Professional Documents
Culture Documents
Budgeting
TABLE OF CONTENTS
• Summary
• Introduction to Budgeting and Budgeting Processes
• The Steps In Preparing The Budget
• Importance of Budgeting
• Introduction to Capital Budgeting
SUMMARY
SUMMARY
• Budgeting is a process whereby future income and expenditure are
decided in order to streamline the expenditure process. Budgeting is
done in order to keep track of the expenditures and income. It
serves as a monitoring and controlling method in order to manage
the finances of a business.
• Budgeting process is very crucial for any business entity. Without a
proper budget, a business can never keep track of how much it has
earned and how much it has spent. Budget serves a great guide by
which a business can oversee its income stream and can identify
potential dangers to it beforehand. Furthermore, budget acts as a
valuable tool in order to take control of how a business spends. A
budget makes sure that all the money is being spent in the right
direction and financial goals are attained.
SUMMARY
• Every company should have a well-thought-out budget that considers
the goals of the company, the motivation of employees and the financial
limitations of the company. Additionally, the company should consider
both the previous financial and business activities of the company as
well as the goals the company holds for the future
• The basic steps to follow when preparing a budget:
• Update budget assumptions.
• Review bottlenecks
• Available funding.
• Step costing points.
• Create budget package.
• Issue budget package.
• Obtain revenue forecast.
• Obtain department budgets.
• Review the budget.
• Process budget iterations.
• Issue the budget.
• Load the budget.
SUMMARY
• Creating a budget is not just an exercise that the CFO gives to the managers of
the company to provide busy work to those already very busy. A budget is a
comprehensive financial plan for achieving the financial and operational goals of
an organization. Used correctly, a budget is the map of the company’s strategic
plan. In creating the budget, the company is developing its objectives for the
acquisition and use of its resources. Once in place, it becomes a valuable
benchmark to determine how well the steps taken by management are ensuring
objectives are attained.
• Why Is Budgeting Important? There are many benefits derived from budgeting.
It formalizes the coordination of activities between departments while aligning
these activities to the big picture – the company’s strategic plan. It provides the
assignment of decision-making responsibilities and enhances management’s
responsibility. With a solid plan in place, all decision makers are working towards
the same goal. In addition, the budget improves performance evaluations –
providing a common base for discussion on how well the manager met his goals
and providing a talking point concerning why actual results veered from the
original budget. It encourages all areas within the business to become more
efficient, which rolls up to a greater efficiency company-wide.
SUMMARY
• Capital budgeting is the process in which a business determines and
evaluates potential large expenses or investments. These expenditures and
investments include projects such as building a new plant or investing in a
long-term venture. Often, a company assesses a prospective project's
lifetime cash inflows and outflows to determine whether the potential
returns generated meet a sufficient target benchmark, also known as
"investment appraisal.“
• Most business’ future goals include expanding their operations. This is
difficult to do if the company doesn’t have enough capital or fixed assets.
That is where capital budgeting comes into play.
• Capital budgets or capital expenditure budgets are a way for a company’s
management to plan fixed asset sales and purchases. Usually these budgets
help management analyze different long-term strategies that the company
can take to achieve its expansion goals. In other words, the management
can decide what assets it might need to sell or buy in order to expand the
company. To make this decision, management typically uses these three
main analyzes in the budgeting process: throughput analysis, cash flows
analysis, and payback analysis.
Section 1
IMPORTANCE OF BUDGETING
IMPORTANCE OF THE BUDGET
The Budget serves several
purposes:
• It is a means for Executive
Management to gain consensus
on how the year’s resources are Executive
going to be allocated towards Management gain A Goal Setting
consensus on Exercise
realization of the companies resources and goals
quantifiable goals for the year.
• A Goal Setting Exercise.
• Provides a Metric for Assessing Metric for Company Acts as an Approval
Performance Process.
Company Performance.
• Acts as an Approval Process.
IMPORTANCE OF THE BUDGET-
Clearly Defined Goals
• The Financial Goals of the company
need to be defined at the beginning of
the process. A typical goal would be Clearly Defined Goals
Revenue Growth at 20%, Net Income
Growth of 10% and Departmental
Operating Expense Growth at varying
growth levels. Typically, depending on
the company, each Division/Department Effective Communication
has different growth expectations
depending on the type of company.
• Businesses that have significant
Research and Development activities, Management Involvement
for example, usually allocate a larger
amount to R&D expenses. The process
of developing the goals begins with an
analysis of the current year’s
performance and an understanding of Coordination
what relationships exist to Revenue,
fixed and variable.
Accounting Flows: This chart is a useful way to see the trajectory of accounting
flows as they apply to different types of line items.
Understanding how to report each type of asset, and the impacts these asset
changes have on income statements, balance sheets, and cash flow statements,
is important in accurately depicting accounting flows.
CASH FLOWS