Republic of the Philippines

Department of Health
DAVAO REGIONAL MEDICAL CENTER
Apokon, Tagum City

BIDS AND AWARDS COMMITTEE

1 LOT PROVISION OF SECURITY GUARD SERVICES

IB No. 2021-03-0046
ELIGIBLE
Opening of Bids
March 23, 2021 INELIGIBLE

Name of Bidder:_______________________________________ Name of Authorized Representative/s:

_______________________________________ ____________________________________
Complete _______________________________________ ____________________________________
Address: _______________________________________ Contact Number:
_______________________________________ ____________________________________
INSTRUCTION: The Eligibility, Technical and Financial Eligibility Documents folder shall be labelled
“ELIGIBILITY, TECHNICAL AND FINANCIAL ELIGIBILITY DOCUMENTS” and shall be saved with a
password-protected folder in an archive compression format. All documents shall be in PDF file and with
signature of the supplier/authorized representative at the right bottom corner of every page.

All documents shall be arranged accordingly based on the chronological order in the checklist
and saved in a Single PDF Format. Any documents submitted not in a PDF file, not protected with
password and not in a compressed archive folder shall be declared “FAILED”.
CORPORATION/ JOINT
REQUIREMENTS SP/PARTNERSHIP VENTURE
PASSED FAILED PASSED FAILED
FIRST ENVELOPE - ELIGIBILITY AND TECHNICAL COMPONENTS CHECKLIST
ELIGIBILITY DOCUMENTS
I. Legal Eligibility Documents
a. Original/Certified true copy of Valid
PhilGEPS Registration Certificate (Platinum
Membership) (all pages)

(In case the bidder opted to submit their

Class “A” documents, the Certificate of
PhilGEPS Registration (Platinum
Membership) shall remain as post-
qualification requirement to be submitted
in accordance with Section 34.2 of the
2016 Revised IRR of RA 9184)

(In case of a JV, this requirement must be complied with by all

the JV partners)
b. Original/Certified true copy of Registration
Certificate from the Securities and Exchange
Commission (SEC), Department of Trade and
Industry (DTI) for Sole proprietorship, or
Cooperative Development Authority (CDA) for

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cooperatives or its equivalent documents;

(In case of a JV, this requirement must be complied with by all

the JV partners)
c. Original/Certified true copy of valid and
current Mayor’s/Business Permit/ License issued
by the city or municipality where the principal
place of business of the prospective bidder is
located or the equivalent document for
Exclusive Zones or Areas;

In cases of recently expired Mayor’s/Business

permits, it shall be accepted together with the
official receipt as proof that the bidder has
applied for renewal within the period prescribed
by the concerned local government unit,
provided that the renewed permit shall be
submitted as a post-qualification, after
award of contract but before payment
requirement in accordance with Section 34.2 of
this IRR.

(In case of a JV, this requirement must be complied with by all

the JV partners)
d. Original/Certified true copy of Tax
Clearance per Executive Order 398, Series of
2005, as finally reviewed and approved by the
Bureau of Internal Revenue (BIR).

(In case of a JV, this requirement must be complied with by all

the JV partners)
1. Technical Eligibility Documents
e. Original/Certified true copy of Statement of
the Prospective bidder of all its ongoing
government and private contracts, including
contracts awarded but not yet stated, if any,
whether similar or not similar in nature and
complexity to the contract to be bid;

Statement identifying the bidder’s all its

ongoing government and private contracts
similar to the contract to be bid, except under
conditions provided for in Sec. 23.5.3 of the
IRR, within the relevant period as provided in
the BDS.

The statement shall include, for each contract,

the following:
a. name of the contract;
b. date of the contract;

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c. contract duration;
d. owner’s name and address;
e. nature of work;
f. contractor’s role (whether sole contractor,
subcontractor, or partner in a JV) and
percentage of participation;
g. total contract value at award;
h. date of completion or estimated completion
time;
i. total contract value at completion, if
applicable;
j. percentages of planned and actual
accomplishments, if applicable;
k. value of outstanding works, if applicable;
f. Statement of the Bidder’s Single Largest
Completed Contract (SLCC) similar to the
contract to be bid, except under conditions
provided under the rules.

The prospective bidder must have completed,

within the period specified in the Invitation to
Bid, an SLCC that is similar to the contract to be
bid, and whose value, adjusted to current
prices using the Philippine Statistics Authority
(PSA) consumer price indices, must be at least
fifty percent (50%) of the ABC. However, in the
case of Expendable Supplies, said SLCC must
be at least twenty five percent (25%) of the
ABC.

If, at the outset and after conducting market

research, the Procuring Entity can already
determine that imposing the same will likely
result to: (a) failure of bidding, or (b) monopoly
that will defeat the purpose of competitive
bidding, the Procuring Entity, in lieu of the
above, may require the following:

a) The prospective bidder should have

completed at least two (2) similar contracts
and the aggregate contract amounts should
be equivalent to at least the percentage of
the ABC as required above; and

b) The largest of these similar contracts must

be equivalent to at least half of the
percentage of the ABC as required above.

The statement shall include, for each

contract, the
following:
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a. name of the contract;
b. date of the contract;
c. contract duration;
d. owner’s name and address;
e. kinds of Goods;
f. amount of contract and value of
outstanding contracts;
g. date of delivery;
h. the statement shall be supported by the
Purchase Order or Contract Agreement
or NOA stating the amount of the
project;

● the statement shall be supported by the

notices of award and/or notices to proceed
issued by the owners; and

● the statement shall be supported by the

Owner’s Certificate of Final Acceptance or the
Certificate of Completion and, whenever
applicable, the Constructors Performance
Evaluation Summary (CPES) Final Rating,
which must be satisfactory;
g. Original/Certified true copy of the Bid
Security in the form, amount and 120
calendar days validity period in accordance
with ITB Clause 18. If the Bidder opts to
submit the bid security of:

(g.1) Cash or cashier’s/manager’s check

issued by a Universal or Commercial
Bank.(2% of the total Approved
Budget for the Contract)

Name of Bank: ___________ Total ABC as quoted: _________

Amount of Bid Security: ____________ Validity: ___________
Total Amount Bid: _______________ Remarks: ____________

(g.2) Bank draft/guarantee or irrevocable

letter of credit issued by a Universal or
Commercial Bank: Provided, however,
that it shall be confirmed or
authenticated by a Universal or
Commercial Bank, if issued by a foreign
bank. (2% of the total Approved
Budget for the Contract)

Name of Bank: ___________ Total ABC as quoted: _________

Amount of Bid Security: ____________ Validity: ___________
Total Amount Bid: _______________ Remarks: ____________

(g.3) a surety bond, it shall be accompanied by

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a certification by the Insurance
Commission that the surety or insurance
company is authorized to issue such
instruments. (5% of the total
Approved Budget for the Contract)

Name of Bank: ___________ Total ABC as quoted: _________

Amount of Bid Security: ____________ Validity: ___________
Total Amount Bid: _______________ Remarks: ____________

(g.4) Bid-Securing declaration using the

form issued by GPPB through GPPB
resolution as amended 15-014 on June 20
2014. Bidders shall comply with the
Notarial Act 2004, competent evidence of
identity shall be based on government
issued identification cards

Use the prescribed format of Bid-Securing Declaration

based on the GPPB Resolution No. 16-2020.
h. Original/Certified true copy of duly
accomplished Schedule of Requirements using the
form as provided for in Section VI;
i. Original/Certified true copy of duly
accomplished and signed Technical
Specifications using the form as provided for in
Section VII. (with downloadable template)

j. Original/Certified true copy of Omnibus

Sworn Statement (OSS) in accordance
with Section 25.2 (a) (iv) of the IRR of RA
9184 and using the form prescribed in
Section IX of the Philippine Bidding
Documents. Bidders shall comply with the
Notarial Act 2004, competent evidence of
identity shall be based on government issued
identification cards.

(j.1.) Original Notarized Secretary’s

Certificate in case of a corporation,
partnership, or cooperative; or Original
Special Power of Attorney of all members
of the joint venture giving full power authority
to its officer to sign the OSS and do acts to
represent the Bidder.

Use the prescribed format based on the GPPB Resolution

No. 16-2020.
3. Financial Eligibility Documents

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k. Original/Certified true copy of Audited
Financial Statements (AFS), showing among
others, the Supplier’s total and current assets
and liabilities, stamped “received” by the
Bureau of Internal Revenue (BIR) or its duly
accredited and authorized institutions, for the
preceding calendar year which should not be
earlier than two (2) years from bid
submission:
k.1. Balance Sheet
k.2. Income Statement
k.3. Independent Auditor’s Report certifying
that he/she has examined/ audited the
Financial Statements
l. The prospective bidder’s computation of Net
Financial Contracting Capacity (NFCC).
However, in the case of procurement of
Goods, a bidder may submit a committed Line
of Credit from a Universal or Commercial Bank,
in lieu of its NFCC computation.

NFCC = [(Current assets minus current

liabilities) (15)] minus the value of all
outstanding or uncompleted portions of the
projects under on-going contracts, including
awarded contracts yet to be started, coinciding
with the contract to be bid.

NFCC computation must be at least equal to

the quoted Approved Budget for the Contract
(ABC) to Bid. The values of the bidder’s assets
and current liabilities shall be based on the
data submitted to the BIR, through its
Electronic Filing and Payment System (EFPS).

If the prospective bidder submits a

committed Line of Credit, it must be at
least to ten (10%) of the ABC to be bid:
Provided, that if the same is issued by a
foreign Universal or Commercial Bank, it shall
be confirmed or authenticated by a local
Universal or Commercial Bank.

II. Class “B” Documents

m. Original/Certified true copy of a duly
signed joint venture agreement (JVA) in case
the joint venture is already in existence;

(m.1) duly notarized statement from the

partners that they will enter into joint venture
if awarded the contract
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III. ADDITIONAL REQUIREMENTS
n. Original/Certified true copy of FDA License to
Operate

(In case of a JV, this requirement must be

complied with by all the JV partners)
O. Original/Certified true copy of Certification that the
supplier is an authorized or exclusive distributor or dealer of
the products/items, Original Equipment Manufacturer (OEM); for
bidding duly issued by the Principal/Manufacturer, Provided, if
the certificate is issued abroad, it must be duly authenticated, if
available. The bidders may submit a proof of application for
authentication i.e. official receipt indicating nature of the
transaction. NOTE: Attach on the left corner of ELIGIBILITY
documents
p. Original/Certified true copy of Certificate of Warranty
ISSUED BY BIDDER/MANUFACTURER:

f. One (1) year warranty

g. Three (3) years corrective and preventive maintenance
h. Five (5) years in availability of spare parts

i. Unless otherwise specified in the Technical

Specification
q. Original/Certified true copy of a certificate of product
compliance/approval from an international products standard
accreditation body or organization (such as U.S.FDA,
ISO/IEC/PS/CE) or its equivalent, if specified in the Technical
Specification.
r. Original/Certified true copy of Certification from the
principal or manufacturer that the equipment is brand new,
unused, of most current model and not a discontinued model;
s. Original/Certified true copy of Valid Certificate of Product
Registration (CPR) and must conform with the items bid,
arranged according to item number, written at the upper right
corner. (for drugs, medicines and hospital supplies) NOTE:
Attach on the left corner of ELIGIBILITY documents
T. Original/Certified true copy of Training Certificate of the
Technical Personnel / Service Engineer who were trained to
conduct installations, preventive and corrective maintenance of
the equipment. The certification must be issued by the principal
or manufacturer of the equipment being offered and it must
contain name of person concerned, date when training was
conducted and the description or title of training.
u. Original/Certified true copy of all other
certificate/requirements specified in the Technical
Specifications
v. Original/Certified true copy of the Brochure preferably
original & colored/clear copy with item number at the upper
right corner and arranged according to item number (equipment
and other item/s per request)
w. Original/Certified true copy of Latest Income and
Business Tax Returns filed thru EFPS
x. Original/Certified true copy of Company Profile showing
the following: a.) Organizational structure; b.) List of
Administrative Personnel currently employed in the company;

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and c.) Vicinity Map showing the location of the company
y. Original/Certified true copy of Return Policy (with
downloadable bulletin)
Checked by:

SIGNATURE OVER PRINTED NAME

Date and Time

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 SEALING AND MARKING OF BIDS
(Two-Envelope System)

TECHNICAL FINANCIAL
COMPONENT COMPONENT
(Eligibility and Technical
Documents)

COPY 2 COPY 2

CHECKLIST COPY 1 COPY 1

ORIGINAL

ORIGINAL
ORIGINAL

BLUE YELLOW

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