9. Clarification of 9.

1 A prospective Tenderer requiring any clarification of the Tender Document shall

Tender contact the Purchaser in writing at the Purchasers address indicated in the TDS
Documents before two-third of time allowed for preparation and submission of Tender
elapses.
9.2 A Purchaser is not obliged to answer any clarification received after that date
requested under ITT Sub-Clause 9.1.
9.3 The Purchaser shall respond in writing within five (5) working days of receipt of
any such request for clarification received under ITT Sub-Clause 9.1
9.4 The Purchaser shall forward copies of its response to all those who have
purchased the Tender Document, including a description of the enquiry but
without identifying its source.
9.5 Should the Purchaser deem it necessary to amend the Tender Document as a
result of a clarification, it shall do so following the procedure under ITT Clause 11.
10. Pre-Tender 10.1 To clarify issues and to answer questions on any matter arising in the Tender
Meeting Document, the Purchaser may, if stated in the TDS, hold a Pre-Tender Meeting
at the place, date and time as specified in the TDS. All Potential Tenderers are
encouraged to attend the meeting, if it is held.
10.2 Minutes of the pre-Tender meeting, including the text of the questions raised and the
responses given, together with any responses prepared after the meeting, will be
transmitted within one week (7 days) after holding the meeting to all those who
purchased the Tender Document and even those who did not attend the meeting.
10.3 Any amendment to the Tender Document listed in ITT Sub-Clause 8.1 that may
become necessary as a result of the pre-Tender meeting shall be made by the
Purchaser exclusively through the issue of an Addendums stated under ITT Sub-
Clause 11 and not through the minutes of the pre-Tender meeting.
10.4 Non-attendance at the pre-Tender meeting will not be a cause for disqualification
of a Tenderer.
11. Addendum to 11.1 At any time prior to the deadline for submission of Tenders, the Purchaser on its
Tender own initiative or in response to a clarification request in writing from a Tenderer,
Documents having purchased the Tender Document or as a result of a Pre-Tender meeting,
may revise the Tender Document by issuing an addendum.
11.2 The addendum issued under ITT Sub-Clause 11.1 shall become an integral part
of the Tender Document and shall have a date and an issue number and shall be
circulated by fax, mail or e-mail, to Tenderers who have purchased the Tender
Documents within five (5) working days of issuance of such addendum, to enable
Tenderers to take appropriate action.
11.3 The Tenderer shall acknowledge receipt of an addendum.
11.4 Tenderers who have purchased the Tender Documents but have not received any
addendum issued under ITT Sub-clause 11.1 shall inform the Purchaser of the fact
by mail or e-mail before two-third of the time allowed for the submission of Tenders
has elapsed.
11.5 Procuring Entities shall also ensure posting of relevant addenda with the
reference number and date on their website.
11.6 To give a prospective Tenderer reasonable time in which to take an
amendment into account in preparing its Tender, the Purchaser may, at its
discretion, extend the deadline for the submission of Tenders, pursuant to
Rule 95(6) of the Public Procurement Rule, 2008 and under ITT Clause 36.
11.7 If an addendum is issued when time remaining is less than one-thirdof the
time allowed for the preparation of Tenders, a Purchaser shall extend the
deadline by an appropriate number of days for the submission of Tenders,
depending upon the nature of the Procurement requirement and the
addendum. The minimum time for such extension shall not be less than
seven (7) days.
C. Qualification Criteria
12. General Criteria 12.1 The Purchaser requires the Tenderer to be qualified by meeting predefined,
precise minimum requirements, which entails setting pass/fail criteria, which
if not met by the Tenderer, will result in rejection of its Tender.
12.2 In addition to meeting the eligibility criteria, as stated in ITT Clause 5, the
Tenderer must satisfy the other criteria stated in ITT Clauses 13 to 15
inclusive.