Import Export Process
ANIL GANDI Supdt of Customs
Import Process at Nhava-Sheva
Receiving of IGM Details
Inward entry by Boarding Officer
Bill of
Receipt of Scanning list by Custom Department Entry
(BOE)
Uploading of IGM & Scanning list in CFS system filing
by CHA
Generation of Job Order
Placement of Job order in Respective terminal system
Manual Job Order submission to Gate Preventive Officer
Movement of Vehicle to port terminal with Form 13
Receiving EIR copy at terminal gate
Import Process JNCH
Manual Job Order submission to Gate Preventive Officer
Receiving EIR copy at terminal gate
Loading of container at terminal
NO
Scanning of
Container
Mobile YES
R Scanning
Scanning
Container Scanning at Port Container Scanning at CWC D’Park
EIR Endorsement by Scanning EIR Endorsement by Scanning
Department and Gate PO Department
CISF Verification & Gate out from Port
Arrival of Container at CFS
Import Process at JNCH
Arrival of Container at CFS
YES Follow Custom Hold
Hold Container Guidelines
NO
Scanning Image
Acknowledgement of receipt of container arrival at CFS Receipt at CFS
CHA Approaches CFS for custom examination Scanning Remark
Hold / Clear
Detail Entry in CFS system •Custom
Examination order
Seal Cutting Job Order generation •Examination order
forwarding
Seal Cutting & Examination under Custom •Shipping line /
•Stamp duty Supervision Examination DO
verification •Copy of BOE
•ICEGATE
verification Custom out of charge print and System entry for
for custom de-stuffing & loading of Cargo / Container
charge
Import Process at HTPL
Custom out of charge print and System entry for de-stuffing & loading of
Cargo / Container
Payment of CFS Charges by CHA
Work Order generation for respective Delivery
Empty truck Gate In
Loading of De-stuffed cargo/ Container on trailor
Gate Pass generation & Endorsement by Custom PO
Container Gate-out from CFS
Custom document submission at MCD
Movement of empty container to Empty depot
Export Process at JNCH
CHA files Shipping bill details to Customs and get Shipping bill number
CHA Brings EDI Checklist, Invoice & packing list at CFS
CHA approaches concerned forwarder for carting at CFS
Forwarder gives NOC to CHA
CHA Approaches Export warehouse Executive (EWE)
EWE Allocate space and Endorses EDI checklist
CHA carries the checklist to CFS for CFS system update
CFS verify the documents and update details in CFS system
CHA Pays CFS charges & returns to CFS for gate pass
Export Process at JNCH
CHA Pays CFS charges & returns to CFS for gate pass
CFS provides 3 copies of Gate Pass & 2 copies of Export Work order
Security Checks the documents & allow Vehicle Gate In
CHA escorts vehicle to respective Warehouse (WH)
CHA provides One copy each to Labour Supervisor & WH
Carting of Goods at WH
WH surveyor take tally during carting of goods
WH Executive checks for Damages / Shortage of Goods and update tally
sheet
WH Executive update the tally in CFS System
CHA Takes receiving from WH Surveyor & EWE. Provide same to Custom
Export Process at JNCH
CHA Takes receiving from WH Surveyor & EWE. Provide same to Custom
Custom Examine the goods and gives Let Export Order (LEO) to CHA
CHA provides the LEO to concerned forwarder for stuffing of goods
Forwarder approaches CFS Executive with request form & Custom
endorsement
Export Executive update the details in system & provide Stuffing Job Order
Forwarder provide Stuffing Job Order to CFS Surveyor for placement of
container
Forwarder gives Stuffing Job Order to CFS Labour supervisor for stuffing of
cargo
Stuffing of cargo & tally taken by surveyor
Forwarder approaches CFS executive for Container Load Plan (CLP)
Export Process at JNCH
Forwarder approaches CFS executive for Container Load Plan (CLP)
Printing of CLP based on stuffing tally sheet
CLP endorsement by Customs, forwarder, CFS surveyor and executive
Payment of CFS Charges by Forwarders & prepare movement request
Movement request submitted to CFS executive & Job Order (JO) prepared
JO provided to Transporter along with CLP and Form 13 endorsed by Port Custom
Port Pre-advice by Transporter & loading of container for port movement
Container Gated Out from CFS and Survey of container at Out Gate
Container arrival at Port and Port Custom gives CLP endorsement to
Transporter
Port CLP Endorsement submission to Shipping line through forwarder
BILL OF LADING
• Function:- 1.serves as Evidence of contract,
• 2. Receipt of goods by master,
• 3. Document of title to the goods
• 4. Quasi Negotiable instrument
Bill of Lading
• Shipped BL
• Receipt for shipment
• Combined Transport BL
• Through BL( transshipment- 2 or more vessel)
• Clean BL
• Unclean BL
• Direct BL
S P E C I M E N B I L L O F E N T RY ( B / E )
Types of Ships
• Fishing vessels
• Cable-laying Ships
• Research vessel/Survey vessel
• Service ships
• Merchant ships-. Passenger ship
• General cargo
• Bulk ships
• Nevy
• Coast Guard
• Immigration, Police, Joint sea Patrolling
Arrival of vessel
• RULES OF AGENCY
• Port Agents(Ship related-local –Piltage,
bunkering, immigration, Cargo Related –filing
of IGM, Shipping Co Related- stores, cash,
business
• Liner Agents –skilled job, booking, sales,
space, container, issue of form 13, BL,
insurance, Delivery orders
Arrival of Vessel
• PRIOR IGM
• Pre arrival Notification for Security (PANS)
Verification
• (a) Deck Cargo Declaration/Certificate;
• (b) Copy of the Last Port Clearance;
• (c) Amendment Application; (when relevant)
• (d) Income Tax Certificate in case of Export Cargo;
• (e) Certificate for Nil Export Cargo;
• (f) Port Trust ‘No Demand’ Certificate;
• (g) Immigration Certificate;
• (h) Application for sign on/off crew; (when relevant)
• (i) Application for checking the baggage of crew who are
going to sign on;
LIGHT HOUSE DUES
• Director General Light House & Light Ships
THE SHIP’s CREW
• Master
• Chief Officer-supervise cargo handling
• Deck Officers/Second Officer (smooth navigation, Medical
attention, flags, meterelogy, fire fighting, life saving )
• Radio Officer
• Engineer Officer
• The Purser
• Crew
-
• Vessels store list, crew list, private property list of
the members of the crew, in case of passenger
ship a list of all disembarking/embarking
passengers at the port and in transit to other
foreign/indian ports, list of same bottom cargo,
deck cargo, currency declaration, arms and
ammunitions on board, list of permissible
dangerous drugs for the use of the vessel and its
crew. all the fresh supplies of bonded stores
Sealing of Bond
• Import Store (Retention on board
Regulations,1963). Notification No. 57-
Cus,dated 1st February,1963) REGULATION
1963
• The Indian Telegraph Act, 1985 (Circular
No.37/2010-Cus.VI)
• Granting Entry Inward(section 31(1) of C.A.,
1962 /Outward in the EDI System( section 39
of C.A., 1962):
• Stream discharge- Boat Note
• Sludge oil
• Port clearance
• Ullage
• General supervision
IMPORT NOTING
• Major Amendments
• Addition of extra entries / Lines numbers in IGM
• Amendment in the quantity of goods already declared
• Changing the date of the Bill of Lading mentioned in
the IGM
• Changing the importers / consignee’s name
• Commodity description
• Conversion of general decscrIption of goods from
cargo to un-accompanied baggage and vice-versa
Import noting
• Minor amendments
• Changing the importers address only
• Correcting any spelling mistakes
• Conversion from one unit of measurement to another
• Change in the container number (only alphabetic prefix and the last 10 th numerical)
• Change / addition of marks and numbers
• Conversion from local to TP / SMTP and vice versa
• Port of loading
• Size of containers (provided there is no change in the weight of the consignment)
• Port of discharge
• Type of packages
• No of packages (provided there is no change of weight)
• Seal number
BILL OF LADING
• Function:- 1.serves as Evidence of contract,
• 2. Receipt of goods by master,
• 3. Document of title to the goods
• 4. Quasi Negotiable instrument
Bill OF Lading
• Shipped BL
• Receipt for shipment
• Combined Transport BL
• Through BL( transshipment- 2 or more vessel)
• Clean BL
• Unclean BL
• Direct BL
