E-Procurement

Vendor portal
Responding To RFQ’s

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Responding to RFQ’s (Request for quotation)

Prerequisites that must be met by a supplier to be able to respond to RFQ’s sent to them, on
the E-Procurement Vendor Portal.
- Valid Vendor Portal account;
- Valid Supplier registration on the registered account; and
- The Supplier registration must be on an active status.

1. The supplier will be notified by an email similar to the one below when an RFQ gets
issued to them. To access the RFQ, click on the link provided on the email “Click here to
Access The Portal”

2. Option 2, login to your vendor portal account

Go to BCMM vendor portal https://vendorportal.buffalocity.gov.za/

3. Ensure that you login

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4. On the menu bar, click on “Tenders”;
5. Select the “Closed RFQ” option;

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6. On the Closed RFQ page you will be able to see all the RFQ’s that have been sent to you
and the closing date.
- If no RFQ’s were sent to a supplier, their window will not have any records to display
- click on “Click Here to Open” to open the RFQ you want to respond to

7. On the RFQ page you will need to

Capture unit price of the items you want to respond to. You can also write comments if you
have. (Please make sure you capture the unit price for one item and not the total price)
8. Upload the actual quote. Click on “Choose File” then select the document (Actual Quote
you created for this RFQ) you want to upload, then click the “Upload” button;
Now click on “Save” then “Submit”.

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- Once you submit an RFQ you will not be able to go back and edit the RFQ
- You will not be able to submit without an attached RFQ

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