SCP Vantage Document

www.ivassolutions.
com
ACKNOWLEDGEMENT
I express thanks and gratitude to my parents and other family Members and friends without those
unsustained support, I could not have made this career in MCA.
I wish to place on my record my deep sense of gratitude to my Project guide, Mr.------- , IVAS
SOLUTIONS PVT LIMITED, Hyderabad for his constant motivation and valuable help throughout the
project work. Express my gratitude to Mr.---------, Head of Department, Hyderabad Presidency P.G
College of Computer Sciences for his valuable suggestions and advices through out the MCA course. I
also extend my thanks to other faculties for their Cooperation during my course.
()
iVAS Solutions Pvt, Ltd., Block No. 103, HUDA Maitrivanam, Ameerpet, Hyderabad – 500 038. Ph: 040 23736367,
Mobile: 93461 36367
www.ivassolutions.com
SCP
SCP (STUDENT COUNSELING PROJECT)
ABSTRACT:
Ivas solution Pvt limited is a education institute providing training on Oracle products. The process
involves enquiry, enrollment, Inviting new students for the new batch, fee collection and preparation of
monthly and quarterly collection reports. Currently all the above mentioned processes are done manually.
Detailed steps involved are :
 A student walks in and fills up the enquiry form. The enquiry form contains the student details
like name, address, email address, mobile no, course preferred and preferred batch timings etc.
 Once the students fill the enquiry form, the counselors will counsel them by giving details of the
course and duration etc
 The result of the counseling
1. Student may get interested in the offered course and will be ready to take the demo class
immediately
2. Student is interested but may not ready to take up the demo class immediately due to
various reasons.
 If the student is ready to take the demo class and he is satisfied with the demo class he will get
registered by either paying nominal amount or full fee payment
 If it is part payment the counselors has to follow-up with the student on the date specified by the
student when he is registering.
 If the student is not interested to attend the demo class immediately then counselors will follow –
up with the student whenever there is a demo of the course for which the student is interested. To
do this the counselors are filling the enquiry form course wise
 Once a student is registered for the course he/she is interested, then in the enquiry form filed by
the student will be marked as registered
 The counselors are also responsible for preparing monthly / quarterly collection report.
 Validity of an enquiry form is 3 months
 Whenever there is a follow up with students the feedback from the student will get updated.
Difficulties Faced in the current system:
 Sometimes the cycle is not getting completed i.e. marking of enquiry form if the student is
registered
 Following up with the students for fee – this is person dependent not process dependent
 Following up with students who attended the demo is manual
 Preparation of reports is time consuming.
Specification:-
Mobile: 93461 36367
iVAS solution Pvt limited is a education institute providing training on Oracle products. The process
involves enquiry, enrollment, Inviting new students for the new batch, fee collection and preparation of
monthly and quarterly collection reports. Currently all the above mentioned processes are done manually.
Detailed steps involved are :
 A student walks in and fills up the enquiry form. The enquiry form contains the student details
like name, address, email address, mobile no, course preferred and preferred batch timings etc.
 Once the students fill the enquiry form, the counselors will counsel them by giving details of the
course and duration etc
 The result of the counseling
1. Student may get interested in the offered course and will be ready to take the demo class
immediately
2. Student is interested but may not ready to take up the demo class immediately due to
various reasons.
 If the student is ready to take the demo class and he is satisfied with the demo class he will get
registered by either paying nominal amount or full fee payment
 If it is part payment the counselors has to follow-up with the student on the date specified by the
student when he is registering.
 If the student is not interested to attend the demo class immediately then counselors will follow –
up with the student whenever there is a demo of the course for which the student is interested. To
do this the counselors are filling the enquiry form course wise
 Once a student is registered for the course he/she is interested, then in the enquiry form filed by
the student will be marked as registered
 The counselors are also responsible for preparing monthly / quarterly collection report.
 Validity of an enquiry form is 3 months
 Whenever there is a follow up with students the feedback from the student will get updated.
Difficulties Faced in the current system and the solution from the proposed system
 Sometimes the cycle is not getting completed i.e. Marking of enquiry form if the student is
registered – proposed system starts from the enquiry form entry and ends at counselor’s feedback
for closing the loop. Hence one can’t miss the steps in between.
 Following up with the students for fee, this is person dependent not process dependent –
Proposed system will give reminder if the fee collection is not done on due date.
 Following up with students who attended the demo is manual- With the help of proposed system,
once the enquiry form is updated, its easy to do a follow ups for those who attended the demo and
got registered.
 Preparation of reports is time consuming- Proposed system will generate different combination of
report which will be more comfortable to understand and user friendly.
High Level Design

Mobile: 93461 36367
This High Level Design is with respect to iVAS counselor Project. With this application the
counsel process can be automated.
MASTERS:-
 Course Master :
 Course name
 Type - Normal Track / Weekend / Fast track
 Faculty Master :
 Faculty name and their Experience
 Conversion Rate
 Fee Master:
 Fee details for individual course
 Batch Master:
 Batch timings with course and Faculty Details
TRANSACTION:-
 Enquiry form:
 Details of the student like Name, Address of Communication, e-mail address,
Mobile No, Educational Qualifications, Course(s) Preferred, Preferred
Timings, How did you come to know of iVAS.
 Registration:
 Student ID, Name, Address of Communication, E-mail, Contact no,
Educational Qualifications, Technical skills, Course, Date of joining, Batch
Timings.
 Demo Details:
 Faculty, Course, Date, Time, Number of Students attended
 Fee collection:
 Student name, Mobile No, Course, Date, Amount Paid.
[System will reverse calculate and show the tax]
 Enquiry feedback:
 Student Name, Mobile no, Feedback Date, Feedback
Reports:-
Mobile: 93461 36367
iVAS STATUS REPORT

Montly Report

Date Collection Details Enquiry Details Admissions
Daily Monthy Daily Monthy Daily Monthy

Total Collection
Course
Enquiry Details
September
-2010
DA TECHNI FINANC COMB
BASICS DBA HRMS CRM SCM TOTAL
TE CAL IALS O
Da Mo Da Mon Dai Mon Da Mo Da Mo Da Mo Da Mo Da Mo Da Mon
ily nthy ily thy ly thy ily nthy ily nthy ily nthy ily nthy ily nthy ily thy

TO
TA
L
Demo Status Report

Students Students Conversion
Faculty Details Course Date Timings Attended Joined Rate

Batch Report

Faculty Details Date Timings Course No of Students

Total

Mobile: 93461 36367
Business for Month

No of Booking
Name of the Trainer Courses Student Amount Collection Balance

Total
November 2010 Daily

Reports

Nam Bat Amo Bala Expec Mode E-
e of ch unt Amo Amo nce ted of ma Cont
Sn Receipt Stud Cour tim paya unt unt paya Date paym il act
o Date No ent se e ble Due paid ble of amt ent no

Enquiry report for
month

Name of Contact
S.NO Date Student Course Qualification NO E-Mail ID Status

ourse Details
November
-2010
DA TECHNI FINANCI COMB
BASICS DBA HRMS CRM SCM TOTAL
TE CAL ALS O
Da Mo Dai Mon Dai Mont Da Mo Da Mo Da Mo Da Mo Da Mo Da Mon
ily nthy ly thy ly hy ily nthy ily nthy ily nthy ily nthy ily nthy ily thy
Master Tables:
Course _Table:
Column_name Data type Constraint Validations Form screen

Course_id Varchar2(10) Primary Key  Every Course Can not be modified at
will have a modify / delete mode
unique id
Mobile: 93461 36367
 Should Not be
null
Course_name Varchar2(30) Not null  Should not be
null
Course_details
Column_name Data type Constraint Validations Form_screen

Course_id Varchar2(10 Foreign key  Hidden field in the
) from screen.
Course_table.  Should take the value
Part of directly from the
primary key header.
in this table
Course_name Varcha2(30)  
Course_type char(1) Part of  Should not be Nul  Static LOV with the
Primary Key  Value selected / entered option of Fast track,
by the user should be normal or week end.
either Normal (N), Fast
Track (F) or Weekend
(W)
Course_fees number(7) Check  Amount should not be less
Constraint than or equal to zero
(Amount
should not be
<= 0)
Created_date Date Display item. Stores system
date.
Created_by Varchar2(20 Userid given by the user at the
) time of logging in. User cannot
modify this value
Modified_by Varchar2(20 Userid given by the user at the
) time of logging in. User cannot
modify this value
Modified_date date  Date on which modification
took place. User cannot
modify this value
Status Hidden field

Checked_date Date Hidden field
Checked_by Varchar2(20 Hidden Field
)
 Validation should include Course_id + Course_type should not be repeated / duplicated
Faculty__master
Mobile: 93461 36367
Column_name Data type Constraint Validations Form displays / remarks

Faculty_id Varchar2(10) Primary Key  Every faculty Can not be modified
have a unique at modify / delete
id mode
 It shouldn’t be
null
Faculty_name Varchar2(30) Not Null  Should not
be null
Faculty_exp Number(2) NOT NULL  Shold not
be null
Contact_num NUMBER(10) unique  It must
contain
only 10
digits
 Should not
be null
faculty_detail:
Column_name Data_type Constraint Validations Form Displays

Faculty_id Varchar2(10) Foreign key. Part Hidden field in the
of primary key screen. Should take
the value from the
header table
Faculty_name Varchar2(30)  Display Item.
Not part of
base table.
Should
display the
faculty_name
form the
faculty_mast
er
Course_id Varchar2(10)` Foreign key. Part  Should not Will display Lov with
of primary Key be null Course idy and
 Should Course name from
exist in the course master
Course
master
table
Course_Name Varchar2(30) Display Item. Not
part of base table.
Should display the
course name for the
selected course IDY
Created_date Date  By default Display item. Stores
system date or system date.
can be
Mobile: 93461 36367
modified (<
than sys date)
Created_by Varchar2(20) Display item Userid
given by the user at
the time of logging
in. User cannot
modify this value
Modified_date Date  By default
system date or
can be
modified (<
than sys date)
Modified_by Varchar2(20)  Who modified Display item Userid
the last time given by the user at
the time of logging
in. User cannot
modify this value
Status
Checked_date date Display item. Stores
system date.
Checked_by Varchar2(20)
Batch :
 System should check for no over lapping between the date and time for a faculty
Column_name Datatype constraint Validation Form_display

batch_id Varchar2(10) Primary Key Sequence number Can not be
modified at
modify / delete
mode
Course id Varchar2(10) Foreignkey  Should not be null Will display Lov
 Should exist in the with Course idy
Course master table and Course name
from course
master
Course_name Varchar2(30) Display Item. Not
part of base table.
Should display
the course name
for the selected
course IDY
Faculty_id Varchar2(10) Foreign key  Should exist in the Displays LOV
from faculty faculty master. with faculty idy
master and faculty name.
Mobile: 93461 36367
Faculty_name Varchar2(30) Displays the

name of the
faculty. Not part
of base table
Start_time Varchar2(10) Not null
End_time Varchar2(10) Not null
Strat_date Date Not null
End_date Date Not null
Batch status Varchar2(2) Checked Listbox with Running or Insert mode it
constraint Completed displays as
Running . If
extended date is
Null and End date
is less than
system date then
status = Running.
If extentended
date is >= system
date then status =
‘Running’. If
extended date is
<= system date
then status =
‘Completed’. If
End date is <=
system date and
extended date is
null then status =
‘completed’
Extended_date date Should be greater than End Disabled in
date Creation of new
record. Enabled
in modify mode
only if End date
is <= system date
and Extended
date is null or
extended date is
greater than or
equal to system
date.
Created_date date  By Display item.
default Stores system
system date.
date or
can be
modified
(< than
Mobile: 93461 36367
sys date)
Created_by Varchar2(20) Userid given by
the user at the
time of logging
in. User cannot
modify this value
Column_name Date  By default  time Who
Enquiry_date system modified the
date or last
can be
Id modified
(< than
sys date)
Name
Mobile Number
Course_id
Course_name
Timings prefer
Source
Education
qualification
E-mail id
Enquiry status
Remarks
Created_date
Mobile: 93461 36367
Created_by
Modified_date
Modified_by
Status
Checked_date
Checked_by
Modified_date
Modified_by Varchar2(20)  Who
modified Userid given by
the last the user at the
time time of logging
 in. User cannot
modify this value
Status Varchar2(2)
Checked_date date Display
item.stores
system date
Enquiry_master
Registration_master
Column_name datetype constraint Validations Form_displaY

Student_id Varchar2(10 Primary key Can not be
modified at
Mobile: 93461 36367
modify / delete
mode
Name Varchar2(20) Not Null. Part of Should not be Null
unique key
Mobile Number Number(10) Not Null. Part of Unique mobile
Unique key number with
student name.
Shoud definitely
have 10 digits
Reg_status Char(1) Here two status Hidden Field.
type R/P. While Saving
R -> Registered the record for
P -> Pending first time it will
save as ‘P’
Created_date Date  By default Display item.
system date or Stores system
can be date.
modified (<
than sys date)
the user at the
time of logging
in. User cannot
modify this
value
Modified_date Date  By default  time Who
system date or modified
can be the last
modified (<
than sys date)
Modified_by Varchar2(20) Userid given by
the user at the
time of logging
in. User cannot
modify this
value
Status
Checked_date Date Display item.
Stores system
date.
Registration Details
Column_name datetype constraint Validations Form_displaY

Student_id Varchar2(10 Foreign key from Hidden Field.
the header table. Gets the value
Mobile: 93461 36367
from the header

name Varchar2(30)
Course_id Varchar2(20) Not null. Foreign Will display
Key Lov with
Course idy and
Course name
from course
master
Course_name Varchar2(30) Display Item.
Not part of base
table. Should
display the
course name for
the selected
course IDY
Batch id Number(4) Not null. Foregin Should exist in the Lov(batch
key batch master status not equal
to c)
Fees Number (7) Not null. Should get
Check constraint populated from
the course table
and it’s a
display field
Discount Number(7) Should be less Default value
than or equal to with 0
fees
Total_Net _Fees Number Display field.
Calculated
value of Fees –
Discount. Not a
Database
column
Demo_table
Column_name Data type constraint validations Form_display

Course id Varchar2(10) foriegnkey List of values
retrived from the
course_table
Course_name Varchar2(30) Display Item. Not
part of base table.
Should display
the course name
for the selected
course IDY
Faculty_id Varchar2(10) Foreign key List of values
retrived from the
Mobile: 93461 36367
faculity_table
Display in screen
faculty name
Faculty_name Varchar2(30) Display Item. Not
part of base table.
Should display
the Faculty_name
for the selected
facultu_id
Demo date Date Not null Should not be Null.
Date should be less
than or equal to
system date
Students_attended Number(2) Not null
Students_registered Number(2) Not null Should be less than
or equal to
Students_attended.
Created_date Date  Display item. Display item.
Stores system Stores system
date. date
the user at the
time of logging
in. User cannot
modify this value
Modified_date Date  By default Display item.
system date or Stores system
can be modified date
(< than sys
date)
Modified_by Varchar2(20)  Who modified Userid given
the last time by the user at
 the time of
logging in.
User cannot
modify this
value
Status
Checked_date date Display item.
Stores system
date.
Checked_by Varchar2(20) Userid
given by
the user at
the time
of logging
in. User
cannot
Mobile: 93461 36367
modify
this value
Feedback form
Column_name Datatype Constraints Validations Form_diplay

Course Id Varchar2(20) List of values
retrived from
the course_table
Course_name Varchar2(30) Display Item.
Not part of base
table. Should
display the
course name for
the selected
course IDY
Student_id Varchar2(30) Foreign key
name Varchar2(30)
Mobile Number Number(10) Not Null
Updated date Date
Feed back Varchar2(300)
Closed Char(1) Check Constraint . Screen will
Values should be display check
‘Y’ or ‘N’ box. If the
check is
checked then
the value is Yes.
Created_date Date  By default  Display
system date or item. Stores
can be system date.
modified (<
than sys date)
the user at the
time of logging
in. User cannot
modify this
value
system date or modified
can be the last
modified (<
than sys date)
Modified_by Varchar2(20)  Who modified Userid given by
the last time the user at the
 time of logging
Mobile: 93461 36367
in. User cannot

modify this
value
Status
Checked_date date Display item.
Stores system
date.
Checked_by Varchar2(20) Userid given by
the user at the
time of logging
in. User cannot
modify this
value
Secondary update Has to update the enquirystatus field in enquiry master table to ‘C’ if Closed is
= ‘Y’
PAYMENT
Column_name datatype constraint Validtions Form_dsisplay

Payment id Varchar2(10) Primary key Should not be null.
Should not get
duplicated
Student id Varchar2(10) foreign Key
name Varchar2(30) Foreign key
Course id Varchar2(10) Foreign key
Course_name Varchar2(30)
Total Amount Number(10) Not null. Check Should be greater
constraint (amount than 0. Total of
> 0) fees paid by the
student should not
be more that the
total net fees in the
registration table
Tax Number(7,2)
Net_fees Number(7,2) Net_fees=Total Display Item.
amount-tax Not part of base
table. Should
display the
net_fees
PAYMENT DATE DATE Should be less than
or equal to system
date
Holyday_master
Mobile: 93461 36367
Column_name Datatype Constraints validations Form _display

Holyday_date date primarykey
reason Varchar2(50)
Created_date Date  By default
system date or
can be
modified (<
than sys date)
the user at the time
of logging in. User
cannot modify this
value
system date or modified the
can be last
modified (<
than sys date)
Modified_by Varchar2(20)  Who modified Userid given by
the last time the user at the time
 of logging in. User
cannot modify this
value
Status
Checked_date Date Display item.
Stores system date.
Checked_by Varchar2(20) Userid given by
the user at the time
of logging in. User
cannot modify this
value
Day end Procedure:-
 This procedure will take parameter of date.

 This will be run at the end of the day.
 It checks for every unmatched registration form i.e. registration status is = ‘P’, in valid enquiry
details i.e. enquiry_status = ‘P’.
 If it found then mark the enquiry status to ‘R’ in enquiry table.
 Update registration status to ‘M’ when a registration is matched with enquiry
 The valid enquiry rows are with enquiry status is null or Enquiryt status = ‘P’
 If it didn’t found any row system will not pop up any error.
Installation Steps
Mobile: 93461 36367
DB Setup:
1. Install Oracle DB 10g and Oracle Developer 10g in different homes or on different servers.
2. Create a schema “PHARMA_SSK” on the DB server and grant required roles and privileges.
create user PHARMA_SSK identified by <password>;
3. Create the DB structure by executing the “pharmatble.sql” script file which create tables,
constraints and other DB objects.
Application Setup:
1. Load form module files (.fmb) to Application server where Oracle Developer 10g is installed.
2. Compile the forms source code to generate executables (.fmx). frmcmp command or form builder
may be used for the purpose of compilation.
frmcmp userid=<user_id>/<password> module_type=form module=<form_module name along
with source location path> output_file=<form_executable name along with destination location
path>
3. Start the OC4J instance on the application server and ensure HTTP server is also running and
query for the port number. (By default the port is 8889, check for availability of the port)
Client Setup:
1. Ensure Oracle application server support web browser (MS IE, Netscape Navigator or Mozilla
Firefox) installed on the machine.
2. Install JInitiator 1.3.1.22 and give permissions to this service on the browser.
3. Manage the firewalls if any between the server and client so that http services are not blocked.
4. Access the main form by typing the URL of the form.
http://<application_server_name_with_domain>:8889/forms/frmservlet?
userid=<db_userid>/<password>&form=<executable_name_along_with_location_path>
5. Can create a .cmd or .bat file to run explorer with this URL and use it as a desktop icon for easy
use.
Screen Shots:
Mobile: 93461 36367
Mobile: 93461 36367
Mobile: 93461 36367
Mobile: 93461 36367
Conclusion:
The project is developed in a user-friendly manner. It is developed in such a way that a person without
any prior knowledge of the computer can handle the System with little training. Initially the entire
procedural flow of the System is represented diagrammatically in the form of er and uml diagrams. All
the data is stored in the form of tables. These tables are normalized to reduce the problem of
inconsistency and redundancy. To perform operations on the database, different forms are designed and
developed.
The project Student Counseling Project is used to monitor the details of the educational Institutions. This
software helps to monitor all the details of the employees, customers, maintain the database of each
customer, financial details of the company etc.
The Student Counseling maintains their database efficiently depending up on the operations performed on
it. Administrator can customize the property information of the society. Administrator can perform the
actions of create, edit, delete and update the details of the community management. This software is
mainly used for data consistency. The plan is to offer SCP as a software service in later versions.
Mobile: 93461 36367

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www.ivassolutions.

Difficulties Faced in the current system:

High Level Design

iVAS STATUS REPORT

Demo Status Report

Business for Month

November 2010 Daily

Column_name Data type Constraint Validations Form screen

Column_name Data type Constraint Validations Form_screen

Status Hidden field

Column_name Data type Constraint Validations Form displays / remarks

Column_name Data_type Constraint Validations Form Displays

Column_name Datatype constraint Validation Form_display

Faculty_name Varchar2(30) Displays the

Column_name datetype constraint Validations Form_displaY

Column_name datetype constraint Validations Form_displaY

from the header

Column_name Data type constraint validations Form_display

Column_name Datatype Constraints Validations Form_diplay

in. User cannot

Column_name datatype constraint Validtions Form_dsisplay

Column_name Datatype Constraints validations Form _display

Day end Procedure:-

 This procedure will take parameter of date.

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