Borrowing & Issuance Reference No.

of Tools/Equipment’s
Procedure
Eff. Date: Revision No:

Document:
BORROWING & ISSUANCE OF TOOLS/EQUIPMENT PROCEDURE
Document Code: Number of Pages:

Effectivity Date: Review Date:

Name Position Signature/date

Prepared
by:

Approved
by:

Revision Details

Revision No. Affected Page/or Section Reason For Revision

00 (Month/Date/Year) Not Applicable First Issue

I. PURPOSE
This document shows the procedure on implementation of borrowing &
issuance of tools/equipment to ensures that all borrowed tools/equipment’s from
maintenance tool room are properly registered and recorded in the borrower’s
logbook.
II. SCOPE
This procedure covers all tools/equipment stored in maintenance tool room
which only applicable in Jacobi Carbons Philippines, Inc.
III. DEFINITION OF TERMS

Tool room
Tool room is a room where tools are stored or kept.

IV. Procedure
 Borrowing & Issuance Reference No.
of Tools/Equipment’s
Procedure
Eff. Date: Revision No:

Activity Responsible Related Document Activity Description

Borrowing of tools/equipment’s:

1. Identify the tools/equipment’s to be borrowed Borrower Enumerate what tools/equipment’s to be

borrowed.

2. Check the availability & condition of the Tool keeper & Check the Tools/equipment’s if it’s available
tools/equipment’s Borrower & good condition or defective.

OPE-MT-01
3. Record on the tools borrower’s logbook Tool keeper & Tools Borrower’s Tool keeper must write on borrower’s
Borrower Logbook logbook the tools/equipment’s to borrow and
confirm by borrower.

4. Issuance of the tools/equipment’s to the borrower Tool keeper Tool keeper will issue tools/equipment’s to
the borrower and encode those items in the
excel.

Returning of tools/equipment’s:

Borrower Return the tools/equipment’s in the

1. Return the tools/equipment borrowed presence of the tool keeper.
Tools/equipment’s borrowed must returned
complete and without damage.

OPE-MT-01 Tool keeper must check the borrower’ s

Tool keeper & Tools Borrower’s logbook and confirm if returned complete
2. Check on the tools borrower’s logbook Borrower Logbook and without damage; borrower must sign on
the logbook to signify the tools have been
returned.

Note:

1. Tools borrowed by an employee is under his sole responsibility, thus he should be aware of who get or

borrowed the tools from him and the condition of the tools.

2. Tool keeper Must write on his tools borrower’s logbook the tools to borrow and sign to acknowledge

received thereof.

3. Return the tools immediately after use.

4. Lost tool must be reported at once, if no report was made, the responsible employee will be charged the

cost of the lost tool. If reported, the incident will be investigated and subject to the outcome of the inquiry.
 Borrowing & Issuance Reference No.
of Tools/Equipment’s
Procedure
Eff. Date: Revision No:

5. Tools borrowed on the day must be returned that same day even though the work is not yet finish and the

tools is still needed the next day.

6. Return tool/s in the presence of the tool keeper. Do not leave them on the tool room counter table or near

the tool room door and without signing on borrower’s logbook.

 
In case employee did not follow Step #5 and the tool was not received by the tool keeper or was lost, said employee will be
liable for the lost tool.
 

 
RULES & PROCEDURES OF TOOL ROOM:TOOL ROOM:1.
 
Only the following is allowed to enter the tool room:a.)
 
Danniel Quilatan
 –
Tool Keeperb.)
 
Salvador Foster
 –
Asst. Tool Keeperc.)
 
Officers of the Company
 –
 Borrowing & Issuance Reference No.
of Tools/Equipment’s
Procedure
Eff. Date: Revision No:

MCO/EKCO/DCU/VCO2.
 
For convenient and easy to locate, all leave behind items shall be put on the outer rack of thetool room.

DUTIES & RESPONSIBILITIES OF TOOL KEEPER:1.

 
To monitor tool movement through proper recording.2.
 
To monitor supplies inventory and request for stocking.3.
 
To record materials and supplies used.4.
 
To check and make minor repair on tools and report if need major repair.5.
 
To check all tool box.6.
 
To assist employee on the proper selection or usage of tools.7.
 
8.
 
BORROWING TOOLS :1.
 
Must write on his tool room card the tools to borrow and sign to acknowledge received thereof.2.
 
When returning the borrowed tools, employee must sign on his card to signify the tools have been returned.3.
 
Tools borrowed by an employee is under his sole responsibility, thus he should be aware of who get or borrowed the
tools from him and the condition of the tools.4.
 
Return the tools immediately after use.5.
 
Lost tool must be reported at once, if no report was made, the responsible employee will becharge the cost of the lost
tool. If reported, the incident will be investigated and subject to theoutcome of the inquiry.6.
 
Tools borrowed on the day must be returned that same day even though the work is not yetfinish and the tools is still
needed the next day.7.
 
Return tool/s in the presence of the tool keeper. Do not leave them on the tool room countertable or near the tool room
door and without signing on his card.8.
 
In case employee did not follow Step #7 and the tool was not received by the tool keeper or waslost, said employee will
be liable for the lost tool.9.
 
No taking out of plant tools. Tools of main plant should not be taken to extension plant and viseversa. Employee assigned
to work on either plant must use the tools of said plant, unless thetools is not available then this rule shall be exempted