User Guide to Logging On and Off IFS

Application and Web Portal

Document No: Document Version: BPO/SU Approver: Approval Date:
XXX 75-1.0 08-May-2020
Rebecca Farrell

Version Control Information

Version Date Revised by Comments

75-1.0 09 Aug 2010 R. Farrell/K. Creation of document to support concurrent

Rooy license with IFS
Table of Contents
1.0 Purpose............................................................................................................................................ 3
2.0 Scope................................................................................................................................................ 3
3.0 Log On Screens…………………...……… ………………………………………….…………………..3
3.1 IFS Application........................................................................................................................... 3
3.2 IEE Application........................................................................................................................... 4
3.3 Web Portal………..………… …..……………..………………………………………………………4
4.0 Importance of Logging Off.............................................................................................................. 5
5.0 Proper Log Off Process………..….………………………………………………………………………5
5.1 Help Routines............................................................................................................................. 5
6.0 References………………… …………………………… …………………………………………………7
 • For reference only

IFS Log On/Log Off

1.00 Purpose
This document provides instruction to users to ensure they are logging off the IFS application or web portal
in order to mitigate concurrent licensing, maximize company investment, save personal settings, and/or
ensure security.

2.00 Scope
This procedure is applicable to all users of the IFS 7.5 applications.

3.0 Log On Screens:

3.1 IFS Application Log On:

When you successfully connect to the application via Citrix, the above window is what you will see for
log on.

1001714 • User Guide to Accessing and Closing IFS Application

Page 3 of 8
1001714 • User Guide to Accessing and Closing IFS Application
 • For reference only

3.2 IEE Application Log On:

3.3 Web Portal Log On:

For RA Internal Use Only

Page 4 of 8
4.0 Importance of Logging Off

4.1 Saving of Personal settings

Within the IFS application, users can personalize their experience. If a user clicks the X in
the application to close it or choses to close or exit without logging off, all personal settings will be
lost. This includes columns, export file channel settings, background colors, currency format, etc

4.2 IFS Concurrent Licensing

The company has concurrent Licensing agreement with IFS. This means that a set number
of licenses can be used at the same time, thus limiting the number of users logged on at the same
time. If you do not log off properly, you lock a license for up to 12 hours, which reduces the number
of individuals that can log on to the application. The concurrent licensing saves the company money
by ensuring we are not paying for licenses that are not always in use, thus balancing company
requirements with cost.

5.0 Proper Log Off Process

5.1 Proper Log Off IFS Application: File/Logoff

1001714 • User Guide to Accessing and Closing IFS Application

You will be presented with this screen:

Click YES. You can now proceed to File/Exit:

You will then be presented with this screen:

5.2 IEE Log Off:

1001714 • User Guide to Accessing and Closing IFS Application

 5.3 Web Portal:
You simply have to sign out:

6.0 References:
IFS Navigation video
IFS Knowledge Base Help Routines: