Letter Writing

By : Prerna Sharma
 Definition of Letter Writing

• Letter is a written message.

• We write a letter to persons who are far away from

us.

• We want to convey our message to them in a clear

and forceful manner.
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 What is Letter Writing

• The exchange of written or printed communication.

• Writing letters is considered to be an easy thing to do.
• But very few write really good letters.
• A good letter should follow all the rules of good
conversation and good composition.

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 Types of Letters

• Personal Letters:
• Personal Letters / Social Letters / Informal Letters written to
Relatives & Friends . Eg : Invitations etc.

• Business Letters:
• Business Letters/Formal Letters written by the traders, firms, companies
etc. for business purposes . Eg : Leave Letter, Ordering Letter etc.
• Official Letters:
• Letter of application, Letter to Government Officials, Letter to
Newspapers, Job Applications, Recommendation Letter, Reference Letter,
Termination letter etc
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 Letter Components
 The Writers Address
The Date
An Inside Address for the Recipient.
A Salutation
The Body of the Letter
A Complementary Close
The Writers Signed
 Typed Names.
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 Sample Letter

Writer’s address

Receipent’ address

salutation

A Complementary
Body of letter
Close
Writer’s signed
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 Letter Formats

• Full Block Format

• Semi Block Format

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 Layout of Letter Writing

Semi block
Full block
format

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 Full Block

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 Semi Block Format

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 Some other types of letters are :
• Being Direct or Indirect:
• Good news message
• Use the direct approach
• Start your letter with the news the reader wants to hear
• Don’t postpone the opportunity to put your reader in the right frame of mind
• Then provide any relevant supporting details, explanations, or commentary
• Bad news message
• Use the indirect approach
• Start your letter with pleasant, positive words designed to put your reader in
a good frame of mind
• Explain the situation
• End on a positive, upbeat note

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 Some other types of letters are :
Follow-Up Letters: A
follow-up letter is a combination thank you note
and Some times Inquiry.
Complaint Letters
Never send a nasty letter
Avoid the following
Name calling Sarcasm
Insults Threats
Anger Unflattering
clip art
Intimidating type fonts (e.g., all capital letters)
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 Thanks
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