MAINTENANCE WORK Reference No.

ORDER PROCEDURE
Eff. Date: Revision No:

Document:
MAINTENANCE WORK ORDER PROCEDURE

Document Code: ENG-JOB-17-03 Number of Pages: 4 pages

Effectivity Date: SEPTEMBER 28, 2013 Review Date: SEPTEMBER 28, 2015

Name Position Signature/date

Prepared by:
Approved
by:

Revision Details
Revision No. Affected Page/or Section Reason For Revision
00 (Month/Date/Year) Not Applicable First Issue

I. PURPOSE
This document shows the steps on implementation of maintenance work order
procedure.

II. SCOPE
This shows only the steps in implementation of maintenance work order procedure
and type of activity (CM, PM, FAB & FP) which only applicable in Jacobi Carbons,
Philippines.

III. DEFINITION OF TERMS

Maintenance Work Order

 MAINTENANCE WORK Reference No.
ORDER PROCEDURE
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A work order is a document that provides all the information about a maintenance
task and outlines a process for completing that task. It is created as a result of
machine’s breakdown or failure to run and all other tasks that need to check and
Install/repair. The maintenance person involved is required to provide feedback on
the breakdown upon completion of the activity.

Corrective Maintenance (CM)

Corrective maintenance (also called breakdown maintenance). It is created as a
result of machine’s breakdown or failure to run and maintenance tasks that are
performed in order to rectify and repair. The purpose of corrective maintenance is to
restore broken down machines.

Preventive Maintenance (PM)

Preventive maintenance (or preventative maintenance) are maintenance that is
regularly checking/perform on machine/equipment to lessen the likelihood of it
failing. It is performed while still working so that it does not break down
unexpectedly.

Fabrication Project (FAB)

The CM/PM Personnel will perform the work for Fabrication projects in
creation of Metal structures by cutting, bending and assembling processes of
machines and parts.

Factory Project (FP)

Factory Project Team objectives are the successful development of the project’s
procedures of initiation, planning, execution, regulation and closure as well as the
guidance of the project team’s operations towards achieving all the agreed upon
goals within the set scope, time, quality and budget standards.
The third-party service provider will perform the work for Factory projects.

IV. PROCEDURE
 MAINTENANCE WORK Reference No.
ORDER PROCEDURE
Eff. Date: Revision No:

A. Maintenance Work Order Procedure

Activity Responsible Related Document Activity Description

 MAINTENANCE WORK Reference No.
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DEPARTMENT: Maintenance Work Order Form
– F-MNT-01 Create Work order
Create Work Order GRANULATION *Fill up the Work Order Form properly, Be specific in details &
ACTIVATION description.
CSP *Submit the Work Order to MNT Coordinator/Supervisor/Assistant
ACID WASH *Ensure that the W.O will be received by MNT
PULVERIZER Coordinator/Supervisor/Assistant
FG * Process owner/requestor must keep the yellow copy of the W.O
HRA/SAFETY for reference.
QAE * MNT Coordinator/Supervisor will schedule & assign technician to
FINANCE perform all the W.O received.

Work order status:

No *If the Work order is not approved notify the process owner to
Properly cancel.
filled up?

Yes

*MNT Coordinator/Supervisor will Evaluate the Work Order

(Urgency & Type of Activity).
Evaluation of WO (Urgency & Type of Activity) MNT Coordinator Type of Activity: CM, PM, FAB & FP
or Supervisor IF CM, PM & FAB:
 Check materials availability and withdraw the
materials to central store if available.
 Check manpower availability; set
schedule/request manpower if urgent.
No
Approved?  If materials not available, Create list of materials.
 Create Purchase request
 Once approved by Purchasing, Purchase Order
and wait for materials arrival.
 Purchasing will Inform the Requestor once
Yes material will be arrived.
 Withdraw materials to the Central Store

*For FP refer to PRO-02

Work Order Execution (Designate)

*Maintenance Personnel
(Welder, Plumber,
Technician & Electrician)
Work Order Execution:
*Third Party- Service
*The Assigned Technician/Third party will perform the work.
Provider
If the Work Order is Completed:
Yes No  W.O Form must fill up properly by the assigned
Work Order technician with accurate date & time and other
Completed? important details.

If Work Order not yet Completed:

 The assigned Technician should turn over the
W.O to the next shift or continue the next day.

Turn over the Work Order

Technicians

*The MNT Supervisor must check and verify the Work done.

Verification
MNT Supervisor

*If not passed, The MNT Supervisor will inform the technician to
perform the W.O again.
No
Passed? *Once done verified by the MNT Supervisor

 The process owner/requestor must validate the

work done. If not acceptable the process owner
Yes will inform the MNT Supervisor.
Process
owner/Requestor  The assigned technician must return the W.O
Validation form to Maintenance Coordinator/Asst.

(Designate)
Final Review *MNT Manager  The MNT Manager will check for final review.

(Designate)
*MNT Coordinator & MNT
Work order Complete- All the signatories are done.
Asst
Work Order Complete/Compilation
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