UHB 40102

ENGLISH FOR OCCUPATIONAL PURPOSES

INDIVIDUAL ASSIGNMENT 5

TITLE: MEETING (EXERCISE 1 & 2)

NAME : PEGGY SUENIE ANAK ACHONG

SECTION : S43
LECTURER’S NAME : ENCIK MUHAMMAD ASHRAF BIN OMAR
SUBMISSION DUE : 23 DECEMBER 2020
WORKPLACE COMMUNICATION- Meetings

Exercise 1

Based on the video, complete the table with the roles of the members of meeting.
Identify the roles of members of meeting.
Chairperson Secretary Members All
Chairing the To record the minute To give suggestion on To give the opinions
meeting regarding of meeting how to attract people on the ideas given.
Al-Ikhsan Sports to participate the Al-
Competition event Ikhsan Sport
Competition event
Asking opinions and Add up the new To give suggestion on To agree or disagree
suggestions on date suggestions for other how to spread the with the response that
for the competition team department word and promoting are/not supporting the
event the Al-Ikhsan sport event flow.
Competition event
Encouraging each of Helping the To give suggestion for To provide the ideas
team department to chairperson to respon collecting money fee which helps to smooth
take part on the the questions from each person in the flow of the event.
event the departments,
suggesting using the
budget allocate by the
company, and
suggesting to provide
T-shirt for the event
Exercise 2

What should a chairperson do if:

1. a discussion is outside the scope of the agenda and is not relevant to the business of the
meeting?

Action:

The chairperson should speak up and point up the agenda so that the discussion is back in
order. After that, chairperson should confirming that they are correct about the
representation topics.
________________________________________________________________________
________________________________________________________________________

2. a member is not particpating in any of the discussion during the meeting?

Action:

The chairperson should ask everyone’s opinions and suggestions. A chairperson must be
well communicate with every participants so that they can participate well in the meeting.
________________________________________________________________________
________________________________________________________________________

3. the discussion of a point is too lengthy?

Action:

The chairperson should interupt the discussion and summerize the point of interest.
________________________________________________________________________
________________________________________________________________________

4. A member is making a good point?

Action:

The chairperson should ask the other participants whether they also would agree to the
good point. Ask for the opinions whether they shoup add up some of other ideas.
________________________________________________________________________
________________________________________________________________________