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1. Letter: It is written to express the feelings, emotions, to exchange the thoughts and to
convey the message in the written form.
2. Formal letter: It is written for class teacher, principal, higher authorities & government
offices.
3. Informal letter: It is written to the close Kith & kins (Friends, Parents, Grandparents,
cousins & close relatives).

How to Write a Formal Letter?

To write formal letters follow the below-given tips:

 Address or greet the concerned person properly like Dear Sir/Madam

 Always mention the subject of writing the letter
 Be concise in your letter. Write the reason for writing the letter in the first paragraph
itself. Do not stretch the letter too much.
 The tone of the letter should be very polite and not harsh
 Write in a proper format and take care of the presentation of a letter
 Mention the address and date correctly.
 Mention the name and designation of the recipient correctly
 The closing of the letter should be with gratitude. Use “Thank you” for consideration of
the letter and then at last mention “Yours sincerely or truly” along with your name and
signature
Types of formal letters

 Business Letters
 Official Letters
 Appointment Letters
 Experience Letter
 Offer Letter
 Social letter
 Circular letter
 Leave Letter
 Resignation letter
 Invitation letter
 Complaint Letter

Informal Letter Topics

There could be many topics to write informal letters. Let us see here some of them:

 Inviting a friend for a ceremony say for a birthday

 Calling a friend for a trip or holiday
 Asking sorry or apologizing to someone for mistakes you have done
 Congratulating a friend for his success or achievement
 Writing just to ask for the well-being of a person
 Invitation for a marriage
 Asking help from someone
 Informing about someone’s demise in family or friends

Format of Informal Letter – How To Write Informal Letter?

The format of an informal letter should include the following things:

 Address of the sender

 Date of writing a letter
 Address of receiver
 Salutation/Greeting
 Body of the letter
 Conclusion
 Signature of the sender
 A format is shown below to write the letter in an informal manner.
 FORMAT – INFORMAL LETTER

[Address of the Sender]

Date:

Dear (name of person)

Body of the letter:

Paragraph 1: Ask for the wellbeing of the person

Paragraph 2: Main reason to write the letter

Paragraph 3: Conclusion and end of letter

Yours lovingly,

Name of sender
 FORMAL LETTER EXAMPLE
1. Write a letter to your class teacher asking for
3 day leave.

From: Nagaveni K
Grade 6
Mahan Anjnadri Vidya Kendra
Bangalore- 562130
Date: 10/06/2021
To: The Class Teacher
Grade 6
Mahan Anjanadri Vidya Kendra
Bangalore – 562130
Subject: Requesting for 3 days leave.
Respected maám/Sir
As, I have a Family function for 3 days at my
native place organized by my Grandparents.
My presence at the puja is very much important
and I am supposed to attend.
I request you to grant me 3-day leave from
14/06/2021-16/06/2021.
Kindly oblige
Thanking you
Your’s Sincerely
Nagaveni K
 A Powerful Story

A man and a young teenage boy checked into a hotel and were shown to their room.
The receptionist noted the quiet manner of the guests and the pale appearance of the
boy. Later, the man and boy ate dinner in the hotel restaurant.

The staff again noticed that the two guests were very quiet and that the boy seemed
disinterested in his food.

After eating, the boy went to his room and the man went to ask the receptionist to see
the manager. The receptionist initially asked if there was a problem with the service
or the room, and offered to fix things, but the man said that there was no problem of
the sort and repeated his request.

When the manager appeared, he took him aside and explained that he was spending
the night in the hotel with his fourteen-year-old son, who was seriously ill, probably
terminally so. The boy was very soon to undergo therapy, which would cause him to
lose his hair. They had come to the hotel to have a break together and also because
the boy planned to shave his head, that night, rather than feel that the illness was
beating him. The father said that he would be shaving his own head too, in support of
his son.

He asked that staff be respectful when the two of them came to breakfast with their
shaved heads.

The manager assured the father that he would inform all staff and that they would
behave appropriately.

The following morning the father and son entered the restaurant for breakfast. There
they saw the four male restaurant staff attending to their duties, perfectly normally,
all with shaved heads.

No matter what business you are in, you can help people and you can make a
difference.
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