Republic of the Philippines

Department of Education
REGION III
Government Center, Maimpis , City of San Fernando (P)

November 5, 2014
Regional Order
No. 07, s.2014

Requirements in the Processing of Equivalents Record Forms (ERFs)

To: All Schools Division Superintendents

This Region

1. To facilitate the processing of requests for upgrading of positions of teacher and other teaching
related positions thru the Equivalents Record Forms (ERFs), the following are the required
documents:

a. Three (3) copies of fully accomplished ERF

b. One (1) original and one (1) duplicate copy of Official Transcript of Records with S.O.
Number for private schools, and Board Referendum/Resolution Number for public schools.
For teachers who are non-teacher education graduates, units earned in education should be
included in the Transcript of Records
c. One (1) original and one (1) duplicate copy of Certification from the Registrar as to the MA
units/degree earned by the teacher (if public school)
d. One (1) original and one (1) duplicate copy of Sworn Statement stating that the teacher
actually earned the units indicated in the Transcript of Records
e. One (1) original and one (1) duplicate copy of Certification from the Commission on Higher
Education (CHED) as to the masteral units/degree earned by the teacher (if private school)
f. One (1) copy of MA curriculum/checklist certified by the Registrar
g. One (1) original and one (1) duplicate copy of comprehensive complete Service Record
showing inclusive dates of paid service and salary adjustments/increases granted duly
certified by the Schools Division Superintendent, Division/Schools Administrative Officer, or
any official authorized to certify service records
h. One (1) certified photocopy of previous approved Equivalents Record Form as Teacher III, if
any or Certification of no approved ERF as Teacher II (for Teacher III)
i. One (1) original and one (1) duplicate copy of Notarized List of Teachers being supervised by
the proposed appointee with their item numbers (for Head Teacher II & III)
j. One (1) copy of thesis book (MA Degree)
k. Three (3) copies of duly signed Plantilla Allocation List
l. One (1) copy of Personal Service Itemization and Plantilla of Personnel (PSIPOP)
m. One (1) copy of latest pay slip
 2. Only teachers with at least Very Satisfactory Performance should be recommended for
upgrading. The latest Performance Rating should be indicated on the ERF.
3. The maximum study load of nine (9) units per semester/trimester should be strictly followed.
Teachers who are candidates for graduation may be followed to carry from one (1) to three (3)
units more than the nine units authorized, provided that these units are the last units these
teacher need to enable them to graduate.
4. Division Evaluators are advised to carefully check and evaluate the above mentioned
documents. The Personnel Unit of this office, after processing/validating the requests,
immediately forwards the Plantilla Allocation List with supporting documents to the Finance
Division (this Office), for the funding requirements.
5. To easily identify the different requests of schools divisions, it is suggested that the following
color code assigned to every schools division as agreed during the meeting of all Division
Personnel Officers and Administrative Officers on October 15, 2014 at Manila Ocean PARK, City
of Manila shall be on the folders of ERFs, reclassification of positions, retirements, and other
requests:

DIVISION COLOR CODE DIVISION COLOR CODE

Bataan Yellow Science City Muñoz Blue
Balanga City Yellow San Jose City Blue
Olongapo City White Bulacan Green
Zambales White Malolos City Green
Aurora Red Meycauyan City Green
Tarlac Province Orange San Jose del Monte City Green
Tarlac City Orange Pampanga Violet
Nueva Ecijia Blue City of San Fernando Violet
Cabanatuan City Blue Mabalacat City Violet
Gapan City Blue Angeles City Violet

6. For information, guidance and compliance.

DR. ISABELITA M. BORRED, CESO III

Regional Director
A1/A2/lpb

References: MECS Order No. 27, S. 1984

MECS Order No. 56, s. 1984
Regional Order No. 01, s. 2013