Container Terminal to CFS

STANDARD OPERATING PROCEDURE — IMPORT:

SCOPE:

This SOP covers the activities providing services to Shipping Lines / customers to
transport Import containers from Port to CFS and to facilitate custom
examination and delivery of containers and cargo after custom examination.

PROCEDURE
 
• Receive confirmation from Shipping Line for en-block movement of
cargo/containers from Port to CFS.

• Obtain IGM/Advance List (through floppy, e-mail or hard copy) from S/L’
Import Executive on a day to day basis and forward these documents to
surveyor. The Surveyor checks and prepares an excel file of the job order and
• highlights LCL, Reefer, ODC and HAZ containers. Surveyor will also
prepare a job order file in as per individual Terminal’s format for placement
with respective Terminal. EDI file is checked and containers meant for ULA-
CFS are segregated and downloaded in the system by the surveyor. On
receipt of scanning list from the Customs, job order is generated in the
system by the surveyor and marking the containers selected for scanning.

• Surveyor will prepare the Job Order as per Terminal format and prepare
the excel file for the job order. After checking the details such as IGM /
advance list save the same in shared documents. SCE handovers print out
of excel file to transporter along with Form 13 for taking out laden
container from port to CFS. In case of discrepancy in container number, the
transporter will inform Import executive for further action i. é. Copy of the
excel file is handed over to the In-gate surveyor for reference. Job Order
copy is acknowledged by the Transporter and will be filed at Service
Centre.
MOVEMENT OF IMPORT LOADED CONTAINER:

• Job Order is placed with respective Port for movement by Import

Executive.
• Transporter submit hard copy of job order along with Form No.13 to
Terminal and moves loaded container from Port along with Terminal gate
pass (EIR) to CFS gate.
• Surveyor will check seal number and do external survey of container for
damages and in case of any discrepancy the same should be brought in
notice of import executive for necessary action. A damage report is
prepared and if any container is found damaged at the time of gate-in by
the surveyor.
• There are two copies of gate pass, one for gate record and second for
Transporter.
• Surveyor will retain the Terminal gate pass.
• Surveyor also checks whether the unit pertaining to scanning list
& if yes then scanning proof must be checked. Proof of scanning
(CSD stamped EIRs) is filed with the In-gate Executive.

• Yard executive will monitor & arrange to off load containers / cargo
at their respective location. In case of HAZ / REEFER / LCL / ODC
cargo special care for offloading should be taken. System screen to
be updated — Gate operations-Gate in-Import Gate in containers.

• Surveyor update in system & update de-stuffing tally & then

generate gate pass.

• Gate pass will be issued by Import office.

• Gate pass will be presented at out gate for Customs / surveyor /
security while going out of cargo / container. Surveyor / security
check the gate pass and allow entry to go out.

• The empty container list is prepared by Import Surveyor on daily

basis and forwarded to Out-gate Surveyor. The Out-gate Surveyor
will maintain the list of empty containers gated out along with
transport challan.

IMPORT (LCL) EXAMINATION & DELIVERY:

• CHA approaches SCE and SCE check all documents and give
examination work order.
• CHA approaches labour contractor for opening & re-packing for
examination purpose.

• CHA ties up with custom for getting out of charge.

• Arrange fumigation of containers if required as per customer request.

• As per Customs requirement samples are allowed to be taken for’ Lab

analysis.

• Crane/Hydra/Fork Lift/Slings are provided for de-stuffing/unloading of

containers. Such operations in open yard are supervised by Yard
Executive and records maintained.
• CHA submits all relevant documents to SCE along with examination tally.
• The Assessment will be done at Service Ccntre and cashier will collect
payment.
• Delivery work order will be issued by SCE.
• Surveyor checks proper documents & confirm loading tally of goods.
• The out gate pass will be generated at Import office and all relevant
documents are filed by Import Executive. The gate pass will be checked at
out gate by surveyor & security while gate out. The customs endorsement
should be maintained at the gate before delivery.
• The empty containers are transported to the S/L nominated Empty
container yard as per annexure prepared by the Surveyor on daily basis.