Event Operation and Management

Event : Tadika Kemas Betong Sport Day

Participant :
- students of Tadika Kemas Betong (30persons)
- committee member of kindergarten management

Committee Member of Kindergarten Management

1. Welcome and registration (3 persons)
2. Finance (2 persons)
3. Program/speeches/opening and closing (4 persons)
4. Equipment and tools (5 persons)
5. Games (6 persons)
6. P.A system (3 persons)
7. Cleanliness (5 persons)
8. Safety and security (4 persons)
9. Foods and drinks (5 persons)
10. Gifts and souvenir (5 persons)
 Committee Duties and responsibilities
1. Welcome and registration  Ensure that participants have to prepare
in advance when opening or closing
ceremony
 List or specify an invitation or VIP guests
who will be present.
 Provides speech the guest of honor for
the opening or closing
 Provide copies of the pledge read
championship.
 Appoint and train a championship pledge
reader.
 Provides a prayer text.
 Recruit and train the reader prayer.
 Helping committee gifts and souvenirs in
providing requirements related to
presentation of prizes such as the
delivery is done, appropriate music and
others.
 Provide the equipment required for the
opening or closing ceremonies of the
tournamen.
 Supervise seat layout for invitation or
guest of honor at the pavilion.
 Provides procedures welcomes special
guests.
 Providing welcome the arrival of the
guest of honor of the event, special
guests and all the preparations for the
celebration.
 Welcoming the guests, the audience and
direct them to the proper seat.
2. Finance  Receive an estimate of the
expenditure of another subcommittee
to be forwarded to the central
committee.
 All applications must be approved by
the office of shopping center power
first.
 Ordering of goods and services
according to the needs.
 Provide a letter of offer (lo) and a
voucher for the administration and
management of the tournament.
 Responsible to keep the bills
involved and the balance sheet in the
tournament.
 Regulate and supervise all travel
expenses tournament.

3. Program/speeches/opening and  Getting a list of the names of

closing committee members and officials of the
committee members involved to be
included in the program.
 Getting the program council of the
committee involved in the program
included in the program book.
  Get the itinerary of the technical
committee involved involved to be
included in the program book.
 Getting remarks refer to the
committee VIP protocol to be added in
the program.
 Develop programs to print and make
sure the book ready to print in a timely
manner.
 Prepare and distribute programs
before and during the tournament.
 Prepare and submit financial reports
to the finance committee.

4. Equipment and tools 

Provides tools and help position the
power competition
 inspect the equipment and make
sure the specifications.
 Providing golf and tennis
competitions.
 Book matches.
 Provide all relevant technical
requirements for the smooth
implementation of the program.
 Updating equipment and control the
movement of instruments.
 Responsible for the equipment used
during activities or projects
implemented.

5. Games  Ensuring the pitch in perfect shape

complete and ready for use.
 Briefed the attendants of the game,
equipment and facilities.
 Distribute and get entries of teams
competing.
 Hold a raffle for a contest or event
hall.
 Examining the conditions of
participation as well as to confirm the
participation of the teams competing.
 Ensure that courts built according to
the correct size.
 Ensure tools are in use in
accordance with specifications.
 Save and record the results of the
competition

6. P.A system  In cooperation with the committee to

provide a programmable protocol to
determine opening: Protocols, Time,
Business, How to enter the marchers,
Music or parade, performances
 In cooperation with the technical
committee in preparing a program
schedule or event to suit the activities
or projects underway.
  In cooperation with the technical
committee in preparing the program for
the prize.
 Manage the entire implementation of
the program and cooperation with the
tournament committee and the program
book distributed to all attendees.
 Ensuring audio and visual equipment
is always in good condition and can be
used in the tournament.
 Provides audio and visual equipment
throughout the tournament, especially
when opening and closing.

7. Cleanliness  Make sure the pitch that will be used

in a clean state before, during and after
the tournament.
 Method parties for borrowing tools in
need.
 Contact the relevant parties to collect
garbage service.
 Appoint officials to keep the field
before, during and after the
tournament.
8. Safety and security  To ensure the safety of participants
awake during the program run
 Ensuring a safe game and not
harmful
 In cooperation with the security
forces to guard venues

9. Foods and drinks BEFORE

  get a cafeteria that offersservices to the
needs offood and drinks
  preparing the budget and the type of
food or dishes that need to be prepared
for the committee during the program
progresses
  lists of food and table cooking
  make sure all
the ingredients raw food sufficient
  provide cost expenses for the
material needs of food when
the program
  prepare a budget for each member of
the group
  make reservations and notify the type
of food and amount
  buy food supplements for the purposes
of the program
DURING
 inform the friend groups about serving fo
od provides hid wishful banquet food
to parties relatedand make sure no other
committee members who miss
 ensure the cleanliness
of food and where food is served
 ensure that each member of the group
and the parties involved
 receive foodtaste
 ensure the number
of meals that are sufficient

AFTER
 lists the problems that occurred in the
preparation of food.
 give suggestions for
improvements to the program will come.
 prepare a
report specifically on Expert Committee
on Food

10. Gifts and souvenir  Providing gifts and souvenirs to the

guest of honor, contestants, judges,
participants and readers of prayer
offerings.
 Prepare and manage certificates for
participants at all levels. 
 Manage contributions from sponsors. 
 Monitor completeness of gifts and
souvenirs. 
 To ensure the delivery of gifts and
souvenirs running smoothly.
  Any other business that has to do with
gifts and souvenirs.