TV Production | Filming Risk Assessment (COVID-19 Compliant)

Production Title FRIDAY

The contents of this risk assessment must be communicated to all students, staff, contractors,
actors and persons involved. UCA has the right to terminate a production if we do not feel that
satisfactory safety measures are in place.

Campus: The Maidstone Studios

Course: BA(Hons) TV Production Unit Production Year: 3 Group: Friday
Film
Student Producer Name & Contact Details (Email & Mobile):
Abby Leonard - 07718074323
Student COVID-19 Supervisor Name & Contact Number:
Abby Leonard - 07718074323
Unit Leader(s): Mike Rymer

Proposed date(s) and times(s)

Shooting Dates: Shooting Times (Start to End) Pack down times (non-shooting hours)
1. 20th April 1. 10am-5pm 1. 9:30-5:30pm
2. 2. 2.
3. 3. 3.

Exact location of Balmoral Rd, Randolph Rd, Gillingham ME7 4PN

filming, including Short stay car park
address & post
code.
Explain briefly where you are at with your
Location Permission permission, include the name/role/contact
No N/A details of who you are liaising with at the
Yes location.
Do you have signed location permission? / Sending RA in application

Does your location require you to complete /

their own risk assessment? If so, attach it
to this risk assessment.
Have you notified the local Council and /
Police? You must do so if you are doing
any of the following:
 Filming in a public place
 Using weapons
 Have cast in uniform
Address & phone Medway Maritime Hopsital
Windmill Road, Gillingham, Kent ME7 5NY
number of nearest 01634 830000
Walk-in Centre or (open 24hrs)

Minor Injuries Unit

Nearest bus and Copenhagen Road Bus Stop Gillingham ME7 5UH
train stops to Gillingham Train Station
location/local taxi Windmill Taxis – 01634 582582
phone number
General Outside so no need for a fire plan, the assembly point will be the entrance of the park

fire/emergency plan
of building/venue
Work facilities – food Café’s nearby for toilets and running water, Crew house 30 minutes (walk) 6 minutes (drive) for toilets,
food, water and storage.
& drink, toilets,
secure storage etc
Brief summary of set Two characters on one bench talking, two characters on another bench in the background

& nature of

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filming/activity

Names and Name: Role: Contact Number: Completed Online

contact details COVID-19 test?
of the (Y/N)
production
Abby Leonard Producer/ Covid 07718074323 (Y)
crew/cast/docu Supervisor
mentary Aodhan Dunican Director 07594239182 (Y)
participants. Reuben Jager Cinematographer 07742966047 (Y)
Charley Weller Sound 07593039828 (Y)
Sonny Kong Cast 07943917177 (Y)
Georgia Batterley Cast 07742619080 (Y)

4. Identify potential hazards; who could be affected; how they could be affected; and list the
control measures that will reduce the risk. University H&S policies can be found here.
Hazards or Who may be affected? List the control measures you will
Crew, actors, participants (documentary), crew, helpers,
hazardous public. put in place to reduce risks from
Evaluate the
activity How may they be harmed? the hazards to an acceptable probability and
Type of injury or health problem that might result i.e. consequence
cuts, bruises, fractures, electric shock, burns etc. standard
Control measures should ultimately reduce the overall risk. Do not
purely rely upon providing Personal Protective Equipment or rely on
just ‘being careful’
Indicative values for P column (P = Probability) Indicative values for C column (C = Consequence)
1 = might happen, but unlikely 1 = can return to filming work after minor attention P C
2 = could happen 2 = person unable to work for 3 days or longer
3 = will probably happen 3 = permanent injury or death
Please highlight the risk that will occur if
any member of the cast/crew display
symptoms of COVID-19

The three common COVID-19 related If a cast or crew member were to get symptoms
Symptoms symptoms according to the official it is likely that they could pass the virus on to
government guidance are: N/A N/A
other members of the crew.
1. A high temperature
2. A new, continuous cough
3. A loss of, or change to, your
sense of smell or taste.

All cast and crew will be reminded daily that

It is important that we make sure no one
Describe the has symptoms of COVID-19 before we
film, checking people’s temperatures
specific Covid-19 (must be 37.8 degrees Celsius or under) if
controls: anyone is in a household with COVID-19
they will have to isolate for 14 days.
should anyone they are in contact with get
symptoms or they get symptoms themselves, for
them not to come to set and to inform the
producer.
Screenskills course will be completed by N/A N/A
everyone in cast and crew.
Call sheets with have a section for mental
health support.
There will be a COVID-19 Supervisor

Covid-19 online All Crew have completed the online

learning: / N/A N/A
learning for safe COVID-19 filming

All cast and crew.

We will bring a tape measure and our covid
Managing distancing: If a cast member is asymptomatic and supervisor will keep an eye on everyone as well as 2 2
breaks their distance they could pass on us all being conscious about keeping a distance.
the virus to another cast or crew member

Cast and Crew – covid particles could be We will wipe down all equipment if there is a
Shared materials & left on equipment or materials and if change in crew during a shoot, and there will be
equipment: 2 2
someone picks them up they could get deep cleans to anything touched at lunch time and
COVID-19 at the end of the shoot.
We will have our covid supervisor wearing gloves
and a mask with disinfectant sprays and wipes, we
will find a cleaning product that matches the
Cleaning If touch points are not cleaned someone WHO’s recommendation:
arrangements: may touch something that has COVID on it “surface virucidal disinfectants, such as 2 2
and catch Covid-19 themselves.
0.05% sodium hypochlorite (NaClO) and
products based on ethanol (at least 70%),
should be used.”
Cast and Crew could be infected with We will have hygiene stations with hand sanitiser
Hygiene arrangements: COVID-19 if all cast and crew do not take and spare masks and gloves, as well as a PPE 2 2
control of their own hygiene bin.

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 Cast and crew could both be affected and
Minimising contact with To minimise the amount of people in contact with
if they are in contact with too many people
multiple people: each other we will make sure that only the cast 2 2
the likelihood of them catching COVID-19
and crew that are needed on set will be there
is increased
Symptoms response If somebody on the cast and crew get If any of the cast or crew Develop symptoms we
plan: symptoms of COVID-19 then the likelihood will stop filming and get everybody tested in order 2 2
of them passing the virus on is increased to make sure no one has been infected.
Please identify any crew
or cast members that are Abby has already had her COVID vaccination and
at increased risk of Abby Leonard 2 2
have had covid already in the last 5 months
contracting Covid-19:

All cast and crew will download the NHS

track and trace app in order to be notified
Track & trace if they have been in contact with anyone
arrangements (QR with symptoms or a positive result and
Code needed?): cast and crew will be encouraged to get
two covid test per week via the universities
testing scheme.

Ventilation: Due to being on the beach there will be

enough ventilation

Other Covid-19 In order to keep members of the

Controls linked to the public safe we will ensure to keep
Production: a distance of 2m from any
members of public
We have two crewmembers with full clean UK 1 3
driving licences who will transport cast and crew to
set
Travelling to/from Cast and crew could both be affected If a
location car were to crash the effects could include
cuts bruises and internal injuries or death

N/A
Access/ Egress

Allergens N/A

Animal N/A

Public members could be at risk of being To avoid this happening, we will have a 1 1
on camera or being tripped over by cast Marshall onset to inform the public of the
Audience / public
during a take filming taking place and we will make sure the
site is clear enough before we film.
N/A
Boats/Open Water N/A

Cast or crew could get hit by camera, cause Make sure no one is being silly with the 1 1
Camera movement bruising or fractured bones. camera, and we are on steady ground when the
camera is being used
N/A
Confined spaces

N/A
Cranes, hoists, lifts &
access platforms
N/A
Derelict buildings,
dangerous structures

N/A
Electricity

N/A
Falling objects

N/A
Fire (if using naked
flames)

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 N/A 1 2

N/A
Glass

N/A
Hand tools

Due to filming in such an open space it
could be quite windy and cold which
could give cast or crew members
Heat / cold
hypothermia
We will tell all cast and crew to have layers of 2 2
clothing on or with them in order to be able to
put on or take off clothing depending on the
weather

Inexperienced / N/A
children / vulnerable
persons

Ensure all crew handling lights have been inducted to

N/A Will not be having any lighting we will be use them & will wear appropriate lighting gloves to
using natural lighting on the beach avoid burns. All cast and crew are made aware of any
changes to lighting set ups, particularly after a new set
Location Lighting up is made & when near doorways. When lights are
turned on an announcement will be made. Ensure that
lights are turned off when not in use and given 20
minutes to cool down before being packed up. No lights
set up near flammable materials.
Not permitted (unless in own home)
Lone working
N/A
Manual Handling

N/A
Noise

N/A
Physical Exertion

N/A
Poor visibility / night
shooting

We will be filming people getting in and We will film at a time when the car park is quiet, 1 3
out of cars in the car park therefore we the car park is very big and usually not very full
need to be careful of other moving so we will pick a quiet part of the car park and
Roadside working,
vehicles, someone could be run over/ hit have someone stood watching cars to warn
traffic, vehicles
by a car causing scratches, bruises, them and the cast/crew of cars near them, if
broken bones or death there are cars coming towards us we will stop
filming and move out of the way
Psychological and
N/A
emotional
vulnerabilities (e.g.
stress)
N/A
Stunts

N/A
Trailing cables

N/A
Messy environment
(equip / props)

Violence, N/A
aggression, public
disorder, war,
terrorism
Visual effects: N/A
smoke, snow,
fireworks, fake blood
N/A N/A
Water

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Weapons N/A

As we are filming outside and open in the 2 2

As we are filming outside we are open to
elements we will need to check the weather
the elements and therefore people could
Weather forecast before filming as we do not want
get ill.
anyone to get ill from the cold or heatstroke

N/A
Working at height

List ALL items of

UCA –owned Boom Mic
equipment on loan for Tascam
this project or report if
you are using your
own kit

Mark an X next to your choices

5. With control measures in place what is the Major/Fata
Minor Moderate
likelihood of an injury or health effect? l
1 2 X
3
6. How likely is the most significant hazard Unlikely Likely Very Likely
to cause harm? 1 X 2 3
7. Calculate the risk score (use the figure Low Medium High
which represents the highest risk of all 12 34 X 69
present hazards)

8. Signatures
The names below are confirming the date that they have read and discussed this risk
assessment with the production team. Based on the information supplied on this form it is
noted that the control measures are considered appropriate and proportionate to the
hazards identified. At all times, students retain responsibility for their own safety and for
those around them.

Student Producer: Abby Leonard Date:

13.03.2021
TVP Production Coordinator: Date:
Covid-19 Supervisor: Abby Leonard Date:
13.03.2021

Notes for filming during COVID-19

Any questions/issues please email Laura - lcoull@uca.ac.uk

The health and safety of all Cast & Crew members is paramount.
It is crucial that no one comes to class/ work if they are experiencing symptoms. Each unit will need
its own WhatsApp group in order to find cover and someone to stand in case we have a student ill/
absent on the day of filming.

Please make sure you do a personal risk assessment based on your current health status. We don’t
want to place any cast/crew members that are clinically vulnerable at increased risk of contracting
COVID19. We will be able to have you reallocated for a less risk-adverse role if you share this
information with us in confidence.

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It is important for the COVID-19 Supervisor to remind cast and crew that they must not come to set if
they or a member of their household is displaying COVID-19 symptoms. (Keep up to date with the
U.K. Government Guidelines).

In order to keep everyone safe and healthy, the guidance is that if anyone in the crew or cast shows
these symptoms (fever, cough, loss or change in smell/taste), they will immediately self-isolate for 10
days, inform 1st Assistant Director & Line Producer/ Unit leader and prepare to go for a testing.
Anyone in the same household would self-isolate for 14 days as a safety measure, and would also
immediately inform 1st AD & LP. Please follow further government guidance.

For the film shoots, all cast & crew members should purchase a personal thermometer. All cast &
crew is required to take temperature every morning and at lunch time, and report if significant
changes to the previous time. Anything greater than 37.8C is considered as temperature.

We all need to make sure that:

- Everyone (cast & crew) who will work on set will have completed and passed a
Coronavirus basic awareness on production training which can be found at:
https://www.screenskills.com/online-learning/learning-modules/coronavirus-basic-
awareness-on-production-training/
This training can be done independently and confirmed on the first day of Screen unit
(students and staff will receive a certificate upon completion).
- Each production needs to include added COVID-19 risk on this Risk Assessment in
which risk has been evaluated and taken into account in regard this particular
production.
- Every production needs to assign a designated Covid-19 Supervisor. This role in our
Screen scene productions can be assigned to the Assistant Director. The COVID-19
Supervisor’s primary function is to ensure that the measures outlined in the COVID-19
Risk Assessment are communicated effectively and being adhered to.
- Call sheets should clearly display details of available mental health support across the
campus and online, as well as include the contact details of the unit leader.

COVID-19 - SAFETY PROTOCOLS

BEFORE
- All meetings that are possible to be had online, should be had online via Teams/ Zoom/
Collaborate/ Skype/ WhatsApp etc.
- Cast & crew should make plans to avoid public transport where possible. Use private
self-drive transport where possible.
- Travel from abroad: ensure UK Government guidance on quarantine is adhered to
immediately upon arrival
- Hold auditions online where possible.
- Plan filming to take place outside where and when possible.
- Rehearsal space should allow 4 m per person. (4 x 4 = minimum 16 m2)

DURING
- Students must ensure hands are recently washed, sanitised before collecting and
setting up equipment. Sanitisation stations need are available in the baseroom.
- A “Hygiene Station” is in place in the baseroom. Make PPE available for all cast & crew
- Staggering call times to allow enough time for departments to prepare on set while
following Social Distancing rules
- Limiting access to the set and other communal work areas to one department at a time
- Only allow visitors in exceptional circumstances
- Cast will wear own clothes and do own hair and make-up.
- Number of supporting artists will be restricted where possible.
- Doors and windows will be kept open during rehearsals and preparation.
- When filming, we will ensure participants retain the required social distancing, and
preferably do not sit or stand directly face-to-face.
- Cast & crew should avoid the need for sharing or passing around items, e.g. pens,
printouts, iPads
- Work that can be done remotely should be, e.g. briefings, rehearsal viewings
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 - Use radio, phone and video link where possible, for communication between set and
rehearsal performers
- Keep cast and stunt performers in place for as little time as possible
- Try to avoid performing in a face-to-face position
- Consider a testing regime for cast and stunt performers if essential close proximity
working is required
- Cast members will be on set only when required for their scene and to avoid
unnecessary contact with other crew at all times
- Allow only key performers, integral to the scene, on to set at a time
- Ensure that a “Hygiene Station” is in place, where cast & crew can wash their hands &
collect/dispose of PPE.

AFTER
- Measures should be taken to clean and disinfect all working, waiting and other
communal areas. Extra care should be paid to disinfecting high-risk areas such as door
handles, and everyone’s own technical equipment.
- Ensure waste is removed daily. A clear waste management process needs to be set up,
taking into account safe handling and disposal (or recycling where applicable).
- Keep all sets, props and other work spaces secure when not in use.

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