FORMAL &

INFORMAL LETTER
Presented by :
Annisa Fujianti
Geani Amirita Prastiwi
Melya Aziza

XII Science 2
DEFINITION
A letter is a written message from one party to another
containing information. Letters are one of the oldest modes
of communication used by humankind. In the contemporary
society, there are two types of letters: formal letters and
informal letters.
 INTRODUCE
letter is commonly purpose to
inform or communicate with people
far away or with businesses.

MAIN DIFFERENCE
Main Difference: The main difference between a formal
letter and an informal letter is their purpose: a formal
letter is written for professional (official and business)
communication while the informal letter is used for
personal communication.
Basis for comparison Formal letter Informal letter
meaning A formal letter is a letter, A letter written in an
written in formal friendly manner, to
language, in the stipulated someone you are familiar
format, for official with, is called informal
purpose. letter.

Opening
Place and date
Introduction
Grettings
Body
Format Body
Conclusion
closing
Closing
signature

Business, college/institute,
Friends, family,
Written to employer, organizations,
acquaintances etc.
etc.

Sentences Long and complex Short and simple

Contractions and
Avoided Used
Abbreviations
FORMAL LETTER
DEFINITION
A formal letter is a letter that is written in the formal
languange with a specific format for business or official
purpose. In simple terms, this is a letter written for
professional communication. This is also sometimes referred to
as a business letter. A formal letter could be a letter of
enquiry, a letter of request, or a letter of complaint.
 STRUCTURE KEYWORDS

GREETINGS:
• Basic components: Dear Mrs. Rogers,
1. Opening Dear Julian Scott,
2. Introduction FAREWELL:
Yours sincerely,
3. Body
Yours faithfully,
4. Conclusion. Yours cordially,
5. Closing Respectfully,
Opening:

•Name and address of sender. •Name and receiver address

Example : Example :
PT Adiguna Elektronik Mr. Edwin
JL Dahlia no. 72 Jl. Flamboyan no.83
Bandung Surabaya

•Date •Greeting
Example : Example :
25th April 2016 Dear Mr. Edwin

Introduction: Here we briefly describe the reason

for our letter.

Examples:
My name is Jess Morgan and together with my
colleagues we writing this letter as We would like to
invite you to open the new branch of the Italian
restaurant Amici.
 • Body: body of the letter
Example:

Do not hesitate to attend the event with your

family on the 20th of this month in Peña 322 at
20 hours. In addition to a banquet in which we
present our most representative menus will be
invited as a prestigious jazz band and an
exhibition of paintings that we know will be to
your liking.
Closing: Farewell to the letter

Example: Conclusion: That we hope with this

Respectfully letter
Jess Morgan
Example:
Our intention is to thank you for all the support
and advice you gave us throughout all
these years.
 LANGUANGE FEATURES
•Don’t use abbreviations

For example, do not write info for

information; do not write ads for
advertisement.
•Avoid contraction
all verbs forms must be written in
full
Inappropriate : this isn’t what
we’d expect from a professional
service
correct : this is not what
we would expect from a
professional service.
 Avoid using informal degree
modifiers.

Degree modofiers such as really and so

are informal. Instead, use extremly,
highly, entirely.

Limit the use of active verbs

Inappropriate: I will send you all the

relevant information asap.

Appropriate: All the relevant information

will be forwarded to you as soon as possible.
EXAMPLE
EXAMPLE
INFORMAL LETTER
DEFINITION
An Informal Letter is a letter that is usually written to a
close friend or an acquaintance. It is also known as a
personal letter and this type of letter does not have 'hard'
and 'fast' rules on the format of writing as opposed to a
formal letter, although there is a conventional way of
writing it.
HOW TO WRITE AN INFORMAL LETTER

• Language: Informal language, you can use slang

and colloquial terms

• Tone: Conversational tone, it is said that an

informal letter should sound like a real
conversation

• Salutations: Most common salutation is “Dear”,

but you can use words like “Hi”, “Hey” if
appropriate. Do not use titles
 STRUCTURE

1. Place and Date (the sender adrress) : It is the month, day,

yearand place that the letter is written on.

2. Greeting: Some times we call it “salutation”. It is the introductory

phrase. It can be a phrase like:
Dear Tono, Dear My friend, Dear My Brother, etc

3. Body: All kinds of letter formal or informal have the letter body. This
is the complete text of the letter or the subject matter content.

4. Closing: It is the farewell phrase. That is a word that precedes the

signature and is followed by a comma. The phrases can be like; Yours
truly, Sincerely, Respectfully yours, Regards, etc.

5. Signature:This the place where you write your name and signature.
EXAMPLE
 EXAMPLE
Dear Mrs. Mary,
It was pleasure to meet you at XML World'99 in Ottawa
recently. As promised, I'm enclosing a copy of the "Intro
to XML" tutorial CD. I apologize that we were out of
CDs when you stopped by our booth.
Please let me know if you have any comments on the
tutorial, or if you have suggestions for future topics.
Over the next few months, we'll be adding new
tutorials to the developerWorks web site
(www.ibm.com/developerWorks)We'd really like your
feedback!
Sincerely,

Doug Tidwell Senior Programmer

EXERCISE
Jl. Gajah Mada 10
Padang 21010
Sumatera Barat

November 14, 2015

Jl. Panglima 2
Jakarta 12983

Dear Mr. Shoji,

We have reviewed your application for credit, and it is our pleasure to inform you that an
account has been opened for your company.
Please feel free to use your account as often as you wish. A descriptive brochure is attached
which outlines the terms and conditions upon which this account has been opened.
Should your credit requirements change, or should you have any questions regarding to your
new account, call this office and ask to speak to one of our account representatives.
When you call, please have your account number available, in order that we might have quick
access to your file.
Best regards,
1. What is the letter about?
A. An application to open a current
account.
B. An application to open a saving account.
C. Requirement to open a bank account.
D. A customer new charge credit card.
E. A company credit account approval.
2. What is needed to have quick access to your
file?
A. Account representative.
B. Descriptive brochure.
C. Credit requirement.
D. Account password.
E. Account number.
3. “Please feel free to use your account as
often as you wish.”(paragraph 2). What does
the sentence mean ?
A. The account is free of charge.
B. Mr. Shoji is free to account his money.
C. Mr. Shoji wishes to use his account
freely
D. Mr. Shoji can open his account quite
often.
4. “and it is our pleasure to inform you that an account has been opened for your
company” (paragraph 1)
The underline word refers to ?
A. Application for credit
B. The credit
C. Mr. Shouji
D. The letter
E. The company

5. This letter addressed to ?

A. Jl. Gajah Mada 2, Padang 21010, Sumatera Barat
B. Jl.Panglima 10, Jakarta 12983
C. Jl. Braga 41, Bandung.
D. Jl.Panglima 2, Jakarta 12983
E. Jl. Gajah Mada 10, Padang 21010, Sumatera Barat
thank you