Records Section

OFFICE OF THE UNIVERSITY PRESIDF A;S

I
MEMORANDUM ORDER NO.92,SERIES OF 2020 Date:

TO ALL ADMINISTRATIVE COUNCIL MEMBERS

MEMBERS OF THE SECRETARIAT STATED HEREIN
This University

SUBJECT REVISITING THE 8-YEAR STRATEGIC PLAN TO CHART

IFSU'S DIRECTION IN THE NEW NORMAL: MIDTERM
ASSESSMENT AND BUDGET PLANNING

DATE 20 OCTOBER 2020

1. In Tine with the University's vision, mission, goals and objectives, and in view ofthe
ndw normal, it is crucial to assess the overall performance of the University vis-a-
vis its set targets, to determine relevance of goals and objectives in the new normal
and to incorporate coping mechanisms in the University's Programs, Projects and
Activities (PPAs) in order to manage and deal withthe post-COVlD-79 environment
arid state of affairs.

2. Relative hereto, the following Planning Workforce is hereby created and

constituted, to wit:

2.1. Heads of Delivery Units (HDUs)

The HDUs shall oversee the conduct of the pre-assessment in their area of
responsibility and serve as consultant or resource person if needed.

• Dr. Eva Marie Codamon-Dugyon — University President

assigned ₹o Ms. Sandra Irish — Acting University and Board
Crespiilo-Marquez Secretary
• Dr. Diosdado M. Aquino — Vice President for Planning,
Finance and Resource
Generation
• Dr. Freddie B. Cathy — Vice President for Administration
• Or. Nancy Ann P. Gonzales — Vice President for Academic
Affairs
• Dr. Dinah Corazon M. Licyayo — Vice President for Research,
Development, Extension and
Training
• Dr. Napoleon K Taguiling — CEO, Main Campus
• Dr. Vicky K. Cadalig — CED, Lagawe Campus

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 • Ms. Jocelyn T. Salviejo — CEO, Potia Campus
• Dr. Adrian L Albano — CEDE Tinoc Campus
• Dr. Jose G. Daniels — CED, Hapao Campus
• Mr. Joseph L. Ngohayon CED, Aguinaldo Campus

2.2. Planning Task Force

The Task Force shall conduct review and validation of data, and conduct
preliminary SWOT Analysis based on review of PPA and strategies of
different service units. Spearhead target setting activity and the review of
Pis of OPCR and IPCR per area of concern.

Chairperson:
• Dr. Generose S. Ognayon
Co-Chairperson:
• Dr. Joyce A. Bodah
Members:
• Dr. Juliet C. Daniels
• Dr. Elpidio B. Basilio, Jr.
Ms. Marah Joy A. Nangiegan
a
• Dr. Marie Ann C. Galvez
• Dr. Marissa P. Bulong
• Hon. Buckman Smith B. Manzano
• Hon. Donato L. Ngabit, Jr.
— Director for Planning and
Information Management
— Director for GAD Research and
Resource Center
— Director for Finance Services
— Director for Research and
Development
— Director for Extension and
Training
— Director for Quality Assurance
-- Director for Human Resources
Development
— Student Regent
Faculty Regent

2.3. Secretariat

The Secretariat shall gather data and prepare needed documents/forms for
various activities. They shall assist in the pre-assessment activities. The
Campus Planning Chairperson will be responsible in their campuses. They
will also facilitate the validation in their campus. DPIM staff will facilitate the
procurement of needed supplies and materials for the different activities.
Other members of Secretariat will be assigned per Delivery Unit/MFO from
pre-assessment until revision of plans.

Chairperson:
• Ms. Cyprene Chady L. Dumawat — Section Head, Monitoring
and Evaluation (DPIM)

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Members:
• Mr. Julio P. Pugong, Jr. — OIC, Operation Audit Division
• Ms. Honeylette A. Baloc — Staff, DRD
• Ms. Fraylyn M. Facullo — Staff, DET
• Ms. Marietta E. Bayyona — Staff, DFS
• Ms. Bernice U. Immatong — Staff, DP!M
• Ms, Jurinda D. Yongnga — Staff, DPIM

Campus Planning Chairperson/In-Charge

• Ms. Karen Diana D. Penuliar Aguinaldo Campus
• Ms. Brenalie A. Laguyo Hapao Campus
• Mr. Abner P. Garcia Tinoc Campus
• Mr. John C. Celoy, Jr. Potia Campus
• Engr. Chosme Jones D. Aggihao Lagawe Campus

3. The Workforce is expected to:

3.1. Revisit the strategic plan and evaluate if the set strategies are at par with
the changing environment.

3.2. Conduct analysis if the strategies being applied are producing satisfactory
results.

3.3. Come up with a catch-up plan for unmet targets as well as re-planning to
integrate

3.4. Quality Management System (QMS) and incorporate post COVID

programs.

4. All department heads are hereby informed of the following activities during the
planning period:

4.1. a. Prn- Assessment (Service Units and Delivery Units}

Date : October 22-27, 2020
Venue : Determined by SU or HDU
Participants : To be facilitated by the HDUs assisted by Secretariat
Outcomes : Quantitative and Qualitative Assessment of
Accomplishments

b. Pre- Assessment (Consolidation by Secretariat)

Date : October 28, 2020
Venue : Center for Foreign and Japan Studies
Participants : Planning Committee and Secretariat

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Outcomes Consolidated Accomplishments (Qualitative &

Quantitative) from Pre-Assessment of SUs and HDUs

4.2 Mid-term Assessment (AdCo and Stakeholders)

Date/s : November 4-5, 2020
Venue : IFSU Heritage Convention Hall
Participants AdCo and Student & Faculty Representatives
Outcomes SWOT, Accomplished PPAs, Strategies, and Targets

4.3. Budget Planning

Datels November 9-11, 2020
Venue Multipurpose Hall, 3 Floor, Administration Building
Participants Department Heads (Administrative Council Members)
by schedule
Outcomes PPAs with appropriate Budget, PPMP and APP per
Service Unit
Panel/Reviewer : Top Management (University President & Vice-
Presidents), Finance, GAD & DPIM

4.4. Finalization of the Strategic Plan

Date/s > November 12-16, 2020
Venue Center for Foreign and Japan Studies
Participants Secretariat
Outcomes Proceedings and Strategic Plan

5. All department heads are hereby directed to actively take part in the planning
activities; reviewtheir OPCRs, IPCRs and action plans; and prepare the necessary
documents and references to ensure that assessment and identified PPAs and
targets are well-founded, comprehensive and attuned to the new normal.

6. Heads of Delivery Units are expected to facilitate the pre-assessment activity in

their unit any day from October 22-27, 2020 and be assisted by an assigned
Secretariat. The pre-assessment activity will be funded by the unit concerned. The
unit shall coordinate its schedule of activity with Ms. Cyprene Chady L Dumawat,
Chairperson of Secretariat, for assistance, documentation, and monitoring.

7. For your guidance, commitment and compliance.

EVA LYON, PhD

ent Ill

Cc: OURS, Records Section, File

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