TALLY.

ERP 9
BASIC LEVEL OF TALLY

The best
Solution series
Showing
A great
Way to success.

BY:-RISHI SHUKLA
 WHAT IS TALLY.ERP 9?
Tally.ERP 9 in most popular accounting application/software. Tally is a
complete Business solution; it has all features required by high performance
business management system.

Tally.ERP 9 has been designed with you in mind powerful connectivity makes
available with your staff, CA and other professionals, round the clock, in any
places. It is also quick to allow incremental implement action a novel capability
that lets you activate just as many of its function when required ever across
locations.

It is a complete products that retains its originally Simplicity yet offers

comprehensive business functionalities such as accounting, finance, inventory,
sales, purchase, point of sales, manufacturing, costing, job costing, payroll and
branch management along with capabilities like statutory process, excise etc.

Tally.ERP 9 product most commonly supported by window operating system

such as: window XP, window7, window8 and 10 etc .

Advantages of Tally

1. Powerfully remote access capability that boost collaboration.

2. Easy to find qualified personnel
3. Low cost of owner ship via quick implementation, Tally integrator, and
support center.
4. Easy to customize.

Note. Tally is also quick to install and allows incremental implementation a

novel capability that lets you activate just as many of its functions when
required, across locations.

Tally makes life a lot easier. With an ideal combination of function,

control and customizability built in, Tally.ERP 9 permits business owners
and their associates to do more.

Page 2 of 25 By. Rishi Shukla

 Terminology of Tally/Accounting Set 1

➢ Trade:- Trade refers to buying and selling of goods and services for
money or money’s worth. It involves transfer or exchange of goods and
services for money or money worth’s worth. Trade is conducted not only
for the sake of earning profit; it also provides services to the consumer.
➢ Business:- An organization or economic system where goods and service
are exchange for one another or for money. Every business system
requires some form of investment and enough customers to whom its
output can be sold on a consistent basis in order to make a profit.
➢ Owner:- A party that possesses the exclusive right to hold, use, benefit-
from, enjoy, convey, transfer, and otherwise dispose of an asset or
property. Party who award a contract for a project and undertakes to pay
the contractor. Also called contract owner.
➢ Capital:- Wealth in the form of money or assets, taken as a sign of the
financial strength of an individual, organization, or nation, and assumed to
be available for development or investment.
➢ Drawing:- An accounting record maintained to track money withdrawn
from a business by its owners for personal use .
➢ Goods:- An inherently useful and relatively scarce tangible item (article,
commodity, material, merchandise, supply, wares) produced from
agricultural, construction, manufacturing, or mining activities.
➢ Purchase;- The activity of acquiring goods or service to accomplish the
goals of an organization .
➢ Sales:- Contract involving transfer of the possession and ownership of a
good or property, or the entitlement to a service, in exchange for money
or value.
➢ Purchase return :- A purchase return occurs when buyer returns
merchandise or any other product that it has purchased from a supplier.
➢ Sales return:- A sales return is merchandise sent back by a buyer to the
seller, usually for one of following reasons:
✓ Excess quantity shipped
✓ Excess quantity ordered
✓ Goods shipped too late product specifications are incorrect and
defective goods.

Page 3 of 25 By. Rishi Shukla

 Terminology of Tally/Accounting Set 2

➢ Stock:- A Type of security that signifies ownership in a corporation and

represents a claim on part of the corporations assets and earnings.
➢ Creditor:- A creditor may be a bank, supplier or person that has provided
credit to a company. In other words, a company owes money to its
creditors. The amounts owed to creditors are reported on the company`s
balance sheet as liabilities .
➢ Debtor:- A debtor is a person or entity that owes money. In other words,
the debtor has a debt or legal obligation to pay an amount to another
person or entity.
➢ Liability:- A liability is an obligation and it is reported on a company’s
balance sheet. A common example of a liability is accounts payable.
Accounts payable arise when a company purchases goods or services on
credit from a supplier, the company’s accounts payable occur .
1. Current liability:- It means you will have to pay your liability in
less than one year. For ex: sales tax payable, interest payable,
bank overdraft, bill payable.
2. Fixed liability:- A fixed liability is a type of debt. Bonds,
mortgages and loans that are payable over a term exceeding to
one year.
➢ Assets:- Assets are sometimes defined as resources or things of value
that are owned by a company. Some examples of assets which are obvious
and will be reported on a company’s balance sheet include: cash, accounts
receivable, inventory, investments, land, building, and equipment’s.
1. Current assets:- Which assets that are expected to be
converted to cash within a year.
2. Fixed assets :- Assets which are purchased for long-term and
are not likely to be converted quickly into cash, such as land,
building, and equipment.
➢ Expenses: - Money spent or cost incurred in an organization’s efforts to
generate revenue, representing the cost of doing business. Expenses may
be in the form of actual cash payment (such as wages and salaries), a
computed expired portion (depreciation) of an asset, or an amount taken
out of earnings.

Page 4 of 25 By. Rishi Shukla

 Terminology of Tally/Accounting set 3

➢ Revenue:- The income generated from sales of goods or services, or any

other use of capital or assets, associated with the main operations of an
organization before any costs or expenses are deducted.
➢ Income:- The flow of cash or cash equivalents received from
work(wages and salary), capital(interest or profit), or land(rent).

Income:= (Total Revenue-Expenses).

1. Direct income:- Direct incomes is one which Is earned

directly by may business Activities(sales of manufacture goods).
2. Indirect income :- indirect income is one which is earned by
way of Non-Business activities(such as: sales of old newspapers,
receive subsidy).
➢ Discount:- Deduction from the face amount of an invoice, made in
advance of its payment. In simple terms, Discount is an allowance or
concession in price. Discount can be also referred to as a deduction in
price. The seller deducts the discount from the gross or total price, and
buyer is supposed to pay the net amount.
1. Cash Discount :- This discount is offered to encourage the
buyer for quick payment or settlement. It is allowed for
immediate payment of cash or payment within a short period.
2. Trade discount :- Trade discount is a reduction in the
catalogue price of the goods allowed only if the quantity
ordered by the buyer is quite larger. Its purpose is to
encourage the buyer to make bulk purchase.
➢ Transaction:- An agreement between a buyer and seller to exchange
goods, services or financial instruments. In accounting, the events that
affect the finances of a business and must be recorded in the recorded in
the book.
1. Cash transaction :- A cash transaction that involves the
immediate exchange of cash for an asset.
2. Credit transaction :- A contractual agreement in which a
borrower receives something of value now and agrees to repay
the lender at some date in future, generally with interest.
➢ Voucher:- Written instrument that serves to confirm or witness (vouch)
for some fact such as a transaction.

Page 5 of 25 By. Rishi Shukla

 WAHAT IS AN ACCOUNT?
One definition of an account is a record in the general ledger that is used to
collect and store debit and credit amounts. For example: A company will have a
cash account in which every transaction involving cash is recorded. If the
company sells merchandise for cash is debited and the sales account will be
credited.

Another definition of an account is a record of a customer relationship. For ex:

if a company sells merchandise to a customer on credit, there seller will have
an account receivable and the purchase will have an account payable.

However, in a very simple language, we can say: to keep a company financial

data organization, accountants developed a system that sorts transaction into
records called accounts.

Classification of accounts

✓ Personal accounts:- A personal Account represents persons and

organizations. A personal account use by an individual for that person own
needs. In a simple definition we can say, (A personal account is a ledger
account that record transactions with individual as debit and creditors). Such
as: (Capital account, drawing account, Ram account, DLF.ltd account, and
also Bank account) . All personal accounts being each accounting year with
its balance from the end of the previous year.
✓ Real accounts :- The balance in a real account is not closed at the end of
the accounting years instead, a real accounting being each accounting year
with its balance from the end of the previous year balance is carried forward
to the next accounting is also known as a permanent account.

The real accounts are the balance sheet accounts such as the accounts for
recording assets, liabilities, and the owner equity. For ex: (cash a/c, account
receivable, land/building a/c, machinery a/c, and furniture a/c).

✓ Nominal accounts:- A nominal account being each accounting year with a

zero balance. Since the balance does not carry forward to the next
accounting year, a nominal account also refers to as a temporary account.
The nominal accounts are almost always the income statement account such
as the account to recording (salary expense and interest expense, revenues,
expenses, gain and losses.)

Page 6 of 25 By. Rishi Shukla

 Rules of accounting

➢ Personal accounts:
o Debit the receiver……………………..….Dr
o Credit the giver……………………………Cr

For ex: Paid amount (1,000) to Gaurav and Receive amount (5,000)
from Arun.
▪ In first condition Gaurav receive amount, it means Gaurav
(personal account) is receiver. So, according to rule Gaurav is Dr.
▪ In second condition Arun paid amount, it means Arun (personal
account) is giver. So, according to rule Arun is Cr.
➢ Real accounting:
o Debit, what comes in……………………..Dr
o Credit, what goes out………………….…Cr

For ex: Once again see the example first. In this example both condition
are entered by the cash transaction, it means we can use cash account
to enter the second side entry. Because, the transaction type is not
given.

▪ In first condition we know Gaurav is Dr according to personal

accounting rule. But, here cash account is applicable for the second
side of entry and cash account is a real account. So according to
rule cash account is Cr. Because, it goes out from business.
Entry 1: (first condition): Gaurav A/C…………………1,000 Dr
To cash A/C……………………..1,000 Cr
▪ In second condition Arun is Cr and Cash account is applicable for
second side. So, according to real accounting cash account is Dr.
because, it comes in business.
Entry 1: (second condition): Cash A/C…………………….5,000 Dr
To Arun A/C………………………5,000 Cr
➢ Nominal accounting:
o All expenses and losses are……………Dr
o All gains and profit are…………………..Cr

For Ex2: Paid salary Rs.10,000 in cash.

▪ Here, salary is a type of expense (nominal account). So, according
to rule salary account is Dr and cash is Cr. Because, cash is part of
real accounting and it goes from business.

Page 7 of 25 By. Rishi Shukla

 Entry 2: Salary account…………………………..10,000Dr
To cash account…………………………10,000Cr

For Ex3: Receive rent Rs.15,000 from avinash .

▪ Here, Rent account and cash account both are two sides of Entry,
avinash account is not applicable for journal Entry, We can give the
detail about the party (which is paying the rent) in narration, So,
the rent account(nominal account) is Cr according to rule and cash
account is Dr.
Entry 3: Cash account.………………………..15,000 Dr
To rent account…………………...15,000 Cr

Page 8 of 25 By. Rishi Shukla

 How to start and close tally.erp 9
We can start tally.erp 9 by various ways and step, which is given below:

Step 1. If you have a tally desktop program icon, you can open tally directly by
clicking on the icon. Otherwise, click on the start button in taskbar and type
tally in search box which is place on the bottom of stat menu. After that select
tally program icon.

Step 2. In startup page press Alt+w for work in education mode.

Step 3. After that press Alt+I to work with silver Edition Mode (silver user).
After this a window will be open on the desktop that is called Gateway of
tally.erp9.

Gateway of tally.ERP 9
Gateway of tally is the screen that appears on selecting a company. The
Gateway of Tally menu differs base on the type of company selected; An
Accounts only Company has a different gateway of Tally menu from that of an
accounts-with-inventory Company.
Main area and Button bar is the two main block or sections of the screen of
Gateway of Tally.

• Main area: The main are gives information on:

✓ Creation of Accounting Master and importing Master information.
✓ Creation of Accounting vouchers and importing transaction
information.
✓ Viewing and printing financial reports using the information gives
in Masters and Transactions.
• Button bar: provides the following buttons(keys) for working .
✓ F1: - To select, create and shut or alter company.
✓ F2: - To change current date and also to change period.
✓ F3: - To select a different company and for access the company info
menu.
✓ F4: - To connect and disconnect companies on Tally.NET.
✓ F11: - To access the Company features for a company.
✓ F12: - To access the configuration settings.

Note: All keys which are given above can also work with Alt key to do
specific task. And press Esc key many times to comes in the
program exit dialog box or window, press y to exit and close
program.

Page 9 of 25 By. Rishi Shukla

 Create and select a company in Tally.Erp 9
Follow these steps to Create and open company.

Step 1. First of all, press Alt+F1 to open company info window.

Step 2. In company info menu press button C or select Create company option.
After that company creation window will be open on the screen.

Step 3. In this window, first of all input your company name and press enter.
After this input the mailing name/address in mailing and contact details list.

Step 4. In (statutory compliance for) option enter the country name where all
rules, system, and laws are applicable for your company. And fill the all address
related details such as: PIN code, E-mail, telephone etc. (use enter button to go
next step).

Step 5. After that in Company Details list, input your Currency symbols. In
maintain option select Accounting with Inventory to show or work with
inventory values (such as Current stock, Negative stock etc.). Accounts only are
use for work with only amount and balance. Press enter to go next step.

Step 6. Enter the starting date of the financial year in (Financial Year from)
option. And Entre the starting date of your business in (Books beginning from)
option. And press enter Button to go next step.

Step 7. After that in security Control, if you need to secure your company to
unauthorized access entre the password for company in (TallyVault Password)
option and press enter button, after this once again input the same password
in (Repeat Password) option and press enter.

Step 8. In (Use security Control) option No change press enter. And in (base
Currency information) entre currency information according to use and comes
on the last step (Decimal place for printing amount), fill the words and press
enter. After that accept the complete company creation details, press y or
enter to accept.

Step 9. If you want to open your any other company press F1 to open list of
company and use aero keys to chose your company and press enter button to
open.

Page 10 of 25 By. Rishi Shukla

 How to shut a company?
Follow these steps to close a company?

Step 1. Press Alt+f1 to shut a currently single open company.

Step 2. Otherwise, select company from list of company using by the aero keys
and press enter button.

How to Alter or change in a company?

(Use the steps, given below.)

Step 1. Press Alt+f3 to open company info window.

Step 2. Press key A or select Alter option and press Enter.

Step 3. After this select your company from the list of (open) company. And,
press enter.

Step 4. After this a window will be open on the desktop which is called
company alteration window (See in bottom of window). In this window make
changes according to use.

Step 5. After that accept all changes, when accept window will appears on the
desktop (use enter key to go on the accept window and complete entry).

How to delete a company?

(Use these steps, given below.)

Step 1. At the company Alteration window press Alt+D.

Step 2. A dialog box will appear on the desktop press key Y.

Step 3. After that once again press Y at the next dialog box (Are you sure).

Note: After the company deleting operation, the company will delete from the
list of company.

Page 11 of 25 By. Rishi Shukla

 Let’s start your accounting work for your company through
accounting info in tally.erp 9.

Meaning of Group.
A group is collection of Ledgers of the same nature. Account groups are
maintained to determine the hierarchy of Ledger accounts. This is helpful in
determining and presenting meaningful and complete reports.

It has the flexibility of setting user required chat of account. You can group the
ledgers account under the required group at time of creation the chart of
accounts or you can alter them at any time.

The Group behavior is classified into capital or Revenue and more specifically
into assets, liabilities, Income and expenditure. The groups ascertain whether
the same will affect profit and Loss account which is revenue in nature or
balance sheet which is capital in nature.

In Tally.Erp 9 total 28 predefined of group are exist, out of which 15 are primary
groups and 13 are subgroups.
These are as follow:
15 primary group:= Brach/divisions, capital account, current assets, Direct
expenses, direct income, investments, loans and liability, misc expenses,
purchase account, suspense accounts etc.
13 Sub groups:= Under
Bank account Current Assets
Cash-in-hand Current Assets
Deposits (Assets) Current Assets
Loan and advances provisions Current Assets
Stock-in-hand Current Assets
Sundry Debtors Current Assets
Duties and Taxes Current Liabilities
Provisions Current Liabilities
Sundry Creditors Current Liabilities
Reserves and Surplus Capital Account
Secured Loans Loans (Liabilities)
Unsecured Loans Loans (Liabilities)
Bank OD A/c Loans (Liabilities)

Page 12 of 25 By. Rishi Shukla

 How to create a Group?
Follow these steps to create a single group.

Step 1. Go to gateway of tally and Press A button to open accounts info .

Step 2. In the accounting info dialog box press G button to select group option .

Step 3. In Group dialog Press C button to open create option from single group .

Step 4. After that a group creation window will appears on the screen . Enter
the name of group (for ex: Office expense).

Step 5. In under option enter the name of any other group, which existing
(parent and primary) group requires the sub-group (for ex: Indirect expense)
otherwise fill primary in under option.

Step 6. Fill the NO entry in all other three option which is given below in the
dialog box, and in the last option of dialog box (Method to allocate when used
in Purchase Invoice) select not applicable and press enter to accept entry.
Note 1: If you need to create a new primary group (Requirement of a new
primary group is very rare, but the option exists) chose primary is under option
on the group creation window. But, sometimes creation of new primary group
is not allowed, if the (allow ADVANCED entries in Masters) permission is
denied in F12: Configure.
Note 2: You can see your created groups through the help of display option and
also you can make changes in the Alter option, which is exists in the Group
dialog box.

Create multiple Group

Step 1. In Group dialog box press key R to open create option from multiple
group.
Step 2. After that a multiple group creation window will appear on the
desktop, in this window select the parent group which needs sub-groups in
under group option. You can also select all items to create sub-groups for more
than one parents.
Step 3. If you select a specific parent group fill the name of sub-group, here
the cursor does not allow to entry in under option, this is automatically filled as
your parent group. Otherwise, if you choose all items the cursor allow you to
enter the parent group for each sub-group in under option. After this accept
the entry.

Page 13 of 25 By. Rishi Shukla

 Meaning of ledgers
A Ledger is the actual account head to which you identify a transaction and,
must be used in all Accounting Vouchers. Without a ledger we cannot record
any transactions.
All Ledgers have to be classified into Groups. These Groups and Ledgers are
classified to Profit & Loss or Balance Sheet. Classification of Ledgers to the
appropriate groups is very important.
Cash A/c and Profit and Loss A/c are the two pre-defined ledgers in tally ERP 9.
▪ Cash:= This Ledger is created under the Group Cash-in-hand. You can
enter the opening balance as on the date of books beginning from.
You can also alter the name and even delete the Ledger.
▪ Profit and loss A/C:= This Ledger is created under the Primary group.
Last year’s Profit or Loss is entered as the opening balance for this
ledger. The balance entered here is treated as the opening profit/loss
and shown in the Balance Sheet as opening balance of Profit and Loss
account in the Liabilities side. It cannot be deleted.
How to create Ledgers?
Step 1. In account info window, press L button to open Ledger window.
Step 2. In this window, press C button to create a single ledger.
Step 3. After this step a ledger creation window will be appears on the screen.
Enter the name of ledger (for ex: Rent A/c).
Step 4. In under option Define the name of group, which are suitable for the
ledger (for ex: indirect expense).
Step 5. Give the details for ledger in mailing details and Tax info option. After
the giving details, press enter button to comes on the accept window.
Step 6. Press enter button to accept the entry.

How to create Multiple Ledgers?

Step 1. In Ledger window (dialog box) press R button to open multiple ledger
creation window.
Step 2. Write the group name in the under group option (for ex:= Indirect
income).
Step 3. After the step fill the name of leaders (for ex: Discount A/c, Rent
Receive A/c, interest A/c etc.).
Step 4. After the entry, come in the accept dialog box.
Step 5. Press enter to accept the entry.
Note: You can also create multiple ledgers with different groups, if you select
all items in under group option.

Page 14 of 25 By. Rishi Shukla

 How to display ledgers?
Step 1. In the Ledgers dialog box, press button D.
Step 2. In select item dialog box select your ledger, which you want to look.
Step 3. And press Enter button. Your ledger will be show on desktop.

Note: You can also display multiple ledgers at the same time. Press I button in
ledgers dialog box, and select the group.

How to Alter and delete ledgers?

Step 1. In the ledgers dialog box, press button A.

Step 2. In select item dialog box select your ledger, which you want to alter.

Step 3. After this a ledger alteration window will be open on the desktop,
make changes according to use. And accept the entry.

Note: You can also Alter multiple ledgers at the same time. Press T button in
ledgers dialog box, and select the group to altering in ledgers.
Note: If you need to delete any ledger, press ALT+D in the ledgers alteration
window.

Let’s start your Inventory work for your company through

inventory info in tally.erp 9.
Note: The Inventory Info menu is displayed in the Gateway of Tally, if you have
select the Type of company as Maintain Accounts with Inventory in the
Company Creation screen.

Stock group
Stock Groups are helpful to classify/categorized any Stock Items. We can group
Stock Items under different Stock Groups to reflect their classification based on
some common features such as Goods type, product quality, Goods quality, etc.
For ex: Oil group is suitable for oil product such as: Mustard oil, Natural oil,
Almond oil, olive oil, etc.

Page 15 of 25 By. Rishi Shukla

 How to create stock group?
Step 1. Go to gateway of tally and Press I button to open inventory info.

Step 2. In the Inventory info dialog box press G button to select stock group
option. In stock group dialog box press R button to create multiple groups
at a time. If you want to create a single group press button C.

Step 3. Select all items in under group option, and fill your group name (Oil) in
name of stock group option.

Step 4. In under option select primary to create a primary group otherwise select
any existing group to create sub-group (if you have a primary group and
needs sub groups).

Step 5. Select NO in items are addable option. And press Return/enter to go

accept window, press Y to accept the entry.

Stock items
Stock items refer to goods that you manufacture for trade. It is the primary
inventory entity and is the lowest level of information on your inventory.

How to create stock item?

Step 1. Go to gateway of tally, and press button I.

Step 2. In inventory info window, press I button to open stock item window.

Step 3. In stock item window press button C. Otherwise press button R to create
multiple stock item.

Step 4. In stock creation window give the stock item name (ex: mustered oil). And
select the group if you have any in under option.

Step 5. In unit option give the suitable type of measurement unit (to make the
measurement unit follow the steps of next topic (unit of measure and its
creation.

Step 6. After this accepts the entry, your entry will be saved and you can see your
stock item in display option of stock item window.

Page 16 of 25 By. Rishi Shukla

 Unit of measure
Sometimes during the entry of sales and purchase transaction we need to define,
that how much quantity is being purchase and sale. Unit of measurement provides
facility to create your measurement unit to define the quantity of product.
Ex: kg, ltr, gr, cr etc.

How to create Unit of measure?

Step 1. In inventory info dialog box press button U to open Unit dialog box.

Step 2. After this in unit dialog box press button C to open unit creation window.

Step 3. And give the symbol or any short name for your measurement unit such
as: KG for kilo grams and Ltr for letter.

Step 4. And also fill the name of measurement unit in formal name option and
accept the entry.

Godown
Locations/Godowns are places where Stock Items are stored. You can monitor the
location-wise movement of stock by creating multiple Godowns.
Tally.ERP 9 permits the creation of any number of godowns, under groups and
subgroups to match the structure you need. Tally.ERP 9 has a default Godown
named Main Location.

How to create any Godown

Step 1. In inventory info dialog box press button D to open Godown dialog box.

Step 2. After this in unit dialog box press button C to open godown creation
window.

Step 3. In godown creation window give the name of your godown (Delhi-6, Delhi-
1, Delhi-15 etc.) and give type of godown which you are making in under
option. For ex: if you need to create a sub godown, you can select other
godown name (Delhi) in under option but when you need to create a
primary godown, you can select the primary group in under option.

Step 4. After this accept the entry.

Here, we skip the process to Deleting, altering and displaying of stock group, stock
item and units of measure and godown. You can use these operations similarly to
accounting masters.

Page 17 of 25 By. Rishi Shukla

 Working with vouchers

Accounting vouchers
Accounting Vouchers are used to record all accounts related transactions in
Tally.ERP 9. You can selectively set the configuration for entry to allow only those
features, which you require while entering vouchers.
Tally comprises of the following predefined Vouchers, to suit different business
requirements for recording various transactions. Tally also allows you to create
user-defined Vouchers (Voucher Types) as per your requirements.

1) Contra voucher: A Contra entry is a transaction involving transfer of cash

between one Cash A/c to another or one Cash A/c to another Bank A/c i.e., is a
transaction indicating transfer of funds from: bank to cash account, cash to
bank account and one bank account to another.
Use f4 key to open contra voucher in accounting voucher.
2) Payment voucher: Payment voucher is used to account all the payments
made by the company by way of Cash/Bank. Use F5 key to open payment
voucher in accounting voucher.
3) Receipt voucher: Any money received from debtors against sales Invoices
or on Account and for all transactions where money is received are accounted
or entered into Tally.ERP 9 using the Receipt Voucher. Use f6 key to open
receipt voucher in accounting voucher.

4) Journal voucher: Journal Vouchers are used to adjust the debit and credit
amounts without involving the cash or bank accounts. Hence, they are referred
to as adjustment entries. Use f7 key to open journal voucher in accounting
voucher.

5) Sales voucher: Sales Voucher is used to record the transactions which

relates to sales of the company. You can pass an entry using the Voucher mode
or the Invoice mode where the calculations can be automated and the
transactions can be fed into the system easily. Use f8 key to open sales voucher
in accounting voucher.

6) Purchase voucher: purchase voucher is used to record the transaction

which relates to sales of the company. You can pass an entry using the Voucher
mode or the Invoice mode where the calculations can be automated and the
transactions can be fed into the system easily. Use f9 key to open purchase
voucher in accounting voucher.

Page 18 of 25 By. Rishi Shukla

 7) Credit note voucher: It is commonly used in case of Sales Returns, due
to Escalation/De-escalation in price, defect in quality etc. A Credit Note can be
entered in voucher or Invoice mode.
You need to enable the feature in inventory features (press F11 to open
company operation alteration window and press F2 to go in inventory features).
In invoicing section enables the three features (Use debit/credit note, use
invoice mode for credit notes and use invoice mode for debit notes), it will
enables the same features in accounting feature (F1) automatically and also it
will enables the features for Debit note.
In accounting voucher use Ctrl+f8 key to open credit note voucher.

8) Debit note voucher: It is commonly used in case of Purchase Returns,

Due to escalation/De-escalation in price, defect in quality of goods, and any
other expenses incurred by you on behalf of the party etc.
If you have enables the feature for debit note in operation alteration window
with the inventory feature. You can use debit note voucher in accounting
vouchers using by the Ctrl+f9 key.

Inventory vouchers
Inventory Vouchers perform the function in the inventory system that accounting
vouchers do in the accounting system. Inventory Vouchers are also means of
entering transactions. Accounting vouchers will update only Accounts, but
Inventory vouchers will update both Accounts and Inventory. Inventory vouchers
record the receipt and issue of goods/stock (Movement of goods), the transfer of
stock between locations and physical stock adjustments.

If you have not integrated accounts with inventory, inventory vouchers will not
have any impact on the Balance Sheet stock figures. The stock balances will be
maintained separately.

1) Purchase order voucher: Purchase order use to give details about

goods with the intention of future purchasing. We can direct relates the
purchase voucher to purchase order voucher using by the order number of
purchase order voucher, and can make entry. Use Alt+f4 key to open purchase
order voucher.

Page 19 of 25 By. Rishi Shukla

 2) Sales order voucher: sales order use to give the details about goods the
intention of future selling. We can directly relates the sales voucher to sales
order voucher using by the order number of sales order voucher and can make
entry. Use Alt+f5 key to open sales order voucher.

Note: It must important to allow order processing (for both purchase and
selling operation) in inventory features (F11> in gateway of tally and F2> to
open inventory features) to use these vouchers.

3) Receipt note: This voucher is used to record the goods details, which has
been received but not purchased. We can use purchase order voucher entry in
Receipt note voucher to give the goods details. Use Alt+f9 key to open
Receipt note voucher.

4) Delivery note: This voucher is used to record the goods details, which has
been delivered but not sold. We can use sales order voucher entry in Delivery
note voucher to give the goods details. Use Alt+f8 key to open delivery note
voucher.

Note: It must important to allow Use tracking number (Delivery/Receipt notes)

in inventory features (F11> in gateway of tally and F2> to open inventory
features) to use these vouchers.

5) Rejections Outward: The Rejections out Voucher records goods that are
rejected and returned to a supplier. If you need to use this voucher you must
have a Receipt note entry. You can directly relate the rejection out voucher to
Receipt note voucher using by the order number. Use Alt+f6 key to open
Rejection out voucher.

6) Rejections inward: A Rejection inward Voucher is used to record goods

that are rejected and returned by the customer.

If you need to use this voucher you must have a Delivery note entry. You can
directly relate the rejection inward voucher to Delivery note voucher using by
the order number. Use ctrl+f6 key to open Rejection inward voucher.

Note: It must important to allow Use rejection inward/outward notes in

inventory features to use rejection inward and outward vouchers.

7) Stock journal : Stock Journal is a Journal in which all types of Stock

Adjustments are entered. This is useful to transfer the goods from one location
Page 20 of 25 By. Rishi Shukla
 or godown to another. Use Alt+F7 key and select stock journal to open stock
journal voucher.

8) Manufacture journal : If you are involved in the manufacturing process

in which raw materials are consumed and finished goods are produced, then
you can create a manufacturing Journal Voucher also. Where you can give the
detail about the goods and the quantities which are generating a final good.
And can generate a new stock of final good using by the old stock of row
material. Use Alt+F7 key and select manufacture journal to open stock journal
voucher.

9) Physical stock: Physical Stock Voucher is used for recording the actual
stock which is verified or counted. Physical vouchers will be useful for recording
purposes only. Use Alt+F10 key to open physical stock voucher.

Conclusion
Accounting voucher Inventory voucher

Contra voucher F4 Purchase order voucher Alt+F4

Payment voucher F5 Sales order voucher Alt+F5

Receipt voucher F6 Receipt note Alt+F9

Journal voucher F7 Delivery note Alt+F8

Sales voucher F8 Rejections Outward Alt+F6

Purchase voucher F9 Rejections inward Ctrl+F6

Credit note voucher Ctrl+F8 Stock journal Alt+F7

Debit note voucher Ctrl+F9 Manufacture journal Alt+F7

Physical stock Alt+F10

Page 21 of 25 By. Rishi Shukla

 Day Book
Day Book lists all transactions made in a particular day and by default displays the
last voucher entry date of a regular voucher. Transactions include all financial
vouchers, reversing and memorandum journals as well as inventory vouchers. It
could also be set up to list all the transactions made over a certain period.
Day book help us to look the entered vouchers entries and to make alteration in
entries.

How to open Day Book?

Step 1. In gateway of tally press button D to open display menu.

Step 2. In display menu press button D again to open day book.

How to look any entered voucher?

Step 1. In day book window, if you need to view a particular date entry Press
Button F2 and give the date. But, if you need to view entry In period of
date Press Button Alt+F2 and give the first and last date of the period.

Step 2. After this all entries of a date or period will be show on the day book
window. Select your entry which you need to view and press enter. Your
entry will be show on the accounting voucher alteration window.

Note: you can also view the debit and credit account of voucher entries without
open the accounting voucher alteration window. In day book window Press
button Alt+F1, it will show all the debit and credit details of all entries in day
book. And some time you want to make some changes in entries, in
accounting voucher alteration window you can make changes according to
need and can the save the entry.

How to delete any entries?

Step 1. Open the voucher alteration window of any entry.

Step 2. In voucher alteration window press button Alt+D.

Step 3. A dialog box will indicate the warning for deleting process, Press Button Y
to delete the entry.

Page 22 of 25 By. Rishi Shukla

 Account books
Account book record the transaction details as entered. Although items are posted
too many different ledgers, Tally.ERP 9 brings all the transactions of a particular
category together into a book of account (account book) for viewing and printing.
For ex: you can view all tractions of purchasing in purchase register.

Displaying ledgers in account books

Step 1. In gateway of tally Press button D to open Display menu.
Step 2. In Display menu press Button A to open account books.
Step 3. After this, in account books press button L and select your ledger (cash
ledger) which you want to view.
Step 4. Here, you can see all transactions which are related to cash ledger.
Note: In ledgers vouchers dialog box, you can also make many operation related
to the ledgers such as: alteration, delete, duplicate, add voucher, remove
line etc.

Note: In account books, you can also analyze different kinds of entries in
different kinds of book and register such as: group summary, sales
register, purchase register, journal register etc.

Page 23 of 25 By. Rishi Shukla

 Journal entries

01/04/2015 Prakash started business. 2,00,000/-

03/04/2015 Purchase goods (200kg basmati rice) from 10,000/-

Ram Traders @ 50.00/kg.
05/04/2015 Purchase goods (100kg soya oil) @ 50.00/kg. 5000/-
05/04/2015 Purchase goods (100kg Red chili powder)

from Mohan Sohan & co @ 70.00/kg in cash. 7,000/-

06/04/2015 Bought building. 1,00,000/-
10/04/2015 Paid wages. 200/-
12/04/2015 Sold goods (25kg red chili powder) for cash
@ 80.00/kg. 2,000/-
14/04/2015 Proprietor withdrew cash for personal use. 500/-
15/04/2015 Sold goods (Basmati rice 50kg @ 72.50/kg and)
(Soya bean oil 50kg @ 67.50/kg) for cash to mohan 7,000/-
Sohan co.
16/04/2015 Bought furniture for office. 5,000/-
19/04/2015 Paid salary to Rajesh. 3,000/-
20/04/2015 Receive loan from Ashok & Sons. 5,000/-
21/04/2015 Paid cash to Ashok and sons. 5,000/-
22/04/2015 Paid rent of Shop. 1,000/-
23/04/2015 Open an account in Bank and Deposite cash. 1,00,000/-
24/04/2015 Withdrew cash from bank through cheque. 3,000/-
24/04/2015 Purchased goods (100kg soya oil @ 50.00/kg)
From manoj. 5,000/-

Page 24 of 25 By. Rishi Shukla

 26/04/2015 Make payment to manoj by cheque. 5,000/-
26/04/2015 Sold goods (100kg soya oil @ 60.00/kg)
to Ravi & sons. 6,000/-
27/04/2015 Receive cheque from Ravi & sons. 6,000/-
28/04/2015 Paid commission. 2,000/-
29/04/2015 Gave loan to Suresh on interest. 4,000/-
30/04/2015 Receive cheque of interest from suresh. 500/-
05/05/2015 Purchase motorbike from Amit Honda. 50,000/-
15/05/2015 Purchase goods (100kg soya oil @ 50.00/kg)
And 50kg coconut oil @ 100.00/kg) from Ram 10,000/-
Traders.
17/05/2015 Return goods (25kg coconut oil @ 100.00/kg)
to Ram traders. 2,500/-
10/06/2015 Purchase goods (100kg Basmati rice @ 50.00/kg)
from manoj traders. 5,000/-
12/06/2015 Discount Received from Manoj Trader. 1,000/-
16/06/2015 Bought furniture for office. 5,000/-
19/06/2015 Paid salary to Ramesh. 3,000/-
20/06/2015 Received loan from Ashok & sons. 5,000/-
21/06/2015 Paid cash to Ashok & sons. 5,000/-
22/06/2015 Sold goods (150kg basmati rice @ 65.00/kg)
To Ramesh & sons. 9,750/-
23/06/2015 Ramesh & sons returned 50kg basmati rice. 3,250/-
24/06/2015 Sold goods (50kg Basmati rice @ 68.00/kg) to raju. 3,400/-
25/06/2015 Discount allow to Raju. 300/-
28/06/2015 Paid rent of shop. 1,000/-

Page 25 of 25 By. Rishi Shukla