2. Be aware of the functions and responsibilities
of the Board of Directors and other officers of
Cooperative
3. The legal basis of Election Committee
The EleCom
• LEGAL BASIS

• R.A. 9520 ( Chapter lV- Article 43)

• Implementing Rules and Regulations 9520 ( Rule 7-
Section 4 – 4.4)
• Articles of Cooperation
• By-laws
In the performance of duties, the Election
Committee is guided by the following:
1. Cooperative values and principles as
declared by ICA (International Cooperative
Alliance)
2. Republic Act 9520
3. Articles of Cooperation and By-laws
4. Election guidelines
5. Code of Governance and Ethical standards
 ORGANIZATIONAL STRUCTURE
MC2011-07
Composed of members entitled to vote -
General Assembly Supreme body where all authorities
emanate from

Audit Board of Election

Committee Directors Committee
Conducts the financial, • Sets the strategic Prepares and
management audit direction and formulates facilitates the
policies conduct of
Decide election related election
cases involving the
Election Committee or its
members
Treasurer Secretary
Fund and Asset Records, documents
Custodian /safeguard coop documents

Ethics Con Med GAD Other

Committee Committee Committee Committee Manages ,
Develop, disseminate, Conducts Gender Analysis performs
promote & implement Formulate, develop and monitor Develops and recommends GAD
Management specific task
the Code of Governance implementation of Conciliation- and GE policies and Staff and functions
& Ethical Standards Mediation program & processes programs/activities/ project to the related to the
Board
ratified by the Gen.
Monitor and assesses progress in day-to-day
Assembly the implementation of GAD operations
programs/ activities/project
General Assembly:
• “The General Assembly shall be
composed of such members who are
entitled to vote under the articles of
cooperation and by-laws of
Cooperative”

Chapter 1V- Art. 32

General Assembly
• The General Assembly shall be the
highest policy making body of the coop
(Art 33)
• GA within 90 days after close of each
fiscal year(Art 34)
• Quorum of all members shall consist of
at least 25% of all members entitled to
vote (Art 35)
• Each member is entitled to one
vote(Art 36)
Rule 7- Section 5- Phil. Coop Code-2008
R.A. 9520
• Training Requirements for the Officers
of Cooperative:

“Officers of the Cooperative shall be

required to undergo necessary
training conducted by Cooperatives,
federations and/or other trainers or
training institutions duly accredited
by Authority”
Training requirements for Board of directors,
Committees and other officers of cooperatives

1. Fundamentals of cooperatives
2. Governance & Management of
Cooperatives
3. Financial management
4. Credit management
5. Risk management

(MC- 2015-09)
Functions of the Election Committee
(as stated in R.A. 9520)

• ELECTION COMMITTEE
1. Formulate election rules and guidelines and
recommend to the General/Representative
Assembly for approval;
2. Implement election rules and guidelines duly
approved by the General/Representative
Assembly;
3. Recommend necessary amendments to the
election rules and guidelines, in coordination
with the Board of Directors, for the
General/Representative Assembly’s approval;
4. Supervise the conduct, manner and procedure
of election and other election related activities
and act on the changes thereto;
• ELECTION COMMITTEE
5. Canvass and certify the results of the
election;
6. Proclaim the winning candidates;
7. Decide election and other election related
cases except those involving the Election
Committee or its
members; and
8. Perform such other functions as prescribed
in the By-laws or authorized by the
General/Representative Assembly.
 PRE-ELECTION

1. PROMULGATE RULES AND REGULATIONS OF THE

ELECTIONS
Gather election rules and regulations from other
cooperatives
Select provisions that suit own cooperative
Draft additional rules and regulations not indicated in the
By-Laws
2. Pass upon qualifications of candidates. It shall:
 Secure a list of MIGS or entitled to vote as of
end of fiscal year before the election/GA
 Review and deliberate qualifications for every
elective position
 Gather information on the qualifications of
candidates
 Make a list of qualifications or criteria for each
elective position
 Publish qualifications through bulletin boards,
flyers, and other distributed materials
 Accepting certificates of candidacy at least 1
month prior to GA
 PRE-ELECTION

3. SCREENING OF CANDIDATES
 ELECOM reviews certificates of candidacy per By-Laws
and/or ERR on qualifications and disqualifications
 Any member entitled to vote may contest the
qualifications of a candidate to the ELECOM before the
election
 The ELECOM shall decide on the certificate of candidacy
by a vote of the majority. The decision may be appealed to
the GA by the disqualified candidate.
 PRE-ELECTION

SCREENING OF CANDIDATES
 Certificates of qualified candidates shall be
segregated from those disqualified and both shall
be notified accordingly
 The ELECOM Chair shall be ready to announce and
introduce the qualified candidates during the GA
 ELECOM shall, schedule and conduct orientation on
rules, regulations, duties and responsibilities of
officers before the election.
 PRE-ELECTION

4. Prepare for the conduct of elections. It shall

 Discuss among themselves the strategies in
conducting the elections based on the approved
Election Rules and Regulations (ERR)
 Identify tasks during the following phases:
a. Pre-election (conduct of campaign)
b. Actual election
c. Post election
 Distribute tasks among Elecom members
a. Chair as presiding officer during elections
b. ELECOM Secretary to present roster of MIGS, canvassing of
votes
 During Election

1. Supervise the conduct of election

• Distribution of election forms and paraphernalia
• Supervision of the conduct and activities of the election
tellers
• Verification/validation of reports made by the board of
election tellers
• Canvassing and/or summarizing of votes as initially
counting by the board of election tellers
• Proclamation of winners
 Post-Election

1. Receive and decide election protest

2. Supervise the election of Board and/or committee
officials during organizational meeting
3. Prepare comprehensive report on the conduct of
elections
4. Update list of elected officials
5. Review and evaluate effectiveness of the election
rules implemented
Post-Election

7. Review existing rules and regulations and

propose amendments
8. Supervise the voting for the removal of elected
officers, amendments, dissolution of the
cooperative and all matters brought before the
general assembly necessitating their intervention
 Duties and
responsibilities of
Election committee
members
Elecom Chairperson:

• Preside over all meetings of the committee;

• Establish linkage/communication with the
BODs and other functional bodies;
• Present recommendation on election rules
and policies to Board and General Assembly;
• Perform such other functions as necessary
Elecom Vice-chairperson:

• In the absence or disability of the

chairperson, perform all the duties and
functions of the chairperson;
• Perform such other duties as may be
delegated to him/her by the committee;
Elecom Secretary:
• Maintain a correct record of minutes of the
committee meetings;
• Prepare the necessary documents for the
implementation of relevant actions;
• Ensure that all the policies and procedures of
the committee are complied with;
• Secure from the Secretary of the coop the
list of members entitled to vote;
• Perform such other duties as may be
prescribed by the committee.
Elecom Secretary:
• Maintain a correct record of minutes of the
committee meetings;
• Prepare the necessary documents for the
implementation of relevant actions;
• Ensure that all the policies and procedures of
the committee are complied with;
• Secure from the Secretary of the coop the
list of members entitled to vote;
• Perform such other duties as may be
prescribed by the committee.
Important Role of the
Election Committee

• Help ensure that the right leaders

are elected
• Help prepare future leaders of the
coop
• Help make democracy in the coop
work
Always remember…….
“The Election
Committee helps
make Democracy
work in
Cooperatives”