Computer Laboratory Operations Manual

I Computer Laboratory Advisories

On the Use of My.Lasalle Accounts on Terminals

Access to the terminals in computer laboratories requires an active MLS account.

Type manila\<username> in User name field

username = (your MLS User ID)

example: 11000025

Type password in Password field

password = (your MLS password)

Click the Options button

Click drop down list and select MANILA in Log on to field

Click the Ok button

Bringing in of Personal Belongings

Students are advised to bring only the items needed in their duly assigned terminals inside computer laboratoriess.
These include their valuables such as jewelry, cell phones, wallets and handbags. Students with big bags are
requested to leave their bags on the shelves.

As a precautionary measure, students are also advised to leave their valuable items in a more secure location before
going to any computer laboratories to avoid theft.

Note: The student concerned is held responsible for his/her things left on the shelves.

Students with laptops or notebook computers are not allowed to enter the computer labs.

Students are not allowed to bring laptop computers inside computer labs. In cases where students need to use it for
presentation purposes, they should ask permission from the Information Technology Services (ITS) Office before the
day of the presentation.

Use of Cellphone in the Computer Labs

All cellphones must be in silent mode upon entering any computer laboratories. In cases where a student has to
make or receive a phone call, he/she must step out the facility to avoid distracting other users in the lab.
Note: Charging of cellphone batteries is not allowed inside computer labs. An electrical load limit is being maintained
inside the facility.

Saving or Downloading of Files in the Computer Labs

When downloading files from the Internet, MS Office, or other related files, please be informed that:

In order to save files, students must login to the domain using their activated MLS account. This will allow the
studens to have an access to a network (personal) folder in drive (Z:\) that enables the saving of important files.

Simply locate drive Z:\ in the “My Computer” folder and direct all savings and downloading activities there.

II Computer Laboratory Policies and Guidelines

Personal belongings such as back packs, bags (of a reasonable size) may be brought inside the computer laboratory.
For convenience, big bags must be placed on the shelves designated for that purpose.

Students are encouraged to be on guard with their valuables (i.e. cell phone, wallet, and other electronic devices).
The Information Technology Services Office will not be held liable for the loss or damage of any personal property of
laboratory users.

Students must stay at the terminals assigned to them by the laboratory assistant on duty. Swapping of tag numbers
is not allowed. Loitering inside the lab is also prohibited.

Only one student should occupy one computer terminal.

In case of group work, the laboratory assistant may allow a maximum of two students to occupy a single terminal.

No one is allowed to alter the setting configuration of any computer laboratory facility without proper authorization
from the Information Technology Services Office.

Equipment and cables are to be moved by authorized personnel only. Users are not allowed to attach personal
hardware or software in any of the computer laboratory's network without permission from the Information
Technology Services Office.

Any malfunction or damage observed at the terminals assigned must be immediately reported to the laboratory
assistant on duty.

Chewing gum, eating, drinking, smoking, and any form of vandalism are prohibited inside the computer laboratory.

Games are not allowed inside the compute rlaboratory. This includes computer-related games, card games and
other games that may disturb the operation of the laboratory.
Accessing PORNOGRAPHIC sites is strictly prohibited.

Cellular phones must be in silent mode before entering any computer lab. Silence should always be observed.

Any conduct or activity which disturbs the computer laboratory's environment is not allowed. Anyone causing
continual disturbance will be asked to leave the facility. If the offense done is serious enough, the laboratory
assistant may call the Discipline / Security Office for assistance.

Individuals exhibiting hostile or threatening behavior such as yelling, swearing, or disregarding requests made by lab
personnel will be asked to leave the lab.

Display of personal affection inside the labooratory is prohibited.

Computer laboratories are designated for academic use. Students needing to use computers to complete academic
assignments are given priority over those using the facility for recreation.

Proper decorum must be observed inside computer laboratories. Wearing of hats/caps and other body clothing
accessories that cause distractions to students are not allowed.

The laboratory assistant has the right to advise any user to leave the premises in case the user violates any of the
policies.

III Guidelines for Scheduling Classes in Computer Laboratories

These guidelines are for those who are responsible for scheduling classes in computer laboratories (e.g. Vice Deans
or Academic Assistants).

This is the basic computer laboratory allocation by college and by laboratory.

By College By Lab

CCS: G302A, G302B, G304A, G304B, G306A, G306B, J212, L212 A1706: CED L229: COB, SOE, COS

CLA: G404 G302A: CCS L320: COB, SOE

CED: A1706 G302B: CCS L335: COB, SOE

COB: L229, L320, L335, Y602 G304A: CCS MSCL: COS

COE: G404, V103, V208A, V208B, V301, V310 G304B: CCS V103: COE

COS:LS229, MSCL G306A: CCS V208A: COE (CAD classes)

SOE: L229, L320, L335, Y602 G306B: CCS V208B: COE (CAD classes)
 G404: COE, CLA V301: COE

J212: CCS V310: COE

L212: CCS Y602: COB, SOE

Maximum number of computers available for students:

For students of all colleges:

A1706: 44 units L229: 45 units

G302A: 24 unitsL320: 39 units

G302B: 24 units L335: 42 units

G304A: 24 unitsMSCL: 34 units

G304B: 42 units V103: 30 units

G306A: 24 unitsV208A: 22 units

G306B: 24 units V208B: 24 units

G404: 50 units V301: 36 units

J212: 20 units V310: 28 units

L212: 18 units Y602: 41 units

Laboratories can be made available from 0800H to 2100H. These laboratories are open depending on the class
schedules and availability of student assistants.

For classes that do not maximize laboratory use, available computers can be used by other students (for Internet
access).

The open lab policy is in effect only on certain labs that are not highly specialized. Such labs NOT under this policy
are J212, V208A and V208B.

Your cooperation is highly appreciated. For your concerns, comments or suggestions, please send an e-mail to
ITServices@dlsu.edu.ph

IV Implementing Guidelines of the Open Laboratory Policy

The following computer laboratories shall observe the Open Laboratory Policy:

G302A, G302B, G304A, G304B, G306A, G306B, G404, LS229, LS320, LS335, MSCL, V103, V301, V310 and Y602

Open Laboratory Policy means ALL STUDENTS, regardless of course affiliation, can have access to the above-
mentioned facilities during free time schedules.

However, following the computer laboratory allocation mentioned, students belonging to a specific college will be
given priority over another student from a different college if and only if there is a need to access special application
software duly installed in the computer terminals in their designated computer laboratories.
Sample case: There is an engineering student who needs to use Solidworks version 2010. Unfortunately, V301 is
already filled with freeslotters consisting of several other COE, CLA, COB and SOE students. Since it is the only
laboratory installed with the specified version of software the engineering student needs, the last non- COE student
who entered the laboratory will be courteously requested to logout in favor of the student that needs to use
Solidworks version 2010 PC terminal.*

(This is similarly applicable to all Computer Labs mentioned.)

Priority is also given to students if it is the time of the term for project submission. Freeslotters from other colleges
should be forewarned that only designated students assigned to the computer laboratories are allowed at this time
to use the facility.

Your cooperation is highly appreciated. For your concerns, comments or suggestions, please send an email to
ITServices@dlsu.edu.ph

V Guidelines for Scheduling Classes in Computer Laboratories

Computer Laboratory Reservation Guidelines

Note: This guide is only applicable when making reservations for computer laboratories under the Information
Technology Services (ITS) Office: L212, L229, L320, L335, V103, V301, V208A&B, J212, G302A&B, G304A&B,
G306A&B, G404, Y602 & STRC314.

Computer Laboratory Reservation must be made at least one (1) week in advance.

For Computer Courses or Subjects

For computer courses or subjects that require the use of a computer laboratory as supplement to the course outline,
follow these steps:

Notify ITS of the desired computer laboratory to be reserved at least a week in advance through the Online
Computer Laboratory Reservation facility of the Computer Lab Management Team web site.

Requestor will be sent a notification by the Computer Lab Management Team through electronic mail (e-mail) within
two (2) working days after reservation was made.

For Non-computer Courses or Subjects

For pure lecture courses or subjects that require the use of a computer laboratory as supplement to the course
outline, follow these steps:

Notify ITS of the desired computer laboratory to be reserved at least a week in advance through the Online
Computer Laboratory Reservation facility of the Computer Lab Management Team web site.
Requestor will be sent a notification by the Computer Lab Management Team through electronic mail (e-mail) within
two (2) working days after reservation was made.

Pay the required Reservation Fee of Php60 per hour per PC terminal per student. (e.g. if there are 30 students in the
class that will use a computer laboratory for an hour, pay Php1,800 [30 x Php60]).

NOTE: *The fee excludes printing fees.

* A minimum of five (5) users are required to reserve a computer.If the minimum number is not met, the requestor
may pay the required minimum reservation fee to reserve the laboratory.

Payment procedures:

Get Payment Slip from the Computer Lab Management Team at G305.

Pay the amount indicated on the slip at the Accounting Office.

Keep the yellow and white copies of the Official Receipt.

Present the yellow copy of the Official Receipt to the Laboratory assistant on duty upon entering the reserved
computer laboratory.

Trainings, Seminars or Workshops

Non-Profit Training/Seminar/Workshop with Lasallian Participants

For a non-profit training, seminar or workshop organized or sponsored by the university, a student organization, or a
department with Lasallian participants, please follow these steps:

Accomplish a Computer Laboratory Reservation Form duly signed by authorized signatories. Request forms without
authorized signatures will not be honored.

The approved Computer Laboratory Reservation Form shall be handed over to the Requestor.

Present Requestor’s Copy to the laboratory assistant on duty upon entering the reserved computer laboratory.

A Non-Profit Training/Seminar/Workshop with non-Lasallian Participants

For a non-profit training, seminar or workshop organized or sponsored by the university, a student organization, or a
department with non-Lasallian participants, please follow these steps:

Write a formal letter addressed to the Vice Chancellor for Academics requesting for the use of a computer laboratory
for a non-profit training, seminar or workshop with non-Lasallian participants.

Upon approval by the Vice Chancellor for Academics, accomplish a Computer Laboratory Reservation Form duly
signed by authorized signatories, together with the approved letter. Request forms without authorized signatures
will not be honored.

The approved Computer Laboratory Reservation Form shall be handed over to the Requestor.
Present Requestor’s Copy to the laboratory assistant on duty upon entering the reserved Computer Laboratory.

A Profit Generating Training/Seminar/Workshop with Lasallian Participants

For a profit generating training, seminar or workshop organized or sponsored by the university, a student
organization, or a department with Lasallian participants, please follow these steps:

Accomplish a Computer Laboratory Reservation Form duly signed by authorized signatories. Request forms without
authorized signatures will not be honored.

The approved Computer Laboratory Reservation Form shall be handed over to the Requestor.

Pay the required Reservation Fee of Php60 per hour per PC terminal per student. (e.g. if there are 30 students in the
class that will use a computer laboratory for an hour, pay Php1,800 [30 x Php60]).

NOTE: *The fee excludes printing fees.

*A minimum of five (5) users are required to reserve a computer

laboratory. If the minimum number is not met, the requestor may pay

the required minimum reservation fee to reserve the laboratory.

Payment procedures:

Get Payment Slip from the Computer Lab Management Team at G305.

Pay the amount indicated on the slip at the Accounting Office.

Keep the yellow and white copies of the Official Receipt.

Present Requestor’s Copy and the yellow copy of the Official Receipt to the lab assistant on duty upon entering the
reserved computer laboratory.

A Profit Generating Training/Seminar/Workshop with non-Lasallian Participants

For a profit generating training, seminar or workshop organized or sponsored by the university or student
organization or department with non-Lasallian participants, please follow these steps:

Write a formal letter addressed to the Vice Chancellor for Academics requesting for the use of a Computer
Laboratory for a profit generating training, seminar or workshop with non-Lasallian participants.

Accomplish a Computer Laboratory Reservation Form duly signed by authorized signatories. Request forms without
authorized signatures will not be honored.

The approved Computer Laboratory Reservation Form shall be handed over to the Requestor.
Pay the required Reservation Fee of Php60 per hour per PC terminal per student. (e.g. if there are 30 students in the
class that will use a computer laboratory for an hour, pay Php1,800 [30 x Php60]).

NOTE: * The fee excludes printing fees.

* A minimum of five (5) users are required to reserve a computer

laboratory. If the minimum number is not met, the requestor may pay

the required minimum reservation fee to reserve the laboratory.

Payment procedures:

Get Payment Slip from the Computer Lab Management Team at G305.

Pay the amount indicated on the slip at the Accounting Office.

Keep the yellow and white copies of the Official Receipt.

Present Requestor’s Copy and the yellow copy of the Official Receipt to the lab assistant on duty upon entering the
reserved computer laboratory.

VI Computer Lab Policies on Software Installation

Software to be Used for Regular Classes

To facilitate proper planning and allocation of computer laboratory resources, all colleges are urged to submit their
requirements, generally, two weeks before the start of the term. Such requirements may include:

Availability of Software (i.e., CD installer, license key, etc.)

Accomplished SRF (Service Request Form) for software installation (i.e., new additional softwares, OS upgrade, etc.)

In connection with this, faculty members are urged to course their computer laboratory requirements through their
respective Department Chairs for them to be notified of such requests.

Software to be Used for Special Classes and Reservations

Please allow 2-3 days grace period for software installation requests within the term. Computer lab availability needs
to be verified first before the actual installation takes place. The following requirements are needed:

Accomplished Computer Lab Reservation Form (Computer Lab Reservation Form)

Software (i.e., CD installer, license key, etc.)

Computer Lab Fee for reservations for special classes and/or non-computer lab classes

(Computer Lab Reservation Guidelines)

Please take note that the ITS installs software duly licensed for DLSU use only. If you are not sure of the software
package, please verify with your supplier or contact our Help Desk at local 316 or 466 or email them at
ITServices@dlsu.edu.ph

Thank you very much for your cooperation.