Member Assessment Guidance

Institution of Civil Engineers Member Assessment Guidance
Member
Guidance
Assessment
Contents
Introduction ........................................................................................................................... 3
Is the member assessment the right application for you? ............................................... 3
Getting started ...................................................................................................................... 3
What do I have to send? ....................................................................................................... 4
Application form ............................................................................................................. 4
Academic qualifications.................................................................................................. 4
Extended CV .................................................................................................................. 5
Professional experience ................................................................................................. 5
Support from a mentor ................................................................................................... 5
Criminal Convictions ...................................................................................................... 6
Attribute achievement form ............................................................................................ 6
Appendices .................................................................................................................... 6
Continuing Professional Development (CPD) records .................................................... 6
Paying the application fee .............................................................................................. 7
Submitting your application ............................................................................................ 7
Assessment and result .......................................................................................................... 7
If you’re asked for more information about your experience ........................................... 9
Demonstrating attributes at Professional Review ........................................................... 9
More information and support ............................................................................................... 9
Appendix A – Evidence required of academic qualifications ................................................ 10
Appendix B – Evidence required of academic qualifications from mainland China .............. 11
Appendix C – How to certify copies of documents and English translations ........................ 13
Appendix D – Finding sponsors for your Professional Review............................................. 16
2 Member Assessment Guidance Institution

Institution of CivilofEngineers
Civil Engineers
M012 Version 1 Revision 4– 25 November 2016 Registered charity no. 210252 Scotland no. SC038629
Introduction
The member assessment is a combined assessment of your academic qualifications and
experience. It will let you know if you are ready to apply for a Professional Review at your
preferred grade and, if not, what other options you have.
It’s for non-members of ICE who are experienced engineers and would like to apply for a
Chartered Professional Review for CEng MICE, or a Member Professional Review for IEng
MICE, but whose qualifications have not been confirmed as eligible for CEng or IEng
registration.
After the assessment, you’ll automatically become an ICE Graduate Member 1.
Is the member assessment the right application for you?
 If you already have confirmation from ICE that your academic qualification is eligible
for your preferred grade (IEng or CEng) you should complete your initial professional
development before applying for Professional Review instead of applying for
member assessment.
 If you have already completed the Hong Kong Institution of Engineers training
scheme A for civil or geotechnical engineers, you should apply directly for Chartered
Professional Review (note: if you commence a HKIE scheme A after 1st January
2017, you will need 12 months post completion experience before applying)
 If you are a current ICE Graduate Member, or are currently undertaking an ICE
training agreement or mentor-supported training, or HKIE training scheme A in the
civil or geotechnical discipline you cannot apply for member assessment. Please
contact member.assessment@ice.org.uk for advice on your options.
 If you’re already professionally qualified as a civil engineer with another institution or

in another EU member state, you may be eligible to apply for recognition of that
qualification or directly for Professional Review instead. Please check How to
become a member of ICE for your options
 If you don’t hold any academic qualifications, you should make a stage 1 application
for Technical Report Review instead
Getting started
Before you start, you’ll need an ICE membership number. If you don’t already have one,
you’ll need to create a non-member account by registering on MyICE. This will enable you to
make payments online and access information on our website that’s been tailored to your
particular interests. You will find your membership number within “My Profile” in your MyICE
account.
When you register, please take the time to complete the diversity section in “My Profile” as
an online alternative to the equal opportunities monitoring form in the member assessment
application. The information you provide will only be used in an aggregated form and you will
never be individually identifiable. You can opt to decline to answer each or any of the
questions if you wish.
1
If there is any reason why you can’t be a Graduate Member after our assessment, we will explain
this to you and refund the subscription part of the fee.

Civil Engineers
What do I have to send?
To apply for this assessment, you need to pay the application fee online and then send us:
 The member assessment application form 2

 Certified copies of your academic qualifications and related documents
 An extended CV
 Evidence of your professional experience, which you show by completing:
o An attribute achievement form
o Appendices
 Continuing professional development (CPD) records
Please refer to the section below on submitting your application for details of the format to
send these in.
Application form
Download the application form for member assessment from our website.
At the start of the form we ask you to state which grade of membership you are aiming for so
that we can confirm whether you are eligible to make a Professional Review application for
that grade. We also ask you to let us know when and where you’d like your eventual
Professional Review interview to be held. This information is only to assist us with planning
and doesn’t commit you or ICE to any future arrangements.
Please check our key membership dates to find out when and where we hold review
sessions. You can also ask to sit your review in a location that’s not listed, but we can't
guarantee it will be possible.
If we can’t accommodate you in your preferred centre, you’ll be given the opportunity to sit
your review in another centre. At smaller centres, where there may be limited capacity,
priority is given to local candidates.
You should apply for a member assessment at least 6 months before the application date for
your intended review session, to allow time for any further preparation that may be advised
as a result of the assessment. If further assessment or additional work experience is
needed before you can proceed to Professional Review you may have to wait until a later
session. Please refer to the section below on assessment and result for the possible
outcomes.
Academic qualifications
You need to provide evidence for each of your academic qualifications so we can check
whether you have the required level of academic knowledge for your preferred grade. ICE
may contact your university or college to verify the authenticity of your qualification. If any
qualifications are identified as fraudulent your application will be rejected.
2
Including the equal opportunities monitoring form, unless you have completed the diversity section in
your MyICE “My Profile”.

Civil Engineers
Please refer to appendix A for the evidence required depending on the type of qualification
you hold. Applicants with qualifications from mainland China should refer to appendix B.
Copies of original documents will need to be certified as true copies. If any of those are not
in English, you must also provide a certified English translation. Please refer to appendix C
for guidance on how to certify your copies and translations.
The following additional information may also assist your application:
 If you’ve completed part of a qualification but not the full programme, please include
a letter from the course provider
 If you’ve completed part of a programme at a different university, please include a
letter from the awarding university
Extended CV
Your extended CV should be up to four sides of A4 pages long. It should outline your
employment history and the main projects that you have worked on. It should focus on the
roles you have had and the experience you have gained. You need to demonstrate how you
have developed through your career and that you are now working at an appropriate level for
the grade of membership you are applying for.
Professional experience
As part of this assessment, you need to demonstrate the attributes required for your initial
professional development (IPD).
Rather than record the attributes as you go (as someone on an ICE Training Agreement
would), you should already have enough experience to tell us how you’ve achieved them
throughout your career 3.
You do this by sending us an attribute achievement form and appendices.
The evidence you submit needs to show that you have the same level of skill, knowledge
and experience as someone who has completed an ICE Training Agreement for the same
grade of membership.
Support from a mentor
Mentors can give you support and guidance in preparing your application. Your mentor can
be any senior engineer who is able – and can make the commitment – to provide guidance.
If possible, they should also be an ICE member qualified at the equivalent grade or higher to
the grade you’re planning to apply for.
Your mentor should also, ideally, understand our procedures and standards so that they can
assess your competence and advise you on your submission. It’s also helpful if they’re
familiar with your work and can verify and sign your attribute achievement form.
It’s not compulsory to have a mentor, but it will strengthen your application because they can
verify the information you provide.
3
If you do not have sufficient experience to do this, you should consider completing your IPD Online
by signing up to an employer-led training agreement or mentor-supported training instead.

Civil Engineers
When you proceed to the Professional Review you’ll need three sponsors to support your
application. The lead sponsor must be an ICE member at the equivalent grade or higher
than the grade you’re applying for. If possible your mentor should be your lead sponsor.
Please refer to appendix D for more information about finding sponsors for your Professional
Review.
Criminal Convictions
No person with an unspent conviction relating to a Serious Criminal Offence will be
admitted to any grade of membership unless there are special circumstances that show
beyond reasonable doubt that the person is a fit and proper person to be admitted to
membership of the Institution. Supporters of such persons will be required to make a
specific declaration that they are aware of such person’s conviction and the nature of the
offence of which the person was found guilty.
If you have an unspent conviction relating to a serious criminal offence, please indicate this,
on your application form, and a member of staff will contact you directly and in confidence.
You will be sent a pro forma, asking you to state the nature of the crime and to provide a
statement on why you believe you are a fit and proper person to be admitted to
membership. This must be countersigned by your supporter and returned to ICE.
The matter will be treated with the strictest confidence.
Attribute achievement form
The attribute achievement form is used to record how you’ve achieved each attribute for the
level of membership you’d like to apply for. The form gives detailed advice on how to
demonstrate the attributes. Typically, we would expect to see between three and six
examples of each attribute.
The final page of the attribute achievement form should be signed and dated by your mentor.
If you don’t have a mentor, you can sign the form yourself.
Appendices
Appendices help to show the assessors examples of your work and the extent of your
experience. Where possible, they should be referenced to your attribute achievement form
with hyperlinks. The appendices should contain no more than:
 Three drawings, which should be legible when printed at A3 size and relevant to your
attribute statements
 Twelve A4 sides of additional information, including any relevant calculations
Continuing Professional Development (CPD) records

When you apply for your member assessment, you’ll need to show a commitment to
continuing professional development (CPD). You do this by submitting a current
development action plan (DAP) and a personal development record (PDR) for at least the
last three years.
 Your development action plan (DAP) looks ahead and must contain your personal
development objectives for at least 12 months ahead

Civil Engineers
 Your personal development record (PDR) should describe all the formal and informal
training you’ve undertaken over the last three years or more. As a guide, you should
have at least 30 CPD hours per year
When you apply for a member assessment, you should have achieved the following
minimum hours of CPD:
 90 hours CPD for IEng MICE
 180 hours for CEng MICE
This should include current formal training related to health, safety and welfare.
You can find out more in our CPD guidance document, which includes templates for your
DAP and PDR.
Paying the application fee
You need to pay a non-refundable fee before you apply for a member assessment.
You can pay the fee online using a credit card or UK debit card. Please go to the application
fees webpage and select the pay online button for the ‘member assessment’. You will need
a MyICE account to make this payment. Once you’ve paid online you’ll receive a payment
confirmation email which contains an eight digit reference number. Please include this
reference number in the fee section of the application form.
If you’re unable to pay online, please contact the ICE Membership Services Team for
alternative ways to pay on +44 (0)20 7665 2227 or by emailing subs@ice.org.uk
You can view the fees page on our website to see if you are eligible to pay a reduced rate.
Submitting your application

Your application and supporting documents must be sent in the following format:
 One self-contained PDF file
 No larger than 10MB
 A4-sized (A3 is suitable for drawings if required)
 The filename must include your ICE membership number, surname and initials – for
example: 62200093_BLOGGS_JW
 Use an appropriate font and text size
 Ensure that the final document is printable and legible.
 Please group together all documents related to each separate academic qualification
(eg the certificate, its translation, mark-sheet, its translation, one-page summary).
Please email the file to member.assessment@ice.org.uk by your chosen closing date (see
below).
Assessment and result

Member assessments are undertaken on a monthly basis and the closing date for
applications is the first of every month. Please allow up to 12 weeks from the closing date to
receive your result. You’ll need to plan sufficient time from receiving your result to prepare
your Professional Review application.

Civil Engineers
The assessment will be done by experienced ICE members, who will decide whether the
combination of your qualifications and experience mean you are ready to apply for
Professional Review at your preferred grade. You may not be able to apply for your intended
Review session if the result is that more information, further learning or further work
experience is required for your preferred grade.
Admission to Graduate Membership
After we have assessed your application, you’ll automatically become an ICE Graduate
Member 4.
The application fee includes part-payment for the annual subscription fee for Graduate
Membership. When you receive your result letter you’ll have three months to pay the
balance to retain your Graduate Membership. If you paid the reduced application fee, there
will be no balance to pay for your subscription.
If you don’t pay the balance within three months, or if you don’t maintain your Graduate
Membership by paying subsequent annual subscriptions, your membership will lapse and
you may need to re-apply for assessment before you can proceed to Professional Review 5.
If you’re eligible for Professional Review
If we assess that you have the qualifications and experience for your chosen grade, we’ll
send you a result letter, by email, inviting you to make a Professional Review application.
The result letter may point out where your evidence of achieving the attributes wasn’t
particularly strong. These comments will help you prepare for the Professional Review, so
you can discuss them with your mentor and sponsors.
The result letter must be shown to the lead sponsor for your Professional Review
application who has to declare that they have seen it and that, as far as they can tell, you’ve
addressed the comments in the result letter.
Your result letter must also be submitted with your application for Professional Review so
your reviewers will see any comments in it.
If your qualifications do not meet the requirements for your chosen grade
If we assess that your qualifications do not meet the requirements for your chosen grade of
membership, we’ll let you know if you need to do any further learning or if there are
alternative options. We’ll also confirm whether you can apply for Professional Review at a
different grade in the meantime. This will allow you to progress to your chosen grade at a
later date if you choose to.
You may be given an alternative option to use the Technical Report Route, instead of
Professional Review. This would allow you to write a technical report, which shows that
you’ve gained the necessary technical knowledge and understanding through your
professional experience, rather than with a formal academic qualification.
If you choose this option you won’t have to make a formal stage 1 application, but you will
need to send a synopsis of your technical report and confirmation of mentor support back to
us for further assessment before you can proceed to stage 2.

Civil Engineers
4
If there is any reason why you can’t be a Graduate Member after our assessment,
we will explain this to you and refund the subscription part of your fee.
5
For examples if any change is made to the academic standards or
requirements for your chosen grade whilst you are lapsed.
If you’re asked for more information about your experience

If we assess that you haven’t demonstrated sufficient experience for your chosen grade, this
may be because you need to provide additional information or you may need to gain more
experience. You should discuss your options with your mentor.
Any extra information you submit will be assessed (at no additional cost) within the next
available cycle of assessments, which may delay your intended application date for
Professional Review.
You’ll need to clearly list the changes and additional information that has been sent, or show
it in the margins of your revised documents.
If you don’t submit the additional information within six months, you’ll need to re-send all the
professional experience documents from your original application. This must show how
you’ve addressed the assessors’ comments.
In certain cases you may be invited to meet with your Membership Recruitment Team for
advice on your application before proceeding.
Demonstrating attributes at Professional Review
Passing a member assessment means that you have the required qualifications and
appropriate experience to apply for your chosen grade of membership but it doesn’t
guarantee your success at a Professional Review.
At your Professional Review you’ll have to demonstrate the attributes on the day – in a
report, presentation, interview and written exercise.
More information and support

Our Membership Recruitment Teams (MRTs) can give you advice and guidance on all
aspects of your member assessment. Please email membershiprecruitment@ice.org.uk or
call +44 (0)121 237 3648 / 3649 for help.
It’s a good idea to listen to a member assessment webinar before preparing your application.
Please check our professional qualification webinars webpage for details of any live or
recorded seminars that you can access.

Civil Engineers
Appendix A – Evidence required of academic qualifications
Qualification type Documents required
 Certified copy of your certificate

Higher National Certificate (HNC)/Higher National  Official transcript (mark-sheet) or official list of
Diploma (HND)/National Diploma (ND)/National modules
Certificate (NC)/Foundation Degree (FD)/Diploma
 Certified English translations where relevant
 Certified copy of your degree certificate

 Official transcript (mark-sheet) or official list of
modules
Bachelor’s degree  Title and one page summary of your final year
project

Postgraduate Certificate/Postgraduate Diploma
modules

modules
Master’s degree
 Title and one-page summary of your
dissertation

 Title and one-page summary of your
Doctor of Philosophy/Engineering Doctorate
dissertation
Proposed or in progress qualifications

 A copy of your enrolment letter
- If you’re currently studying, or intending to study, a
 A list of modules completed or to be completed
programme at a college or university (for example an
for each year
MSc or a PhD), and would like it to be considered in
 Start date and expected end date of the
your application, you should include the information
programme
with your application. You will be advised on the
suitability of the programme for your preferred grade.
Qualifications from mainland China  Please refer to Appendix B

Civil Engineers
Appendix B – Evidence required of academic qualifications
from mainland China
Qualification type Documents required
 Certified copy of your original graduation

certificate (Diploma)
 Certified English translation of your graduation
certificate
Diploma (Zhuanke or Dazhuan or Gaozhi)  Copy of your official transcript (mark-sheet) or an
official list of modules, issued by the awarding
college/university
 Certified English translation of your transcript or
list of modules
 Certified copy of your original graduation

certificate
 Certified English translation of your graduation
certificate
 Certified copy of your original degree certificate
 Certified English translation of your degree
certificate
Bachelor’s degree (Xueshi)
 Copy of your official transcript (mark-sheet) or an
college/university
list of modules
 Title and one-page summary of your final year
project/dissertation, written in English
 Certified copy of your original postgraduate

certificate of graduation
 Certified English translation of your postgraduate
certificate of graduation
Postgraduate certificate  Copy of your official transcript (mark-sheet) or an
college/university
list of modules
 Certified copy of your original master’s degree

Certificate
 Certified English translation of your master’s
degree certificate
 Copy of your official transcript (mark-sheet) or an
Master’s degree (Shuoshi) official list of modules, issued by the awarding
college/university
list of modules
project/dissertation, written in English
 Certified copy of your original PhD/EngD

certificate
 Certified English translation of your PhD/EngD
certificate
Doctor of Philosophy (PhD) / Engineering Doctorate  Copy of your official transcript (marksheet) or an
(EngD) (or equivalent) official list of modules, issued by the awarding
(Boshi) college/university. If your PhD/EngD programme
did not have a taught component then you will
not be required to submit an official transcript.
Please add a note explaining this in the

Civil Engineers
additional information section on the application
form
list of modules
project/dissertation, written in English. If there
was no requirement for a project/dissertation
within your PhD/EngD, please add a note
explaining this in the additional information
section on the application form
Proposed or in progress qualifications

 A copy of your enrolment letter
- If you’re currently studying, or intending to study, a  A list of modules completed or to be completed
programme at a college or university (for example an for each year
MSc or a PhD), and would like it to be considered in  Start date and expected end date of the
your application, you should include the information programme
with your application. You will be advised on the  Certified English translations where relevant
suitability of the programme for your preferred grade.

Civil Engineers
Appendix C – How to certify copies of documents and
English translations
Copies of your qualification documents can be certified by:
 your university lecturer
 a senior member of your employing company
 a solicitor, or
 a corporate ICE member (qualified MICE, AMICE or FICE).
They must write the following statement in blue or black pen directly onto the copy of the
document:
“I confirm this to be a true copy of this applicant's qualification

and I recommend them for Graduate Membership of the ICE”
Signature
Name (clearly printed)
Date
Employing organisation/university or college
Position
A contact telephone number or email address
ICE Membership number (if applicable)
English translations of your qualification documents can be certified by:

 an official translator
 your university lecturer
 a senior member of your employing company
 a solicitor, or
 a corporate ICE member (qualified MICE or FICE).
They must write the following statement in blue or black pen directly onto the translated
document:
“I hereby certify that I translated this into English and that, to the best
of my ability, it is a true and correct translation. I further certify that I
am competent in English to render and certify such translation”
Signature
Name (clearly printed)
Date
Employing organisation/university or college
Position
A contact telephone number or email address
ICE Membership number (if applicable)

Civil Engineers
Examples of certified copies

Civil Engineers
Example of a certified translation

Civil Engineers
Appendix D – Finding sponsors for your Professional
Review
When you eventually apply for Professional Review, you’ll need three sponsors to support
your application. These sponsors must meet particular requirements, which are explained in
the Professional Review sponsor questionnaire.
Even though you don’t need sponsors to apply for a member assessment, we recommend
that you decide now who will they will be. If you don’t have suitable sponsors ready, your
Professional Review application will be delayed considerably.
It is your personal responsibility as a candidate to identify suitable sponsors but this can
sometimes be a challenge, particularly for the lead sponsor, if you don’t work directly with
ICE members. If you don’t think you know anybody that meets the requirements, you should
first check whether any of your work colleagues or contacts are members, as they will
already have a good knowledge of you and your work. You can also use our members’
directory to check for ICE members by name, grade, location or employer.
Alternatively, you may need to start networking with ICE members, for example by
attending ICE events in your region. You can find out more about events near you on the
regional pages of our website.
If you’re still unable to find any suitable sponsors, please contact us for advice, by emailing
membership@ice.org.uk.

Civil Engineers
Member Assessment Guidance
Institution of Civil Engineers
Institution of Civil Engineers

One Great George Street
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Civil engineers at the heart of society, delivering sustainable development London SW1P 3AA
through knowledge, skills and professional expertise. t +44 (0)20 7222 7722
f +44(0)20 7222 7500
Core purpose ice.org.uk
 To develop and qualify professionals engaged in civil engineering Registered charity number 210252.
Charity registered in Scotland
 To exchange knowledge and best practice for the creation of a number SC038629.
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Institution of Civil Engineers Member Assessment Guidance

2 Member Assessment Guidance Institution

 If you’re already professionally qualified as a civil engineer with another institution or

3 Member Assessment Guidance Institution

 The member assessment application form 2

4 Member Assessment Guidance Institution

5 Member Assessment Guidance Institution

Continuing Professional Development (CPD) records

6 Member Assessment Guidance Institution

Submitting your application

Assessment and result

7 Member Assessment Guidance Institution

8 Member Assessment Guidance Institution

If you’re asked for more information about your experience

More information and support

9 Member Assessment Guidance Institution

Qualification type Documents required

 Certified copy of your certificate

 Certified copy of your degree certificate

 Certified copy of your degree certificate

 Certified copy of your degree certificate

 Certified copy of your degree certificate

Proposed or in progress qualifications

Qualifications from mainland China  Please refer to Appendix B

10 Member Assessment Guidance Institution

Qualification type Documents required

 Certified copy of your original graduation

 Certified copy of your original graduation

 Certified copy of your original postgraduate

 Certified copy of your original master’s degree

 Certified copy of your original PhD/EngD

11 Member Assessment Guidance Institution

Proposed or in progress qualifications

12 Member Assessment Guidance Institution

“I confirm this to be a true copy of this applicant's qualification

English translations of your qualification documents can be certified by:

13 Member Assessment Guidance Institution

14 Member Assessment Guidance Institution

15 Member Assessment Guidance Institution

16 Member Assessment Guidance Institution

Institution of Civil Engineers

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