Professional Documents
Culture Documents
Ajay Kumar
Department of Computer Science & Engineering
DIT UNIVERSITY, Dehradun INDIA
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Email : A 2 decades old now
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Email : All begins here(To, CC and BCC)
■ To: for individual or set of individual
■ Who is required to act on the
email.
E.g.
If A wants B to delegate a job to C, B will write an
email to C and cc A. However, if A doesn’t want C
to know that A is part of this development, B will
bcc A.
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Email: Subject Line
■ Subject is the dodgiest part of composing an email
■ It decides whether the receiver will junk your email, read it later, open it instantly.
■ Keep the subject direct and noticeable.
■ Don’t write spam-worthy subject like “open-me”, “read-it”, “Hi”
■ Good subject may be “urgent meeting at 3 pm”, “Attn: Quarterly result”, “Notice: New rules for
attendance”.
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Email : Subject Line slip-ups to avoid (Cont…)
■ Don’t write everything in caps, it’s rude
■ Avoid punctuation too.
■ Case selection like “UrJeNt MeETiNg At
3Pm” are best left for love mails.
■ While in the body, there is still a scope to
hit one or two typos;
in the subject line, there is no room for it.
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Email: Body of the copy
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Email: Spell the name correctly
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Email: Don’t beat around the bush
■ Emails are not meant to read like a novel Fifty shades of grey, So keep it short and
simple.
■ The body should
– Clearly explain what you want from the receiver
– Should be free from spelling and grammatical mistakes
– Have proper spacing between the lines
– Have the right tone ( read the email aloud before sending, it really works)
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Email : closing the mail
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Email: Include proper Signature
■ Technically your signature should mention everything that’s written on your visiting
card, so when in doubt, go by this thumb rule.
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Email: Sending an Email
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Email: Points to be remembered
■ You can take two hours to reply to an email that has been sent from the same time zone.
■ Don’t reply an email in the midnight. It makes you like a fool.
■ If you are sending a heavy attachment, zip it. Don’t annoy someone by blocking their inbox.
■ Don’t ‘reply all’ if you don’t want to communicate with everyone else in the mail.
■ Acknowledge the email. Don’t be silent on it. ‘Noted’, ‘will do the needful’ are some of the easiest
ways to acknowledge.
■ Keep humor out of the email; you don’t know how it will be perceived.
■ Don’t use slangs in the email.
■ Lastly create a email ID that don’t sound like cooldhoni@abc.com, dude_its_me@xyz.com,
lipstick_wali@abc.com,
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References
■ Times of India, Teck talk, “Email Etiquette”, July 26, 2015 SUNDAY, kumar.saurav2@timesgroup.com
Reach me
Ajay Kumar
Email: kumarajay7th@gmail.com
Call me: +91-9557 562400
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