Export process in Bangladesh

1. Collecting Necessary Document:

Chief Controller of Imports & Exports Provides the Export Registration Certificate (ERC) to
the potential Exporters the City Corporation/Municipal Corporation/Union Parishad are
responsible for issuing Trade Licence.
Exporters needs to collect this document for ERC Certificate , Filled - in Application Form;
Partnership deed/memorandum, article of association and incorporation certificates; Copy of
the valid trade licence; Membership of the Chamber; Treasury Chalan.

2. Market Analysis/ Market research:

The starting point for any Export Transaction is market analysis. An enquiry for product
should specify the Size details - Std. or oversize or undersize, Drawing, if available, Sample,
if possible, Quantity required, Is the price required on FOB or C& F or CIF basis, Terms of
Payment that would be acceptable to the Buyer - If the buyer proposes to open any Letter of
Credit, any specific requirement to be complied with by the Exporter and so on.

3. Sale purchase contract:

After market analysis exporter should make a contract with the buyer that is specifying with
Contract No; Contract Date; Page; Buyer; Seller; Item No; Description; Quality; Unit Price;
Amount; Payment terms; Shipment; Packing; Guarantee; Product description; Quantity and
quality; Terms of payments;

4. Sending Performa invoice:

After studying the enquiry in detail, and making sale contarct the exporter - be it
Manufacturer Exporter or Merchant Exporter - will provide a Proforma Invoice to the Buyer.

5. Receiving L/C:

If the offer is acceptable to the Buyer in terms of price, delivery and payment terms, the
Buyer will then send L/C or order to the Exporter, giving as much data as possible in terms of
specifications, Part No. Quantity etc.

6. Port Formalities and Customs Clearance: /Shipment:

Exporters obtain customs clearance and permission from the port authorities to bring the
cargo into the shipment shed.

The custom department grants permission for export at the office of the customs and physical
verification of goods in the shipment shed. The clearance for export is given on the Shipping
Bill.
The clearing and forwarding agent is required to submit the following documents with the
Customs House for obtaining customs clearance and permission:

Shipping Bill, Contract Form, Letter of Credit, if applicable, Commercial Invoice, GR Form,
Inspection Certificate, AR4/AR4A Form, Packing List, if needed

7. Collecting the document:

After obtaining the Bill of Lading from the Shipping Company, the clearing and forwarding
agent dispatches all the documents to his / her exporter.

These documents include: Commercial Invoice (attested by the customs), Export Promotion
Copy, Drawback Copy, Clean on Board Bill of Lading, Letter of Credit, AR4/ AR4A and
Gate Pass, GR Form (in duplicate)

8. Sending the document:

At last, the exporter sends ‘Shipment Advice’ to the importer intimating the date of shipment
of the consignment by a named vessel and its expected time of arrival at the destination port
of the importer.

The following documents are also sent to the importer to facilitate him for taking delivery of
the’ consignment: Bill of Lading (non-negotiable copy), Commercial Invoice, Packing List,
Customs Invoice

9. Receiving the payment:

At the end of the process, the exporter presents the following documents to his bank for
realization of his amount due to the importer: Commercial Invoice’ Certificate of Origin,
Packing List, Letter of Credit, Marine Insurance Policy, GR Form, Bill of Lading, Bill of
Exchange, Bank Certification, Commercial Invoice. After sending this document the importer
bank realizes the payment to the exporter bank and exporter receive payment.