STANDARD OPERATING PROCEDURE — IMPORT

SCOPE

This SOP covers the activities providing services to Shipping Lines / customers to
transport Import containers from Port to CFS and to facilitate custom examination and
delivery of containers and cargo after custom and cargo after custom examination.

PROCEDURE

• Receive confirmation from Shipping Line for en-block movement of cargo/containcr

from Port to CFS.
• Obtain IGM/Advance List (through floppy, e-mail or hard copy) from S/L by Import
• Executive on a day to day basis and forward these documents to surveyor. The
Surveyor checks and prepares an excel file of the joo order and highlights LCL,
Reefer, ODC and HAZ containers. Surveyor will also prepare a job ordcr file in as
pcr individual Terminal’s format for placement with respective Terminal. EDI filc 1s
checked and containers meant for ULA-CFS are segregated and down 1‹:aded in
the system by the surveyor. On receipt of scanning list from the Customs, job
order is generated in the system by the surveyor at4cr making the containers
selected for scanning.
• Surveyor will prepare the Job Order as per Terminal format and tin excel file ot’
the job order. After checking the details such as IGM / advance list save the same in
shared documents. SCE handover print out of excel file to transporter along with
Form 13 for taking out laden container from port to CFS. In case of discrepancy in
container number, the transporter will inform Import executive for further action i..
é. copy of the excel file is handed over to the In-gate surveyor for reference. Job
Order copy is acknowledged by the Transporter and will be filed at Service Ccntre.

MOVEMENT OF IMPORT LOADED CONTAINER:

• Job Order is placed with respective Port for movement by Import Executive.
« Transporter submit hard copy of job order along with Form No.13 to Terminal and
moves loaded container from Port along with Terminal gate pass (EIR) to CFS gate.
» Surveyor will check seal number and do external survey of container for damages
and in case of any discrepancy the same should be brought in notice of import
executive for necessary action. A damage report is prepared and if any container is
found damaged at the time of gate-in by the surveyor. There are two copies of gate
pass, one for gate record and second for Transporter. Surveyor will retain the
Terminal gate pass.
• Surveyor also checks whether the unit pertaining to scanning list & if yes then
scanning proof must be checked. Proof of scanning (CSD stamped EIRs) is filed
with the In-gate Executive.
• Yard executive will monitor & arrange to off load containers / cargo at their
respective location. In case of HAZ / REEFER / LCL / ODC cargo special care for
off loading should be taken. System screen to be updated — Gate opns-Gate in-
Import Gate in containers.
 • Surveyor update in system & update de-stuffing tally & then generate gate pass.
• Gate pass will be issued by Import office.
• Gate pass will be presented at Out gate for Customs / surveyor / security while
going out of cargo / container. Surveyor / security check the gate pass and allow
entry to go
OUt.
• The empty container list is prepared by Import Surveyor on daily basis and
forwarded to Out-gate Surveyor. The Out-gate Surveyor will maintain the list of
cmpty containers gated out along with transport challan.

IMPORT (LCL) EA MHA TION & DELIVERY:

• CHA approaches SCE and SCE check all documents and give examination work
order.
• CHA approaches labour contractor for opening & re-packing for examination
purpose.
• CHA ties up with custom for getting out of charge.
• Arrange fumigation of containers if required as per customer reo,uest.
• As per Customs requirement samples are allowed to be taken for’ Lab analysis.
• Crane/Hydra/Fork Lift/Slings are provided for de-stuffing/unloading of containcrs.
Such operations in open yard are supervised by Yard Executive and records
maintained.
• CHA submits all relevant documents to SCE along with examination tall y. The
assessment wit! be done at Service Ccntre and cashier will collect payment.
• Delivery work order will be issued by SCE.
• Surveyor checks proper documents & confirm loading tally of goods.
The out gate pass will be generated at Import office and all relevant documenis Are
filed by Import Executive. The gate pass will be checked at out gate by surveyor &
security while gate out. The customs endorsement should be maintained at the gate
before delivery.
• The empty containers are transported to the S/L nominated Empty container yard
as per annexure prepared by the Surveyor on daily basis.