Project Charter Document

Project Name: Kaizen Blitz for reducing Overhead Costs

Department: Six Sigma Training
Focus Area: Administration
Product/Process: Courseware

Prepared By
Document Owner(s) Project/Organization Role
Your process owner Name {Pref CEO) His role

M Reddy Territory Manager

C Vishwanathan LSS MBB and Lean Deployment Specialist,

Faculty Trainer - Simplilearn

Project Charter Version Control

Version Date Author Change Description
V 1.0 rd
23 Feb, C Vishwanathan Document created
2012

1|Page Kaizen Blitz Project – Overhead Costs

 Project Charter

TABLE OF CONTENTS
1 PROJECT CHARTER PURPOSE.......................................................................................... 3

2 PROJECT EXECUTIVE SUMMARY.......................................................................................3

3 PROJECT OVERVIEW........................................................................................................... 3

4 PROJECT SCOPE.................................................................................................................. 3

4.1 Organizational Impacts............................................................................................... 3

4.2 Project Deliverables.................................................................................................... 3

4.3 Deliverables Out of Scope.......................................................................................... 3

5 PROJECT STORYBOARD..................................................................................................... 3

9 APPROVALS.......................................................................................................................... 3

10 APPENDICES......................................................................................................................... 3

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 Project Charter

1 PROJECT CHARTER PURPOSE

The project needs to be done to reduce Overhead costs, vide printing course material and
posting of course material to different cities in India and overseas are high. Approximate
charge of printing per book is INR 1000/- and approximate posting charges is INR 500/-.

2 PROJECT EXECUTIVE SUMMARY

 Goal – To reduce the overhead costs, vide printing and posting by 70%.
 Objective – To reduce costs incurred to company, vide printing and posting.
 Scope – Applies to only Six Sigma Green Belt Courseware. If successful, the need for
Enterprise Wide Deployment can be addressed.
 Assumptions – Data entry conversions will be done by Data Entry Operator team.
 Risks – Possible impact on Customer Satisfaction nullified by Trainer’s Survey on the
thickness of the book in past training sessions.
 Costs – No upfront cost investment. 2 man days’ work needed by 1 Data Entry Operator.
 Timeline – 7 – 10 Business Days
 Approach – Kaizen Blitz
 Organization – Simplilearn Solutions Pvt Ltd
 External Role – C.Vishwanathan, Faculty Trainer, Simplilearn (No pecuniary arrangement
for this project).

3 PROJECT OVERVIEW
The Kaizen Blitz Project on reducing overhead costs, vide printing of courseware and
posting by courier is undertaken with the view of relatively high printing costs and posting
costs and also a resultant increase in the size of the courseware, which has a direct impact
on costs.

4 PROJECT SCOPE

4.1 Organizational Impacts

Impact to and Participation of

Organization Organization
Simplilearn Solutions Private Ltd Full time participation, and impact on
bottom-line costs.

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4.2 Project Deliverables

Milestone Deliverable
1. 02-27-2012  Data collection
2. 02-29-2012  Data conversion
3. 03-04-2012  First cut quote and printing of book per revised
content printing process

4.3 Deliverables Out of Scope

All programs outside the scope of Six Sigma Green Belt Training

5 PROJECT STORYBOARD
Date – 02-24-2012

Activity 1 --- Data collection on actual printing costs and posting costs for last 5 batches
conducted on Six Sigma Green Belt Training.

Data

Please tabulate your actual collected data below

6 APPROVALS
Prepared by __________________________________
Project Manager

Approved by __________________________________
Project Sponsor

__________________________________
Executive Sponsor

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 Project Charter

7 APPENDICES

7.1 Document Guidelines

7.2 Project Charter Document Sections Omitted

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