GAL Data & Insights Requirement Specification Document (Finance

Finance Requirements Specification
_____________________________________________________________________________________
GAL Data & Insights

Requirement Specification Document
(Finance)
Stream Leads: Mark Browse, Paul Instone, Susan Easton, Alison Stewart, James Lang
Submitted to
Revision history / Change Record

Version Description Date Prepared by Reviewed by Tracked?
0.01 Initial Document May 03, Anil Akkala Internal N
2017
Version: 2.0 Page 1 of 332
Version Status: Partial Approval File Name: 535397600.docx
Date: 23 Jan 2018 Class: Internal

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Version Description Date Prepared by Reviewed by Tracked?

0.02 Updated BI reference Numbers Jul 04, Anil Akkala Internal N
Removed below asset de-scoped 2017
deliverables
FAR Grid - IFRS
Asset Reconciliation Overview
Other Reconciliation
WIP Reconciliation
AICC Movement
Far Reconciliation
Depreciation
Retirements Summary
Additions Summary
Manual Capitalization
Trail Balance Report
0.03 Source Systems updated Aug, Pamela Chandler Y
Data Governance Maps added Sep, Oct
Requirements updated following 2017
Stakeholder review:
3.1.1 Receivables Dashboard
3.6 Aged debtors Report
6.1 Asset Retirement by Stat Class
6.2 Asset Additions by Stat Class
6.3 Fixed Asset Register
7.1 eCommerce
8.1.4 Property Portlet Measures
8.2 Surface Transport Income
8.3 ATV
1.0 Paul Instone approved v0.03 in Jan Joanna Internal Y
relation to sections 3 and 4. 19,2018 Henderson
1.1 Amended prototypes for assets Jan 19, Lisa Bunclark Internal Y
2018
2.0 Susan Easton approved v1.1 in Jan 23, Joanna Internal Y
relation to section 6. 2018 Henderson
Document Distribution List (Non Signatories):

Seq No Name E-Mail Version Date
1 Joanna Henderson Joanna.Henderson@gatwickairport.com
2 Shariq Wagener Shariq.Wagener@gatwickairport.com
3 Rajesh Vedula Rajesh.Vedula@gatwickairport.com

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Seq No Name E-Mail Version Date

4 Simon Baker Simon.Baker@gatwickairport.com
5 Chris Fields chris.fields@gatwickairport.com
6 Nilesh Patel Nilesh.Patel@gatwickairport.com
7 Pieter Heiberg pieter.heiberg@gatwickairport.com
Signoff
Seq Name Role Signoff Signature
No Date
1 Mark Browse Finance Planning & Reporting
Manager, Finance
2 Paul Instone Head of Finance Operations, 19.01.18 Signed off Version 1.0
Finance
3 James Lang Senior Finance Analyst,
Finance
4 Mark Wood Finance Business Partner -
Retail, Finance
5 Alison Stewart Finance Business Partner,
Finance
6 Kerris Finance Business Partner
Simpson Capital, Finance
7 Susan Easton Financial Accounting
Manager, Finance
8 Alisha Capital Accountant, Finance
Johnson
9 Vamsidhar BW/BI Developer
Anantapalli
TABLE OF CONTENTS
Revision history / Change Record..................................................................................................................2

Document Distribution List (Non Signatories):..............................................................................................3
Signoff............................................................................................................................................................3

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General Overview........................................................................................................................................10
1 Scope of Source Systems.................................................................................................................10
2 Stream scope of deliverables...........................................................................................................12
3 Accounts Receivables (AR)...............................................................................................................14
3.1 Receivables Dashboard................................................................................................................14
3.1.1 Prototype visual...................................................................................................................14
3.1.2 Report Information..............................................................................................................15
3.1.3 Functional Specifications.....................................................................................................16
3.1.4 Portlet Measures and Information.......................................................................................21
3.2 Invoices Raised Report.................................................................................................................28
3.3 Credit Notes Report.....................................................................................................................33
3.4 Payment Received Report............................................................................................................38
3.5 Invoice Disputes Report...............................................................................................................42
3.6 Aged Debtors Report...................................................................................................................47

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3.7 Bad Debt Report (Base)...............................................................................................................53
4 Accounts Payables (AP)....................................................................................................................59
4.1 Payables Dashboard.....................................................................................................................59
4.2 Aged Creditors Report.................................................................................................................74
4.3 Vendor Detail Analysis.................................................................................................................79
5 Profit & Loss (P&L)...........................................................................................................................85
5.1 P&L Summary Report...................................................................................................................85
5.2 P&L Detail Report emailed Anil as appears to be a duplicate of the summary report................96
5.2.4 Portlet Measures and Information.....................................................................................101

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5.3 Detail Transaction Report..........................................................................................................108

5.3.1 Prototype visual.................................................................................................................108
5.3.2 Report Information............................................................................................................109
5.3.3 Functional Specifications...................................................................................................110
6 Assets.............................................................................................................................................115
6.1 Asset Retirement by Stat Class..................................................................................................115
6.2 Asset Additions by Stat Class.....................................................................................................124
6.3 Fixed Asset Register...................................................................................................................133
7 Car Parking (Finance).....................................................................................................................140
7.1 Ecommerce Report....................................................................................................................140
7.2 Cost Reconciliation - Car Park....................................................................................................150
7.3 Revenue Summary - Car Park.....................................................................................................163

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8 Property (Finance).........................................................................................................................169
8.1 Property Income Analysis..........................................................................................................169
8.2 Surface Transport and Property Income Analysis......................................................................180
8.3 ATV Dashboard..........................................................................................................................196
9 Staffing...........................................................................................................................................207
9.1 Staff Cost Dashboard.................................................................................................................207
9.2 FTE Dashboard...........................................................................................................................240
9.3 ASO Analysis..............................................................................................................................250

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9.4 Operations Net Cost Analysis.....................................................................................................259
9.5 Time Carding Dashboard............................................................................................................263
9.6 OT (Over Time) Dashboard........................................................................................................280
9.7 IT Time carding Reporting..........................................................................................................292
9.8 Missing Time Card Report..........................................................................................................296
9.9 Monthly staff hour Report.........................................................................................................301

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9.10 Staff costs for Budget/Forecast Report......................................................................................306

10 Data Integration and Quality.....................................................................................................317
10.1.1 DQ Rules – File Level..........................................................................................................317
10.1.2 DQ Rules – Record Level....................................................................................................320
11 Data Governance Process..........................................................................................................333
11.1.1 Data Upload Process, Formal.............................................................................................333
11.1.2 Data Upload Process, Informal...........................................................................................334
11.1.3 Management of Reference Data........................................................................................335
12 Management of Reference Data................................................................................................340
12.1.1 Reference Data Management Screens...............................................................................340
12.1.2 DSO & VAT Screen for Accounts Receivables.....................................................................340
12.1.3 Customer Deposits for Accounts Receivables....................................................................342
12.1.4 Cost centre/Profit Centre Groupings.................................................................................343
12.1.5 Budget Line and Budget Group for Ecommerce Report.....................................................344
12.1.6 Cost Reconciliation –Car Park UI Screen............................................................................345
12.1.7 Revenue Summary –Car Park UI Screen.............................................................................346
12.1.8 Surface Transport and Property UI Screen.........................................................................347
General Overview
1 Scope of Source Systems
Brief description of the source systems.
Seq Description
No Source Systems
1 SAP Finance & Procurement & MM (aka SAP ECC) GAL ERP System
2 Northgate Resourcelink GAL Payroll data

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Seq Description
No Source Systems
Lists all standard iterative elements on the
2a Payroll table : Fixed Pay Elements
payslip with data effective and date end
Lists all actual payments and adjustments
2b Payroll table : Historic Payroll data on payslips with the employee number and
the pay element and the value.
Lists all the payslip elements by employee
2c Payroll table : Current payslip data
for the current payroll run
View of point in time indicative HR data
2d Payroll view : Org Report Pay Data (Pensions) including employee number, job title,
grade, pension data and payroll data
Incremental grade structures for those
grades with spinal increments ; that is
2e Payroll table : Increments (Spinals) operational grades who get a pay increase
to a specific amount on their anniversary in
the role. Has max points and min points
Incremental grade structures for those
grades with spot salaries ; that is
management and operational support
2f Payroll table : Increments (Spots)
grades who get a pay increase to a non-
specific amount on their anniversary in the
role. Has max points and min points
Roll-up structures from pay elements to
2g Pay Element Transition Table (PE Master Data) pay element type ; eg) 1010 Basic Pay
forms part of Base Pay
Roll up structure between cost centre and
budget template groups ; eg Retail
2h Cost Centre to Area Transition table
Management and ST Landside CC map to
Retail
2i Post Class Codes Transition table from post class narratives
to resolve the associated code
3 P&L Budget/Forecast P&L Budget & Forecast data
Manual upload from GAL business users
4 DSO Target which will be used to get the details of
Target DSO
Manual upload from GAL business users
5 VAT % which will be used to get the details of VAT
%
6 Customer Deposits Data Manual upload from GAL business users
which will be used to get the details of

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Seq Description
No Source Systems
deposits from customers
7 Ecommerce Budget/Forecast Ecommerce Budget & Forecast data
8 Property Budget/Forecast Property Budget & Forecast data
9 Surface Transport Budget/Forecast Surface Transport Budget & Forecast data
10 HR Master Data (Stats) (aka HR Stats) HR Master data
11 Budget/ Forecast Data for Staff Cost & FTE Budget/ Forecast Data for Staff Cost & FTE
12 Capitalisation Time Carding (aka Time Carding) Employee Capitalisation Time carding
13 Staff Over Time (aka Over Time) Employee Over Time Hours
14 Staff Over Time Budget (aka Over Time Budget) Budgeted Employee Over Time Hours
15 Employee Starters and Leavers Employee Starters and Leavers data
Employee Position Changes data from one
16 Employee Position Changes
department to another
17 Employee in LTS Employees in Long Term Sickness
18 Employee Recruitments and Restrictions Employee Recruitments and Restrictions
Employee, Health and Safety Data, which
19 EHS Data will be manually uploaded by business
users.
20 Pay Element Data GAL Pay elements master data
21 Passenger Feedback Passenger Feedback data
Ecommerce budget line and Budget Group
22 Ecommerce Budget/Forecast Master
data
22 Surface Transport Customer Master Surface Transport Customer Master
Anaplan budget / forecast Emailed Vamsi 13/12/17
Skybilling
2 Stream scope of deliverables

Requirement
Seq. BI Ref
Sub Stream BI Artefacts Type Provided by / Point of
No No
Contact
1 FIN_002 AR/AP/GL P&L Summary Report Mark Browse
Report
2 FIN_003 AR/AP/GL P&L Detail Report Report Mark Browse

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Requirement
Seq. BI Ref
No No
Contact
3 FIN_004 AR/AP/GL Detail Transaction Report Mark Browse
Report
4 FIN_005 AR/AP/GL Receivables Dashboard Paul Instone
Dashboard
5 FIN_006 AR/AP/GL Invoices Raised Report Paul Instone
Report
6 FIN_007 AR/AP/GL Credit Notes Report Paul Instone
Report
7 FIN_008 AR/AP/GL Payment Received Report Paul Instone

Report
8 FIN_009 AR/AP/GL Invoice Disputes Report Paul Instone
Report
9 FIN_010 AR/AP/GL Aged Debtors Report Paul Instone
Report
10 FIN_011 AR/AP/GL Bad Debt Report Report Paul Instone
(Base)
11 FIN_012 AR/AP/GL Payables Dashboard Paul Instone (inherited
Dashboard from Natalie
Saunders)
12 FIN_013 AR/AP/GL Aged Creditors Report Paul Instone (inherited
Report from Natalie
Saunders)
13 FIN_014 AR/AP/GL Vendor Detail Report Paul Instone (inherited
Analysis from Natalie
Saunders)
14 FIN_015 Staffing Staff Cost Dashboard James Lang
Dashboard
15 FIN_016 Staffing FTE Dashboard Dashboard James Lang
16 FIN_017 Staffing ASO Analysis Report James Lang
17 FIN_018 Staffing Operations Net Report James Lang

Cost Analysis
18 FIN_019 Staffing Time carding Dashboard James Lang, Mark
Dashboard Wood
19 FIN_020 Staffing OT Dashboard Dashboard James Lang, Mark
Wood
20 FIN_021 Staffing Missing Time Card Report James Lang, Mark
Report Wood

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Requirement
Seq. BI Ref
No No
Contact
21 FIN_022 Staffing IT Time carding Report James Lang, Mark
Reporting Wood
22 FIN_024 Staffing Monthly staff hour Report James Lang, Mark
Report Wood
23 FIN_025 Car Parking Ecommerce Report Report Alison Stewart
Finance
24 FIN_026 Car Parking Cost Reconciliation Report Alison Stewart
Finance - Car Park
25 FIN_027 Car Parking Revenue Summary Report Alison Stewart
Finance - Car Park
26 FIN_039 Assets Asset Retirement Report Alisha Johnson, Kerris
by Stat Class Simpson, Susan Easton
27 FIN_040 Assets Asset Additions by Report Alisha Johnson, Kerris
Stat Class Simpson, Susan Easton
28 FIN_042 Property Property Income Report Alison Stewart
Analysis
29 FIN_043 Property Surface Transport Report Alison Stewart
Inc Analysis
30 FIN_044 Property ATV Dashboard Dashboard Alison Stewart
31 FIN_046 Staffing Staff costs for Bud- Report Mark Browse

FC Report
32 FIN_047 Assets Fixed Asset Report Alisha Johnson, Kerris
Register Simpson, Susan Easton

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3 Accounts Receivables (AR)

Note: Paul Instone accepted that SAP queries did not need to be included in any portlet measures documentation where SAP is a data source
3.1 Receivables Dashboard

3.1.1 Prototype visual
Button to refresh dashboard Scaling
Time Filter Export to PDF
Help Menu / User guide

(£000's)
Current
Month 1 Debtors 2 DSO 3 Invoice Disputes 4 BD Provision
CM PM CM PM CM PM CM PM
Previous £42.3m
Month £32.3m £41.2m 13.6 days 12.2 days 39 Nos 57 Nos £32.3m
(27.5)% 1.4 days (20.5)% (23.8)%
DSO
5 Trade Debtors
6
Time Filter
Detail Analysis
Invoices Raised 7 Inovice Dispute by Responsibility 8
Detail Analysis Detail Analysis
Payment Received
9 Credit Notes Raised
10

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3.1.2 Report Information
Use Case Description
Receivables dashboard provides the insight across seven key measures (Trade debtors, DSO, Bad Debt,
Invoice disputes, Invoice Raised, Invoice dispute by responsibility, payments received and credit notes
raised) and their performance comparison across various type periods
Key Stakeholder (s)
The key stakeholder is the person who provided the requirements, who will be responsible for approving
the requirements have been captured correctly and for conducting User Acceptance Testing (UAT).
Stakeholder Role Email address
Name
Paul Instone Head of Finance Operations, paul.instone@gatwickairport.com
Finance
Data Sensitivity
The requirement sensitivity is internal.
Audience and Delivery Mechanism
Audience names are subject to change due to inevitable staff changes.
User Name Delivery/Scheduling Method Frequency Device Type
Paul Instone Self Serve On Demand Default

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3.1.3 Functional Specifications
The following functional requirements describe how the dashboard will work.
Functional Name Description and MoSCoW Business Rule(s) / Acceptance Criteria

Requirement No. data examples Further Detail
Priority
Receivables Period Type Filter The filter will MUST Default Value is The drop down filter shows only one value,
Dashboard -001 contains only one Month Monthly.
value, Monthly.
Receivables Period Filter – When the user MUST Default value is last When the user selects Monthly from the
Dashboard -002 Monthly selects Monthly completed month period dropdown filter, drop downs become
from the period & year available to allow the user to select both the
dropdown filter, Month and the Year.
drop downs
become available
to select both the
Month and the
year.
Receivables Go Button On change of time SHOULD NA On change of time period by clicking Go
Dashboard -003 period by clicking button, data in dashboard will refresh for
Go button, data in selected time period
dashboard will
refresh for
selected time
period
Receivables Scaling It will show MUST Default Value is in Scaling button will change the scaling factor
Dashboard -004 Billions, Millions, Millions of numbers in the dashboard
thousands and
Absolute text
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Priority
Receivables Export to PDF The user requires COULD NA This dashboard should be exported in a PDF
Dashboard -005 the ability to print document with portrait orientation on A4
in A4 Portrait Size.
format and export
to PDF
Receivables P06_Detail Analysis There should be an COULD The following When the user clicks the Detailed Analysis
Dashboard -006 analysis button parameters will be button from P06 the Aged Debtors Report
within P06, when passed from the opens. The report must open with the same
selected it will filters to the Aged values selected in the filters in Receivables
redirect to a new Debtors Report: Dashboard.
window and will Period Filter
open the Aged
This report will
Debtors Report
work as a
standalone report
as well and apart
from Period filter,
default values for
other filters will be
All
Receivables P07_Detail Analysis There should be an MUST The following When the user clicks the Detailed Analysis
Dashboard -007 analysis button parameters will be button from P07 the Invoices Raised Report
selected it will filters to the values selected in the filters in Receivables
redirect to a new Invoices Raised Dashboard.
window and will Report: Period
open the Invoices Filter
Raised Report.
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Priority
This report will
work as a
standalone report
as well and apart
from Period filter,
default values for
All
Dashboard -008 analysis button parameters will be button from P08 the Invoice Disputes Report
selected it will filters to the values selected in the filters in Receivables
redirect to a new Invoice Disputes Dashboard
open the Invoice Filter
Disputes Report.
This report will
work as a
standalone report
as well and apart
from Period filter,
default values for
All
Dashboard -009 analysis button parameters will be button from P09 the Payment Received
within P09, when passed from the Report opens. The report must open with the
selected it will filters to the same values selected in the filters in
_____________________________________________________________________________________
Priority
redirect to a new Payment Received Receivables Dashboard.
open the Payment Filter
Received Report.
This report will
work as a
standalone report
as well and apart
from Period filter,
default values for
All
Dashboard -010 analysis button parameters will be button from P10 the Credit Notes Report
selected it will filters to the Credit values selected in the filters in Receivables
redirect to a new Notes Report: Dashboard
open the Credit
This report will
Notes Report.
work as a
standalone report
as well and apart
from Period filter,
default values for
All
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3.1.4 Portlet Measures and Information
All KPI’s are based on the as-Is calculations.
As a requirement of this dashboard we consider all the measure to be calculated on the basis of posting date. SAP Data Sources*
Portlet No & Portlet Type Dimension/Measure/KP Type Definition Calculation Unit or RAG Status RAG Rule
Name I Name measure
P01 – Trade Info bar Trade Debtors CM Measure Till current month, the Sum of Accumulator bal. where GL account number As per user NA NA
Debtors (Current Month) customer who owed = 201100 from data source General ledger: Leading Scaling
money to GAL Ledger Balance for period selected in the filter. selection
Trade Debtors PM Measure Till previous month, the Sum of Accumulator bal. where GL account number As per user NA NA
(Previous Month) customer who owed = 201100 from data source General ledger: Leading Scaling
money to GAL Ledger Balance for previous month to period selection
selected in the filter.
Trade Debtors Variance KPI Difference between (Debtors CM minus Debtors PM) % Arrow If the variance is
Debtors CM and Debtors negative green
PM coloured text, and
arrow down. If the
variance is positive
red coloured text and
arrow up.
P02 -DSO Info bar DSO CM Measure Days Sales Outstanding is Sum of Accumulator bal where GL account number days NA NA
a average number of days = 201100 plus 201120 from data source General
that GAL took to collect ledger: Leading Ledger for period selected in the
revenue after a sale has filter, divided by the sum of Amt in Loc Cur where
been made GL hierarchy name = Total net income in General
ledger (new): Line Items Leading Ledger for period
selected in the filter, multiplied by the total number
of days in the selected month.
DSO PM Measure Days Sales Outstanding is Sum of Accumulator bal where GL account number days NA NA
that GAL took to collect ledger: Leading Ledger for period selected in the
revenue after a sale has filter, divided by the sum of Amt in Loc Cur where
been made GL hierarchy name = Total net income in General
of days in previous month to period selected month.
DSO Variance KPI Difference between DSO ((DSO CM minus DSO PM) Number of Arrow If the variance is
CM and DSO PM days negative green
coloured text, and
arrow down. If the
arrow up.
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Name I Name measure
P03 –Invoice Info bar Invoice Disputes CM Measure No of Invoice disputes Sum of Disputed Amount where Case Type = GAL0 Nos NA Na
Disputes where invoice cannot be and Status Profile = FIN_DISP and Status = 10 from
paid until a data source Dispute Case, for previous month to
related dispute is resolved period selected in the filter.
Invoice Disputes PM Measure No of Invoice disputes Sum of Disputed Amount where Case Type = GAL0 Nos NA NA
where invoice cannot be and Status Profile = FIN_DISP and Status = 10 from
paid until a data source Dispute Case, for previous month to
related dispute is resolved period selected in the filter.
Invoice Disputes % Var KPI Difference between ((Invoice Disputes CM minus Invoice Disputes PM) Number Arrow If the variance is
Invoice Disputes CM and negative green
Invoice Disputes PM coloured text, and
arrow down. If the
arrow up.
P04 - BD Info bar BD (Bad Debt) Provision Measure Amount of Debts which Sum of Accumulator bal. where GL account number As per user NA NA
Provision CM GAL is unlikely able to = 201120 from data source General ledger: Leading Scaling
collect Ledger Balance for period selected in the filter. selection
BD Provision PM Measure Amount of Debts which Sum of Accumulator bal. where GL account number As per user NA NA
GAL is unlikely able to = 201100 from data source General ledger: Leading Scaling
collect Ledger Balance for previous month to period selection
selected in the filter.
BD Provision Variance KPI Difference between BD ((BD Provision CM minus BD Provision PM) £ Arrow If the variance is
Provision CM and BD negative green
Provision PM coloured text, and
arrow down. If the
arrow up.
P05 -DSO Line Chart Target DSO Measure Target Days Sales Sum of Value from data source Target DSO for days NA NA
Outstanding is a average period selected in the filter, Applicable for Rolling 24
number of days that GAL Months
has estimated took to
collect revenue after a sale
has been made
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Name I Name measure
Days Sales Outstanding Measure Days Sales Outstanding is Sum of Accumulator bal where GL account number days NA NA
that GAL has estimated ledger: Leading Ledger for period selected in the
took to collect revenue filter, divided by the sum of Amt in Loc Cur where
after a sale has been made GL hierarchy name = Total net income in General
of days in the selected month, Applicable for Rolling
25 Months
DSO 12 Month Moving KPI Days Sales Outstanding is Sum of Accumulator bal where GL account number days NA NA
Average a average number of days = 201100 plus 201120 from data source General
that GAL has estimated ledger: Leading Ledger for last 12 month from
took to collect revenue period selected in the filter, divided by the sum of
after a sale has been made Amt in Loc Cur where GL hierarchy name = Total
net income in General ledger (new): Line Items
Leading Ledger for last 12 month from period
selected in the filter, multiplied by 365 and divided
by 12. Applicable for Rolling 25 Months
Month & Year Dimension Calendar Month & Year The chart axis will show rolling 25 months from the NA NA NA
selected time period. (Chart will display based on
data availability)
P06 -Trade Column & Current Debt Measure Amount owed by GAL Sum of Amt in Loc Cur where Posting Date less than As per user NA NA
Debtors Line Chart and Clearing Date greater than selected time period Scaling
and Account Type = ‘D’ and Special G/L ind = # selection
from data source General ledger (new): Line Items
Leading Ledger Applicable for Rolling 25 Months.
Net due date = selected date or later, less customer
category = bad debt
1-30 Days Past Due Measure Customers who owed Sum of Amt in Loc Cur where Posting Date less than As per user NA NA
money to GAL between , Clearing Date greater than and Net Due date < Scaling
last 1-30 days selected date and > selected date less 31 days, less selection
customer category = bad debt from selected time
period and Account Type = ‘D’ and Special G/L ind =
#, from data source General ledger (new): Line
Items Leading Ledger, Applicable for Rolling 25
Months
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Name I Name measure
money to GAL between , Clearing Date greater than and Net Due date is in Scaling
last 31-60 days between past 31-60 days from selected time period selection
and Account Type = ‘D’ and Special G/L ind = #,
Leading Ledger, Applicable for Rolling 25 Months
Net due date < selected date less 30 days and >
selected date less 61 days, less customer category =
bad debt
money to GAL between , Clearing Date greater than and Net Due date is in Scaling
last 61-180 days between past 61-180 days from selected time selection
period and Account Type = ‘D’ and Special G/L ind =
#, from data source General ledger (new): Line
Items Leading Ledger , Applicable for Rolling 25
Months
Net due date < selected date less 60 days and >
selected date less 181 days, less customer category
= bad debt
180+ Days Past Due Measure Customers who owed Sum of Amt in Loc Cur where Posting Date less than As per user NA NA
money to GAL greater , Clearing Date greater than and Net Due date Scaling
than 180 days greater than 180 days from selected time period selection
and Account Type = ‘D’ and Special G/L ind = #,
Leading Ledger, Applicable for Rolling 25 Months
Net due date < selected date less 180 days, less
customer category = bad debt
Bad Debts Measure Amount of Debts which customer category = bad debt, Applicable for Rolling As per user NA NA
GAL is unlikely able to 25 Months Scaling
collect selection
Total Net Income Measure Total GAL earnings by Sum of Amt in Loc Cur where GL hierarchy name = As per user NA NA
taking revenues and Total net income from data source General ledger Scaling
subtracting the costs of (new): Line Items Leading Ledger for period selection
doing business such as selected in the filter, Applicable for Rolling 25
depreciation, interest, Months
taxes and other expenses.
data availability)
_____________________________________________________________________________________
Name I Name measure
P07 -Invoices Column & Invoices Raised No’s Measure No of Bill’s raised to Count of Document Number where Posting Date = Nos NA NA
Raised Line Chart customers for goods sold selected time period and Account Type = ‘D’ and
or services provided by Special G/L ind = # and Document Type = ‘R1’ or
GAL ‘R2’ or ‘Z0’ or ‘Z2’ or ‘Z5’ or ‘Z6’ or ‘Z7’ or ‘DR’ or
‘RO’ , from data source General ledger (new): Line
Months
Invoices Raised Amount Measure Amount Bill’s raised to Sum of Amt in Loc Cur where Posting Date = As per user NA NA
customers for goods sold selected time period and Account Type = ‘D’ and Scaling
or services provided by Special G/L ind = # and Document Type = ‘R1’ or selection
GAL ‘R2’ or ‘Z0’ or ‘Z2’ or ‘Z5’ or ‘Z6’ or ‘Z7’ or ‘DR’ or
‘RO’ , from data source General ledger (new): Line
Months
Invoices Raised by Type Dimension Type of bill raised to If Document Type = ‘R2’, use the customer text NA NA NA
customers for goods sold from customer category else use Document Type
or services provided by text from Document Type data source
GAL
data availability)
P08 -Invoices Column & Invoice Dispute by Measure No of Invoice disputes Count of Case ID where Case Type = GAL0 and Nos NA NA
dispute by Line Chart Responsibility No’s where invoice cannot be Status Profile = FIN_DISP and Status = 10 from data
responsibilit paid until a source Dispute Case, for selected time period in the
y related dispute is resolved filter. Applicable for Rolling 25 Months
Invoice Dispute by Measure Amount of Invoice Sum of Disputed Amount where Case Type = GAL0 As per user NA NA
Responsibility Amount disputes where and Status Profile = FIN_DISP and Status = 10 from Scaling
invoice cannot be paid data source Dispute Case, for selected time period selection
until a related dispute is in the filter. Applicable for Rolling 25 Months
resolved
Invoice Dispute by Dimension Type of Invoice disputes Based on External refer. from data source Dispute £m NA NA
Responsibility by Type where invoice cannot be Case, do the lookup from data source General
paid until a ledger (new): Line Items Leading Ledger to get the
related dispute is resolved Document Type, use Document Type text as
Responsibility type from Document data source
data availability)
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Name I Name measure
P09 Column & Payment Received No’s Measure No of Invoices where Count of Document Number where Posting Date = Nos NA NA
-Payment Line Chart Amount received from selected time period and Account Type = ‘D’ and
Received Customer Special G/L ind = # and Document Type = ‘DZ’ ,
Leading Ledger , Applicable for Rolling 25 Months
Payment Received Measure Amount received from Sum of Amt in Loc Cur where Posting Date = As per user NA NA
Amount Customer selected time period and Account Type = ‘D’ and Scaling
Special G/L ind = # and Document Type = ‘DZ’ , selection
Leading Ledger , Applicable for Rolling 25 Months
Payment Received by Dimension Type of Amount received Customer Category from corresponding document NA NA NA
Type from Customer and get text from Customer Category data source
Customer category field in SAP needs to be

populated and maintained]
data availability)
P10 -Credit Column & Credit Notes Raised No’s Measure An invoice give to Count of Document Number where Posting Date = Nos NA NA
Notes Raised Line Chart customers where selected time period and Account Type = ‘D’ and
goods/services have been Special G/L ind = # and Document Type = ‘DG’ or
returned ‘RA’ , from data source General ledger (new): Line
Months
Credit Notes Raised Measure An invoice give to Sum of Amt in Loc Cur where Posting Date = As per user NA NA
Amount customers where selected time period and Account Type = ‘D’ and Scaling
goods/services have been Special G/L ind = # and Document Type = ‘DG’ or selection
returned ‘RA’ , from data source General ledger (new): Line
Months
Credit Notes Raised by Dimension Type of an invoice give to Document Type text from Document Type data NA NA NA
Type customers where source
goods/services have been
returned
data availability)
_____________________________________________________________________________________
3.2 Invoices Raised Report

_____________________________________________________________________________________
Category Doc. Type
Invoices Raised Report

1
Time Filter
_____________________________________________________________________________________
Invoice raised report provides the insight across two key measures (No of Invoices and Value of Invoices)
by Document Type, Custom Category & Customer.
Key Stakeholder (s)
Name
Finance
Data Sensitivity

_____________________________________________________________________________________
The following functional requirements describe how the dashboard / reports will work.

Priority
Invoices Raised Category - Filter The Customer MUST Default Value is All. The Customer Category filter shows all of the
-001 Category filter The values should Values from the Category Column in the
shows all of the be sorted Customer data source from SAP, the user is
Values from the alphabetically. able to select any one or many from the drop
Category Column down attributes
in the Customer
data source from
SAP
Invoices Raised Doc. Type - Filter The Document MUST Default Value is All. The Document Type filter shows all of the
-002 Type filter shows The values should Values* from the Document Text Column in
all of the Values* be sorted the Document data source from SAP, the user
from the alphabetically. is able to select any one or many from the
Document Text drop down attributes. *Only Applicable value
Column in the for this report
Document data
source from SAP. *
Only Applicable
value for this
report
Invoices Raised Monthly Filter In this filter both MUST Default value will In this filter both the Month and the year
-003 the Month and the be one month and available for the selection as filter
year available for year which will be
the selection as saved during
filter report
_____________________________________________________________________________________
Priority
development
Invoices Raised Export to PDF & The user requires MUST NA This report should be exported into PDF
-004 Excel the ability to print document with portrait orientation on A4 Size
and export to or into Excel
PDF/Excel
_____________________________________________________________________________________
As a requirement of this report we consider all the measure to be calculated on the basis of posting date. SAP Data Sources*
Table No & Dimension/Measure/ KPI Type Definition Calculation Unit or RAG Status RAG Rule
Name Name measure
T01 -Table 1 Document Type Dimension Type of bill raised to customers for Use Document Type from corresponding NA NA NA
goods sold or services provided by document and get the text from Document
GAL Type data source
Customer Category Dimension Type of customers to whom GAL Use Customer Category from corresponding NA NA NA
raised bills for goods sold or document and get the text from Customer
services provided Category master
Customer Dimension Customers to whom GAL raised Use Customer from corresponding document NA NA NA
bills for goods sold or services and get the text from Customer data source
provided
No of Invoices Measure No of Bill’s raised to customers for Count of Document Number where Posting Nos NA NA
goods sold or services provided by Date = selected time period and Account Type =
GAL ‘D’ and Special G/L ind = # and Document Type
= ‘R1’ or ‘R2’ or ‘Z0’ or ‘Z2’ or ‘Z5’ or ‘Z6’ or ‘Z7’
or ‘DR’ or ‘RO’ , from data source General
ledger (new): Line Items Leading Ledger
Value of Invoices Measure Amount raised to customers for Sum of Amt in Loc Cur where Posting Date = Absolute NA NA
goods sold or services provided by selected time period and Account Type = ‘D’ Number
GAL and Special G/L ind = # and Document Type =
‘R1’ or ‘R2’ or ‘Z0’ or ‘Z2’ or ‘Z5’ or ‘Z6’ or ‘Z7’
or ‘DR’ or ‘RO’ , from data source General
ledger (new): Line Items Leading Ledger
_____________________________________________________________________________________
3.3 Credit Notes Report
Category Credit Type

Credit Notes Report

1
Time Filter
_____________________________________________________________________________________
Credit Notes report provides the insight across two key measures (No of Credit Notes and Value of Credit
Notes) by Type of Credit Note, Custom Category & Customer.
Key Stakeholder (s)
Name
Finance
Data Sensitivity

_____________________________________________________________________________________

Priority
Credit Notes -001 Category - Filter The Customer MUST Default Value is All. The Customer Category filter shows all of the
Category filter The values should Values from the Category Column in the
Category Column down attributes.
in the Customer
data source from
SAP
Credit Notes -002 Credit Type - Filter The Credit Type MUST Default Value is All. The Credit Type notes filter shows all of the
filter shows all of The values should Values* from the Document Text Column in
the Values* from be sorted the Document data source from SAP, the user
the Document Text alphabetically. is able to select any one or many from the
Column in the drop down attributes.*Only Applicable value
Document data for this report
source from SAP
*Only Applicable
value for this
report
Credit Notes -003 Monthly Filter In this filter both MUST Default value will In this filter both the Month and the year
the Month and the be one month and available for the selection as filter
filter report
development
_____________________________________________________________________________________
Priority
Credit Notes -004 Export to PDF & The user requires MUST NA This report should be exported into PDF
Excel the ability to print document with portrait orientation on A4 Size
PDF/Excel
_____________________________________________________________________________________
Table No & Dimension/Measure Type Definition Calculation Unit or RAG Status RAG Rule
Name /KPI Name measure
T01 -Table 1 Type of Credit Notes Dimension Type of invoice give to customers Use Document Type from corresponding NA NA NA
where goods/services have been document and get the text from Document Type
returned data source
Customer Category Dimension Customer Segmentation based on Use Customer Category from Customer data NA NA NA
customer groups source
Customer Dimension Name of the customers who Use Customer from corresponding document NA NA NA
returned goods/services to GAL and get the text from Customer data source
No of Credit Notes Measure Type of invoice give to customers Count of Document Number where Posting Nos NA NA
where goods/services have been Date = selected time period and Account Type =
returned ‘D’ and Special G/L ind = # and Document Type
= ‘DG’ or ‘RA’ , from data source General ledger
(new): Line Items Leading Ledger
Value of Credit Notes Measure Type of invoice give to customers Sum of Amt in Loc Cur where Posting Date = Absolute NA NA
where goods/services have been selected time period and Account Type = ‘D’ and Number
returned Special G/L ind = # and Document Type = ‘DG’
or ‘RA’ , from data source General ledger
3.4 Payment Received Report

_____________________________________________________________________________________
Category
Payment Received Report

1
Time Filter
_____________________________________________________________________________________
Payments Received report provides the insight across two key measures (No of Payments and Value of
Payments) by Custom Category & Customer.
Key Stakeholder (s)
Name
Finance
Data Sensitivity

_____________________________________________________________________________________

Priority
Payment Received Category - Filter The Customer MUST Default Value is All. The Customer Category filter shows all of the
-001 Category filter The values should Values from the Category Column in the
in the Customer
data source from
SAP
Payment Received Monthly Filter In this filter both MUST Default value will In this filter both the Month and the year
filter report
development
Payment Received Export to PDF & The user requires COULD NA This report should be exported into PDF
PDF/Excel
_____________________________________________________________________________________
Table No & Dimension/Measure or Type Definition Calculation Unit or RAG Status RAG Rule
Name KPI Name measure
T01 -Table 1 Customer Category Dimension Customer Segmentation based on Use Customer Category from Customer data NA NA NA
Customer Dimension Name of the customers who Use Customer from corresponding document NA NA NA
returned goods/services to GAL and get the text from Customer data source
No of Payments Measure No of Invoices where Amount Count of Document Number where Posting Nos NA NA
received from Customer Date = selected time period and Account Type =
‘D’ and Special G/L ind = # and Document Type
= ‘DZ’ , from data source General ledger (new):
Line Items Leading Ledger
Value of Payments Measure Amount received from Customer Sum of Amt in Loc Cur where Posting Date = Absolute NA NA
selected time period and Account Type = ‘D’ and Number
Special G/L ind = # and Document Type = ‘DZ’ ,
from data source General ledger (new): Line
Items Leading Ledger
_____________________________________________________________________________________
3.5 Invoice Disputes Report

Invoice Disputes Report

1
Time Filter
_____________________________________________________________________________________
Invoice Disputes report provides the insight across four key measures (Disputed Amount, Customer
Disputed Amount, Original Disputed Amount and No of Records (Disputes))
Key Stakeholder (s)
Name
Finance
Data Sensitivity

_____________________________________________________________________________________

Priority
Invoice Dispute Monthly Filter In this filter both MUST Default value will In this filter both the Month and the year
filter report
development
Invoice Dispute Export to PDF & The user requires COULD NA This report should be exported into PDF
PDF/Excel
_____________________________________________________________________________________
Table No & Dimension/Measure or Type Definition Calculation Unit or RAG Rule RAG visual
T01 -Table 1 Case ID Dimension Unique ID for each Case created by Select Case Key where Case Type = GAL0 and NA NA NA
dispute system Status Profile = FIN_DISP and Status = 10 from
data source Dispute Case, for selected time
period in the filter
Case Key Dimension Name of the Dispute Select Case Key where Case Type = GAL0 and NA NA NA
Status Profile = FIN_DISP and Status = 10 from
Customer Dimension Customer who raised dispute Select Customer where Case Type = GAL0 and NA NA NA
Contact Person Dimension Contact person from customer Select Contact Person where Case Type = GAL0 NA NA NA
and Status Profile = FIN_DISP and Status = 10
from data source Dispute Case, for selected
time period in the filter
Processor Dimension Credit Controller who processed Select Processor where Case = GAL0 and Status NA NA NA
the customer dispute Profile = FIN_DISP and Status = 10 from data
source Dispute Case, for selected time period in
the filter
Cust. Disputed Amt Measure Amount raised by customer as a Sum of Cust.-Disputed where Case Type = GAL0 £ NA NA
dispute and Status Profile = FIN_DISP and Status = 10
Disputed Amount Measure Disputed Amount Sum of Disputed Amount where Case Type = £ NA NA
GAL0 and Status Profile = FIN_DISP and Status =
10 from data source Dispute Case, for selected
Number of Records Measure No of Disputed Invoices Count of Case ID where Case Type = GAL0 and Nos NA NA
period in the filter. Applicable for Rolling 24
Months
_____________________________________________________________________________________
Table No & Dimension/Measure or Type Definition Calculation Unit or RAG Rule RAG visual
Orig. Disputed Amount Measure Original Disputed Amount Sum of Orig. Disp. Amt where Case Type = GAL0 NA NA NA
and Status Profile = FIN_DISP and Status = 10
time period in the filter. Applicable for Rolling 24
Months
_____________________________________________________________________________________
3.6 Aged Debtors Report

Critical/Not Critical/ALL
Cust. Type Category Collector

Aged Debtors Report

1
Time Filter
_____________________________________________________________________________________
Aged Debtors report provides the insight across eight key measures (Total Debt, Current Debt, 1-30 days
past due, 31-60 days past due, 61-90 days past due, 91-180 days past due, 180+ days past due and
deposits held)
Key Stakeholder (s)
Name
Finance
Data Sensitivity

_____________________________________________________________________________________

Priority
Aged Debtors -001 Cust. Type - Filter It will shows MUST Default Value is All. The drop down filter contains Critical, Not
Critical, Not Critical The values should Critical and All in alphabetical order, the user
and All be sorted is able to select any one of the attributes.
alphabetically.
Aged Debtors -002 Category - Filter The Customer MUST Default Value is All. The Customer Category filter shows all of the
in the Customer
data source from
SAP
Aged Debtors -003 Collector - Filter The collector filter MUST Default Value is All. The collector filter shows all of the Values
shows all of the The values should from the Category Column in the Customer
Values from the be sorted data source from SAP, the user is able to
collector Column in alphabetically. select any one or many from the drop down
the Customer data attributes.
source from SAP
Aged Debtors -004 Monthly Filter In this filter both MUST Default value will In this filter both the Month and the year
_____________________________________________________________________________________
Priority
filter report
development
Aged Debtors -005 Export to PDF & The user requires MUST NA This report should be exported into PDF
PDF/Excel
_____________________________________________________________________________________
T01 -Table 1 Category Dimension Customer Segmentation based on Use Customer Category from Customer data NA NA NA
Dimension Customer Account Use Customer Account Number NA NA NA
Number from Customer data source
Customer Dimension Name of the customers who owes Use Customer from corresponding document NA NA NA
money to GAL and get the text from Customer data source
Collector Dimension Name of the collector from GAL Use Collector from corresponding document NA NA NA
who is responsible for collecting and get the text from Customer data source
money from customer
Total Debt Measure Total Amount owed by GAL from Sum of Amt in Loc Cur where Posting Date less £ NA NA
Customers than and Clearing Date greater than selected
time period and Account Type = ‘D’ and Special
G/L ind = # from data source General ledger
Current Measure Amount owed by GAL from Sum of Amt in Loc Cur where Posting Date less £ NA NA
customers which is not due than and Clearing Date & Net Due date greater
than selected time period and Account Type =
‘D’ and Special G/L ind = # from data source
General ledger (new): Line Items Leading
Ledger
1-30 Days Past Due Measure Customers who owed money to Sum of Amt in Loc Cur where Posting Date less £ NA NA
GAL between last 1-30 days than , Clearing Date greater than and Net Due
date in between past 1-30 days from selected
G/L ind = #, from data source General ledger
(new): Line Items Leading Ledger,
date in between 31-60 days from selected time
period and Account Type = ‘D’ and Special G/L
ind = #, from data source General ledger (new):
Line Items Leading Ledger,
_____________________________________________________________________________________
Line Items Leading Ledger ,
Line Items Leading Ledger ,
180+ Days Past Due Measure Customers who owed money to Sum of Amt in Loc Cur where Posting Date less £ NA NA
GAL greater than 180 days than , Clearing Date greater than and Net Due
date greater than 180 days from selected time
Deposit Held Measure Customers who had deposited Sum of Value from data source AR Deposit Held £ NA NA
money with GAL as a security
See reference data for how deposits will be
deposit
managed
_____________________________________________________________________________________
3.7 Bad Debt Report (Base)

Category Collector
1 Bad Debt Report - Base Version
Time Filter
_____________________________________________________________________________________
Bad Debt report provides the insight across eight key measures (Outstanding Amount, Current, Automatic
Bad Debt Provision, and VAT Adjustment & Bad Debt Provision)
Key Stakeholder (s)
Name
Finance
Data Sensitivity

_____________________________________________________________________________________

Priority
Bad Debt -001 Category - Filter The Customer MUST Default Value is All. The Customer Category filter shows all of the
in the Customer
data source from
SAP
Bad Debt -002 Collector - Filter The collector filter MUST Default Value is All. The collector filter shows all of the Values
shows all of the The values should from the Category Column in the Customer
Values from the be sorted data source from SAP, the user is able to
collector Column in alphabetically. select any one or many from the drop down
the Customer data attributes.
source from SAP
Bad Debt -003 Monthly Filter In this filter both MUST Default value will In this filter both the Month and the year
filter report
development
_____________________________________________________________________________________
Priority
Bad Debt -004 Export to PDF & The user requires COULD NA This report should be exported into PDF
PDF/Excel
_____________________________________________________________________________________
T01 -Table 1 Customer Number Dimension ID of the customers who owes Use Customer No from Customer data source NA NA NA
money to GAL
Customer Name Dimension Name of the customers who owes Use Customer Name from Customer data NA NA NA
money to GAL source
Category Dimension Customer Segmentation based on Use Customer Category from Customer data NA NA NA
Collector Dimension Name of the collector from GAL Use Collector from Customer data source NA NA NA
who is responsible for collecting
money from customer
Outstanding Amount Measure Total Amount owed by GAL from Sum of Amt in Loc Cur where Posting Date less £ NA NA
Customers than and Clearing Date greater than selected
Current Measure Amount owed by GAL from Sum of Amt in Loc Cur where Posting Date less £ NA NA
customers which is not due than and Clearing Date & Net Due date greater
‘D’ and Special G/L ind = # from data source
Ledger
Automatic Bad Debt Measure Customers who owed money to Sum of Amt in Loc Cur where Posting Date less £ NA NA
Provision GAL greater than 180 days than , Clearing Date greater than and Net Due
VAT Adjustment Measure Adding VAT to Bad Debt (Reverse Automatic Bad Debt Provision) divided £ NA NA
by /1.2 and multiply by Current % VAT* )
*%VAT comes from AR - DSO & VAT data source
– Needs to be able to be changed when HMRC

change the VAT rates. See ref screen to facilitate
this.
Bad Debt Provision Measure Total Bad Debt Including VAT (Automatic Bad Debt Provision plus VAT £ NA NA
Adjustment)
_____________________________________________________________________________________
4 Accounts Payables (AP)

4.1 Payables Dashboard
Time Filter Button to refresh dashboard

Export to PDF
Nos/£
Metric Nos (£000's)
Current
Month
1 2 3
Previous
Month
Scorecard Opex/Capex
4 5
No of Time Filter
Transcations
Top 10 - Vendor Details Top 10 - PO Details

6 7
Rolling 12 Months Trend
8 25,000 2,500
20,000 2,000
15,000 1,500
Nos
£
10,000 1,000
5,000 500
0 0
Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16
£ Nos
_____________________________________________________________________________________
Payables dashboard provides the insight across six key measures (Payments Processed, Supplier Invoice
Processed, Invoice on Hold > 60 days, Trade Creditors, Invoice on Hold & GRIR) and their performance
comparison across various type periods
Key Stakeholder (s)
Name
Finance
Natalie Saunders Accounts Payable Team Natalie.Saunders-Neate@gatwickairport.com

Member, Finance
Data Sensitivity

Natalie Saunders Self Serve On Demand Default

_____________________________________________________________________________________

Priority
Payables Period Type Filter The filter will MUST Default Value is The drop down filter shows only one value,
Dashboard -001 contains only one Month Monthly.
value, Monthly.
Payables Period Filter – When the user MUST Default value is last When the user selects Monthly from the
Dashboard -002 Monthly selects Monthly completed month period dropdown filter, drop down become
from the period & year available to allow the user to select both the
dropdown filter, Month and the Year.
dropdowed
become available
to select both the
Month and the
year.
Payables Go Button On change of time SHOULD NA On change of time period by clicking Go
dashboard will
refresh for
selected time
period
Payables Metric - Filter It will show Nos MUST Default Value is The drop down filter contains Nos and £, the
Dashboard -004 and £. Nos. user is able to select any one of the
attributes, on change of metric, values in P01,
P02 and P03 will change accordingly.
_____________________________________________________________________________________
Priority
Payables Scaling It will show MUST Default Value is in Scaling button will change the scaling factor
thousands and
Absolute text
Payables Export to PDF The user requires COULD NA This dashboard should be exported in a PDF
in A4 Portrait Size.
format and export
to PDF
Payables P06_Detail Analysis There should be an COULD The following When the user clicks the Detailed Analysis
Dashboard -007 analysis button parameters will be button from P06 the Aged Creditors Report
selected it will filters to the Aged values selected in the filters in Payables
redirect to a new Creditors Report: Dashboard.
open the Aged
This report will
Creditors Report
work as a
standalone report
as well and apart
from Period filter,
default values for
All
Payables P07_Detail Analysis There should be an MUST The following When the user clicks the Detailed Analysis
Dashboard -008 analysis button parameters will be button from P07 the Vendor Detail Analysis
_____________________________________________________________________________________
Priority
selected it will filters to the values selected in the filters in Payables
redirect to a new Vendor Detail Dashboard.
window and will Analysis Report:
open the Vendor Period Filter
Detail Analysis
This report will
Report.
work as a
standalone report
as well and apart
from Period filter,
default values for
All
Payables Particulars(KPI) Scorecard P04 MUST, If nothing is Filters Different It will accept to filter KPI's only from
Dashboard -009 Filter cross links to P05, selected Trade KPI's by selecting scorecard to filter other below portlets.
P06, P07 and P08 Creditors will pass item in scorecard
Payables Opex/Capex Filter Updating the KPI MUST, If nothing is Filters Opex/Capex It will accept one Capex/Opex from chart to
Dashboard -010 By Capex/Opex P05 selected all will from PIE chart. filter other below portlets.
cross links to P06, pass
P07 and P08
Payables Vendor Filter Updating the KPI MUST, If nothing is Filters Vendor from It will accept one Vendor from table to filter
Dashboard -011 By Vendor P06 selected all will Table. other below portlets.
cross links to P07 pass
_____________________________________________________________________________________
_____________________________________________________________________________________
As a requirement of this dashboard we consider all the measure to be calculated on the basis of posting date. SAP Data Sources*
Note: Paul Instone accepted that SAP queries did not need to be included in any portlet measures documentation where SAP is a data source.
Name I Name measure
P01 – Info bar Payments Processed CM Measure In Current month Sum of Amt in Loc Cur where Posting Date = If Metric NA NA
Payments (£) (Current Month) (selected month), total selected time period and Account Type = ‘K’ and Filter is Nos,
Processed Amount of vendor Special G/L ind = # and Document Type = ‘KZ’ or then scaling
payments processed by ‘ZR’ or ‘ZP’ from data source General ledger (new): won’t
GAL Line Items Leading Ledger , Applicable for Rolling 12 applicable,
Months else Scaling
as per user
selection
Payments Processed PM Measure In Previous month Sum of Amt in Loc Cur where Posting Date = If Metric NA NA
(£) (Previous Month) (selected month minus 1), selected time period minus 1 and Account Type = Filter is Nos,
total Amount of vendor ‘K’ and Special G/L ind = # and Document Type = then scaling
payments processed by ‘KZ’ or ‘ZR’ or ‘ZP’ from data source General ledger won’t
GAL (new): Line Items Leading Ledger , Applicable for applicable,
Rolling 12 Months else Scaling
as per user
selection
Payments Processed % KPI Percentage of Difference ((Payments Processed CM (£) minus Payments % NA NA
Variance between Payments Processed PM (£)) divided by Payments Processed
Processed CM (£) and CM (£)) multiplied by 100
Payments Processed PM
(£)
Payments Processed CM Measure In Current month Count of Document Number where Posting Date = If Metric NA NA
(Nos) (Current Month) (selected month), total no selected time period and Account Type = ‘K’ and Filter is Nos,
of vendor payments Special G/L ind = # and Document Type = ‘KZ’ or then scaling
processed by GAL ‘ZR’ or ‘ZP’ from data source General ledger (new): won’t
Line Items Leading Ledger , Applicable for Rolling 12 applicable,
Months else Scaling
as per user
selection
Payments Processed PM Measure In Previous month Count of Document Number where Posting Date = If Metric NA NA
(Nos) (Previous Month) (selected month minus 1), selected time period minus 1 and Account Type = Filter is Nos,
total no of vendor ‘K’ and Special G/L ind = # and Document Type = then scaling
payments processed by ‘KZ’ or ‘ZR’ or ‘ZP’ from data source General ledger won’t
GAL (new): Line Items Leading Ledger , Applicable for applicable,
as per user
selection
_____________________________________________________________________________________
Name I Name measure
Payments Processed % KPI Percentage of Difference ((Payments Processed CM (Nos) minus Payments % NA NA
Variance between Payments Processed PM (Nos)) divided by Payments
Processed CM (Nos) and Processed CM (Nos)) multiplied by 100
Payments Processed PM
(Nos)
P02 – Info bar Supplier Invoice Measure In Current month Sum of Amt in Loc Cur where Posting Date = If Metric NA NA
Supplier Processed CM (£) (selected month), total selected time period and Account Type = ‘K’ and Filter is Nos,
Invoice (Current Month) Amount of Supplier Special G/L ind = # and Document Type = ‘RE’ or then scaling
Processed Invoice processed by GAL ‘KR’ or ‘KG’ from data source General ledger (new): won’t
Months else Scaling
as per user
selection
Supplier Invoice Measure In Previous month Sum of Amt in Loc Cur where Posting Date = If Metric NA NA
Processed PM (£) (selected month minus 1), selected time period minus 1 and Account Type = Filter is Nos,
(Previous Month) total Amount of Supplier ‘K’ and Special G/L ind = # and Document Type = then scaling
Invoice processed by GAL ‘RE’ or ‘KR’ or ‘KG’ from data source General ledger won’t
(new): Line Items Leading Ledger , Applicable for applicable,
as per user
selection
Supplier Invoice KPI Percentage of Difference ((Supplier Invoice Processed CM (£) minus Supplier % NA NA
Processed % Variance between Supplier Invoice Invoice Processed PM (£)) divided by Supplier
Processed CM (£) and Invoice Processed CM (£)) multiplied by 100
Supplier Invoice Processed
PM (£)
Supplier Invoice Measure In Current month Count of Document Number where Posting Date = If Metric NA NA
Processed CM (Nos) (selected month), total no selected time period and Account Type = ‘K’ and Filter is Nos,
(Current Month) of Supplier Invoice Special G/L ind = # and Document Type = ‘RE’ or then scaling
processed by GAL ‘KR’ or ‘KG’ from data source General ledger (new): won’t
Months else Scaling
as per user
selection
Supplier Invoice Measure In Previous month Count of Document Number where Posting Date = If Metric NA NA
Processed PM (Nos) (selected month minus 1), selected time period minus 1 and Account Type = Filter is Nos,
(Previous Month) total no of Supplier Invoice ‘K’ and Special G/L ind = # and Document Type = then scaling
processed by GAL ‘RE’ or ‘KR’ or ‘KG’ from data source General ledger won’t
(new): Line Items Leading Ledger , Applicable for applicable,
as per user
selection
_____________________________________________________________________________________
Name I Name measure
Supplier Invoice KPI Percentage of Difference ((Supplier Invoice Processed CM (Nos) minus % NA NA
Processed % Variance between Supplier Invoice Supplier Invoice Processed PM (Nos)) divided by
Processed CM (Nos) and Supplier Invoice Processed CM (Nos)) multiplied by
Supplier Invoice Processed 100
PM (Nos)
P03 - Invoice Info bar Invoice on Hold > 60 Measure In Current month Sum of Invoice Amount where document Date = If Metric NA Na
on Hold > 60 days CM (£) (selected month), total selected time period minus 60 days and Document Filter is Nos,
days Amount of Invoices on Status = ‘A or ‘B from data source Invoice then scaling
Hold Older than 60 days Verification , Applicable for Rolling 12 Months won’t
applicable,
else Scaling
as per user
selection
Invoice on Hold > 60 Measure In Previous month Sum of Invoice Amount where document Date = If Metric NA NA
days PM (£) (selected month minus 1), selected previous period minus 60 days and Filter is Nos,
total Amount of Invoices Document Status = ‘A or ‘B from data source then scaling
on Hold Older than 60 Invoice Verification , Applicable for Rolling 12 won’t
days Months applicable,
else Scaling
as per user
selection
Invoice on Hold > 60 KPI Percentage of Difference ((Invoice on Hold > 60 days CM (£)) minus Invoice on % NA NA
days % Var between Invoice on Hold > Hold > 60 days PM (£)) divided by Invoice on Hold >
60 days CM (£) and Invoice 60 days PM (£)) multiplied by 100
on Hold > 60 days PM (£)
Invoice on Hold > 60 Measure In Current month Count of Document No, where document Date = If Metric NA Na
days CM (Nos) (selected month), total no selected time period minus 60 days and Document Filter is Nos,
of Invoices on Hold Older Status = ‘A or ‘B from data source Invoice then scaling
than 60 days Verification , Applicable for Rolling 12 Months won’t
applicable,
else Scaling
as per user
selection
Invoice on Hold > 60 Measure In Previous month Sum of Document No, where document Date = If Metric NA Na
days PM (Nos) (selected month minus 1), selected previous period minus 60 days and Filter is Nos,
total no Invoices on Hold Document Status = ‘A or ‘B from data source then scaling
Older than 60 days Invoice Verification , Applicable for Rolling 12 won’t
Months applicable,
else Scaling
as per user
selection
_____________________________________________________________________________________
Name I Name measure
Invoice on Hold > 60 KPI Percentage of Difference ((Invoice on Hold > 60 days CM (Nos)) minus Invoice % NA NA
days % Var between Invoice on Hold > on Hold > 60 days PM (Nos)) divided by Invoice on
60 days CM (Nos) and Hold > 60 days PM (Nos)) multiplied by 100
Invoice on Hold > 60 days
PM (Nos)
P04 - Table Trade Creditors CM - Nos Measure Count of Vendor Payment Count of Documents No, where Posting Date less As per user NA NA
Scorecard Invoices which are due in than and Clearing Date greater than selected time Scaling
selected Time Period period and Account Type = ‘K’ and Special G/L ind = selection
# from data source General ledger (new): Line
Items Leading Ledger
Trade Creditors PM - Nos Measure Count of Vendor Payment Count of Documents No, where Posting Date less As per user NA NA
Invoices which are due in than and Clearing Date greater than selected time Scaling
selected Time Period period minus 1 and Account Type = ‘K’ and Special selection
minus 1 (Previous Month) G/L ind = # from data source General ledger (new):
Trade Creditors % KPI Percentage of Difference ((Trade Creditors (Nos)) minus Trade Creditors PM % NA Only If the variance is
Variance between Trade Creditors (Nos)) divided by Trade Creditors PM (Nos)) negative then red
CM - Nos and Trade multiplied by 100 coloured text
Creditors PM - Nos
Trade Creditors CM - £ Measure Amount of Vendor Sum of Amt in Loc Cur where Posting Date less than As per user NA NA
Payment Invoices which and Clearing Date greater than selected time period Scaling
are due in selected Time and Account Type = ‘K’ and Special G/L ind = # selection
Period from data source General ledger (new): Line Items
Leading Ledger
Trade Creditors PM - £ Measure Amount of Vendor Sum of Amt in Loc Cur where Posting Date less than As per user NA NA
are due in selected Time minus 1 and Account Type = ‘K’ and Special G/L ind selection
Period minus 1 (Previous = # from data source General ledger (new): Line
Month) Items Leading Ledger
Trade Creditors % KPI Percentage of Difference ((Trade Creditors (£)) minus Trade Creditors PM (£)) % NA Only If the variance is
Variance between Trade Creditors divided by Trade Creditors PM (£)) multiplied by 100 negative then red
CM - £ and Trade Creditors coloured text
PM - £
Invoice on Hold CM - Nos Measure Count of Vendor Payments Sum of Invoice Amount where document Date = As per user NA NA
Invoices which are on hold selected time period and Document Status = ‘A or Scaling
in selected Time Period ‘B from data source Invoice Verification selection
Invoice on Hold PM - Nos Measure Count of Vendor Payments Sum of Invoice Amount where document Date = As per user NA NA
Invoices which are on hold selected time period minus 1 and Document Status Scaling
in selected Time Period = ‘A or ‘B from data source Invoice Verification selection
selected Time Period
minus 1 (Previous Month)
_____________________________________________________________________________________
Name I Name measure
Invoice on Hold % KPI Percentage of Difference ((Invoice on Hold CM (Nos)) minus Invoice on Hold % NA Only If the variance is
Variance between Trade Creditors PM (Nos)) divided by Invoice on Hold PM (Nos)) negative then red
CM - Nos and Trade multiplied by 100 coloured text
Creditors PM - Nos
Invoice on Hold CM - £ Measure Amount of Vendor Sum of Invoice Amount where document Date = As per user NA NA
Payments Invoices which selected time period and Document Status = ‘A or Scaling
are on hold in selected ‘B from data source Invoice Verification selection
Time Period
Invoice on Hold PM - £ Measure Amount of Vendor Sum of Invoice Amount where document Date = As per user NA NA
Payments Invoices which selected time period minus 1 and Document Status Scaling
are on hold in Month = ‘A or ‘B from data source Invoice Verification selection
minus 1 (Previous Month)
Invoice on Hold % KPI Percentage of difference ((Invoice on Hold CM (£)) minus Invoice on Hold PM % NA Only If the variance is
Variance between Invoice on Hold (£)) divided by Invoice on Hold PM (£)) multiplied by negative then red
CM - £ and Invoice on 100 coloured text
Hold PM - £
GRIR CM - Nos Measure Count of GRIR Invoices in Count of Document No Where GL account number As per user NA NA
selected Time Period = 300130 and Posting Date less than and Clearing Scaling
Date greater than selected time period from data selection
source General ledger (new): Line Items Leading
Ledger
GRIR PM - Nos Measure Count of GRIR Invoices in Count of Document No Where GL account number As per user NA NA
selected Time Period = 300130 and Posting Date less than and Clearing Scaling
selected Time Period Date greater than selected time period minus 1 selection
minus 1 (Previous Month) from data source General ledger (new): Line Items
Leading Ledger
GRIR % Variance KPI Percentage of difference ((GRIR (Nos)) minus GRIR PM (Nos)) divided by GRIR % NA Only If the variance is
between Trade Creditors PM (Nos)) multiplied by 100 negative then red
CM - Nos and Trade coloured text
Creditors PM - Nos
GRIR CM - £ Measure Amount of GRIR Invoices Sum of Amt in Loc Cur. Where GL account number = As per user NA NA
in selected Time Period 300130 and Posting Date less than and Clearing Scaling
Ledger
GRIR PM - £ Measure Amount of GRIR Invoices Sum of Amt in Loc Cur. Where GL account number = As per user NA NA
in Month minus 1 300130 and Posting Date less than and Clearing Scaling
(Previous Month) Date greater than selected time period minus 1 selection
Leading Ledger
_____________________________________________________________________________________
Name I Name measure
GRIR % Variance KPI Percentage of difference ((GRIR (£)) minus GRIR PM (£)) divided by GRIR PM % NA Only If the variance is
between GRIR CM - £ and (£)) multiplied by 100 negative then red
GRIR PM - £ coloured text
P05 – Pie Chart CM -£ Measure Total Trade Creditors or Refer Trade Creditors CM - £ or Invoice on Hold CM As per user NA NA
Opex/Capex GRIR or Invoice on Hold - £ or GRIR CM - £ for Calculations Scaling
Amount in Selected Time selection
Period
CM -Nos Measure Total Trade Creditors or Refer Trade Creditors CM - Nos or Invoice on Hold Nos NA NA
GRIR or Invoice on Hold CM -Nos or GRIR CM - Nos for Calculations
Numbers (count) in
Selected Time Period
Opex/Capex Dimension Type of Purchase order In Purchase Order any Cost Centre number which is NA NA NA
starting with a 3 would be Capex, any other Cost
Centre would be Opex, All values are set to Trade
Creditors by default, unless a KPI has been selected
in P04
P06 –Top 10 Table Vendor Dimension Name of GAL Supplier Use Vendor from corresponding document and get NA NA NA
Vendor the text from Vendor data source, All values are set
Details to Trade Creditors by default, unless a KPI has been
selected in P04, Top 10 Vendors is based on £
measure
Nos Measure Total Trade Creditors or Refer Trade Creditors CM - Nos or Invoice on Hold Nos NA NA
GRIR or Invoice on Hold CM -Nos or GRIR CM - Nos for Calculations
Numbers (count) in
Selected Time Period
£ Measure Total Trade Creditors or Refer Trade Creditors CM - £ or Invoice on Hold CM As per user NA NA
GRIR or Invoice on Hold - £ or GRIR CM - £ for Calculations, Top 10 Vendors Scaling
Amount in Selected Time is based on this measure selection
Period
Current Measure GAL who owed money to Refer Trade Creditors CM - £ or Invoice on Hold CM As per user NA NA
Vendors which is not due - £ or GRIR CM - £ for Calculations, and where Scaling
from selected time period Posting Date less than and Clearing Date & Net Due selection
date greater than selected time period
1-30 Measure GAL who owed money to Refer Trade Creditors CM - £ or Invoice on Hold CM As per user NA NA
Vendors from last 1-30 - £ or GRIR CM - £ for Calculations, and where Scaling
days from selected time Posting Date less than , Clearing Date greater than selection
period and Net Due date in between past 1-30 days from
selected time period
_____________________________________________________________________________________
Name I Name measure
31-60 Measure GAL who owed money to Refer Trade Creditors CM - £ or Invoice on Hold CM As per user NA NA
Vendors from last 31-60 - £ or GRIR CM - £ for Calculations, and where Scaling
days from selected time Posting Date less than , Clearing Date greater than selection
period and Net Due date in between past 31-60 days from
>60 Measure GAL who owed money to Refer Trade Creditors CM - £ or Invoice on Hold CM As per user NA NA
Vendors from greater than - £ or GRIR CM - £ for Calculations and where Scaling
60 days from selected Posting Date less than , Clearing Date greater than selection
time period and Net Due date greater than 60 days from
P07 –Top 10 Table PO Number Dimension A purchase order (PO) is a Use Document No from data source Purchasing NA NA NA
PO Details commercial document and Data (Account Assignment), All values are set to
first official offer issued by Trade Creditors by default, unless a KPI has been
a GAL to a Vendors selected in P04, Top 10 is based on PO Amount
measure
Requester Dimension Requester is the person Use Requested by from data source Purchasing NA NA NA
from GAL who requested Data (Schedule line Level)
PO
PO Type Dimension Type of PO, i.e. either In Purchase Order any Cost Centre number which is NA NA NA
Opex/Capex starting with a 3 would be Capex, any other Cost
Centre would be Opex
Date Dimension Purchase Order created Use Posting Date from data source Purchasing Data NA NA NA
date (Schedule line Level)
PO Amount Measure Purchase Order Amount Sum of Purchase Order Value from data source As per user NA NA
Purchasing Data (Schedule line Level), Top 10 is Scaling
based on this measure selection
Trade Creditors Amount Measure Amount of Vendor Sum of Amt in Loc Cur where Posting Date less than As per user NA NA
are due in selected Time and Account Type = ‘K’ and Special G/L ind = # selection
Period from data source General ledger (new): Line Items
Leading Ledger
GRIR Amount Measure Amount of GRIR Invoices Sum of Amt in Loc Cur. Where GL account number = As per user NA NA
in selected Time Period 300130 and Posting Date less than and Clearing Scaling
Ledger
Invoice on Hold Amount Measure Amount of Vendor Sum of Invoice Amount where document Date = As per user NA NA
Payments Invoices which selected time period and Document Status = ‘A or Scaling
are on hold in selected ‘B from data source Invoice Verification selection
Time Period
_____________________________________________________________________________________
Name I Name measure
P08 –Rolling Table £ Measure Refer Trade Creditors CM - £ or Invoice on Hold CM As per user NA NA
12 Month - £ or GRIR CM - £ for Calculations Scaling
Trend selection
Nos Measure Refer Trade Creditors CM - Nos or Invoice on Hold Nos NA NA
CM - Nos or GRIR CM - Nos for Calculations
Month & Year Dimension Calendar Month & Year The chart axis will show date in Month & Year, All NA NA NA
values are set to Trade Creditors by default, unless a
KPI has been selected in P04
4.2 Aged Creditors Report

_____________________________________________________________________________________
4.2.2
Capex/Opex
Aged Cre
Report Information

_____________________________________________________________________________________
Aged Creditors report provides the insight across eight key measures (Outstanding Amount, Current, 1-15
days past due, 16-30 days past due, 31-60 days past due, 61-90 days past due, 91-180 days past due, 180+
days past due)
Key Stakeholder (s)
Name
Finance

Member, Finance
Data Sensitivity


_____________________________________________________________________________________

Priority
Aged Creditors Capex/Opex - Filter It will shows Capex, MUST Default Value is All. The drop down filter contains Capex, Opex
-001 Opex and All The values should and All in alphabetical order, the user is able
be sorted to select any one or many from the drop
alphabetically. down attributes.
Aged Creditors Monthly -Filter In this filter both MUST Default value will In this filter both the Month and the year
filter report
development
Aged Creditors Export to PDF & The user requires COULD NA This report should be exported into PDF
PDF/Excel
_____________________________________________________________________________________
T01 –Table 1 Vendor No Dimension ID of GAL Supplier Use Vendor ID from Vendor data source NA NA NA
Vendor Name Dimension Name of GAL Supplier Use Vendor Name from Vendor data source NA NA NA
Capex/Opex Dimension Purchase Order Type In Purchase Order any Cost Centre number NA NA NA
which is starting with a 3 would be Capex, any
other Cost Centre would be Opex.
Outstanding Amount Measure Total Amount owed by GAL to Sum of Amt in Loc Cur where Posting Date less NA NA NA
Suppliers than and Clearing Date greater than selected
time period and Account Type = ‘K’ and Special
Current Measure Amount owed by GAL to Suppliers Sum of Amt in Loc Cur where Posting Date less NA NA NA
which is not due than and Clearing Date & Net Due date greater
‘K’ and Special G/L ind = # from data source
Ledger Applicable for Rolling 24 Months
1-15 days Measure Suppliers who owed money from Sum of Amt in Loc Cur where Posting Date less NA NA NA
16 – 30 days Measure Suppliers who owed money from Sum of Amt in Loc Cur where Posting Date less NA NA NA
_____________________________________________________________________________________
> 180 days Measure Suppliers who owed money from Sum of Amt in Loc Cur where Posting Date less NA NA NA
GAL from past 180 days than , Clearing Date greater than and Net Due
period and Account Type = ‘K’ and Special G/L
4.3 Vendor Detail Analysis

_____________________________________________________________________________________
4.3.2
Capex/Opex
Vendor D
Report Information
Vendor Detailed Analysis report provides the insight across five key measures (Purchase Order (PO)
Amount, Receipted Amount, Invoices Matched, GRIR, Invoice on Hold)
Key Stakeholder (s)
Name
Finance

Member, Finance
Data Sensitivity

_____________________________________________________________________________________

_____________________________________________________________________________________

Priority
Vendor Detailed Capex/Opex - Filter It will shows Capex, MUST Default Value is All. The drop down filter contains Capex, Opex
Analysis -001 Opex and All The values should and All in alphabetical order, the user is able
be sorted to select any one or many from the drop
alphabetically. down attributes.
Vendor Detailed Vendor -Filter It will shows all of MUST Default Value is All. The Vendor filter shows all of the Values from
Analysis -002 the Values from The values should the Vendor Text column in the Vendor data
the Vendor Text be sorted source from SAP, the user is able to select any
column in the alphabetically. one or many from the drop down attributes.
Vendor data
source from SAP
Vendor Detailed Monthly -Filter In this filter both MUST Default value will In this filter both the Month and the year
Analysis -003 the Month and the be one month and available for the selection as filter
filter report
development
Vendor Detailed Export to PDF & The user requires COULD NA This report should be exported into PDF
Analysis -004 Excel the ability to print document with portrait orientation on A4 Size
PDF/Excel
_____________________________________________________________________________________
_____________________________________________________________________________________
T01 –Table 1 Invoicing Party Dimension ID of GAL Supplier Use Vendor ID from Vendor data source NA NA NA
Vendor Name Dimension Name of GAL Supplier Use Vendor Name from Vendor data source NA NA NA
PO Number Dimension A purchase order (PO) is a Use Document No from data source Purchasing NA NA NA
commercial document and first Data (Account Assignment)
official offer issued by a GAL to a
Vendors
Capex/Opex Dimension Purchase Order Type In Purchase Order any Cost Centre number NA NA NA
which is starting with a 3 would be Capex, any
other Cost Centre would be Opex.
Requisitioner Dimension Requester is the person from GAL Use Requested by from data source Purchasing NA NA NA
who requested PO Data (Schedule line Level)
Date Dimension Purchase Order created date Use Posting Date from data source Purchasing NA NA NA
Data (Schedule line Level)
PO Amount Measure Purchase Order Amount Sum of Purchase Order Value from data source £ NA NA
Purchasing Data (Schedule line Level)
Receipted Measure Value of Goods/services delivered Sum of Delivered Value from data source £ NA NA
against the PO Purchasing Data (Schedule line Level)
Invoices Matched Measure Invoices matched for the Goods Sum of Invoiced Value from data source £ NA NA
delivered which are against the PO Purchasing Data (Schedule line Level)
GRIR Measure Amount of GRIR Invoices in Sum of Amt in Loc Cur. Where GL account £ NA NA
selected Time Period number = 300130 and Posting Date less than
and Clearing Date greater than selected time
period from data source General ledger (new):
Invoice on Hold Measure Amount of Vendor Payments Sum of Invoice Amount where document Date = £ NA NA
Invoices which are on hold in selected time period and Document Status = ‘A
selected Time Period or ‘B from data source Invoice Verification
_____________________________________________________________________________________
Project Code Dimension Project Code assigned to Capex PO Use Network Code from data source Purchasing NA NA NA
Data (Schedule line Level)
Cost Centre Dimension Purchase Order to which Cost may Use Cost Centre from data source Purchasing NA NA NA
be Charged Data (Schedule line Level)
GL Code Dimension General Ledger Number to which Use GL Account from data source Purchasing NA NA NA
Purchase order assigned to Data (Schedule line Level)
_____________________________________________________________________________________
5 Profit & Loss (P&L)

Note: Paul Instone accepted that SAP queries did not need to be included in any portlet measures documentation where SAP is a data source
5.1 P&L Summary Report

Budget Ctr.
Company ALL Function ALL Dept. ALL Bud. Ctr ALL Fcst\ Vers. 1
Heads can be expand and

1 Multiselection filters
Option to filter entire report based on the variance threshold
Flexible to change the scaling
Flexible to change the metric to compare
Time Filter
_____________________________________________________________________________________
P&L Summary report provides the insight across six key measures (ATM, PAX, FTE, Income, Expenditure
and EBITDA)
Key Stakeholder (s)
Stakeholder Name Role Email address
Mark Browse Finance Planning & Reporting mark.browse@gatwickairport.com

Manager, Finance
Data Sensitivity
Mark Browse Self Serve On Demand Default

_____________________________________________________________________________________

Requirement No. data examples Priority Further Detail
P&L Summary Company - Filter It will shows GAL MUST Default Value is All. The drop down filter contains Gatwick and All
Report -001 and All The values should be in alphabetical order, the user is able to select
sorted alphabetically. any one or many from the drop down
attributes.
P&L Summary Function -Filter It will shows all of MUST Default Value is All. The Function filter shows all of the Values
Report -002 the Values from The values should be from the Function column in the Profit Centre
the Function sorted alphabetically. data source from SAP, the user is able to
column in the select any one or many from the drop down
Profit Centre data attributes.
source from SAP
P&L Summary Department -Filter It will shows all of MUST Default Value is All. The Department filter shows all of the Values
Report -003 the Values from The values should be from the Department column in the Profit
the Department sorted alphabetically. Centre data source from SAP, the user is able
column in the to select any one or many from the drop
Profit Centre data down attributes.
source from SAP
P&L Summary Budget Centre It will shows all of MUST Default Value is All. The Budget Centre filter shows all of the
Report -004 -Filter the Values from The values should be Values from the Budget Centre column in the
the Budget Centre sorted alphabetically. Profit Centre data source from SAP, the user
column in the is able to select any one or many from the
Profit Centre data drop down attributes.
source from SAP
P&L Summary Forecast Version It will shows all of MUST Default Value is one The Forecast Version filter shows all of the
Report -005 -Filter the Values from (1). The values should Values from the Version column in the
_____________________________________________________________________________________
the Version column be sorted Forecast data source, the user is able to select
in the Forecast numerically. one value from the drop down attributes.
data source
P&L Summary Time Period - Filter There must be a MUST Default value will be The filter allows the user to enter Year and
Report -006 filter that allows any one time period Month in the format of YYYYMM (EX :201601)
the user to enter a which will be selected
date in the format and saved during
of YYYYMM (EX : report development
201601)
P&L Summary Export to PDF & The user requires COULD NA This report should be exported into PDF
Report -007 Excel the ability to print document with portrait orientation on A4 Size
PDF/Excel
_____________________________________________________________________________________
All KPI’s are based on the as-Is calculations. *SAP Data Sources
Table No & Dimension/Measure or Type Definition Calculation Unit or measure RAG Status RAG Rule
Name KPI Name
T01 –Table 1 Month Dimension Selected Month Use selected Month from the Time Period NA NA NA
Year to Date Dimension Year to Date from Selected Month Use Year to Date from the month Selected in NA NA NA
time filter
Is this financial year or calendar year? From

start of the year to the date selected in the
filters?
ATM Domestic / Dimension Origin of Traffic Movements Where [int/Dom] from Skybilling equals "Int" or NA NA NA
International "Dom"
ATM - Actual Measure Total number of Aircraft Traffic Sum of [movements] from skybilling where the ATMs (number) NA NA
Movements [actual date] from skybilling falls between or
equal to the date parameters on the selection
screen and the other filters that have been
applied.
ATM - Forecast Measure Total number of Aircraft Traffic Sum of [movements after risk] (the field which ATMs (number) NA NA
Movements on the forecast details the number of movements after the
forecast process) from Anaplan where the
[scheduled date] in Anaplan falls between or
applied. A sum should be used, not a count of
movements after risk.
Var Forecast Measure Difference between ATM- Actual (ATM- Actual minus ATM – Forecast) ATMs (number) NA NA
and ATM - Forecast
%Var Forecast Measure Percentage of difference between ((ATM- Actual minus ATM – Forecast) divided Percentage NA If value
ATM- Actual and ATM - Forecast by ATM - Forecast) multiplied by 100 negative then
red coloured
text
ATM – Budget Measure Total number of Aircraft Traffic Sum of [movements after risk] (the field which ATMs (number) NA NA
Movements on the Budget details the number of movements after the
Var Budget Measure Difference between ATM- Actual (ATM- Actual minus ATM – Budget) ATMs (number) NA NA
and ATM - Budget
_____________________________________________________________________________________
Name KPI Name
%Var Budget Measure Percentage of difference between ((ATM- Actual minus ATM – Budget) divided by Percentage NA If value
ATM- Actual and ATM - Forecast ATM - Budget) multiplied by 100 negative then
red coloured
text
ATM – Prior Year Measure Total number of Aircraft Traffic Sum of [movements] from skybilling where the NA NA NA
Movements last year [actual date] from skybilling falls between or
screen but having deducted one from the year
part of the date as to make it the prior year.
Var Prior Year Measure Difference between ATM- Actual (ATM- Actual minus ATM – Prior Year) ATMs (number) NA NA
and ATM – Prior Year
%Var Prior Year Measure Percentage of difference between ((ATM- Actual minus ATM – Prior Year) divided Percentage NA If value is
ATM- Actual and ATM – Prior Year by ATM – Prior Year) multiplied by 100 negative then
red coloured
text
PAX Domestic / Dimension Origin of Passengers Where [int/Dom] from Skybilling equals "Int" or NA NA NA
International "Dom"
PAX Arr/Dep Dimension Type of Passengers Where [Arr/Dep] from Skybilling equals "Arr" NA NA NA
or "Dep"
PAX - Actual Measure Total number of passengers Sum of passengers (Pax terminal field) from Passengers NA NA
skybilling table where the [actual date] from (number)
skybilling falls between or equal to the date
parameters on the selection screen and the
other filters that have been applied.
PAX - Forecast Measure Total number of passengers Sum of [Pax after risk] (the final passenger Passengers NA NA
forecast number in the forecast process) from Anaplan (number)
where the [scheduled date] in Anaplan falls
between or equal to the date parameters on
the selection screen and the other filters that
have been applied.
Var Forecast Measure Difference between PAX- Actual (PAX- Actual minus PAX – Forecast) Passengers NA NA
and PAX - Forecast (number)
%Var Forecast Measure Percentage of difference between ((PAX- Actual minus PAX – Forecast) divided by Percentage NA If value
PAX- Actual and PAX - Forecast PAX - Forecast) multiplied by 100 negative then
red coloured
text
PAX – Budget Measure Total number of passengers Sum of [Pax after risk] (the final passenger Passengers NA NA
budgeted number in the forecast process) from Anaplan (number)
have been applied.
_____________________________________________________________________________________
Name KPI Name
Var Budget Measure Difference between PAX- Actual (PAX- Actual minus PAX – Budget) Passengers NA NA
and PAX - Budget (number)
%Var Budget Measure Percentage of difference between ((PAX- Actual minus PAX – Budget) divided by Percentage NA If value
PAX- Actual and PAX - Forecast PAX - Budget) multiplied by 100 negative then
red coloured
text
Pax - Prior Year Measure Total number of passengers in Sum of passengers (Pax terminal field) from Passengers NA NA
prior year skybilling table where the [actual date] in (number)
skybilling falls between or equal to the date
parameters on the selection screen but having
deducted one from the year part of the date as
to make it the prior year. The other filters
should be applied
Var Prior Year Measure Difference between PAX- Actual (PAX- Actual minus PAX – Prior Year) Passengers NA NA
and PAX – Prior Year (number)
%Var Prior Year Measure Percentage of difference between ((PAX- Actual minus PAX – Prior Year) divided Percentage NA If value is
PAX- Actual and PAX – Prior Year by PAX – Prior Year) multiplied by 100 negative then
red coloured
text
Post Name Dimension Type of Post Name assigned to Sum of Post Name (FIN_STAFF_DS1_006) from NA NA NA
Employee HR Master data (FIN_STAFF_DS1) data source
for selected time period
FTE - Actual Measure Actual Full Time Equivalent Sum of [FTEPerEnd] from HR Master data data FTE (number) NA NA
indicates the workload of GAL source where the [Date] from HR Master data
Employed person falls between or equal to the date parameters
on the selection screen and the other filters
that have been applied.
FTE - Forecast Measure Last Year Full Time Equivalent of Sum of [FTE Equivalent] from FTE Plan/Budget FTE (number) NA NA
GAL Employed person data source where the [Date] from HR Master
data data source falls between or equal to the
date parameters on the selection screen and
[Value Type] equals to 20
Var Forecast Measure Difference between FTE - Actual (FTE - Actual minus FTE – Forecast) FTE (number) NA NA
and FTE - Forecast
%Var Forecast Measure Percentage of difference between ((FTE - Actual minus FTE – Forecast) divided by Percentage NA If value
FTE - Actual and FTE - Forecast FTE - Forecast) multiplied by 100 negative then
red coloured
text
_____________________________________________________________________________________
Name KPI Name
FTE – Budget Measure Budgeted Full Time Equivalent GAL Sum of [FTE Equivalent] from FTE Plan/Budget FTE (number) NA NA
Employed person data source where the [Date] from HR Master
Var Budget Measure Difference between FTE - Actual (FTE - Actual minus FTE – Budget) FTE (number) NA NA
and FTE - Budget
% Var Budget Measure Percentage of difference between ((FTE - Actual minus FTE – Budget) divided by Percentage NA If value
FTE - Actual and FTE - Forecast FTE - Budget) multiplied by 100 negative then
red coloured
text
FTE – Prior Year Measure Total number of Aircraft Traffic Sum of [FTEPerEnd] from HR Master data data FTE (number) NA NA
Movements last year source where the [Date] from HR Master data
data source falls between or equal to the date
to make it the prior year.
Var Prior Year Measure Difference between FTE - Actual (FTE - Actual minus FTE – Prior Year) FTE (number) NA NA
and FTE – Prior Year
% Var Prior Year Measure Percentage of difference between ((FTE - Actual minus FTE – Prior Year) divided Percentage NA If value is
FTE- Actual and FTE – Prior Year by FTE – Prior Year) multiplied by 100 negative then
red coloured
text
Income Heads Dimension Various heads under Income Use All heads under Income Category from NA NA NA
Category Gatwick management P&L hierarchy
Income- Actual Measure Actual Income of GL Sum of Amount in local currency with +/- sign £ NA NA
where GL Hierarchy equals to TOTAL NET
INCOME from data source General ledger
(new): Line Items Leading Ledger for period
selected in the filter
Income - Forecast Measure Forecast Income of GAL Sum of Amount (FIN_P&L_DS1_008) where GL £ NA NA
Hierarchy equals to TOTAL NET INCOME and
Value type equals to ‘20’ (FIN_P&L_DS1_005)
from data source P&L Budget/Forecast
(FIN_P&L_DS1) for period selected in the filter
Var Forecast Measure Difference between Income - (Income - Actual minus Income – Forecast) £ NA NA
Actual and Income - Forecast
% Var Forecast Measure Percentage of difference between ((Income - Actual minus Income – Forecast) Percentage NA If value
Income - Actual and Income - divided by Income - Forecast) multiplied by 100 negative then
Forecast red coloured
text
_____________________________________________________________________________________
Name KPI Name
Income – Budget Measure Budgeted Income of GAL Sum of Amount (FIN_P&L_DS1_008) where GL £ NA NA
Var Budget Measure Difference between Income - (Income - Actual minus Income – Budget) £ NA NA
Actual and Income - Budget
%Var Budget Measure Percentage of difference between ((Income - Actual minus Income – Budget) Percentage NA If value
Income - Actual and Income - divided by Income - Budget) multiplied by 100 negative then
text
Income – Prior Year Measure Prior Year Income of GAL Sum of Amount in local currency with +/- £ NA NA
sign where GL Hierarchy equals to TOTAL NET
(new): Line Items Leading Ledger for the
previous period from the selected time period
Var Prior Year Measure Difference between Income - (Income - Actual minus Income – Prior Year) £ NA NA
Actual and Income – Prior Year
%Var Prior Year Measure Percentage of difference between ((Income - Actual minus Income – Prior Year) Percentage NA If value is
Income - Actual and Income – divided by Income – Prior Year) multiplied by negative then
Prior Year 100 red coloured
text
Expenditure Heads Dimension Various heads under Expenditure Use All heads under Expenditure Category from NA NA NA
Category Gatwick Management P&L hierarchy
Expenditure- Actual Measure Actual Expenditure of GAL Sum of Amount in local currency with +/- sign £ NA NA
where GL Hierarchy equals to Total Staff Costs
(Net of Capitalization) from data source
Ledger for period selected in the filter
Expenditure - Forecast Measure Forecast Expenditure of GAL Sum of Amount (FIN_P&L_DS1_008) where GL £ NA NA
Hierarchy equals to Total Staff Costs (Net of
Capitalization) and Value type equals to ‘20’
(FIN_P&L_DS1_005) from data source P&L
Budget/Forecast (FIN_P&L_DS1) for period
Var Forecast Measure Difference between Expenditure - (Expenditure - Actual minus Expenditure – £ NA NA
Actual and Expenditure - Forecast Forecast)
%Var Forecast Measure Percentage of difference between ((Expenditure - Actual minus Expenditure – Percentage NA If value
Expenditure - Actual and Forecast) divided by Expenditure - Forecast) negative then
Expenditure - Forecast multiplied by 100 red coloured
text
_____________________________________________________________________________________
Name KPI Name
Expenditure – Budget Measure Budgeted Expenditure of GAL Sum of Amount (FIN_P&L_DS1_008) where GL £ NA NA
Var Budget Measure Difference between Expenditure - (Expenditure - Actual minus Expenditure – £ NA NA
Actual and Expenditure - Budget Budget)
%Var Budget Measure Percentage of difference between ((Expenditure - Actual minus Expenditure – Percentage NA If value
Expenditure - Actual and Budget) divided by Expenditure - Budget) negative then
text
Expenditure – Prior Year Measure Prior Year Expenditure of GAL Sum of Amount in local currency with +/- £ NA NA
sign where GL Hierarchy equals to Total Staff
Costs (Net of Capitalization) from data source
Ledger for the previous period from the
Var Prior Year Measure Difference between Expenditure - (Expenditure - Actual minus Expenditure – £ NA NA
Actual and Expenditure – Prior Prior Year)
Year
%Var Prior Year Measure Percentage of difference between ((Expenditure - Actual minus Expenditure – Percentage NA If value is
Expenditure - Actual and Prior Year) divided by Expenditure – Prior Year) negative then
Expenditure – Prior Year multiplied by 100 red coloured
text
EBITDA- Actual Measure Actual EBITDA of GAL Income –Actual minus Expenditure -Actual £ NA NA
EBITDA - Forecast Measure Forecast EBITDA of GAL Income –Forecast minus Expenditure -Forecast £ NA NA
Var Forecast Measure Difference between EBITDA - (EBITDA - Actual minus EBITDA – Forecast) £ NA NA
Actual and EBITDA - Forecast
%Var Forecast Measure Percentage of difference between ((EBITDA - Actual minus EBITDA – Forecast) Percentage NA If value
EBITDA - Actual and EBITDA - divided by EBITDA - Forecast) multiplied by 100 negative then
text
EBITDA – Budget Measure Budgeted EBITDA of GAL Income –Budget minus Expenditure -Budget £ NA NA
Var Budget Measure Difference between EBITDA - (EBITDA - Actual minus EBITDA – Budget) £ NA NA
Actual and EBITDA - Budget
%Var Budget Measure Percentage of difference between ((EBITDA - Actual minus EBITDA – Budget) Percentage NA If value
EBITDA - Actual and EBITDA - divided by EBITDA - Budget) multiplied by 100 negative then
text
_____________________________________________________________________________________
Name KPI Name
EBITDA – Prior Year Measure Prior Year EBITDA of GAL Income – Prior Year minus Expenditure - Prior £ NA NA
Year
Var Prior Year Measure Difference between EBITDA - (EBITDA - Actual minus EBITDA – Prior Year) £ NA NA
Actual and EBITDA – Prior Year
%Var Prior Year Measure Percentage of difference between ((EBITDA - Actual minus EBITDA – Prior Year) Percentage NA If value is
EBITDA - Actual and EBITDA – divided by EBITDA – Prior Year) multiplied by negative then
text
5.2 P&L Detail Report emailed Anil as appears to be a duplicate of the summary report
_____________________________________________________________________________________
5.2.2
Budget Ctr.
Company ALL Function ALL Dept. ALL Bud. Ctr ALL
Report Information
P&L Detail report provides the insight across six key measures (ATM, PAX, FTE, Income, Expenditure and
EBITDA)
_____________________________________________________________________________________
Key Stakeholder (s)

Manager, Finance
Data Sensitivity

_____________________________________________________________________________________

P&L Detail Report Company - Filter It will shows GAL MUST Default Value is All. The drop down filter contains Gatwick and All
-001 and All The values should be in alphabetical order, the user is able to select
sorted alphabetically. any one or many from the drop down
attributes.
P&L Detail Report Function -Filter It will shows all of MUST Default Value is All. The Function filter shows all of the Values
-002 the Values from The values should be from the Function column in the Profit Centre
the Function sorted alphabetically. data source from SAP, the user is able to
column in the select any one or many from the drop down
source from SAP
P&L Detail Report Department -Filter It will shows all of MUST Default Value is All. The Department filter shows all of the Values
-003 the Values from The values should be from the Department column in the Profit
the Department sorted alphabetically. Centre data source from SAP, the user is able
column in the to select any one or many from the drop
Profit Centre data down attributes.
source from SAP
P&L Detail Report Budget Centre It will shows all of MUST Default Value is All. The Budget Centre filter shows all of the
-004 -Filter the Values from The values should be Values from the Budget Centre column in the
the Budget Centre sorted alphabetically. Profit Centre data source from SAP, the user
column in the is able to select any one or many from the
Profit Centre data drop down attributes.
source from SAP
P&L Detail Report Forecast Version It will shows all of MUST Default Value is one The Forecast Version filter shows all of the
-005 -Filter the Values from (1). The values should Values from the Version column in the
_____________________________________________________________________________________
the Version column be sorted Forecast data source, the user is able to select
in the Forecast numerically. one value from the drop down attributes.
data source
P&L Detail Report Time Period - Filter There must be a MUST Default value will be The filter allows the user to enter Year and
-006 filter that allows any one time period Month in the format of YYYYMM (EX :201601)
the user to enter a which will be selected
date in the format and saved during
of YYYYMM (EX : report development
201601)
P&L Detail Report Expand and On Click of Income COULD At default report will On Click of Income and Expense heads, these
-007 Collapse Income, and Expense open at main heads can expand to sub category level, least level
Expense Heads heads, these can level will be till GL Account Number
expand to sub
category level,
least level will be
till GL Account
Number
P&L Detail Report Detail Report On Click at GL COULD The following When the user clicks on the GL Name the
-008 (Inherit) Name, new parameters will be Detail Transaction report opens. The report
window will open passed from the must open with the same values selected in
with the Detail filters to the open the filters in P&L Detail Report.
Transaction report Detail Transaction
report:
Time Period,
Company, Function,
Department and
Budget Centre
_____________________________________________________________________________________
P&L Detail Report Export to PDF & The user requires COULD NA This report should be exported into PDF
PDF/Excel
_____________________________________________________________________________________
All KPI’s are based on the as-Is calculations. *SAP Data Sources
Name KPI Name
T01 –Table 1 Month Dimension Selected Month & Year Use selected Month & Year from the Time NA NA NA
Period
ATM Domestic / Dimension Origin of Traffic Movements Where [int/Dom] from Skybilling equals "Int" or NA NA NA
International "Dom"
ATM - Actual Measure Total number of Aircraft Traffic Sum of [movements] from Skybilling where the ATMs (number) NA NA
Movements [actual date] from Skybilling falls between or
applied.
Total and a subtotal of Dom / Int

ATM - Forecast Measure Total number of Aircraft Traffic Sum of [movements after risk] (the field which ATMs (number) NA NA
Movements on the forecast details the number of movements after the
Var Forecast Measure Difference between ATM- Actual (ATM- Actual minus ATM – Forecast) ATMs (number) NA NA
and ATM - Forecast
%Var Forecast Measure Percentage of difference between ((ATM- Actual minus ATM – Forecast) divided Percentage NA If value
ATM- Actual and ATM - Forecast by ATM - Forecast) multiplied by 100 negative then
red coloured
text
ATM – Budget Measure Total number of Aircraft Traffic Sum of [movements after risk] (the field which ATMs (number) NA NA
Movements on the Budget details the number of movements after the
Var Budget Measure Difference between ATM- Actual (ATM- Actual minus ATM – Budget) ATMs (number) NA NA
and ATM - Budget
%Var Budget Measure Percentage of difference between ((ATM- Actual minus ATM – Budget) divided by Percentage NA If value
ATM- Actual and ATM - Forecast ATM - Budget) multiplied by 100 negative then
red coloured
text
_____________________________________________________________________________________
Name KPI Name
ATM – Prior Year Measure Total number of Aircraft Traffic Sum of [movements] from Skybilling where the NA NA NA
Movements last year [actual date] from Skybilling falls between or
screen but having deducted one from the year
part of the date as to make it the prior year.
Var Prior Year Measure Difference between ATM- Actual (ATM- Actual minus ATM – Prior Year) ATMs (number) NA NA
and ATM – Prior Year
%Var Prior Year Measure Percentage of difference between ((ATM- Actual minus ATM – Prior Year) divided Percentage NA If value is
ATM- Actual and ATM – Prior Year by ATM – Prior Year) multiplied by 100 negative then
red coloured
text
PAX Domestic / Dimension Origin of Passengers Where [int/Dom] from Skybilling equals "Int" or NA NA NA
International "Dom"
PAX Arr/Dep Dimension Type of Passengers Where [Arr/Dep] from Skybilling equals "Arr" NA NA NA
or "Dep"
PAX - Actual Measure Total number of passengers Sum of passengers (Pax terminal field) from Passengers NA NA
Skybilling table where the [actual date] from (number)
Skybilling falls between or equal to the date
parameters on the selection screen and the
other filters that have been applied.
PAX - Forecast Measure Total number of passengers Sum of [Pax after risk] (the final passenger Passengers NA NA
forecast number in the forecast process) from Anaplan (number)
have been applied.
Var Forecast Measure Difference between PAX- Actual (PAX- Actual minus PAX – Forecast) Passengers NA NA
and PAX - Forecast (number)
%Var Forecast Measure Percentage of difference between ((PAX- Actual minus PAX – Forecast) divided by Percentage NA If value
PAX- Actual and PAX - Forecast PAX - Forecast) multiplied by 100 negative then
red coloured
text
PAX – Budget Measure Total number of passengers Sum of [Pax after risk] (the final passenger Passengers NA NA
budgeted number in the forecast process) from Anaplan (number)
have been applied.
Var Budget Measure Difference between PAX- Actual (PAX- Actual minus PAX – Budget) Passengers NA NA
and PAX - Budget (number)
_____________________________________________________________________________________
Name KPI Name
%Var Budget Measure Percentage of difference between ((PAX- Actual minus PAX – Budget) divided by Percentage NA If value
PAX- Actual and PAX - Forecast PAX - Budget) multiplied by 100 negative then
red coloured
text
Pax - Prior Year Measure Total number of passengers in Sum of passengers (Pax terminal field) from Passengers NA NA
prior year Skybilling table where the [actual date] in (number)
to make it the prior year. The other filters
should be applied
Var Prior Year Measure Difference between PAX- Actual (PAX- Actual minus PAX – Prior Year) Passengers NA NA
and PAX – Prior Year (number)
%Var Prior Year Measure Percentage of difference between ((PAX- Actual minus PAX – Prior Year) divided Percentage NA If value is
PAX- Actual and PAX – Prior Year by PAX – Prior Year) multiplied by 100 negative then
red coloured
text
Post Name Dimension Type of Post Name assigned to Sum of Post Name (FIN_STAFF_DS1_006) from NA NA NA
Employee HR Master data (FIN_STAFF_DS1) data source
for selected time period
FTE - Actual Measure Actual Full Time Equivalent Sum of [FTEPerEnd] from HR Master data data FTE (number) NA NA
indicates the workload of GAL source where the [Date] from HR Master data
Employed person falls between or equal to the date parameters
on the selection screen and the other filters
that have been applied.
FTE - Forecast Measure Last Year Full Time Equivalent of Sum of [FTE Equivalent] from FTE Plan/Budget FTE (number) NA NA
GAL Employed person data source where the [Date] HR Master data
parameters on the selection screen and [Value
Type] equals to 20
Var Forecast Measure Difference between FTE - Actual (FTE - Actual minus FTE – Forecast) FTE (number) NA NA
and FTE - Forecast
%Var Forecast Measure Percentage of difference between ((FTE - Actual minus FTE – Forecast) divided by Percentage NA If value
FTE - Actual and FTE - Forecast FTE - Forecast) multiplied by 100 negative then
red coloured
text
FTE – Budget Measure Budgeted Full Time Equivalent GAL Sum of [FTE Equivalent] from FTE Plan/Budget FTE (number) NA NA
Employed person data source where the [Date] from HR Master
_____________________________________________________________________________________
Name KPI Name
Var Budget Measure Difference between FTE - Actual (FTE - Actual minus FTE – Budget) FTE (number) NA NA
and FTE - Budget
%Var Budget Measure Percentage of difference between ((FTE - Actual minus FTE – Budget) divided by Percentage NA If value
FTE - Actual and FTE - Forecast FTE - Budget) multiplied by 100 negative then
red coloured
text
FTE – Prior Year Measure Total number of Aircraft Traffic Sum of [FTEPerEnd] from HR Master data FTE (number) NA NA
Movements last year source where the [Date] from HR Master data
to make it the prior year.
Var Prior Year Measure Difference between FTE - Actual (FTE - Actual minus FTE – Prior Year) FTE (number) NA NA
and FTE – Prior Year
%Var Prior Year Measure Percentage of difference between ((FTE - Actual minus FTE – Prior Year) divided Percentage NA If value is
FTE- Actual and FTE – Prior Year by FTE – Prior Year) multiplied by 100 negative then
red coloured
text
Income Heads Dimension Various heads under Income Use All heads under Income Category from NA NA NA
Category Gatwick management P&L hierarchy
Income- Actual Measure Actual Income of GL Sum of Amount in local currency with +/- sign £ NA NA
where GL Hierarchy equals to TOTAL NET
Income - Forecast Measure Forecast Income of GAL Sum of Amount (FIN_P&L_DS1_008) where GL £ NA NA
Var Forecast Measure Difference between Income - (Income - Actual minus Income – Forecast) £ NA NA
Actual and Income - Forecast
%Var Forecast Measure Percentage of difference between ((Income - Actual minus Income – Forecast) Percentage NA If value
Income - Actual and Income - divided by Income - Forecast) multiplied by 100 negative then
text
Income – Budget Measure Budgeted Income of GAL Sum of Amount (FIN_P&L_DS1_008) where GL £ NA NA
_____________________________________________________________________________________
Name KPI Name
Var Budget Measure Difference between Income - (Income - Actual minus Income – Budget) £ NA NA
Actual and Income - Budget
%Var Budget Measure Percentage of difference between ((Income - Actual minus Income – Budget) Percentage NA If value
Income - Actual and Income - divided by Income - Budget) multiplied by 100 negative then
text
Income – Prior Year Measure Prior Year Income of GAL Sum of Amount in local currency with +/- £ NA NA
sign where GL Hierarchy equals to TOTAL NET
Var Prior Year Measure Difference between Income - (Income - Actual minus Income – Prior Year) £ NA NA
Actual and Income – Prior Year
%Var Prior Year Measure Percentage of difference between ((Income - Actual minus Income – Prior Year) Percentage NA If value is
Income - Actual and Income – divided by Income – Prior Year) multiplied by negative then
text
Expenditure Heads Dimension Various heads under Expenditure Use All heads under Expenditure Category from NA NA NA
Category Gatwick Management P&L hierarchy
Expenditure- Actual Measure Actual Expenditure of GAL Sum of Amount in local currency with +/- sign £ NA NA
(Net of Capitalization) from data source
Expenditure - Forecast Measure Forecast Expenditure of GAL Sum of Amount (FIN_P&L_DS1_008) where GL £ NA NA
Var Forecast Measure Difference between Expenditure - (Expenditure - Actual minus Expenditure – £ NA NA
Actual and Expenditure - Forecast Forecast)
%Var Forecast Measure Percentage of difference between ((Expenditure - Actual minus Expenditure – Percentage NA If value
Expenditure - Actual and Forecast) divided by Expenditure - Forecast) negative then
text
_____________________________________________________________________________________
Name KPI Name
Expenditure – Budget Measure Budgeted Expenditure of GAL Sum of Amount (FIN_P&L_DS1_008) where GL £ NA NA
Var Budget Measure Difference between Expenditure - (Expenditure - Actual minus Expenditure – £ NA NA
Actual and Expenditure - Budget Budget)
%Var Budget Measure Percentage of difference between ((Expenditure - Actual minus Expenditure – Percentage NA If value
Expenditure - Actual and Budget) divided by Expenditure - Budget) negative then
text
Expenditure – Prior Year Measure Prior Year Expenditure of GAL Sum of Amount in local currency with +/- £ NA NA
Ledger for the previous period from the
Var Prior Year Measure Difference between Expenditure - (Expenditure - Actual minus Expenditure – £ NA NA
Actual and Expenditure – Prior Prior Year)
Year
%Var Prior Year Measure Percentage of difference between ((Expenditure - Actual minus Expenditure – Percentage NA If value is
Expenditure - Actual and Prior Year) divided by Expenditure – Prior Year) negative then
Expenditure – Prior Year multiplied by 100 red coloured
text
EBITDA- Actual Measure Actual EBITDA of GAL Income –Actual minus Expenditure -Actual £ NA NA
EBITDA - Forecast Measure Forecast EBITDA of GAL Income –Forecast minus Expenditure -Forecast £ NA NA
Var Forecast Measure Difference between EBITDA - (EBITDA - Actual minus EBITDA – Forecast) £ NA NA
Actual and EBITDA - Forecast
%Var Forecast Measure Percentage of difference between ((EBITDA - Actual minus EBITDA – Forecast) Percentage NA If value
EBITDA - Actual and EBITDA - divided by EBITDA - Forecast) multiplied by 100 negative then
text
EBITDA – Budget Measure Budgeted EBITDA of GAL Income –Budget minus Expenditure -Budget £ NA NA
Var Budget Measure Difference between EBITDA - (EBITDA - Actual minus EBITDA – Budget) £ NA NA
Actual and EBITDA - Budget
%Var Budget Measure Percentage of difference between ((EBITDA - Actual minus EBITDA – Budget) Percentage NA If value
EBITDA - Actual and EBITDA - divided by EBITDA - Budget) multiplied by 100 negative then
text
_____________________________________________________________________________________
Name KPI Name
EBITDA – Prior Year Measure Prior Year EBITDA of GAL Income – Prior Year minus Expenditure - Prior £ NA NA
Year
Var Prior Year Measure Difference between EBITDA - (EBITDA - Actual minus EBITDA – Prior Year) £ NA NA
Actual and EBITDA – Prior Year
%Var Prior Year Measure Percentage of difference between ((EBITDA - Actual minus EBITDA – Prior Year) Percentage NA If value is
EBITDA - Actual and EBITDA – divided by EBITDA – Prior Year) multiplied by negative then
text
5.3 Detail Transaction Report

Budget Ctr.
Company ALL Function ALL Dept. ALL Bud. Ctr ALL Fcst Vers.
Time Filter
_____________________________________________________________________________________
P&L Detailed Transaction report provides the insight across two key measures (Income & Expenditure)
Key Stakeholder (s)

Manager, Finance
Data Sensitivity

_____________________________________________________________________________________

Detail Transactions Company - Filter It will shows GAL MUST Selected values The drop down filter contains Gatwick and All
Report -001 and All from P&L Detail Report in alphabetical order, the user is able to select
will pass and if nothing is any one or many from the drop down
selected Default Value is attributes.
All. The values should be
sorted alphabetically.
Detail Transactions Function -Filter It will shows all of MUST Selected values The Function filter shows all of the Values
Report -002 the Values from from P&L Detail Report from the Function column in the Profit Centre
the Function will pass and if nothing is data source from SAP, the user is able to
column in the selected, default Value is select any one or many from the drop down
Profit Centre data All. The values should be attributes.
source from SAP sorted alphabetically.
Value can be passed
Detail Transactions Department -Filter It will shows all of MUST Selected values The Department filter shows all of the Values
Report -003 the Values from from P&L Detail Report from the Department column in the Profit
the Department will pass and if nothing is Centre data source from SAP, the user is able
column in the selected, default Value is to select any one or many from the drop
Profit Centre data All. The values should be down attributes.
source from SAP sorted alphabetically.
Detail Transactions Budget Centre It will shows all of MUST Selected values The Budget Centre filter shows all of the
Report -004 -Filter the Values from from P&L Detail Report Values from the Budget Centre column in the
the Budget Centre will pass and if nothing is Profit Centre data source from SAP, the user
column in the selected, default Value is is able to select any one or many from the
Profit Centre data All. The values should be drop down attributes.
sorted alphabetically.
_____________________________________________________________________________________
source from SAP
Detail Transactions From Period - Filter There must be a MUST Selected time period The filter allows the user to period in the
Report -005 filter that allows from P&L Detail Report format of YYYYMM (EX :201601)
the user to enter a will pass and if nothing is
start period in the selected, default value
format of YYYYMM will be any one time
(EX :201601) period which will be
saved during report
development
Detail Transactions To Period - Filter There must be a MUST Selected time period The filter allows the user to period in the
Report -006 filter that allows from P&L Detail Report format of YYYYMM (EX :201601)
the user to enter a will pass and if nothing is
End period in the selected, default value
format of YYYYMM will be any one time
(EX :201601) period which will be
saved during report
development
Detail Transactions Export to PDF & The user requires COULD NA This report should be exported into PDF
PDF/Excel
_____________________________________________________________________________________
T01 –Table 1 Profit Centre Dimension Profit Centre of an Account Use Profit Centre from data source General NA NA NA
ledger (new): Line Items Leading Ledger for
period selected in the filter
Profit Centre Name Dimension Description of a Profit Centre Use Profit Centre Text from data source Profit NA NA NA
Centre for period selected in the filter
GL Account Dimension Ledger Account Use G/L account in General Ledger Accounting NA NA NA
Items Leading Ledger for period selected in the
filter
GL Account Name Dimension Ledger Account Name Use GL Account Text from data source GL NA NA NA
Account for period selected in the filter
Posting Period Dimension Account Posting Period Use Posting Period from data source General NA NA NA
Posting Date Dimension Account Posting Date Use Posting Date from data source General NA NA NA
Doc Type Dimension Account Document Type Use Document Type from data source General NA NA NA
Document Type Name Dimension Account Document Type Name Use Description from data source Document NA NA NA
Type for period selected in the filter
Item text Dimension Account Text Use Item Text from data source General ledger NA NA NA
Vendor Dimension Supplier ID Use Vendor from data source General ledger NA NA NA
Vendor Name Dimension Supplier Name Use Name from data source Vendor for period NA NA NA
Vendor Invoice No Dimension Supplier Invoice No Use Reference document number from data NA NA NA
source General ledger (new): Line Items
Leading Ledger for period selected in the filter
Account Document No Dimension FI Account No Use Accounting document number from data NA NA NA
_____________________________________________________________________________________
Last Rec date Dimension Record Received Date Use Entry date of the accounting document NA NA NA
filter
PO Number Dimension Purchase Order Number Use Purchasing document number from data NA NA NA
Amount Measure Invoice Amount Use Amount in local currency with +/- sign from £ NA NA
data source General ledger (new): Line Items
_____________________________________________________________________________________
6 Assets
6.1 Asset Retirement by Stat Class
De par tm e nt
Help Me nu / Use r gui de
A sse t N umbe r Al l A sse t Descr iption Al l
As s et R etirement by Stat Clas s
Asset
C ale ndar A sset W BS –
A sset Revised Accumulat ed Sales Pr ofit or Lo ss C ap it alizati o Reti red St at Class L ocati on Sub Tax UEL - UEL - UEL -
Mo nth & Sub A sset Descr ipti on 1 Asset Descripti on 2 Cost Retir ed N BV Reti red Cu rr ency L ocation N ame pr oject Pr oject N ame Asset Sub Cat egory N ame
N umb er asset n o. Depr eciati on P roceeds Disp osals n dat e Date ASCI Cod e C at egor Cat egor y Year Mont h Decimal
Year Num ber N um ber
y
Ma r - 2 017 800 04742 0 800 04742- 0 L1 0 HERTZ El ec tri c a l s uppl i es L10 HERTZ El ectri c a l su ppl i es 9,760.2 0 9,7 60.20 9,760.20 9,76 0.20 9 ,7 60.20 GBP 31/03/2017 14/04/2016 50 GLC- 20700 North Ter mi n a l C-402 05 NTD P L10 Chec k-i n B U0 0 Bui l di ng Uti l i ti es 990 00003 13 3 1 3.3
Ma r - 2 017 800 04741 0 800 04741- 0 L1 0 Ha mpton l i nk Corr i d or El ec tr i c a l s uppl i es L10 Ha mpton l i n k Co rr i dor El ec tri ca l s uppl i es 78,501 .14 78,5 01.14 78 ,5 01.14 78,5 01.14 7 8,501.14 GBP 31/03/2017 14/04/2016 50 GLC- 20700 North Ter mi n a l C-402 05 NTD P L10 Chec k-i n UI 00 Uti l i ti es I nfr a s tr uc tur e 990 00003 20 0 2 0.0
Ma r - 2 017 800 04740 0 800 04740- 0 L1 0 Ha mpton l i nk Corr i d or HVAC s ys tem L10 Ha mpton l i n k Co rr i dor HVAC s ys tem 38,312 .69 38,3 12.69 38 ,3 12.69 38,3 12.69 3 8,312.69 GBP 31/03/2017 14/04/2016 50 GLC- 20700 North Ter mi n a l C-402 05 NTD P L10 Chec k-i n B U0 0 Bui l di ng Uti l i ti es 990 00003 14 5 1 4.5
Ma r - 2 017 800 04739 0 800 04739- 0 L1 0 Nor ma l l i ghti n g po i nt L10 Nor ma l l i gh ti ng poi nt 235,60 8.21 235 ,60 8.21 2 35,608.21 235 ,608.21 23 5,608.2 1 GBP 31/03/2017 14/04/2016 50 GLC- 20700 North Ter mi n a l C-402 05 NTD P L10 Chec k-i n P I 00 Pi p ewor k 990 00003 14 9 1 4.9
Ma r - 2 017 800 04738 0 800 04738- 0 L1 0 Emer genc y Li ghti ng poi nt L10 Emer genc y Li ghti ng poi nt 170,82 1.49 170 ,82 1.49 1 70,821.49 170 ,821.49 17 0,821.4 9 GBP 31/03/2017 14/04/2016 50 GLC- 20700 North Ter mi n a l C-402 05 NTD P L10 Chec k-i n B U0 0 Bui l di ng Uti l i ti es 990 00003 14 9 1 4.9
Ma r - 2 017 800 04737 0 800 04737- 0 L1 0 I ndepend en t l umi n a i r e s up port uni t L10 I ndependent l umi na i re s uppo rt u ni t 36,626 .63 36,6 26.63 36 ,6 26.63 36,6 26.63 3 6,626.63 GBP 31/03/2017 14/04/2016 50 GLC- 20700 North Ter mi n a l C-402 05 NTD P L10 Chec k-i n Ti me
B U0 Fil
0 Bui te
l di ng r l i ti es
Uti 990 00003 24 2 2 4.2
Ma r - 2 017 800 04736 0 800 04736- 0 L1 0 Li ghti ng S14 Sel ux M100 L10 Li ghti ng S14 Sel ux M10 0 28,793 .97 28,7 93.97 28 ,7 93.97 28,7 93.97 2 8,793.97 GBP 31/03/2017 14/04/2016 50 GLC- 20700 North Ter mi n a l C-402 05 NTD P L10 Chec k-i n XO0 0 W a ter hea ters a n d pumps 990 00003 69 2 6 9.2
Ma r - 2 017 800 04735 0 800 04735- 0 L1 0 Li ghti ng Type S13 Sel ux M100 L10 Li ghti ng Typ e S13 Sel ux M100 10,833 .04 10,8 33.04 10 ,8 33.04 10,8 33.04 1 0,833.04 GBP 31/03/2017 14/04/2016 50 GLC- 20700 North Ter mi n a l C-402 05 NTD P L10 Chec k-i n XO0 0 W a ter hea ters a n d pumps 990 00003 14 2 1 4.2
Ma r - 2 017 800 04734 0 800 04734- 0 L1 0 Li ghti ng Type S12 Sel ux M100 L10 Li ghti ng Typ e S12 Sel ux M100 83,216 .75 83,2 16.75 83 ,2 16.75 83,2 16.75 8 3,216.75 GBP 31/03/2017 14/04/2016 50 GLC- 20700 North Ter mi n a l C-402 05 NTD P L10 Chec k-i n XO0 0 W a ter hea ters a n d pumps 990 00003 14 2 1 4.2
Ma r - 2 017 800 04733 0 800 04733- 0 L1 0 Li ghti ng Type S11 Sel ux M100 L10 Li ghti ng Typ e S11 Sel ux M100 28,467 .75 28,4 67.75 28 ,4 67.75 28,4 67.75 2 8,467.75 GBP 31/03/2017 14/04/2016 50 GLC- 20700 North Ter mi n a l C-402 05 NTD P L10 Chec k-i n P I 00 Pi p ewor k 990 00003 14 2 1 4.2
Ma r - 2 017 800 04732 0 800 04732- 0 L1 0 Li ghti ng Type S10 Sel ux M100 L10 Li ghti ng Typ e S10 Sel ux M100 19,735 .66 19,7 35.66 19 ,7 35.66 19,7 35.66 1 9,735.66 GBP 31/03/2017 14/04/2016 50 GLC- 20700 North Ter mi n a l C-402 05 NTD P L10 Chec k-i n UI 00 Uti l i ti es I nfr a s tr uc tur e 990 00003 14 2 1 4.2
Ma r - 2 017 800 04731 0 800 04731- 0 L1 0 Li ghti ng Type S9 Sel ux M100 L10 Li ghti ng Typ e S9 Sel u x M100 16,268 .58 16,2 68.58 16 ,2 68.58 16,2 68.58 1 6,268.58 GBP 31/03/2017 14/04/2016 50 GLC- 20700 North Ter mi n a l C-402 05 NTD P L10 Chec k-i n B U0 0 Bui l di ng Uti l i ti es 990 00003 14 2 1 4.2
Ma r - 2 017 800 04730 0 800 04730- 0 L1 0 Li ghti ng Type S8 Sel ux M100 L10 Li ghti ng Typ e S8 Sel u x M100 24,081 .34 24,0 81.34 24 ,0 81.34 24,0 81.34 2 4,081.34 GBP 31/03/2017 14/04/2016 50 GLC- 20700 North Ter mi n a l C-402 05 NTD P L10 Chec k-i n B U0 0 Bui l di ng Uti l i ti es 990 00003 13 10 13.10
Ma r - 2 017 800 04725 0 800 04725- 0 L1 0 Li ghti ng Type S3 Sel ux M100 L10 Li ghti ng Typ e S3 Sel u x M100 80,450 .57 80,4 50.57 80 ,4 50.57 80,4 50.57 8 0,450.57 GBP 31/03/2017 14/04/2016 50 GLC- 20700 North Ter mi n a l C-402 05 NTD P L10 Chec k-i n UI 00 Uti l i ti es I nfr a s tr uc tur e 990 00003 20 0 2 0.0
Ma r - 2 017 800 04724 0 800 04724- 0 L1 0 Li ghti ng Type S2 Sel ux M100 L10 Li ghti ng Typ e S2 Sel u x M100 52,071 .45 52,0 71.45 52 ,0 71.45 52,0 71.45 5 2,071.45 GBP 31/03/2017 14/04/2016 50 GLC- 20700 North Ter mi n a l C-402 05 NTD P L10 Chec k-i n XQ0 0 Ba l a nc i ng Pond s 990 00003 24 2 2 4.2
Ma r - 2 017 800 04723 0 800 04723- 0 L1 0 l i ghti ng Typ e S1 Sel u x M100 L10 l i ghti n g Type S1 Sel ux M1 00 131,44 1.39 131 ,44 1.39 1 31,441.39 131 ,441.39 13 1,441.3 9 GBP 31/03/2017 14/04/2016 50 GLC- 20700 North Ter mi n a l C-402 05 NTD P L10 Chec k-i n B U0 0 Bui l di ng Uti l i ti es 990 00003 24 2 2 4.2
Ma r - 2 017 800 04722 0 800 04722- 0 L1 0 Li ghti ng Type K1E emergenc y l umi n a i r es L10 Li ghti ng Typ e K 1E emer gen c y l umi na i res 27,786 .92 27,7 86.92 27 ,7 86.92 27,7 86.92 2 7,786.92 GBP 31/03/2017 14/04/2016 50 GLC- 20700 North Ter mi n a l C-402 05 NTD P L10 Chec k-i n UI 00 Uti l i ti es I nfr a s tr uc tur e 990 00003 20 0 2 0.0
Asset
Calendar Asset WBS –
Asset Revised Accumulated Sales Profit or Loss Capitalizatio Retired Stat Class Location Sub Tax UEL- UEL- UEL -
Month & Sub Asset Description 1 Asset Description 2 Cost Retired NBV Retired Currency Location Name project Project Name
Asset Sub Category Name
Number asset no. Depreciation Proceeds Disposals n date Date ASCI Code Categor Category Year Month Decimal
Year Number Number
y
Mar - 2017 80004166 0 80004166-0 Fi re Main Landside pipework 9,760.20 9,760.20 9,760.20 9,760.20 9,760.20 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Terminal C-40205 NTDP L10 Check-i n BU00 Bui lding Utilities 99000003 13 3 13.3
Mar - 2017 70002806 0 70002806-0 Di stri bution Board-EL-14-SF-14 ST-LVL 10-1stFLR-ME ZZ Rm1103 PIER 1 LINK 78,501.14 78,501.14 78,501.14 78,501.14 78,501.14 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Terminal C-40205 NTDP L10 Check-i n UI00 Utilities Infrastructure 99000003 20 0 20.0
Mar - 2017 80004322 0 80004322-0 Roof Top Riser heating & cooli ng unit 38,312.69 38,312.69 38,312.69 38,312.69 38,312.69 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Terminal C-40205 NTDP L10 Check-i n BU00 Bui lding Utilities 99000003 14 5 14.5
Mar - 2017 20013043 0 20013043-0 L00 Securi ty Area Drywall Partition Wall Type 1c R Z boundary Wall 235,608.21 235,608.21 235,608.21 235,608.21 235,608.21 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Terminal C-40205 NTDP L10 Check-i n PI00 Pipework 99000003 14 9 14.9
Mar - 2017 80004324 0 80004324-0 Ai r handli ng uni ts and ductwork i n Immi gration Hal 170,821.49 170,821.49 170,821.49 170,821.49 170,821.49 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Terminal C-40205 NTDP L10 Check-i n BU00 Bui lding Utilities 99000003 14 9 14.9
Mar - 2017 80004325 0 80004325-0 Data contai nment & data box - Hennessey 36,626.63 36,626.63 36,626.63 36,626.63 36,626.63 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Terminal C-40205 NTDP L10 Check-i n BU00 Bui lding Utilities 99000003 24 2 24.2
Mar - 2017 80004326 0 80004326-0 Data outlets - Hennessey 28,793.97 28,793.97 28,793.97 28,793.97 28,793.97 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Terminal C-40205 NTDP L10 Check-i n XO00 Water heaters and pumps 99000003 69 2 69.2
Mar - 2017 80004327 0 80004327-0 El ectrical contai nment and cabl ing - Hennessey 10,833.04 10,833.04 10,833.04 10,833.04 10,833.04 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Terminal C-40205 NTDP L10 Check-i n XO00 Water heaters and pumps 99000003 14 2 14.2
Mar - 2017 80004328 0 80004328-0 CAT 6 Cabl es 83,216.75 83,216.75 83,216.75 83,216.75 83,216.75 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Terminal C-40205 NTDP L10 Check-i n XO00 Water heaters and pumps 99000003 14 2 14.2
Mar - 2017 80004329 0 80004329-0 Contai nment and ductwork installation 28,467.75 28,467.75 28,467.75 28,467.75 28,467.75 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Terminal C-40205 NTDP L10 Check-i n PI00 Pipework 99000003 14 2 14.2
Mar - 2017 80004330 0 80004330-0 Lighting 19,735.66 19,735.66 19,735.66 19,735.66 19,735.66 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Terminal C-40205 NTDP L10 Check-i n UI00 Utilities Infrastructure 99000003 14 2 14.2
Mar - 2017 80004331 0 80004331-0 CAT 6 Cabl es 16,268.58 16,268.58 16,268.58 16,268.58 16,268.58 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Terminal C-40205 NTDP L10 Check-i n BU00 Bui lding Utilities 99000003 14 2 14.2
Mar - 2017 80004498 0 80004498-0 Ti mberham Gate Mechanical pi pework 24,081.34 24,081.34 24,081.34 24,081.34 24,081.34 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Terminal C-40205 NTDP L10 Check-i n BU00 Bui lding Utilities 99000003 13 10 13.10
Mar - 2017 80004499 0 80004499-0 Ti mberham Gate Mechanical drai nage and waste pipew 45,552.02 45,552.02 45,552.02 45,552.02 45,552.02 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Terminal C-40205 NTDP L10 Check-i n BU00 Bui lding Utilities 99000003 69 9 69.9
Mar - 2017 80004500 0 80004500-0 Ti mberham Gate Sani tary ware and associ ated pipew 54,452.77 54,452.77 54,452.77 54,452.77 54,452.77 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Terminal C-40205 NTDP L10 Check-i n BU00 Bui lding Utilities 99000003 19 9 19.9
Mar - 2017 80004501 0 80004501-0 Ti mberham Gate Util ities 60,841.61 60,841.61 60,841.61 60,841.61 60,841.61 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Terminal C-40205 NTDP L10 Check-i n BU00 Bui lding Utilities 99000003 14 9 14.9
Mar - 2017 80004502 0 80004502-0 Fuel Farm Stormwater Drai nage 18,517.75 18,517.75 18,517.75 18,517.75 18,517.75 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Terminal C-40205 NTDP L10 Check-i n BU00 Bui lding Utilities 99000003 75 0 75.0
Mar - 2017 80004503 0 80004503-0 Fuel Farm ducts 80,450.57 80,450.57 80,450.57 80,450.57 80,450.57 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Terminal C-40205 NTDP L10 Check-i n UI00 Utilities Infrastructure 99000003 20 0 20.0
Mar - 2017 80004504 0 80004504-0 LTHW Distribution pi pework 52,071.45 52,071.45 52,071.45 52,071.45 52,071.45 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Terminal C-40205 NTDP L10 Check-i n XQ00 Bal anci ng Ponds 99000003 24 2 24.2
Mar - 2017 80004505 0 80004505-0 Mechanical water heaters and pumps 131,441.39 131,441.39 131,441.39 131,441.39 131,441.39 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Terminal C-40205 NTDP L10 Check-i n BU00 Bui lding Utilities 99000003 24 2 24.2
Mar - 2017 80004506 0 80004506-0 General Li ghting 27,786.92 27,786.92 27,786.92 27,786.92 27,786.92 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Terminal C-40205 NTDP L10 Check-i n UI00 Utilities Infrastructure 99000003 20 0 20.0
_____________________________________________________________________________________
Asset Retirement by Stat Class report provides the insight across three key measures (Cost Retired,
Accumulated Dep Retired, NBV Retired, Sales Proceeds, Profit/Loss of disposals & Depreciation Value)
Key Stakeholder (s)
Susan Easton Financial Accounting Manager, Susan.Easton@gatwickairport.com
Finance
Kerris Simpson Finance Business Partner - Kerris.Simpson@gatwickairport.com

Capital, Finance
Alisha Johnson Capital Accountant, Finance Alisha.Johnson@gatwickairport.com
Data Sensitivity
The requirement sensitivity is Internal.

Susan Easton Self Serve On Demand Default
Kerris Simpson Self Serve On Demand Default
Alisha Johnson Self Serve On Demand Default
Sadaf Akram Self Serve On Demand Default

_____________________________________________________________________________________
The following functional requirements describe how the reports will work.
Functional Name Description and data MoSCoW Business Rule(s) / Acceptance Criteria
Requirement No. examples Priority Further Detail
Asset Retirement From Date – Filter There must be a filter MUST Default value will be any The filter allows the user to enter date
by Stat Class -001 that allows the user one date which will be
to enter a start date saved during report
in the format of development
DD/MM/YYYY (eg
The data returned must
07/09/2017)
be based on Retirement
Date
Asset Retirement To Date – Filter There must be a filter MUST Default value will be any The filter allows the user to enter date
by Stat Class -002 that allows the user one date which will be
to enter an End date saved during report
in the format of development
DD/MM/YYYY (eg
07/09/2017)
Asset Retirement Export to PDF & The user requires the MUST NA This report should be exported into PDF
by Stat Class -003 Excel ability to print export document with portrait orientation on A4 Size
to PDF, export to or into Excel
Excel to enable data
manipulation.
Asset Retirement Additional columns The report will show The user can optional The user is able to select one or multiple
by Stat Class -004 the user default select: additional columns. The functionality will
columns (shown in work like a pivot table and allow the user to
Depreciation Value
prototype), there will drag and drop.
Quantity
be a list of optional
Company
addition columns the
_____________________________________________________________________________________
user can chose to Base Unit of Measure
select.
Asset Retirement Assets Description The Assets MUST Default Value is All. The The Assets Description filter shows all of the
by Stat Class -005 Filter Description filter values should be sorted Values from the Description Column in the
shows all of the alphabetically. Asset data source from SAP, the user is able
Values from the to select any one or many from the drop
Description Column down attributes.
in the Asset data
source from SAP
Asset Retirement Assets Number The Assets Number MUST Default Value is All. The The Assets Number filter shows all of the
by Stat Class -006 Filter filter shows all of the values should be sorted Values from the Asset Number Column in the
Values from the alphabetically. Asset data source from SAP, the user is able
Asset Number to select any one or many from the drop
Column in the Asset down attributes.
data source from SAP
_____________________________________________________________________________________
All KPI’s are based on the as-Is calculations. SAP Data Sources*
T01 –Table 1 Calendar Month & Year Dimension Calendar Month & Year is the Business Calculation NA NA NA
month/year in which the asset Use Period from Date Dimension
was retired
Technical Calculation
Use Period from Date Dimension
Asset Number Dimension Unique Asset Number Business Calculation NA NA NA
Use Asset from S_ALR_87012052 –Asset
Retirements
Use Asset ID from data source Asset Subnumber
for period selected in the filter
Asset Sub Number Dimension Unique Asset Sub Number Business Calculation NA NA NA
Use Sno. From S_ALR_87012052 –Asset
Retirements
Use Sub Number from data source Asset
Subnumber for period selected in the filter
Revised asset no. Dimension Combination of Asset Number and Concatenate Asset Number and Asset Sub NA NA NA
Asset Sub Number Number
Asset Description Dimension Name of the asset Business Calculation NA NA NA

Use Asset Description from S_ALR_87012052 –
Asset Retirements
Use Text from data source Asset for period
Cost Retired Measure Cost at the time of retirement Business Calculation £ NA NA
Use Retirement from S_ALR_87012052 –Asset
Retirements
Sum of Acquisition Value for Transactions Plus
Accumulated Depreciation on Revaluation of
APC from data source FI-AA: Transactions for
_____________________________________________________________________________________
Accumulated Measure Total Accumulated Depreciation at Business Calculation £ NA NA

Depreciation Retirement Use depr. Retired from S_ALR_87012052 –Asset
Retirements
Sum of Acc.Dep. and Write-Up on Ordinary
Depreciation Plus Acc.Dep. & Write-Up on
Unplanned Depreciation from data source FI-
AA: Transactions for period selected in the filter
NBV Retired Measure Difference between Cost Retired Cost Retired plus Accumulated Depreciation £ NA NA
and Accumulated Depreciation Retired
Retired
Sales Proceeds Measure Sales Proceeds Business Calculation £ NA NA

Use Sales of Asset from GL
Use Sales of Asset from GL
Profit or Loss Disposals Measure Difference between NBV retired NBV Retired minus Sales Proceeds £ NA NA
and Sales Proceeds
Currency Dimension Currency Business Calculation GBP NA NA

Use Crcy from S_ALR_87012052 –Asset
Retirements
Use Currency from data source FI-AA:
Transactions for period selected in the filter
Capitalisation Date Dimension Date theasset was capitalised Business Calculation NA NA NA
Use Cap.date from S_ALR_87012052 –Asset
Retirements
Use Capitalized on from data source Asset
Subnumber for period selected in the filter and
add one month
Depreciation start date Dimension Asset Depreciation Starting date Business Calculation NA NA NA
Use Odep.Start from S_ALR_87012052 –Asset
Retirements
Use Dep date from data source Asset
add one month
_____________________________________________________________________________________
Stat Class ASCI Dimension Statutory Class Business Calculation NA NA NA

Use ASCl from S_ALR_87012052 –Asset
Retirements
Use Statutory AS Class from data source Asset
Location Code Dimension Asset Location Code Business Calculation NA NA NA
Use Location from S_ALR_87012052 –Asset
Retirements
Use Location from data source Asset
Location Name Dimension Asset Location Name Business Calculation NA NA NA

Use Name from Location master
Use Text from data source Location for period
WBS – project Number Dimension WBS – project Number Business Calculation NA NA NA
Use WBS element from S_ALR_87012052 –Asset
Retirements
Use WB Proj Number from data source Asset
Project Name Dimension WBS – Project Name Business Calculation NA NA NA

Use Name from Project master
Use Project Text from data source Project for
Asset Sub Category Dimension Asset Sub Category as per SAP Business Calculation NA NA NA
Use ASCL from S_ALR_87012052 –Asset
Retirements
Use Asset Sub Class from data source Asset
_____________________________________________________________________________________
Asset Sub Category Dimension Asset Sub Category name as per Business Calculation NA NA NA
Name SAP Use Name from Asset Sub Category Master
Use Asset Sub Category Name from data source
Asset Subnumber for period selected in the
filter
Tax Category Dimension Tax Category of an Asset Business Calculation NA NA NA
Use Tax Cat from S_ALR_87012052 –Asset
Retirements
Use Tax Category from data source Asset
UEL-Year Dimension Economic life of an asset in years Business Calculation NA NA NA

Use Use from S_ALR_87012052 –Asset
Retirements
Useful economic life in years from data source
filter
UEL-Month Dimension Economic life of an asset in months Business Calculation NA NA NA
Use Per from S_ALR_87012052 –Asset
Retirements
Useful economic life in months from data source
filter
Depreciation Value Measure Depreciation Value Business Calculation £ NA NA

Use Accum.dep. from S_ALR_87011963 –Asset
Balances
Sum of Ord.depreciation of Trans from data
source FI-AA: Transactions for period selected in
the filter
Quantity Dimension Asset Quantity Business Calculation NA NA NA
Use Quantity from S_ALR_87012052 –Asset
Retirements
Use quantity from data source Asset
_____________________________________________________________________________________
Company Dimension Company Asset Belongs to Business Calculation NA NA NA

Use CompanyCode from S_ALR_87012052 –
Asset Retirements
Use Company Code from data source Asset
Base Unit of Measure Dimension Base Unit of Measure Business Calculation NA NA NA
Use Bun from S_ALR_87012052 –Asset
Retirements
Use Unit of Measure from data source Asset
6.2 Asset Additions by Stat Class

Depar t me nt
He lp Me nu / U ser guide
Asset N umbe r Al l Asse t De scr ipti on Al l
As s et A ddi tions by Stat Clas s
Calendar As s et S ub
Ass et Rev is ed Acquisi tion Capitalis ati S tat Cla ss Locati on Locatiion W BS – project Project Tax UEL -
Month & As set S ub Num ber As s et D escripti on 1 As set D es cription 2 Currency S tart date As set S ub Cat egory Ca tegory U EL- Yea r U EL-Month
Year
Num ber ass et no. Value on Dat e AS CI Code Nam e N umber N am e
N ame
Category Decim al
Ma r - 2017 80004742 0 80 0047 42- 0 L10 H ERTZ El e ctri ca l s up pl i e s L10 H ERTZ El e ctr i ca l s uppl i e s 9 ,760 .20 G BP 31/03 /2017 14/ 04/ 2016 50 G LC- 20700 No rth Te rm i n a l C -40205 N TD P L10 Ch e ck -i n B U00 Bu i l d i n g 99000003
U ti l i ti es 13 3 99000003.3
Ma r - 2017 80004741 0 80 0047 41- 0 L10 H a m p to n l i nk Co r ri d o r El e ctri ca l s upp l i e s L10 H a mp to n l i nk Co rr i d o r El e ctr i ca l s u ppl i e s 78,5 01.14 G BP 31/03 /2017 14/ 04/ 2016 50 G LC- 20700 No rth Te rm i n a l C -40205 N TD P L10 Ch e ck -i n U I 00 U ti l i ti e s 99000003
I n f ra s t ru ctu re 20 0 99000003.0
Ma r - 2017 80004740 0 80 0047 40- 0 L10 H a m p to n l i nk Co r ri d o r H VA C s ys t e m L10 H a mp to n l i nk Co rr i d o r HV AC s ys te m 38,3 12.69 G BP 31/03 /2017 14/ 04/ 2016 50 G LC- 20700 No rth Te rm i n a l C -40205 N TD P L10 Ch e ck -i n B U00 Bu i l d i n g 99000003
U ti l i ti es 14 5 99000003.5
Ma r - 2017 80004739 0 80 0047 39- 0 L10 N o r ma l l i g h ti n g poi nt L10 N o rm a l l i g h ti n g p oi nt 235,608.21 G BP 31/03 /2017 14/ 04/ 2016 50 G LC- 20700 No rth Te rm i n a l C -40205 N TD P L10 Ch e ck -i n PI 00 Pi p e w o rk 99000003 14 9 99000003.9
Ma r - 2017 80004738 0 80 0047 38- 0 L10 E me rg e n cy Li g h ti n g poi nt L10 Eme rg e n cy Li g h ti n g po i nt 170,821.49 G BP 31/03 /2017 14/ 04/ 2016 50 G LC- 20700 No rth Te rm i n a l C -40205 N TD P L10 Ch e ck -i n B U00 Bu i l d i n g 99000003
U ti l i ti es 14 9 99000003.9
Ma r - 2017 80004737 0 80 0047 37- 0 L10 I n d e p e n d e n t l u mi n a i r e s u p p o rt u n i t L10 I n d e p e n d e n t l u m i n a i re s u p p o rt u n i t 36,6 26.63 G BP 31/03 /2017 14/ 04/ 2016 50 G LC- 20700 No rth Te rm i n a l C -40205 N TD P L10Tim e -i
Ch e ck Fin lter B U00 Bu i l d i n g 99000003
U ti l i ti es 24 2 99000003.2
Ma r - 2017 80004736 0 80 0047 36- 0 L10 Li gh ti n g S 14 S e l u x M100 L10 Li g h ti n g S 14 S e l u x M100 28,7 93.97 G BP 31/03 /2017 14/ 04/ 2016 50 G LC- 20700 No rth Te rm i n a l C -40205 N TD P L10 Ch e ck -i n XO0 0 Wa te r h e a te r s99000003
a nd pum ps 69 2 99000003.2
Ma r - 2017 80004735 0 80 0047 35- 0 L10 Li gh ti n g Typ e S 13 S e l u x M100 L10 Li g h ti n g Typ e S 13 S e l u x M1 00 10,8 33.04 G BP 31/03 /2017 14/ 04/ 2016 50 G LC- 20700 No rth Te rm i n a l C -40205 N TD P L10 Ch e ck -i n XO0 0 Wa te r h e a te r s99000003
a nd pum ps 14 2 99000003.2
Ma r - 2017 80004734 0 80 0047 34- 0 L10 Li gh ti n g Typ e S 12 S e l u x M100 L10 Li g h ti n g Typ e S 12 S e l u x M1 00 83,2 16.75 G BP 31/03 /2017 14/ 04/ 2016 50 G LC- 20700 No rth Te rm i n a l C -40205 N TD P L10 Ch e ck -i n XO0 0 Wa te r h e a te r s99000003
a nd pum ps 14 2 99000003.2
Ma r - 2017 80004733 0 80 0047 33- 0 L10 Li gh ti n g Typ e S 11 S e l u x M100 L10 Li g h ti n g Typ e S 11 S e l u x M1 00 28,4 67.75 G BP 31/03 /2017 14/ 04/ 2016 50 G LC- 20700 No rth Te rm i n a l C -40205 N TD P L10 Ch e ck -i n PI 00 Pi p e w o rk 99000003 14 2 99000003.2
Ma r - 2017 80004732 0 80 0047 32- 0 L10 Li gh ti n g Typ e S 10 S e l u x M100 L10 Li g h ti n g Typ e S 10 S e l u x M1 00 19,7 35.66 G BP 31/03 /2017 14/ 04/ 2016 50 G LC- 20700 No rth Te rm i n a l C -40205 N TD P L10 Ch e ck -i n U I 00 U ti l i ti e s 99000003
I n f ra s t ru ctu re 14 2 99000003.2
Ma r - 2017 80004731 0 80 0047 31- 0 L10 Li gh ti n g Typ e S9 Se l ux M100 L10 Li g h ti n g Typ e S9 S e l ux M10 0 16,2 68.58 G BP 31/03 /2017 14/ 04/ 2016 50 G LC- 20700 No rth Te rm i n a l C -40205 N TD P L10 Ch e ck -i n B U00 Bu i l d i n g 99000003
U ti l i ti es 14 2 99000003.2
U ti l i ti es 13 10 99000003.10
U ti l i ti es 69 9 99000003.9
U ti l i ti es 19 9 99000003.9
U ti l i ti es 14 9 99000003.9
U ti l i ti es 75 0 99000003.0
Ma r - 2017 80004725 0 80 0047 25- 0 L10 Li gh ti n g Typ e S3 Se l ux M100 L10 Li g h ti n g Typ e S3 S e l ux M10 0 80,4 50.57 G BP 31/03 /2017 14/ 04/ 2016 50 G LC- 20700 No rth Te rm i n a l C -40205 N TD P L10 Ch e ck -i n U I 00 U ti l i ti e s 99000003
I n f ra s t ru ctu re 20 0 99000003.0
Ma r - 2017 80004724 0 80 0047 24- 0 L10 Li gh ti n g Typ e S2 Se l ux M100 L10 Li g h ti n g Typ e S2 S e l ux M10 0 52,0 71.45 G BP 31/03 /2017 14/ 04/ 2016 50 G LC- 20700 No rth Te rm i n a l C -40205 N TD P L10 Ch e ck -i n XQ0 0 Ba l a n ci n g Po n99000003
ds 24 2 99000003.2
Ma r - 2017 80004723 0 80 0047 23- 0 L10 l i g h ti n g Typ e S 1 S e l u x M100 L10 l i g h ti n g Typ e S1 Se l ux M100 131,441.39 G BP 31/03 /2017 14/ 04/ 2016 50 G LC- 20700 No rth Te rm i n a l C -40205 N TD P L10 Ch e ck -i n B U00 Bu i l d i n g 99000003
U ti l i ti es 24 2 99000003.2
Ma r - 2017 80004722 0 80 0047 22- 0 L10 Li gh ti n g Typ e K1E e m e rg e n cy l u mi n a i re s L10 Li g h ti n g Typ e K1E e me rg e n cy l u mi n a i re s 27,7 86.92 G BP 31/03 /2017 14/ 04/ 2016 50 G LC- 20700 No rth Te rm i n a l C -40205 N TD P L10 Ch e ck -i n U I 00 U ti l i ti e s 99000003
I n f ra s t ru ctu re 20 0 99000003.0
_____________________________________________________________________________________
Calendar Asset Sub
Asset Revised asset Acquisition Capitalisati Stat Class Location Locatiion WBS – project Project Tax UEL -
Month & Asset Sub Number Asset Description 1 Asset Description 2 Currency Start date Asset Sub Category Category UEL-Year UEL-Month
Number no. Value on Date ASCI Code Name Number Name Category Decimal
Year Name
Ma r - 2017 80004166 0 80004166-0 Fi re Main Landsi de pi pework 9,760.20 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Termi na l C-40205 NTDP L10 Check-i n BU00 Bui l di ng Uti l i ti99000003
es 13 3 13.3
Ma r - 2017 70002806 0 70002806-0 Di stri bution Board-EL-14-SF-14 ST-LVL 10-1stFLR-ME ZZ Rm1103 PIER 1 LINK 78,501.14 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Termi na l C-40205 NTDP L10 Check-i n UI00 Uti l i ti e s Infra s99000003
tructure 20 0 20.0
Ma r - 2017 80004322 0 80004322-0 Roof Top Riser heating & cool ing uni t 38,312.69 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Termi na l C-40205 NTDP L10 Check-i n BU00 Bui l di ng Uti l i ti99000003
es 14 5 14.5
Ma r - 2017 20013043 0 20013043-0 L00 Securi ty Area Drywal l Partition Wal l Type 1c R Z boundary Wall 235,608.21 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Termi na l C-40205 NTDP L10 Check-i n PI00 Pi pework 99000003 14 9 14.9
Ma r - 2017 80004324 0 80004324-0 Air handling units and ductwork i n Immigration Hal 170,821.49 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Termi na l C-40205 NTDP L10 Check-i n BU00 Bui l di ng Uti l i ti99000003
es 14 9 14.9
Ma r - 2017 80004325 0 80004325-0 Data containment & data box - Hennessey 36,626.63 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Termi na l C-40205 NTDP L10 Check-i n BU00 Bui l di ng Uti l i ti99000003
es 24 2 24.2
Ma r - 2017 80004326 0 80004326-0 Data outlets - Hennessey 28,793.97 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Termi na l C-40205 NTDP L10 Check-i n XO00 Wa ter hea ters99000003
a nd pumps 69 2 69.2
Ma r - 2017 80004327 0 80004327-0 El ectrical containment and cabli ng - Hennessey 10,833.04 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Termi na l C-40205 NTDP L10 Check-i n XO00 Wa ter hea ters99000003
Ma r - 2017 80004328 0 80004328-0 CAT 6 Cabl es 83,216.75 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Termi na l C-40205 NTDP L10 Check-i n XO00 Wa ter hea ters99000003
Ma r - 2017 80004329 0 80004329-0 Containment and ductwork i nstal lation 28,467.75 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Termi na l C-40205 NTDP L10 Check-i n PI00 Pi pework 99000003 14 2 14.2
Ma r - 2017 80004330 0 80004330-0 Lighting 19,735.66 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Termi na l C-40205 NTDP L10 Check-i n UI00 Uti l i ti e s Infra s99000003
tructure 14 2 14.2
Ma r - 2017 80004331 0 80004331-0 CAT 6 Cabl es 16,268.58 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Termi na l C-40205 NTDP L10 Check-i n BU00 Bui l di ng Uti l i ti99000003
es 14 2 14.2
Ma r - 2017 80004498 0 80004498-0 Ti mberham Gate Mechanical pi pework 24,081.34 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Termi na l C-40205 NTDP L10 Check-i n BU00 Bui l di ng Uti l i ti99000003
es 13 10 13.10
Ma r - 2017 80004499 0 80004499-0 Ti mberham Gate Mechanical drai nage and waste pi pew 45,552.02 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Termi na l C-40205 NTDP L10 Check-i n BU00 Bui l di ng Uti l i ti99000003
es 69 9 69.9
Ma r - 2017 80004500 0 80004500-0 Ti mberham Gate Sani tary ware and associ ated pipew 54,452.77 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Termi na l C-40205 NTDP L10 Check-i n BU00 Bui l di ng Uti l i ti99000003
es 19 9 19.9
Ma r - 2017 80004501 0 80004501-0 Ti mberham Gate Util ities 60,841.61 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Termi na l C-40205 NTDP L10 Check-i n BU00 Bui l di ng Uti l i ti99000003
es 14 9 14.9
Ma r - 2017 80004502 0 80004502-0 Fuel Farm Stormwater Drai nage 18,517.75 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Termi na l C-40205 NTDP L10 Check-i n BU00 Bui l di ng Uti l i ti99000003
es 75 0 75.0
Ma r - 2017 80004503 0 80004503-0 Fuel Farm ducts 80,450.57 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Termi na l C-40205 NTDP L10 Check-i n UI00 Uti l i ti e s Infra s99000003
tructure 20 0 20.0
Ma r - 2017 80004504 0 80004504-0 LTHW Distri bution pipework 52,071.45 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Termi na l C-40205 NTDP L10 Check-i n XQ00 Ba l a nci ng Ponds
99000003 24 2 24.2
Ma r - 2017 80004505 0 80004505-0 Mechani cal water heaters and pumps 131,441.39 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Termi na l C-40205 NTDP L10 Check-i n BU00 Bui l di ng Uti l i ti99000003
es 24 2 24.2
Ma r - 2017 80004506 0 80004506-0 General Lighting 27,786.92 GBP 31/03/2017 14/04/2016 50 GLC-20700 North Termi na l C-40205 NTDP L10 Check-i n UI00 Uti l i ti e s Infra s99000003
tructure 20 0 20.0
_____________________________________________________________________________________
Asset Additions by Stat Class report provides the insight across one key measure (Acquisition Value &
Depreciation Value)
Key Stakeholder (s)
Finance
Kerris Simpson Finance Business Partner – Kerris.Simpson@gatwickairport.com

Capital, Finance
Data Sensitivity



_____________________________________________________________________________________
Asset Additions by From Date - Filter There must be a filter MUST Default value will be The filter allows the user to enter date
Stat Class -001 that allows the user to any one date which
enter a start date in will be saved during
the format of report development
DD/MM/YYYY (eg
07/09/2017)
Asset Additions by To Date - Filter There must be a filter MUST Default value will be The filter allows the user to enter date
Stat Class -002 that allows the user to any one date which
enter an End date in will be saved during
the format of report development
DD/MM/YYYY (eg
07/09/2017)
Asset Additions by Export to PDF & The user requires the MUST NA This report should be exported into PDF
Stat Class -003 Excel ability to print export document with portrait orientation on A4 Size
to PDF, export to Excel or into Excel
to enable data
manipulation.
Asset Additions by Additional columns The report will show The user can optional The user is able to select one or multiple
Stat Class -004 the user default select: additional columns. The functionality will
columns (shown in work like a pivot table and allow the user to
Depreciation Value
prototype), there will drag and drop.
Quantity
be a list of optional
Company
addition columns the
Base Unit of Measure
user can chose to
_____________________________________________________________________________________
select.
Asset Additions by Assets Description The Assets Description MUST Default Value is All. The Assets Description filter shows all of the
Stat Class -005 Filter filter shows all of the The values should be Values from the Description Column in the
Values from the sorted alphabetically. Asset data source from SAP, the user is able
Description Column in to select any one or many from the drop
the Asset data source down attributes.
from SAP
Asset Additions by Assets Number The Assets Number MUST The values should be The Assets Number filter shows all of the
Stat Class -006 Filter filter shows all of the sorted alphabetically. Values from the Asset Number Column in the
Values from the Asset Asset data source from SAP, the user is able
Default exclude all
Number Column in the to select any one or many from the drop
assets beginning with
Asset data source from down attributes.
9 – all assets should
SAP
be included in drop
down.
_____________________________________________________________________________________
T01 –Table 1 Calendar Month & Year Dimension Calendar Month & Year is the Business Calculation NA NA NA
month/year in which the asset was Use Period from Date Dimension
capitalised onto the register
Use Period from Date Dimension
Asset Number Dimension Unique Asset Number Business Calculation NA NA NA
Transactions
Asset Sub Number Dimension Unique Asset Sub Number Business Calculation NA NA NA
Use SNo. from S_ALR_87012048 –Asset
Transactions
Revised asset no. Dimension Combination of Asset Number and Concatenate Asset Number and Asset Sub NA NA NA
Asset Sub Number Number

Asset Transactions
Acquisition Value Measure Acquisition Value Business Calculation £ NA NA
Use APC from S_ALR_87012048 –Asset
Transactions
Sum of acquisition Value for Transaction from
data source FI-AA: Transactions for period
Use Crcy from S_ALR_87012048 –Asset
Transactions
_____________________________________________________________________________________
Capitalisation Date Dimension Date the asset was capitalised Business Calculation NA NA NA
Use Cap.date from S_ALR_87012048 –Asset
Transactions
add one month
start date Dimension Asset Starting date Business Calculation NA NA NA
Use ODep.Start from S_ALR_87012048 –Asset
Transactions
add one month
Stat Class ASCI Dimension Statutory Class Business Calculation NA NA NA

Transactions
Location Code Dimension Asset Location Code Business Calculation NA NA NA
Transactions
Location Name Dimension Asset Location Name Business Calculation NA NA NA

Use Location Name from Location Master
Use Text from data source Location for period
WBS – project Number Dimension WBS – project Number Business Calculation NA NA NA
Use WBS element from S_ALR_87012048 –Asset
Transactions
_____________________________________________________________________________________
Project Name Dimension WBS – Project Name Business Calculation NA NA NA

Use Project Name from WBS Master
Use Project Text from data source Project for
Asset Sub Category Dimension Asset Sub Category as per SAP Business Calculation NA NA NA
Use ASCL from S_ALR_87012048 –Asset
Transactions
Asset Sub Category Dimension Asset Sub Category name as per Business Calculation NA NA NA
Name SAP Use Name from Asset Sub Category Master
Use Asset Sub Category Name from data source
filter
Use Tax Cat from S_ALR_87012048 –Asset
Transactions
UEL-Year Dimension Economic life of an asset in years Business Calculation NA NA NA

Use from S_ALR_87012048 –Asset Transactions
filter
UEL-Month Dimension Economic life of an asset in months Business Calculation NA NA NA
Use Per from S_ALR_87012048 –Asset
Transactions
filter
_____________________________________________________________________________________
Depreciation Value Measure Depreciation Value Business Calculation £ NA NA

Use Accum.dep. from S_ALR_87011963 –Asset
Balances
the filter
Quantity Dimension Asset Quantity Business Calculation NA NA NA
Use Quantity from Asset master
Use quantity from data source Asset
Company Dimension Company Asset Belongs to Business Calculation NA NA NA

Use Company Code from S_ALR_87012048 –
Asset Transactions
Use Company Code from data source Asset
Base Unit of Measure Dimension Base Unit of Measure Business Calculation NA NA NA
Use UOM from Asset Master
Use Unit of Measure from data source Asset
_____________________________________________________________________________________
6.3 Fixed Asset Register

Exclude
Include
Only 9*
De part ment
Asse t Numbe r Al l Asse t Description 9 * Asse ts Ex cl ude

Al l
Fixed Asset Register
Re vised UEL - UEL - Asse t sub

Asse t SN o. Cap.date Asse t descripti on 1 Asse t de scripti on 2 Book val. Crcy ODe p.Star t UEL -Ye ar ASCl L ocati on WBS
asse t no. Acquis.val. Accum.de p. Month De cimal class
80004742 0 80004742-0 31/03/2017 L10 HERTZ Ele ctri cal suppli e s L10 HERTZ El e ctri cal suppli e s 9760.2 -488.01 9272.19 GBP 14/ 04/2016 13 3 13. 3 50 BU00 GLC- 20700 C- 40205
80004741 0 80004741-0 31/03/2017 L10 Hampton l ink Corri dor Ele ctrical suppl ie s L10 Hampton link Corridor Ele ctrical suppl i es 78501.14 -3925. 06 74576. 08 GBP 14/ 04/2016 20 0 20 50 BU00 GLC- 20700 C- 40205
80004740 0 80004740-0 31/03/2017 L10 Hampton l ink Corri dor HV AC s ys te m L10 Hampton link Corridor HV AC s yste m 38312.69 -1915. 63 36397. 06 GBP 14/ 04/2016 14 5 14. 5 50 BU00 GLC- 20700 C- 40205
80004739 0 80004739-0 31/03/2017 L10 N ormal li ghtin g point L10 Normal li ghti ng poin t 235608.2 -11780.41 223827. 8 GBP 14/ 04/2016 14 9 14. 9 50 BU00 GLC- 20700 C- 40205
80004738 0 80004738-0 31/03/2017 L10 Eme rge ncy Lighti ng point L10 Eme rge ncy Li ghting point 170821.5 -8541. 07 162280.42 GBP 14/ 04/2016 14 9 14. 9 50 BU00 GLC- 20700 C- 40205
Ti me Fi lter
80004737 0 80004737-0 31/03/2017 L10 I nde pe nde nt l uminai re support un it L10 Inde pe ndent l umi naire support unit 36626.63 -1831. 33 34795.3 GBP 14/ 04/2016 24 2 24. 2 50 BU00 GLC- 20700 C- 40205
80004736 0 80004736-0 31/03/2017 L10 Lighti ng S 14 Se l ux M100 L10 Lighti ng S14 Se l ux M100 28793.97 -1439. 7 27354. 27 GBP 14/ 04/2016 69 2 69. 2 50 BU00 GLC- 20700 C- 40205
80004735 0 80004735-0 31/03/2017 L10 Lighti ng Typ e S13 Se lux M100 L10 Lighti ng Type S13 Se lux M100 10833.04 -541.65 10291. 39 GBP 14/ 04/2016 14 2 14. 2 50 BU00 GLC- 20700 C- 40205
80004734 0 80004734-0 31/03/2017 L10 Lighti ng Typ e S12 Se lux M100 L10 Lighti ng Type S12 Se lux M100 83216.75 -4160. 84 79055. 91 GBP 14/ 04/2016 14 2 14. 2 50 BU00 GLC- 20700 C- 40205
80004726 0 80004726-0 31/03/2017 L10 Lighti ng Typ e S4 Se lux M100 L10 Lighti ng Type S4 Se lux M100 18517.75 -925.89 17591. 86 GBP 14/ 04/2016 75 0 75 50 BU00 GLC- 20700 C- 40205
80004725 0 80004725-0 31/03/2017 L10 Lighti ng Typ e S3 Se lux M100 L10 Lighti ng Type S3 Se lux M100 80450.57 -4022. 53 76428. 04 GBP 14/ 04/2016 20 0 20 50 BU00 GLC- 20700 C- 40205
80004723 0 80004723-0 31/03/2017 L10 l ighti ng Type S1 Se lux M100 L10 lighti ng Type S1 Se lu x M100 131441.4 -6572. 07 124869.32 GBP 14/ 04/2016 24 2 24. 2 50 BU00 GLC- 20700 C- 40205
80004722 0 80004722-0 31/03/2017 L10 Lighti ng Typ e K1E eme rge ncy lumi naire s L10 Lighti ng Type K1E eme rge ncy luminaire s 27786.92 -1389. 35 26397. 57 GBP 14/ 04/2016 20 0 20 50 BU00 GLC- 20700 C- 40205
80004721 0 80004721-0 31/03/2017 L10 Lighti ng Typ e K1 BEGA re f 8977 S L10 Lighti ng Type K1 BEGA re f 8977 S 21722.31 -1086. 12 20636. 19 GBP 14/ 04/2016 24 2 24. 2 50 BU00 GLC- 20700 C- 40205
80004720 0 80004720-0 31/03/2017 L10 Lighti ng Typ e J2E e me rgency l uminai re s L10 Lighti ng Type J2E e merge ncy l umi naire s 6067. 91 -303. 4 5764.51 GBP 14/ 04/2016 20 0 20 50 BU00 GLC- 20700 C- 40205
Revised UEL- UEL - Asset sub

Asset SNo. Cap.date Asset description 1 Asset description 2 Book val. Crcy ODep.Start UEL-Year ASCl Location WBS
asset no. Acquis.val. Accum.dep. Month Decimal class
80004166 0 80004742-0 31/03/2017 Fire Main Landsi de pi pework 9760.2 -488.01 9272.19 GBP 14/04/2016 13 3 13.3 50 BU00 GLC-20700 C-40205
70002806 0 70002806-0 31/03/2017 Distribution Board-EL-14-SF-14 ST-LVL 10-1stFLR-ME ZZ Rm1103 PIER 1 LINK 78501.14 -3925.06 74576.08 GBP 14/04/2016 20 0 20 50 BU00 GLC-20700 C-40205
80004322 0 80004740-0 31/03/2017 Roof Top Riser heating & cooling uni t 38312.69 -1915.63 36397.06 GBP 14/04/2016 14 5 14.5 50 BU00 GLC-20700 C-40205
20013043 0 20013043-0 31/03/2017 L00 Security Area Drywal l Partition Wall Type 1c R Z boundary Wall 235608.2 -11780.41 223827.8 GBP 14/04/2016 14 9 14.9 50 BU00 GLC-20700 C-40205
80004324 0 80004738-0 31/03/2017 Ai r handli ng uni ts and ductwork in Immi gration Hal 170821.5 -8541.07 162280.42 GBP 14/04/2016 14 9 14.9 50 BU00 GLC-20700 C-40205
80004325 0 80004737-0 31/03/2017 Data contai nment & data box - Hennessey 36626.63 -1831.33 34795.3 GBP 14/04/2016 24 2 24.2 50 BU00 GLC-20700 C-40205
80004326 0 80004736-0 31/03/2017 Data outlets - Hennessey 28793.97 -1439.7 27354.27 GBP 14/04/2016 69 2 69.2 50 BU00 GLC-20700 C-40205
80004327 0 80004735-0 31/03/2017 Electrical contai nment and cabl ing - Hennessey 10833.04 -541.65 10291.39 GBP 14/04/2016 14 2 14.2 50 BU00 GLC-20700 C-40205
80004328 0 80004734-0 31/03/2017 CAT 6 Cabl es 83216.75 -4160.84 79055.91 GBP 14/04/2016 14 2 14.2 50 BU00 GLC-20700 C-40205
80004329 0 80004733-0 31/03/2017 Contai nment and ductwork i nstal lation 28467.75 -1423.39 27044.36 GBP 14/04/2016 14 2 14.2 50 BU00 GLC-20700 C-40205
80004330 0 80004732-0 31/03/2017 Li ghting 19735.66 -986.78 18748.88 GBP 14/04/2016 14 2 14.2 50 BU00 GLC-20700 C-40205
80004331 0 80004731-0 31/03/2017 CAT 6 Cabl es 16268.58 -813.43 15455.15 GBP 14/04/2016 14 2 14.2 50 BU00 GLC-20700 C-40205
80004498 0 80004730-0 31/03/2017 Timberham Gate Mechanical pi pework 24081.34 -1204.07 22877.27 GBP 14/04/2016 13 10 13.1 50 BU00 GLC-20700 C-40205
80004499 0 80004729-0 31/03/2017 Timberham Gate Mechanical drainage and waste pi pew 45552.02 -2277.6 43274.42 GBP 14/04/2016 69 9 69.9 50 BU00 GLC-20700 C-40205
80004500 0 80004728-0 31/03/2017 Timberham Gate Sanitary ware and associated pipew 54452.77 -2722.64 51730.13 GBP 14/04/2016 19 9 19.9 50 BU00 GLC-20700 C-40205
80004501 0 80004727-0 31/03/2017 Timberham Gate Utili ties 60841.61 -3042.08 57799.53 GBP 14/04/2016 14 9 14.9 50 BU00 GLC-20700 C-40205
80004502 0 80004726-0 31/03/2017 Fuel Farm Stormwater Drai nage 18517.75 -925.89 17591.86 GBP 14/04/2016 75 0 75 50 BU00 GLC-20700 C-40205
80004503 0 80004725-0 31/03/2017 Fuel Farm ducts 80450.57 -4022.53 76428.04 GBP 14/04/2016 20 0 20 50 BU00 GLC-20700 C-40205
80004504 0 80004724-0 31/03/2017 LTHW Dis tribution pipework 52071.45 -2603.57 49467.88 GBP 14/04/2016 24 2 24.2 50 BU00 GLC-20700 C-40205
80004505 0 80004723-0 31/03/2017 Mechanical water heaters and pumps 131441.4 -6572.07 124869.32 GBP 14/04/2016 24 2 24.2 50 BU00 GLC-20700 C-40205
80004506 0 80004722-0 31/03/2017 General Li ghting 27786.92 -1389.35 26397.57 GBP 14/04/2016 20 0 20 50 BU00 GLC-20700 C-40205
80004721 0 80004721-0 31/03/2017 L10 Lighting Type K1 BEGA ref 8977 S 21722.31 -1086.12 20636.19 GBP 14/04/2016 24 2 24.2 50 BU00 GLC-20700 C-40205
80004720 0 80004720-0 31/03/2017 L10 Lighting Type J2E emergency luminaires 6067.91 -303.4 5764.51 GBP 14/04/2016 20 0 20 50 BU00 GLC-20700 C-40205
_____________________________________________________________________________________
Fixed Asset Register report provides all fixed assets on the Register at a point in time.
Key Stakeholder (s)
Finance
Kerris Simpson Finance Business Partner - Kerris.Simpson@gatwickairport.com

Capital, Finance
Data Sensitivity


_____________________________________________________________________________________
Fixed Asset From Date - Filter There must be a filter that MUST Default value will be The filter allows the user to enter date
Register -001 allows the user to enter a start any one date which
date in the format of will be saved during
YYYYMMDD (EX :20160101) report development
Fixed Asset To Date - Filter There must be a filter that MUST Default value will be The filter allows the user to enter date
Register -002 allows the user to enter a date any one date which
in the format of DD/MM/YYYY will be saved during
(eg 07/09/2017) report development
Fixed Asset Export to PDF & The user requires the ability to MUST NA This report should be exported into PDF
Register -003 Excel print export to PDF, export to document with portrait orientation on A4
Excel to enable data Size or into Excel
manipulation.
Fixed Asset Assets Description The Assets Description filter MUST Default Value is All. The Assets Description filter shows all of
Register -004 Filter shows all of the Values from The values should be the Values from the Description Column in
the Description Column in the sorted alphabetically. the Asset data source from SAP, the user is
Asset data source from SAP able to select any one or many from the
drop down attributes.
Fixed Asset Revised Asset No The Revised Assets Number MUST Default Value is All. The Assets Number filter shows all of the
Register -005 Filter filter shows all of the Values The values should be Values from the Revised Asset Number
from the Revised Asset sorted alphabetically. Column in the Asset data source from SAP,
Number Column in the Asset the user is able to select any one or many
data source from SAP from the drop down attributes.
Fixed Asset 9* Asset -Filter It will show three values MUST Default Value is The user is able to select any one from the
_____________________________________________________________________________________
Register -006 ‘Exclude’, ‘Include’ & ‘Only 9*’ ‘Exclude’. drop down attributes, on selection, report
will filter accordingly
Only One Value will
be selected at a time
_____________________________________________________________________________________
Asset Dimension Unique Asset Number Business Calculation NA NA NA

Balances
Sub Number Dimension Unique Asset Sub Number Business Calculation NA NA NA
Use Subnumber from S_ALR_87011963 –Asset
Balances
Revised asset no. Dimension Combination of Asset Number and Concatenate Asset and Sub Number NA NA NA
Asset Sub Number
Capitalisation Date Dimension Date the asset was capitalised Business Calculation NA NA NA
Use Capitalized on from S_ALR_87011963 –
Asset Balances
add one month

Asset Balances
Acquisition Value Measure Acquisition Value Business Calculation £ NA NA
Use Acquis.val. from S_ALR_87011963 –Asset
Balances
Sum of AcqVal. for trans.from data source FI-
AA: Transactions for period selected in the filter
_____________________________________________________________________________________
Accumulated Measure Total Accumulated Depreciation at Business Calculation £ NA NA

Depreciation Retirement Use Accum.dep. from S_ALR_87011963 –Asset
Balances
the filter
Net Book Value Measure Sum of Acquisition Value and Business Calculation £ NA NA
Accumulated Depreciation Use Book Val. from S_ALR_87011963 –Asset
Balances
Acquisition Value plus Acquisition Depreciation

Use Currency from S_ALR_87011963 –Asset
Balances
Depreciation start date Dimension Asset Depreciation Starting date Business Calculation NA NA NA
Use Ord.dep.Start date from S_ALR_87011963 –
Asset Balances
add one month
UEL-Years Dimension Useful Economic life of an asset in Business Calculation NA NA NA

years Use Usef.life in periods from S_ALR_87011963 –
Asset Balances
filter
UEL-Months Dimension Useful Economic life of an asset in Business Calculation NA NA NA
months Use Useful economic life (Months) from Asset
Master
filter
_____________________________________________________________________________________
ASCI Dimension Statutory Class Business Calculation NA NA NA

Balances
Asset Sub Class Dimension Asset Sub Category as per SAP Business Calculation NA NA NA
Use Asset Sub Class from S_ALR_87011963 –
Asset Balances
Location Dimension Asset Location Code Business Calculation NA NA NA

Balances
WBS Dimension WBS – project Number Business Calculation NA NA NA
Use WBS Element from S_ALR_87011963 –Asset
Balances

Use Tax Category from S_ALR_87011963 –Asset
Balances
_____________________________________________________________________________________
7 Car Parking (Finance)
7.1 Ecommerce Report
Ecommerce Report
Time Filter
2
_____________________________________________________________________________________
7.1.2
Report Information

_____________________________________________________________________________________
Ecommerce report provides the insight across two key measure (Ecommerce Revenue and Ecommerce
Cost)
Key Stakeholder (s)
Alison Stewart Finance Business Partner, alison.stewart@gatwickairport.com
Finance
Data Sensitivity
Alison Stewart Self Serve On Demand Default

_____________________________________________________________________________________
Ecommerce Report From Period - Filter There must be a filter MUST Default value will be The filter allows the user to enter Time Period
-001 that allows the user to any one Month &
enter a start Year & Year which will be
Month in the format of saved during report
YYYYMM (EX :201601) development
Ecommerce Report To Period - Filter There must be a filter MUST Default value will be The filter allows the user to enter Time Period
-002 that allows the user to any one Month &
enter an End Year & Year which will be
Month in the format of saved during report
Ecommerce Report Export to PDF & The user requires the COULD NA This report should be exported into PDF
-003 Excel ability to print and document with portrait orientation on A4 Size
export to or into Excel
PDF/Excel/Excel
Ecommerce Report Update/add data in Update/Add data in MUST This column is used The user is able to update/add data in the
-004 ‘Budget Line’ and ‘Budget Line’ and to group the ‘Budget Line’ and ‘Budget Group’ Column via
‘Budget Group’ ‘Budget Group’ (new Ecommerce costs and the UI Screen.
Column from UI columns) of data source revenues in the
Screen General ledger (new): report
Line Items Leading
This is a monthly
Ledger via a user
activity and this
interface prior to this
should be completed
report being run.
on ‘Work Day 3’
_____________________________________________________________________________________
Refer UI Screen
_____________________________________________________________________________________
T01 –Table 1 Month & Year Dimension Calendar Month & Year Report will display month & year as per user NA NA NA
time period selection
Lounge Revenue Measure Revenue to GAL from Lounge Business Calculation Amount in GBP Negative Numbers Red coloured
usage by Passengers Use Amount in local cur. from FBL3N –GL text
Account Line Item Display where G/L Account =
‘501420’ and Text Contains ‘Lounge’
Sum of Amt in Loc Cur where GL Account
Number = ‘501420’ and Budget Line = ‘Lounge
Revenue’ from data source General ledger
Lounge Costs Measure Cost to GAL from Lounge usage by Business Calculation Amount in GBP Negative Numbers Red coloured
Passengers Use Amount in local cur. from FBL3N –GL text
‘605500’ and Text Contains ‘Lounge’
Number = ‘605500’ and Budget Line = ‘Lounge
Costs’ from data source General ledger (new):
Line Items Leading Ledger for the selected time
period
Lounge Net Revenue KPI Sum of Lounge Revenue and Lounge Revenue plus Lounge Costs Amount in GBP Negative Numbers Red coloured
Lounge Costs text
Boingo Revenue Measure Revenue to GAL from Boingo Business Calculation Amount in GBP Negative Numbers Red coloured
(Internet Provider) Use Amount in local cur. from FBL3N –GL text
‘501420’ and Text Contains ‘Boingo’
Number = ‘501420’ and Budget Line = ‘Boingo
Revenue’ from data source General ledger
_____________________________________________________________________________________
Boingo Costs Measure Cost to GAL from Boingo (Internet Business Calculation Amount in GBP Negative Numbers Red coloured
Provider) Use Amount in local cur. from FBL3N –GL text
‘605500’ and Text Contains ‘Boingo’
Number = ‘605500’ and Budget Line = ‘Boingo
Costs’ from data source General ledger (new):
Line Items Leading Ledger for the selected time
period
Net Boingo Revenue KPI Sum of Boingo Revenue and Boingo Revenue plus Boingo Costs Amount in GBP Negative Numbers Red coloured
Boingo Costs text
Premium immigration Measure Revenue to GAL from Premium Business Calculation Amount in GBP Negative Numbers Red coloured
revenue immigration services used by Use Amount in local cur. from FBL3N –GL text
Passengers Account Line Item Display where G/L Account =
‘501420’ and Text Contains ‘Premium’
Number = ‘501420’ and Budget Line =
‘Premium immigration revenue’ from data
Leading Ledger for the selected time period
Premium immigration Measure Cost to GAL from Premium Business Calculation Amount in GBP Negative Numbers Red coloured
costs CoS 14.4% immigration services used by Use Amount in local cur. from FBL3N –GL text
Passengers Account Line Item Display where G/L Account =
‘605500’ and Text Contains ‘Premium’
Number = ‘605500’ and Budget Line =
‘Premium immigration costs CoS 14.4%’ from
Premium immigration KPI Sum of Premium immigration Premium immigration revenue plus Premium Amount in GBP Negative Numbers Red coloured
net income revenue and Premium immigration immigration costs CoS 14.4% text
costs CoS 14.4%
_____________________________________________________________________________________
Other Revenue Measure Other Revenue to GAL related to Business Calculation Amount in GBP Negative Numbers Red coloured
Ecommerce Use Amount in local cur. from FBL3N –GL text
‘501420’ and Text not Contains ‘Premium,
Lounge, Boingo’
Number = ‘501420’ and Budget Line not equals
to ‘Premium immigration revenue’, ‘Boingo
Revenue ’, ‘Lounge Revenue’ from data source
Ledger for the selected time period and group
by Budget Line
Other Cost Measure Other Cost to GAL related to Business Calculation Amount in GBP Negative Numbers Red coloured
Ecommerce Use Amount in local cur. from FBL3N –GL text
‘605500’ and Text not Contains ‘Premium,
Lounge, Boingo’
Number = ‘605500’ and Budget Line not equals
to ‘Premium immigration Costs Cos 14.4%’,
‘Boingo Costs’, ‘Lounge Costs’ from data source
Ledger for the selected time period and group
by Budget Line
Total ecommerce KPI Total ecommerce revenue by GAL Lounge Net Revenue plus Net Boingo Revenue Amount in GBP Negative Numbers Red coloured
plus Premium immigration net income Plus text
Other Cost
SAP Value Measure Ecommerce value posted in SAP Business Calculation Amount in GBP Negative Numbers Red coloured
Financials Use Amount in local cur. from FBL3N –GL text
‘605500’, ‘501420’
Number = ‘605500’, ‘501420’ from data source
Ledger for the selected time period
Difference KPI Difference between Total Total ecommerce minus SAP Value Amount in GBP Negative Numbers Red coloured
ecommerce and SAP Value text
_____________________________________________________________________________________
Budget Measure Ecommerce budget Sum of Amount (FIN_CP_DS1_06) where Type = Amount in GBP Negative Numbers Red coloured
‘20’ (FIN_CP_DS1_02) from data source text
Ecommerce Budget/Forecast (FIN_CP_DS1) for
the selected time period
Variance KPI Difference SAP Value and Budget SAP Value minus Budget Amount in GBP Negative Numbers Red coloured
text
T02 –Table 2 Actuals Measure Actual Ecommerce revenue by Business Calculation Amount in GBP Negative Numbers Red coloured
Budget Group Use Amount in local cur. from FBL3N –GL text
‘605500’, ‘501420’
Ledger for the selected time period, group by
Budget Group
Total KPI Total Ecommerce revenue Sum of Actuals Amount in GBP Negative Numbers Red coloured
text
Month & Year Dimension Calendar Month & Year Report will display month & year as per user NA NA NA
T03 –Table 3 Budget Measure Budgeted Ecommerce revenue by Sum of Amount (FIN_CP_DS1_06) where Type = Amount in GBP Negative Numbers Red coloured
Budget Group ‘20’ (FIN_CP_DS1_02) from data source text
the selected time period, group by Budget
Group
Total KPI Total Budgeted Ecommerce Sum of Budget Amount in GBP Negative Numbers Red coloured
revenue text
T04 –Table 4 Actuals vs Budget KPI Difference between Actuals and Actuals minus budget Amount in GBP Negative Numbers Red coloured
Budgeted ecommerce revenue by text
Budget Group
Total KPI Total Actuals vs Budget Sum of Actuals vs Budget Amount in GBP Negative Numbers Red coloured
Ecommerce revenue text
_____________________________________________________________________________________
T05 –Table 5 F2 Measure Forecasted Ecommerce revenue by Sum of Amount (FIN_CP_DS1_06) where Type = Amount in GBP Negative Numbers Red coloured
Budget Group 50’ (FIN_CP_DS1_02) from data source text
the selected time period, group by Budget
Group
Total KPI Total Forecasted Ecommerce Sum of F2 Amount in GBP Negative Numbers Red coloured
revenue text
T06 –Table 6 Actuals vs F2 KPI Difference between Actuals and Actuals minus F2 Amount in GBP Negative Numbers Red coloured
Forecasted ecommerce revenue by text
Budget Group
Total KPI Total Actuals vs F2 Ecommerce Sum of Actuals vs F2 Amount in GBP Negative Numbers Red coloured
revenue text
T07 –Table 7 PY Measure Prior Year Ecommerce revenue by Business Calculation Amount in GBP Negative Numbers Red coloured
Budget Group Use Amount in local cur. from FBL3N –GL text
‘605500’, ‘501420’
Ledger for the corresponding previous period
from selected time period, group by Budget
Group
Total KPI Total Prior Year Ecommerce Sum of PY Amount in GBP Negative Numbers Red coloured
revenue text
T08 –Table 8 Actuals vs PY KPI Difference between Actuals and Actuals minus PY Amount in GBP Negative Numbers Red coloured
Prior Year ecommerce revenue by text
Budget Group
Total KPI Total Actuals vs PY Ecommerce Sum of Actuals vs PY Amount in GBP Negative Numbers Red coloured
revenue text
_____________________________________________________________________________________
7.2 Cost Reconciliation - Car Park

Cost Reconcilation - Car Park
Time Filter
_____________________________________________________________________________________
2
_____________________________________________________________________________________
5
_____________________________________________________________________________________
Cost Reconciliation – Car Park report provides the insight across four key measure (Variable Cost, Direct
Operational cost, Management fee and Commission)
Key Stakeholder (s)
Finance
Data Sensitivity

_____________________________________________________________________________________
Cost Reconciliation From Period - Filter There must be a filter MUST Default value will be The filter allows the user to enter Time Period
- Car Park -001 that allows the user to any one Month & Year
enter a start Year & which will be saved
Month in the format during report
of YYYYMM (EX : development
201601)
Cost Reconciliation To Period - Filter There must be a filter MUST Default value will be The filter allows the user to enter Time Period
- Car Park -002 that allows the user to any one Month & Year
enter an End Year & which will be saved
Month in the format of during report
Cost Reconciliation Export to PDF & The user requires the COULD NA This report should be exported into PDF
- Car Park -003 Excel ability to print and document with portrait orientation on A4 Size
export to or into Excel
PDF/Excel/Excel
Cost Reconciliation Update/add data in Update/add data in MUST Once data entered in The user is able to update/add data in the
- Car Park -004 ‘Supplier’, ‘Type of ‘Supplier’, ‘Type of these columns via use ‘Supplier’, ‘Type of Cost‘ and ‘Posting Type’
Cost‘ and ‘Posting Cost‘ and ‘Posting screen, after next data via the UI Screen.
Type’ from UI Type’ (new columns) load, user needs to
Screen of data source General validate this report and
ledger (new): Line post the accruals carry
Items Leading Ledger forward in SAP system
via a user interface accordingly
prior to this report
_____________________________________________________________________________________
being run. This is a monthly
activity and this should
Refer UI Screen
be completed on
‘Work Day 1’
_____________________________________________________________________________________
Account No & Name Dimension Ledger Account Number & Name Business Calculation NA NA NA
Use Amount in local cur. from FBL3N –GL
‘605200’ and Text from Cost Reconciliation –Car
Park UI screen data
Use Type of Cost = ‘605200 Var Costs’ from data
Supplier Name Dimension Name of supplier who provided Business Calculation NA NA NA

services to GAL Use Supplier Name from the Cost Reconciliation
–Car Park UI screen data
Use Supplier Name from data source General
ledger (new): Line Items Leading Ledger for the
SAP a/c (Posting Type) Dimension Type of SAP Posting Business Calculation NA NA NA
Use Posting Type from the Cost Reconciliation –
Car Park UI screen data
Use Posting Type from data source General
Amount Measure Cost to GAL Business Calculation Amount in GBP Negative Numbers Red coloured
Use Amount in local cur. from FBL3N –GL text
‘605200’
Sum of Amt in Loc Cur where Type of Cost =
‘605200 Var Costs’ from data source General
selected time period, group by Supplier Name
and Posting Type
_____________________________________________________________________________________
Bal Measure Balance (Subtotal for Supplier) Business Calculation Amount in GBP Negative Numbers Red coloured
‘605200’
selected time period, group by Posting Type for
each supplier
Total 605200 Var Costs Measure Total Variable cost Business Calculation Amount in GBP Negative Numbers Red coloured
‘605200’
Park UI screen data
Use Type of Cost = ‘605210 Direct Op’ from

_____________________________________________________________________________________
‘605210’
‘605210 Direct Op’ from data source General
and Posting Type
‘605210’
each supplier
Total 605210 Direct Op Measure Total Variable cost Business Calculation Amount in GBP Negative Numbers Red coloured
‘605210’
_____________________________________________________________________________________
Park UI screen data
Use Type of Cost = ‘605220: Management fee’
Items Leading Ledger for the selected time
period
‘605220’
‘605220: Management fee’ from data source
Supplier Name and Posting Type
_____________________________________________________________________________________
‘605220’
Posting Type for each supplier
Total 605220: Measure Total Variable cost Business Calculation Amount in GBP Negative Numbers Red coloured
Management fee Use Amount in local cur. from FBL3N –GL text
‘605220’
Park UI screen data
Use Type of Cost = ‘605230:Commission’ from

_____________________________________________________________________________________
‘605230’
‘605230:Commission’ from data source General
and Posting Type
‘605230’
each supplier
Total 605230: Measure Total Variable cost Business Calculation Amount in GBP Negative Numbers Red coloured
Commission Use Amount in local cur. from FBL3N –GL text
‘605230’
Total Costs Measure Total Car Parking Cost Total 605200 Var Costs plus Total 605210 Amount in GBP Negative Numbers Red coloured
Direct Op plus Total 605220: Management fee text
Plus Total 605230:Commission
_____________________________________________________________________________________
T05 –Table 5 P&L Check Measure Car Parking Cost posted in SAP P&L Business Calculation Amount in GBP Negative Numbers Red coloured
‘605200’, ‘605210’, ‘605220’, ‘605230’
Number = ‘605200’, ‘605210’, ‘605220’,
‘605230’ from data source General ledger
Diff Measure Difference between Total Costs Total Costs minus P&L Check Amount in GBP Negative Numbers Red coloured
and P&L Check text
_____________________________________________________________________________________
7.3 Revenue Summary - Car Park
Revenue Summary - Car Park
Time Filter
_____________________________________________________________________________________
Revenue Summary – Car Park report provides the insight across one key measure (Revenue)
Key Stakeholder (s)
Finance
Data Sensitivity

_____________________________________________________________________________________

Priority
Revenue Summary From Period - Filter There must be a MUST Default value will The filter allows the user to enter Time Period
- Car Park -001 filter that allows be any one Month
the user to enter a & Year which will
start Year & Month be saved during
in the format of report
YYYYMM (EX : development
201601)
Revenue Summary To Period - Filter There must be a MUST Default value will The filter allows the user to enter Time Period
- Car Park -002 filter that allows be any one Month
the user to enter & Year which will
an End Year & be saved during
Month in the report
format of YYYYMM development
(EX :201602)
Revenue Summary Export to PDF & The user requires COULD NA This report should be exported into PDF
- Car Park -003 Excel the ability to print document with portrait orientation on A4 Size
PDF/Excel
Revenue Summary Update/add data in Update/add data in MUST This is a monthly The user is able to update/add data in the
- Car Park -004 ‘Realization ‘Realization activity and this Realization Month’, ‘Posting Type’, ‘Channel
Month’, ‘Posting Month’, ‘Posting should be Type’, ‘Sub Channel Type’ ‘Customer ’and
Type’, ‘Channel Type’, ‘Channel completed on ‘Customer Group’ from UI Screen
Type’, ‘Sub Type’, ‘Sub ‘Work Day 3’
Channel Type’ , Channel Type’ ,
_____________________________________________________________________________________
Priority
‘Customer’ and ‘Customer’ and
‘Customer Group’ ‘Customer Group’
from UI Screen new columns of
data source
General ledger
(new): Line Items
Leading Ledger via
a user interface
prior to this report
being run.
Refer UI Screen
_____________________________________________________________________________________
T01 –Table 1 Date Dimension Calendar Date Business Calculation NA NA NA

Use Posting Date from FBL3N –GL Account Line
Item Display
Use Posting Month from data source General
Realization Month Dimension Revenue occurrence month Business Calculation NA NA NA
Use Realization Month from Revenue Summary
–Car Park UI Screen
Use Realization Month from data source
DD Trans Dimension Type of SAP Transaction Business Calculation NA NA NA

Use Posting Type from Revenue Summary –Car
Park UI Screen
DD Type Dimension Revenue Contributor Business Calculation NA NA NA
Use Channel Type from Revenue Summary –Car
Park UI Screen
Use Channel Type from data source General
Amount Measure Amount of Revenue by DD Type Business Calculation NA NA NA

and DD Trans Use Amount in local cur. from FBL3N –GL
‘501100’, ‘501110’
DD Trans and DD Type
_____________________________________________________________________________________
Total Measure Total Revenue Business Calculation NA NA NA

‘501100’, ‘501110’
8 Property (Finance)
8.1 Property Income Analysis
_____________________________________________________________________________________
8.1.2
Property Income Analysis
Report Information
Property Income Analysis provides the insight across four key measure (Actuals, Forecast, Budget and
Prior Year)
_____________________________________________________________________________________
Key Stakeholder (s)
Finance
Data Sensitivity

_____________________________________________________________________________________

Priority
Property Income From Period - Filter There must be a MUST Default value will The filter allows the user to enter Time Period
Analysis -001 filter that allows be any one Month
201601)
Property Income To Period - Filter There must be a MUST Default value will The filter allows the user to enter Time Period
the user to enter & Year which will
Month in the report
(EX :201602)
Property Income Export to PDF & The user requires COULD NA This report should be exported into PDF
PDF/Excel
Property Income Drill Down Table T01 cross MUST, If nothing is Tenant and On Click of ‘Tenant’ name in table 1, Table 2
Analysis -004 Functionality links to T02 and selected All Contract names and Table 3 will get filtered based on that
T03 (Tenants) will pass are Clickable selected ‘Tenant’
At a time only one On Click of ‘Contract’ name in table 2, Table 3

value can be will get filtered based on that selected
_____________________________________________________________________________________
Priority
selected/ Clickable ‘Contract’
Property Income Tennant Filter Updating the MUST, If nothing is Filters Tenant from It will accept one Tenant in T01 to filter T02
Analysis -005 Tenant in T01 cross selected all will T01 table and T03 tables.
links to T02 and pass
T03 tablesAre we
updsting the
Tenant or just
selecting a tenant
to filter on in T02 &
t03?
Property Income Contract Filter Updating the MUST, If nothing is Filters Contract It will accept one Contract in T02 to filter T03
Analysis -006 Contract in T02 selected all will from T02 table tables
cross links to T03 pass
table as above
_____________________________________________________________________________________
T01 –Table 1 Tenant Dimension Name of Tennant Business Calculation NA NA NA

Use Tenant name by combining Finance and RE
data Which attributes are we combining?
Use Tennant Name from data source General
Actuals Measure Actual Property Income Business Calculation Amount in GBP NA NA
‘502100’, ‘502110’, ‘502120’, ‘502130’,
‘502140’, ‘502150’ , ‘503300’, ‘503320’
Number = ‘502100’, ‘502110’, ‘502120’,
‘502130’, ‘502140’, ‘502150’ , ‘503300’,
Forecast Measure Forecasted Property Income Sum of Amount (FIN_PROP_DS1_06) where Amount in GBP NA NA
Type = ‘50’ (FIN_PROP_DS1_02) from data
source Property Income Budget/Forecast
(FIN_PROP_DS1) for the selected time period,
group by Tenant
Variance Measure Difference between Actuals and Actuals minus Forecast Amount in GBP NA NA
Forecast
% Variance Measure Percentage of difference between ((Actuals minus Forecast) divided by Forecast) % NA NA
Actuals and Forecast multiplied by 100
Budget Measure Budgeted Property Income Sum of Amount (FIN_PROP_DS1_06) where Amount in GBP NA NA
group by Tennant
Variance Measure Difference between Actuals and Actuals minus Budget Amount in GBP NA NA
Budget
% Variance Measure Percentage of difference between ((Actuals minus Budget) divided by Budget) % NA NA
Actuals and Budget multiplied by 100
_____________________________________________________________________________________
PY Year Measure Prior Year Property Income Business Calculation Amount in GBP NA NA
‘502100’, ‘502110’, ‘502120’, ‘502130’,
‘502140’, ‘502150’ , ‘503300’, ‘503320’
Number = ‘502100’, ‘502110’, ‘502120’,
‘502130’, ‘502140’, ‘502150’ , ‘503300’,
corresponding previous year from selected time
period
Variance Measure Difference between Actuals and Actuals minus PY Year Amount in GBP NA NA
Prior Year
% Variance Measure Percentage of difference between ((Actuals minus PY Year) divided by PY Year) % NA NA
Actuals and Prior Year multiplied by 100
T02 –Table 2 Contract Dimension Name of Contract Business Calculation NA NA NA
Use Contract name by combining Finance and
RE data Which attributes are we combining?
Use Contract Name from data source General
Actuals Measure Actual Property Income Business Calculation Amount in GBP NA NA

‘502100’, ‘502110’, ‘502120’, ‘502130’,
‘502140’, ‘502150’ , ‘503300’, ‘503320’
Number = ‘502100’, ‘502110’, ‘502120’,
‘502130’, ‘502140’, ‘502150’ , ‘503300’,
Forecast Measure Forecasted Property Income Sum of Amount (FIN_PROP_DS1_06) where Amount in GBP NA NA
group by Tenant
_____________________________________________________________________________________
Variance Measure Difference between Actuals and Actuals minus Forecast Amount in GBP NA NA
Forecast
% Variance Measure Percentage of difference between ((Actuals minus Forecast) divided by Forecast) % NA NA
Actuals and Forecast multiplied by 100
Budget Measure Budgeted Property Income Sum of Amount (FIN_PROP_DS1_06) where Amount in GBP NA NA
group by Tennant
Variance Measure Difference between Actuals and Actuals minus Budget Amount in GBP NA NA
Budget
% Variance Measure Percentage of difference between ((Actuals minus Budget) divided by Budget) % NA NA
Actuals and Budget multiplied by 100
PY Year Measure Prior Year Property Income Business Calculation Amount in GBP NA NA
‘502100’, ‘502110’, ‘502120’, ‘502130’,
‘502140’, ‘502150’ , ‘503300’, ‘503320’
Number = ‘502100’, ‘502110’, ‘502120’,
‘502130’, ‘502140’, ‘502150’ , ‘503300’,
period
Variance Measure Difference between Actuals and Actuals minus PY Year Amount in GBP NA NA
Prior Year
% Variance Measure Percentage of difference between ((Actuals minus PY Year) divided by PY Year) % NA NA
Actuals and Prior Year multiplied by 100
T03 –Table 3 Contract Dimension Name of Contract Business Calculation NA NA NA

Use Contract name by combining Finance and
RE data This measure is exactly the same as the
contract measure above – should be sub totalled
by Profit centre
Use Contract Name from data source General
_____________________________________________________________________________________
Tennant Dimension Name of Tennant Business Calculation NA NA NA

Use Tennant name by combining Finance and RE
data
Use Tennant Name from data source General
Document No Dimension FI Account No Business Calculation NA NA NA
Use Accounting document number from FBL3N
–GL Account Line Item Display
Use Accounting document number from data
Doc Type Dimension Account Document Type Business Calculation NA NA NA

Use Document Type from FBL3N –GL Account
Line Item Display
Use Document Type from data source General
Posting Date Dimension Account Posting Date Business Calculation NA NA NA
Use Posting Date from FBL3N –GL Account Line
Item Display
Use Posting Date from data source General
Doc Date Dimension Account Document Date Business Calculation NA NA NA

Use Document Date from FBL3N –GL Account
Line Item Display
Use Document Date from data source General
_____________________________________________________________________________________
GL No Dimension Ledger Account Business Calculation NA NA NA

Use G/L account No from FBL3N –GL Account
Line Item Display
Use G/L account in General Ledger Accounting
filter
Profit Centre Dimension Profit Centre of an Account Business Calculation NA NA NA
Use Profit Centre from FBL3N –GL Account Line
Item Display
Use Profit Centre from data source General
Text Dimension Account Text Business Calculation NA NA NA

Use Item Text from FBL3N –GL Account Line
Item Display
Use Item Text from data source General ledger
Reference No Dimension Supplier Invoice No Business Calculation NA NA NA
Use Reference document from FBL3N –GL
Account Line Item Display
Use Reference document number from data
User Name Dimension User who posted the document Business Calculation NA NA NA
Use username from FBL3N –GL Account Line
Item Display
Use username from data source General ledger
_____________________________________________________________________________________
Amount Measure Actual Property Income Business Calculation Amount in GBP NA NA

‘502100’, ‘502110’, ‘502120’, ‘502130’,
‘502140’, ‘502150’ , ‘503300’, ‘503320’
Number = ‘502100’, ‘502110’, ‘502120’,
‘502130’, ‘502140’, ‘502150’ , ‘503300’,
period
Currency Dimension Currency Name Business Calculation NA NA NA
Use Currency from FBL3N –GL Account Line
Item Display
Use Currency from data source General ledger
_____________________________________________________________________________________
8.2 Surface Transport and Property Income Analysis
Budget
Bus & Coach
Forecast
Taxi
PY
Car Rental
Department
Category Bus & Coach Comparator Budget
Surface Transport Income Analysis
Time Filter
4
_____________________________________________________________________________________
Surface Transport Income Analysis provides the insight across three key measure (Bus & Coach, Car
Rental and Taxi Income)
Key Stakeholder (s)
Finance
Data Sensitivity

_____________________________________________________________________________________

Priority
Surface Transport From Period - Filter There must be a MUST Default value will The filter allows the user to enter Time Period
Income Analysis filter that allows be any one Month
-001 the user to enter a & Year which will
201601)
Surface Transport To Period - Filter There must be a MUST Default value will The filter allows the user to enter Time Period
Income Analysis filter that allows be any one Month
-002 the user to enter & Year which will
Month in the report
(EX :201602)
Surface Transport Export to PDF & The user requires COULD NA This report should be exported into PDF
Income Analysis Excel the ability to print document with portrait orientation on A4 Size
-003 and export to or into Excel
PDF/Excel/Excel
Surface Transport Update/add data in Update/Add data MUST This column is used The user is able to update/add data in the
Income Analysis ‘Customer’ and in ‘Customer’’ and to group the ‘Customer’ and ‘Customer Category’ Column
-004 ‘Customer ‘Customer Surface Transport via the UI Screen.
Category’ Column Category’ (new Income Analysis
from User Screen columns) of data report
source General
_____________________________________________________________________________________
Priority
ledger (new): Line This is a monthly
Items Leading activity and this
Ledger via a user should be
interface prior to completed on
this report being ‘Work Day 3’
run.
Refer UI Screen
Surface Transport Category -Filter It will shows three MUST Default Value is The user is able to select any one from the
Income Analysis values ‘Bus & ‘Bus & Coach’. drop down attributes, on selection, report will
-005 Coach’, ‘Taxi’ & filter accordingly
Only One Value will
‘Car Rental’
be selected at a
time
Surface Transport Comparator -Filter It will shows three MUST Default Value is The user is able to select any one from the
Income Analysis values ‘Budget’, ‘Budget’. drop down attributes, on selection, report will
-006 ‘Forecast’ & ‘PY’ filter accordingly
Only One Value will
be selected at a
time
_____________________________________________________________________________________
T01 –Table 1 (If Month Name Dimension Invoice Posted Month use Period (FIN_PROP_DS2_01) from data NA NA NA
Comparator source Surface Transport Budget/Forecast
Filter = Budget) (FIN_PROP_DS2) for the selected time period
Budget Measure Budgeted Surface Transport If Category Filter = Bus & Coach Amount in GBP Negative Numbers Red coloured
Income text
Sum of Amount (FIN_PROP_DS2_05) where
Type = ‘20’ (FIN_PROP_DS2_02) and Customer
Category = ‘Bus & Coach’ (FIN_PROP_DS2_04
from data source Surface Transport
Budget/Forecast (FIN_PROP_DS2) for the
selected time period, group by Customer
If Category Filter = Taxi

Category = ‘Taxi’ (FIN_PROP_DS2_04 from data
source Surface Transport Budget/Forecast
group by Customer
If Category Filter = Car Rental

Category = ‘Car Rental’ (FIN_PROP_DS2_04 from
data source Surface Transport Budget/Forecast
group by Customer
Customer Dimension Customer Name Use Customer (FIN_PROP_DS2_03) from data NA NA NA

(FIN_PROP_DS2) for the selected time period
_____________________________________________________________________________________
Total Measure Total Budgeted Surface Transport If Category Filter = Bus & Coach Amount in GBP Negative Numbers Red coloured
Income text


T01 –Table 1 (If Month Name Dimension Invoice Posted Month use Period (FIN_PROP_DS2_01) from data NA NA NA
Comparator source Surface Transport Budget/Forecast
_____________________________________________________________________________________
Filter = Forecast Measure Budgeted Surface Transport If Category Filter = Bus & Coach Amount in GBP Negative Numbers Red coloured
Forecast) Income text

group by Customer

group by Customer
Customer Dimension Customer Name use Customer (FIN_PROP_DS2_03) from data NA NA NA
_____________________________________________________________________________________
Income text


T01 –Table 1 (If Month Name Dimension Invoice Posted Month Use Month Name from data source General NA NA NA
Comparator ledger (new): Line Items Leading Ledger for the
Filter = PY) corresponding previous year from selected time
period, group by Customer
_____________________________________________________________________________________
Actual PY Measure Budgeted Surface Transport If Category Filter = Bus & Coach Amount in GBP Negative Numbers Red coloured
Income text
Business Calculation
‘505110’
Number = ‘505110’ from data source General
‘501410’
‘501400’
_____________________________________________________________________________________
Customer Dimension Customer Name Business Calculation NA NA NA

Use Customer from FBL3N –GL Account Line
Item Display
Use Customer from data source General ledger
_____________________________________________________________________________________
Income text
‘505110’
period,
‘501410’
period,
‘501400’
period,
T02 –Table 2 Month Name Dimension Invoice Posted Month Use Month Name from data source General NA NA NA
_____________________________________________________________________________________
Actual Measure Budgeted Surface Transport If Category Filter = Bus & Coach Amount in GBP Negative Numbers Red coloured
Income text
‘505110’
ledger (new): Line Items Leading Ledger from
‘501410’
‘501400’
Customer Dimension Customer Name Business Calculation NA NA NA
Use Customer from FBL3N –GL Account Line
Item Display
Use Customer from data source General ledger
_____________________________________________________________________________________
Income Business Calculation text

‘505110’
‘501410’
‘501400’
T03 – Table 3 Month Name Dimension Invoice Posted Month Use Month Name from data source General NA NA NA
_____________________________________________________________________________________
Variance Measure Difference between Actuals and If Comparator Filter = Budget Amount in GBP Negative Numbers Red coloured
Budget/Forecast/PY text
Actuals minus Budget, group by Customer
If Comparator Filter = Forecast
Actuals minus Forecast, , group by Customer
If Comparator Filter = PY
Actuals minus Actuals PY, , group by Customer
Customer Dimension Customer Name Use Customer from data source General ledger NA NA NA
Total Measure Total Income If Comparator Filter = Budget Amount in GBP Negative Numbers Red coloured
text
Actuals minus Budget
Actuals minus Forecast
Actuals minus Actuals PY

T04 – Table 4 Month Name Dimension Invoice Posted Month Use Month Name from data source General NA NA NA
% Variance Measure Percentage Difference between If Comparator Filter = Budget Amount in GBP Negative Numbers Red coloured
Actuals and Budget/Forecast/PY text
((Actuals minus Budget) divided budget and
Multiplied by 100), group by Customer
((Actuals minus Forecast) divided Forecast and

((Actuals minus Actual PY) divided Actual PY and

Customer Dimension Customer Name Use Customer from data source General ledger NA NA NA
_____________________________________________________________________________________
Total Measure Total Income If Comparator Filter = Budget Amount in GBP Negative Numbers Red coloured
text
((Actuals minus Budget) divided budget and
Multiplied by 100)
((Actuals minus Forecast) divided Forecast and

Multiplied by 100)
((Actuals minus Actual PY) divided Actual PY and

Multiplied by 100)
_____________________________________________________________________________________
8.3 ATV Dashboard
Button to refresh dashboard

Scaling
Yearly
Function
Qtr Range Help Menu / User guide
Month Range (£000's)
Date Range
Scorecard
Time Filter
Market Share ATV
2 3
ATV Trend Market Share
ATV Trend
4 400
350
300
250
200
150
100
50
-
Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17
Enterprise Europcar (ANC) Hertz Avis Sixt
45%
5 40%
35%
30%
25%
20%
15%
10%
5%
0%
Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17
Enterprise Europcar (ANC) Hertz Avis Sixt

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ATV Dashboard provides the insight across six key measure (Car Rental Income, Sales, Market Share,
Transactions, ATV & %Transaction/PAX)
Key Stakeholder (s)
Finance
Data Sensitivity

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Priority
ATV Dashboard Period Type Filter The filter will MUST Default Value is The drop down filter shows Yearly, Quarter
-001 contain four Month Range Range, Month Range and Date Range. The
values, Yearly, filter allows the user to select any one of the
Quarter range, value
Month Range and
Date range
ATV Dashboard Period Filter – When the user MUST When the user selects yearly from the
-002 Yearly selects Yearly from dropdown filter, dropdowns become
the period available to select year.
dropdown filter,
dropdowns
become available
to select Year
ATV Dashboard Period Filter – When the user MUST When the user selects Quarter range from
-003 Quarter Range selects Quarter the dropdown filter, there will be four drop
range from the down available for selection. The selection to
dropdown filter, select the start Quarter, the start year. The
there will be four selection to select the end Quarter, the
drop down selection to select the end year.
available for
selection. The
selection to select
the start Quarter,
the selection to
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Priority
select to the start
year. The selection
to select the end
Quarter, the
selection to select
the end year
ATV Dashboard Period Filter – When the user MUST When the user selects Month range from the
-004 Month Range selects Month dropdown filter, there will be four drop down
range from the available for selection. The selection to select
dropdown filter, the start Month, the selection to select to the
there will be four start year. The selection to select the end
drop down Month, the selection to select the end year
available for
selection. The
selection to select
the start Month,
the selection to
select to the start
year. The selection
to select the end
Month, the
selection to select
the end year
ATV Dashboard Period Filter – Date When the user MUST When the user selects date range from the
-005 Range selects date dropdown filter, there will be two drop down
dropdown filter, the start date, the selection to select to the
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Priority
there will be two end date.

drop down
available for
selection. The
selection to
select the start
date, the
selection to
select to the end
date.
ATV Dashboard Go Button On change of time SHOULD NA On change of time period by clicking Go
-006 period by clicking button, data in dashboard will refresh for
dashboard will
refresh for
selected time
period
ATV Dashboard Scaling It will show MUST Default Value is in Scaling button will change the scaling factor
-007 Billions, Millions, Millions of numbers in the dashboard
thousands and
Absolute text
ATV Dashboard Export to PDF The user requires COULD NA This dashboard should be exported in a PDF
-008 the ability to print document with portrait orientation on A3
in A3 Landscape Size.
format and export
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Priority
to PDF
ATV Dashboard Tab Buttons in P04 On Portlet P04, COULD Default Portlet will Once click of ATV or Market Share buttons,
-008 there will be two be ATV corresponding portlet will come in P04
buttons, ATV Trend
Once user click on
and Market Share,
Market Share
On Click of Button,
Button, market
corresponding
share portlet will
portlet will display
replace ATV
Portlet, again if
user like to go back
to ATV, user need
to click on ATV
button, then
market share
portlet will
replaced by ATV
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Portlet No & Portlet Type Dimension/Measure/KPI Type Definition Calculation Unit or RAG Status RAG Rule
Name Name measure
P01 – Table Customer Dimension Car Rental Service Business Calculation NA NA NA
Scorecard Provider Name Use Contract name from RECN –Real Estate
Contract
Use Customer from data source RE data for the
Income Measure Actual Car Rental Income Business Calculation As per user NA NA
Use Amount in local cur. from FBL3N –GL Account Scaling
Line Item Display where G/L Account = ‘501400’ selection
Sum of Amount in local currency with +/- sign
where GL Number equals to ‘501400’ from data
Budget Measure Budgeted Car Rental Sum of Amount (FIN_PROP_DS2_05) where Type = As per user NA NA
Income ‘20’ (FIN_PROP_DS2_02) and Customer Category = Scaling
‘Car Rental’ (FIN_PROP_DS2_04 from data source selection
Surface Transport Budget/Forecast
group by Customer
Var Measure Difference between Income minus budget As per user NA NA

Income and Budget Scaling
selection
% Var Measure Percentage of difference ((Income minus Budget) divided budget and % NA NA
between Income and Multiplied by 100)
Budget
Forecast Measure Forecasted Car Rental Sum of Amount (FIN_PROP_DS2_05) where Type = As per user NA NA
Income ‘50’ (FIN_PROP_DS2_02) and Customer Category = Scaling
‘Car Rental’ (FIN_PROP_DS2_04 from data source selection
Surface Transport Budget/Forecast
group by Customer
Var Measure Difference between Income minus Forecast As per user NA NA
Income and Forecast Scaling
selection
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Name Name measure
% Var Measure Percentage of difference ((Income minus Forecast) divided Forecast and % NA NA
between Income and Multiplied by 100)
Budget
Sales Measure Sales from Car Rental Business Calculation As per user NA NA
Service Providers Use Gross Sales from RECN –Real Estate Contract Scaling
where Reporting Rule = ‘10’ selection
Sum of Gross Sales from data source Sales Report
(ZG_SALES_REPORT) for the selected time period,
group by Customer
Market Share Measure Market Share of Car (Sales from Individual Customer divided by Total % NA NA
Rental Service Providers Sales ) multiplied by 100
in GAL
Transactions Measure Total no of Car Rental Business Calculation Nos NA NA
Transactions Use QuantSales from RECN –Real Estate Contract
where Reporting Rule = ‘30’
Sum of Sales in Units from data source Sales
Report (ZG_SALES_REPORT) for the selected time
ATV Measure Average Transaction (Sales from Individual Customer divided by GBP NA NA
Value of Car Rentals Transactions from individuals customer)
% Trans /Arr PAX Measure Percentage of Car Rental (Sum of Transactions from data source RE data for % NA NA
Transactions for Arrival the selected time period, group by Customer)
PAX divided by (Sum of passengers (Pax terminal field)
from Skybilling table where the [actual date] from
parameters on the selection screen and Where
[Arr/Dep] from Skybilling equals "Arr" )
P02-Market Pie Chart Customer Dimension Car Rental Service Business Calculation NA NA NA
Share Provider Name Use Contract name from RECN –Real Estate
Contract
Market Share Measure Market Share of Car (Sales from Individual Customer divided by Total % NA NA
in GAL
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Name Name measure
P03-ATV Heat Map Customer Dimension Car Rental Service Business Calculation NA NA NA
Provider Name Use Contract name from RECN –Real Estate
Contract
ATV Measure Average Transaction (Sales from Individual Customer divided by GBP NA NA
Transactions Measure Total no of Car Rental Business Calculation Nos NA NA

Transactions Use QuantSales from RECN –Real Estate Contract
where Reporting Rule = ‘30’
Sum of Sales in Units from data source Sales
Report (ZG_SALES_REPORT) for the selected time
P04- ATV Trend Chart Customer Dimension Car Rental Service Business Calculation NA NA NA
Trend Provider Name Use Contract name from RECN –Real Estate
Contract
Month & Year Dimension Month & Year Use Period from data source RE data for the NA NA NA
ATV Measure Average Transaction (Sales from Individual Customer divided by Nos NA NA
P05- Market Trend Chart Customer Dimension Car Rental Service Business Calculation NA NA NA
Share Provider Name Use Contract name from RECN –Real Estate
Contract
Month & Year Dimension Month & Year Use Period from data source RE data for the NA NA NA
Market Share Measure Market Share of Car (Sales from Individual Customer divided by Total Nos NA NA
in GAL
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9 Staffing
9.1 Staff Cost Dashboard
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9.1.2
Time Filter Budget/forecast/PY Button to refresh dashboard

Expor
Function ALL Comparator Forecast Fcst Vers.

Yearly
Qtr Range (£000's)
Month Range
1 2 3
Scorecard By Function
4
By Department By Budget Centre

6
Trend
8 720.0 90.0
700.0 80.0
680.0 70.0
60.0
660.0
50.0
640.0
40.0
620.0
30.0
600.0 20.0
580.0 10.0
560.0 0.0
Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16
Actual Forecast FTE Volume Pay Rates
Report Information
Staff Cost Dashboard provides the insight across five key measure (Gross FTE, Net Staff Cost, FTE Volume,
Pay Rates, and Staff Cost by dimensions (Pay elements, Function, Department and budget centre))
_____________________________________________________________________________________
Key Stakeholder (s)
James Lang Senior Finance Analyst, James.Lang@gatwickairport.com
Finance
Data Sensitivity
James Lang Self Serve On Demand Default

_____________________________________________________________________________________

Priority
Staff Cost Period Type Filter The filter will MUST Default Value is The drop down filter shows Yearly, Quarter
Dashboard -001 contain three Month Range Range and Month Range. The filter allows the
values, Yearly, user to select any one of the value from
Quarter range and dropdown
Month Range
Staff Cost Period Filter – When the user MUST NA When the user selects yearly from the
Dashboard -002 Yearly selects Yearly from dropdown filter, dropdowns become
dropdown filter,
dropdowns
become available
to select Year
Staff Cost Period Filter – When the user MUST NA When the user selects Quarter range from
Dashboard -003 Quarter Range selects Quarter the dropdown filter, there will be four drop
dropdown filter, select the start Quarter, the start year and
there will be four the selection to select the end Quarter and
drop down end year.
available for
selection. The
selection to select
the start Quarter,
the start year and
the selection to
select the end
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Priority
Quarter and end
year.
Staff Cost Period Filter – When the user MUST NA When the user selects Month range from the
Dashboard -004 Month Range selects Month dropdown filter, there will be four drop down
available for
selection. The
selection to select
the start Month,
the selection to
select to the start
year. The selection
to select the end
Month, the
selection to select
the end year
Staff Cost Function -Filter It will shows all of MUST Default Value is All. The Function filter shows all of the Values
Dashboard -005 the Values from The values should from the Function column in the Cost Centre
the Function be sorted data source from SAP, the user is able to
column in the Cost alphabetically. select any one or many from the drop down
Centre data source attributes.
from SAP
Staff Cost Comparator -Filter It will shows three MUST Default Value is The user is able to select any one value from
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Priority
Dashboard -006 values ‘Budget’, ‘forecast’. the drop down attributes, on selection,
‘Forecast’ & ‘PY’ Actuals in dashboard will compared with
Only One Value will
selected value
be selected at a
time
Based on this filter
selection in,
P01 & P02 – ‘FC’
measure will be
replaced by
Selected filter
value
P03 - values will
display for selected
filter value
P04,P05,P06,P07 &
P08 – Forecast, FTE
Volume & Pay Rate
measure will be
replaced by
Selected filter
value
Staff Cost Go Button On change of time SHOULD NA On change of time period by clicking Go
dashboard will
refresh for
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Priority
selected time
period
Staff Cost Scaling It will show MUST Default Value is in Scaling button will change the scaling factor
thousands and
Absolute text
Staff Cost Export and print The user requires MUST NA This dashboard should be exported in a PDF
Dashboard -009 the ability to print document and an Excel document with
in A3 Landscape portrait orientation on A3 Size.
format and export
to PDF and Excel
Staff Cost Particulars(KPI) Scorecard P04 MUST Filters Different It will accept to filter only one KPI's from
Dashboard -010 Filter cross links to P05, KPI's by selecting scorecard to filter other below portlets.
P06, P07 and P08 particulars in
scorecard, If
nothing is selected
‘Basic Pay’ will pass
Staff Cost Function Filter Updating the KPI MUST Filters Function It will accept one Function from table to filter
Dashboard -011 By Function P05 from table, If other below portlets.
cross links to P06, nothing is selected
P07 and P08 all will pass
Staff Cost Department Filter Updating the KPI MUST Filters Department It will accept one Department from table to
Dashboard -012 By Department P06 from Table, If filter other below portlets.
cross links to P07 & nothing is selected
P08 all will pass
Staff Cost Budget Centre Updating the KPI MUST Filters Budget It will accept one Budget Centre from table to
_____________________________________________________________________________________
Priority
Dashboard -013 Filter By Budget Centre Centre from Table, filter other below portlets.
P07 cross links to , If nothing is
P08 selected all will
pass
_____________________________________________________________________________________
Name Name measure
P01 –Gross Info bar Gross FTE -GAL Measure Actual Count of GAL Sum of FTEPerEnd (FIN_STAFF_DS1_013) where Numbers NA NA
FTE employees full time Post Name Not equals to ‘Contractor’
(FTE)
equivalent (FIN_STAFF_DS1_006) from data source HR
Master data (FIN_STAFF_DS1) for the selected
time period
Gross FTE –GAL Measure Forecast/Budget/PY Forecast Numbers NA NA
Forecast/Budget/PY Count of GAL employees
Sum of FTE equivalent - Period 1-12 (DQ_ (FTE)
full time equivalent
FIN_STAFF_048-59) where Position Status
(Employee Group) Not equals to ‘Contractor’
(FIN_STAFF_DS2_015) and Value type equals to
‘20’ (FIN_STAFF_DS2_002) from data source
Budget/ Forecast Data for Staff Cost & FTE
(FIN_STAFF_DS2) for the selected time period
Budget
Sum of FTE equivalent - Period 1-12 (DQ_
(Employee Group) Not equals to ‘Contractor’
PY
Sum of FTEPerEnd (FIN_STAFF_DS1_013) where
Post Name Not equals to ‘Contractor’
(FIN_STAFF_DS1_006) from data source HR
Master data (FIN_STAFF_DS1) for the previous
period from the selected time period
% Var KPI Percentage of difference ((Gross FTE -GAL minus Gross FTE –GAL % Green and Red Text If the variance is
between Gross FTE -GAL Forecast/Budget/PY) divided Gross FTE –GAL negative green
and Gross FTE –GAL Forecast/Budget/PY) and Multiplied by 100) coloured text, and
Forecast/Budget/PY arrow up. If the
arrow down.
Gross FTE -Contract Measure Actual Count of Contract Sum of FTEPerEnd (FIN_STAFF_DS1_013) where Numbers NA NA
employees full time Post Name equals to ‘Contractor’
(FTE)
equivalent working in (FIN_STAFF_DS1_006) from data source HR
GAL Master data(FIN_STAFF_DS1) for the selected time
period
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Name Name measure
Gross FTE –Contract Measure Forecast/Budget/PY Forecast Numbers NA NA
Forecast/Budget/PY Count of contract
Sum of FTE equivalent - Period 1-12 (DQ_ (FTE)
employees full time
equivalent working in
(Employee Group) equals to ‘Contractor’
GAL
Budget
Sum of FTE equivalent - Period 1-12 (DQ_
(Employee Group) equals to ‘Contractor’
PY
Sum of FTEPerEnd (FIN_STAFF_DS1_013) where
Post Name equals to ‘Contractor’
(FIN_STAFF_DS1_006) from data source HR
Master data (FIN_STAFF_DS1) for the previous
period from the selected time period
% Var KPI Percentage of difference ((Gross FTE -Contract minus Gross FTE – Contract % Green and Red Text If the variance is
between Gross FTE Forecast/Budget/PY) divided Gross FTE – Contract negative green
-Contract and Gross FTE – Forecast/Budget/PY and Multiplied by 100) coloured text, and
Contract arrow up. If the
Forecast/Budget/PY variance is positive
arrow down.
P02 –Net Info bar Net Staff Cost Measure Actual GAL Net Staff Cost Business Calculation As per user NA NA
Staff Cost Scaling
Use Tot.rpt.pr from F.01 –Financial Statement
selection
where Financial statement version = ‘2000’ and
F.S. Item/account = ‘Total Staff Costs (Net of
Capitalization)
(Net of Capitalization) from data source General
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Name Name measure
Net Staff Cost Measure Forecast/Budget/PY GAL Forecast As per user NA NA
Forecast/Budget/PY Net Staff Cost Scaling
Sum of Amount (FIN_P&L_DS1_008) where GL
selection
Budget
PY
Capitalization)
% Var KPI Percentage of difference ((Net Staff Cost minus Net Staff Cost % Green and Red Text If the variance is
between Net Staff Cost Forecast/Budget/PY) divided Net Staff Cost negative green
and Net Staff Cost Forecast/Budget/PY and Multiplied by 100) coloured text, and
Forecast/Budget/PY arrow up. If the
arrow down.
_____________________________________________________________________________________
Name Name measure
P03 –FTE Info bar FTE Volume -GAL calculation FTE Volume -GAL Forecast GBP NA NA
Volume &
Pay Rates
Hierarchy equals to Basic pay, Shift & allowances,
NI and Pension and Value type equals to ‘20’
Budget/Forecast (FIN_P&L_DS1) divided by Gross
FTE –GAL) multiplied by (difference between Gross
FTE –GAL Forecast and Gross FTE –GAL)
Budget
FTE –GAL Budget minus Actual Gross FTE –GAL)
PY
F.S. Item/account = Basic pay, Shift &
allowances, NI and Pension
(Sum of Net Staff Cost where GL Hierarchy equals
to (Basic pay, Shift & allowances, NI and Pension)
Leading Ledger divided by Gross FTE –GAL)
multiplied by (difference between Gross FTE –GAL
PY minus Actual Gross FTE –GAL)
_____________________________________________________________________________________
Name Name measure
FTE Volume -Contract calculation FTE Volume -Contract Forecast GBP NA NA
Hierarchy equals to Total Contract & Agency and
Value type equals to ‘20’ (FIN_P&L_DS1_005) from
data source P&L Budget/Forecast (FIN_P&L_DS1)
divided by Gross FTE –Contract) multiplied by
(difference between Gross FTE – Contract Forecast
minus Gross FTE – Contract)
Budget
(difference between Gross FTE – Contract Budget
PY
F.S. Item/account = Total Contract & Agency
to (Total Contract & Agency) from data source
General ledger (new): Line Items Leading Ledger
(difference between Gross FTE – Contract PY
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Name Name measure
Pay Rates -GAL calculation Pay Rates -GAL Forecast GBP NA NA
FTE –GAL) minus Sum of Amount
(FIN_P&L_DS1_008) where GL Hierarchy equals to
Basic pay, Shift & allowances, NI and Pension and
divided by Gross FTE –GAL Forecast)) multiplied by
Gross FTE –GAL Forecast
Budget
divided by Gross FTE –GAL Budget)) multiplied by
Gross FTE –GAL Budget
PY
allowances, NI and Pension divided by Gross FTE –
GAL) minus Use Tot.rpt.pr from F.01 –Financial
Statement where Financial statement version =
‘2000’ and F.S. Item/account = Basic pay, Shift &
GAL PY)) multiplied by Gross FTE –GAL PY
((Sum of Net Staff Cost where GL Hierarchy equals
Leading Ledger divided by Gross FTE –GAL) minus
(Sum of Net Staff Cost PY where GL Hierarchy
equals to (Basic pay, Shift & allowances, NI and
Pension) from data source General ledger (new):
_____________________________________________________________________________________
Name Name measure
Pay Rates -Contract calculation Pay Rates -Contract Forecast GBP NA NA
divided by Gross FTE –Contract) minus Sum of
Amount (FIN_P&L_DS1_008) where GL Hierarchy
equals to Total Contract & Agency and Value
type equals to ‘20’ (FIN_P&L_DS1_005) from data
source P&L Budget/Forecast (FIN_P&L_DS1)
divided by Gross FTE –Contract Forecast))
multiplied by Gross FTE –Contract Forecast
Budget
divided by Gross FTE –Contract) minus (Sum of
Amount (FIN_P&L_DS1_008) where GL Hierarchy
equals to Total Contract & Agency and Value
type equals to ‘50’ (FIN_P&L_DS1_005) from data
source P&L Budget/Forecast (FIN_P&L_DS1)
divided by Gross FTE –Contract Budget)) multiplied
by Gross FTE –Contract Budget
PY
F.S. Item/account = Total Contract & Agency
divided by Gross FTE –Contract) minus Use
Tot.rpt.pr from F.01 –Financial Statement where
Financial statement version = ‘2000’ and F.S.
Item/account = Total Contract & Agency divided
by Gross FTE –Contract PY)) multiplied by Gross
FTE –Contract PY
to (Total Contract & Agency) from data source
divided by Gross FTE –Contract) minus (Sum of Net
Staff Cost PY where GL Hierarchy equals to (Total
Contract & Agency) from data source General
ledger (new): Line Items Leading Ledger divided
by Gross FTE –Contract PY)) multiplied by Gross
FTE –Contract PY
_____________________________________________________________________________________
Name Name measure
P04 Table Particulars Dimension Particulars Business Calculation NA NA NA
-Scorecard
Use F.S. Item/account from F.01 –Financial
‘2000’ and F.S. Item/account = ‘Total Staff Costs
(Net of Capitalization)
Use GL Hierarchy from data source General ledger
(new): Line Items Leading Ledger for the selected
time period
Actual Measure Staff Cost Business Calculation Amount NA NA
where Financial statement version = ‘2000’
Capitalization)
_____________________________________________________________________________________
Name Name measure
Forecast/Budget/PY Measure Forecast/Budget/PY Net Forecast Numbers NA NA
Staff Cost
Sum of Amount (FIN_P&L_DS1_008) where GL (FTE)
Budget
PY
Capitalization)
Var KPI Difference between Actual minus Forecast/Budget/PY Numbers NA NA
actual and
(FTE)
Forecast/Budget/PY
_____________________________________________________________________________________
Name Name measure
FTE Volume Measure FTE Volume Forecast GBP NA NA
Budget
PY
_____________________________________________________________________________________
Name Name measure
Pay Rates Measure Pay Rates Forecast GBP NA NA
Budget
PY
_____________________________________________________________________________________
Name Name measure
P05 –by Table Particulars Dimension Function Use Function from data source Cost Centre for the NA NA NA
Function selected time period
Actual Measure Net Staff Cost Sum of Amount in local currency with +/- sign Numbers NA NA
(FTE)
Staff Cost
Budget
PY
Sum of Amount in local currency with +/-
for the previous period from the selected time
period
actual and
(FTE)
Forecast/Budget/PY
_____________________________________________________________________________________
Name Name measure
Budget
PY
_____________________________________________________________________________________
Name Name measure
Budget
PY
_____________________________________________________________________________________
Name Name measure
P06 –by Table Particulars Dimension Department Use Department from data source Cost Centre for NA NA NA
Department the selected time period
Actual Measure Net Staff Cost Sum of Amount in local currency with +/- sign Numbers NA NA
(FTE)
Staff Cost
Budget
PY
period
actual and
(FTE)
Forecast/Budget/PY
_____________________________________________________________________________________
Name Name measure
FTE Volume Measure FTE Volume Forecast GBP NA
Budget
PY
_____________________________________________________________________________________
Name Name measure
Budget
PY
_____________________________________________________________________________________
Name Name measure
P07 –by Table Particulars Dimension Budget Centre Use Budget Centre from data source Cost Centre NA NA NA
Budget for the selected time period
Centre Actual Measure Net Staff Cost Sum of Amount in local currency with +/- sign Numbers NA NA
(FTE)
Staff Cost
Budget
PY
period
actual and
(FTE)
Forecast/Budget/PY
_____________________________________________________________________________________
Name Name measure
Budget
PY
_____________________________________________________________________________________
Name Name measure
Budget
PY
_____________________________________________________________________________________
Name Name measure
P08 –Trend Trend Chart Actual Measure Net Staff Cost Sum of Amount in local currency with +/- sign Numbers NA NA
(Rolling 12 where GL Hierarchy equals to Total Staff Costs
(FTE)
months) (Net of Capitalization) from data source General
Forecast Measure Forecast Net Staff Cost Forecast Numbers NA NA
Budget
PY
period
_____________________________________________________________________________________
Name Name measure
Budget
PY
_____________________________________________________________________________________
Name Name measure
Budget
PY
_____________________________________________________________________________________
Name Name measure
Month & Year Dimension Month & Year Dashboard will display rolling 12 month & year as NA NA NA
per user time period selection
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9.2 FTE Dashboard


Budget/forecast/PY
Yearly
Function ALL Function Budget
Comparator
Scorecard By Department
1 2
Time Filter
By Budget Centre By Job Title
3 4
Trend
2600 250
2550 200
5 2500
150
2450
100
2400
50
2350
0
2300
2250 -50
2200 -100
Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16
Act Bud var

_____________________________________________________________________________________
FTE Dashboard provides the insight across one key measure (Gross Full Time Equivalent)
Key Stakeholder (s)
Finance
Data Sensitivity

_____________________________________________________________________________________

Priority
FTE Dashboard Period Type Filter The filter will MUST Default Value is The drop down filter shows Yearly, Quarter
-001 contain three Month Range Range and Month Range. The filter allows the
Month Range
FTE Dashboard Period Filter – When the user MUST NA When the user selects yearly from the
-002 Yearly selects Yearly from dropdown filter, dropdowns become
dropdown filter,
dropdowns
become available
to select Year
FTE Dashboard Period Filter – When the user MUST NA When the user selects Quarter range from
-003 Quarter Range selects Quarter the dropdown filter, there will be four drop
drop down end year.
available for
selection. The
selection to select
the start Quarter,
the start year and
the selection to
select the end
Quarter and end
year.
FTE Dashboard Period Filter – When the user MUST NA When the user selects Month range from the
-004 Month Range selects Month dropdown filter, there will be four drop down
available for
selection. The
selection to select
the start Month,
the selection to
select to the start
year. The selection
to select the end
Month, the
_____________________________________________________________________________________
Priority
selection to select
the end year
FTE Dashboard Function -Filter It will shows all of MUST Default Value is All. The Function filter shows all of the Values
-005 the Values from The values should from the Function column in the Profit centre
column in the alphabetically. select any one or many from the drop down
source from SAP
FTE Dashboard Comparator -Filter It will shows three MUST Default Value is The user is able to select any one value from
-006 values ‘Budget’, ‘budget’. the drop down attributes, on selection,
‘Forecast’ & ‘PY’ Actuals in dashboard will compared with
Only One Value will
selected value
be selected at a
time
selection in all
portlets ‘Budget’
Measure will be
replaced by
selected filter
value
FTE Dashboard Go Button On change of time SHOULD NA On change of time period by clicking Go
-007 period by clicking button, data in dashboard will refresh for
dashboard will
refresh for
selected time
period
FTE Dashboard Scaling It will show MUST Default Value is in Scaling button will change the scaling factor
-008 Billions, Millions, Millions of numbers in the dashboard
thousands and
Absolute text
FTE Dashboard Export to PDF The user requires COULD NA This dashboard should be exported in a PDF
-009 the ability to print document with portrait orientation on A3
format and export
to PDF
FTE Dashboard Particulars(KPI) Scorecard P01 MUST Filters Different It will accept to filter only one KPI's from
-010 Filter cross links to P02, KPI's by selecting scorecard to filter other below portlets.
scorecard, If
_____________________________________________________________________________________
Priority
nothing is selected
all will pass
FTE Dashboard Department Filter Updating the KPI MUST Filters Department It will accept one Department from table to
-011 By Department P02 from Table, , If filter other below portlets.
cross links to P03, nothing is selected
P04 and P05 all will pass
FTE Dashboard Budget Centre Updating the KPI MUST Filters Budget It will accept one Budget Centre from table to
-012 Filter By Budget Centre Centre from Table, filter other below portlets.
P03 cross links to If nothing is
P04 and P05 selected all will
pass
FTE Dashboard Job Title Filter Updating the KPI MUST Filters Budget It will accept one Job Title from table to filter
-013 By Job Title P04 Centre from Table, other below portlets.
cross links P05 , If nothing is
selected all will
pass
_____________________________________________________________________________________
Name Name measure
P01 Table Particulars Dimension Function Use Function from data source Cost Centre for the NA NA NA
-Scorecard selected time period
Actual Measure Count of employees full Sum of FTEPerEnd (FIN_STAFF_DS1_013) from Numbers NA NA
time equivalent data source HR Master data (FIN_STAFF_DS1) for
(Gross FTE)
Forecast/Budget/PY Measure Forecast/Budget/PY Forecast Numbers NA NA
Sum of FTE equivalent - Period 1-12 (Gross FTE)
(FIN_STAFF_DS2_032-043) where Value type
equals to ‘20’ (FIN_STAFF_DS2_002) from data
source P&L Budget/ Forecast Data for Staff Cost &
FTE (FIN_STAFF_DS2) for period selected in the
filter
Budget
Sum of FTE equivalent - Period 1-12
filter
PY
Sum of FTEPerEnd (FIN_STAFF_DS1_013 from data
source HR Master data (FIN_STAFF_DS1) for the
selected time period for the previous period from
actual and
(Gross FTE)
Forecast/Budget/PY
% Var KPI Percentage of difference ((Actual minus Forecast/Budget/PY) divided % Green and Red Text If the variance is
between Actual and Forecast/Budget/PY) and Multiplied by 100) negative green
Forecast/Budget/PY coloured text. If the
red coloured tex.
P02 –by Table Particulars Dimension Department Use Department from data source Cost Centre for NA NA NA
Department the selected time period
(Gross FTE)
_____________________________________________________________________________________
Name Name measure
filter
Budget
filter
PY
actual and
(Gross FTE)
Forecast/Budget/PY
red coloured tex.
P03 –by Table Particulars Dimension Function Use Budget Centre from data source Cost Centre NA NA NA
Budget for the selected time period
Centre
(Gross FTE)
_____________________________________________________________________________________
Name Name measure
filter
Budget
filter
PY
actual and
(Gross FTE)
Forecast/Budget/PY
red coloured tex.
P04 –by Job Table Particulars Dimension Budget Centre Use Job Title from data source HR Master data NA NA NA
Title for the selected time period
(Gross FTE)
_____________________________________________________________________________________
Name Name measure
filter
Budget
filter
PY
actual and
(Gross FTE)
Forecast/Budget/PY
red coloured tex.
P05 –Trend Trend Chart Actual Measure Count of employees full Sum of FTEPerEnd (FIN_STAFF_DS1_013) from Numbers NA NA
(Rolling 12 time equivalent data source HR Master data (FIN_STAFF_DS1) for
(Gross FTE)
months) the selected time period
_____________________________________________________________________________________
Name Name measure
filter
Budget
filter
PY
actual and
(Gross FTE)
Forecast/Budget/PY
Month & Year Dimension dashboard will display rolling 12 month & year as NA NA NA
per user time period selection
_____________________________________________________________________________________
9.3 ASO Analysis
ASO Analysis Report
1 Time Filter
_____________________________________________________________________________________
9.3.2
Report Information
ASO Analysis provides the insight across one key measure (Airport Security Officers FTE variance to Plan)
Key Stakeholder (s)

Finance
Data Sensitivity

_____________________________________________________________________________________

_____________________________________________________________________________________

Priority
ASO Analysis -001 Period - Filter There must be a MUST Default value will The filter allows the user to enter Time Period
filter that allows be any one Month
Year & Month in be saved during
the format of report
201601)
ASO Analysis -002 Export to PDF & The user requires COULD NA This report should be exported into PDF
PDF/Excel/Excel
_____________________________________________________________________________________
T01 –Table Period Start FTE Measure Period Start Full time equivalent Sum of FTE equivalent - Period 1-12 Number (FTE) NA NA
(FIN_STAFF_DS2_002)) equals to ‘50’ and Post
Class (FIN_STAFF_DS2_016) equals to ‘Team
Member - Mobile Security, Security Officer’
from data source P&L Budget/ Forecast Data
for Staff Cost & FTE (FIN_STAFF_DS2) for
Leavers Measure No of FTEs leaving in the period Count of Forename (FIN_STAFF_DS6_004) Number (FTE) Red Text If negative, red coloured
where Post Description (FIN_STAFF_DS6_007) text
equals to ‘Team Member - Mobile Security,
Security Officer’ and Type
(FIN_STAFF_DS6_002) equals to ‘Leavers’
from data source Employee Starters and
Leavers (FIN_STAFF_DS6) for period selected
in the filter
LTS Measure No of FTEs in Long Term Sickness Count of Employee No (FIN_STAFF_DS8_002) Number (FTE) Red Text If negative, red coloured
where Post Description text
(FIN_STAFF_DS8_003) equals to ‘Team
from data source Employee LTS
(FIN_STAFF_DS8) for period selected in the
filter
Internal Job Change Measure No of FTEs Job got Changed Count of Forename (FIN_STAFF_DS8_003) Number (FTE) Red Text If negative, red coloured
Security Officer’ from data source Employee
Position Changes (FIN_STAFF_DS7) for period
Total Reduction in ASOs KPI Sum of Internal Job Change and Internal Job Change plus Leavers Number (FTE) Red Text If negative, red coloured
Leavers text
Total Increase in ASOs Measure Added FTEs an ASOs Count of Forename (FIN_STAFF_DS6_004) Number (FTE) NA NA
where Post Description (FIN_STAFF_DS6_007)
(FIN_STAFF_DS6_002) equals to ‘Starters’
in the filter
Net change in ASOs KPI Sum of Total Reduction in ASOs Total Reduction in ASOs Plus Total Increase in Number (FTE) Red Text If negative, red coloured
and Total Increase in ASOs ASOs text
_____________________________________________________________________________________
Period End FTE KPI Sum of Period Start FTE and Net Period Start FTE plus Net change in ASOs Number (FTE) NA NA
change in ASOs
ASO Per Plan Measure Airport Security Officers as per Sum of FTE equivalent - Period 1-12 Number (FTE) NA NA
Plan (FIN_STAFF_DS2_032-043) where Value type
(FIN_STAFF_DS2_002)) equals to ‘50’ and Post
Actual FTE variance to KPI Difference between Period End Period End FTE minus ASO Per Plan Number (FTE) Red Text If negative, red coloured
resource plan / budget FTE and ASO per Plan text
Actual FTE variance to KPI Percentage of Period End FTE (Period End FTE divided by ASO Per Plan) % NA NA
resource plan / budget and ASO Per plan multiply by 100
(%)
Variance from prior KPI Internal ASO FTE variance to plan Internal ASO FTE variance to plan of Prior Number (FTE) Red Text If negative, red coloured
month of Prior month month text
Planned recruitment Measure Planned recruitment for period Sum of Count (FIN_STAFF_DS9_007) where Number (FTE) NA NA
Post Description (FIN_STAFF_DS9_005) equals
to ‘Team Member - Mobile Security, Security
Officer’ and Type (FIN_STAFF_DS9_002)
equals to ‘Recruitment’ and Act/Bud/FC
(FIN_STAFF_DS9_003) equals to ‘Budget’ from
data source Employee Recruitments and
Restrictions (FIN_STAFF_DS9) for period
Leavers from internal KPI No of FTEs leaving in the period Count of Forename (FIN_STAFF_DS6_004) Number (FTE) Red Text If negative, red coloured
(FIN_STAFF_DS6_002) equals to ‘Leavers’
in the filter
Internal moves outside KPI No of FTEs Job got Changed Count of Forename (FIN_STAFF_DS8_003) Number (FTE) Red Text If negative, red coloured
ASO role where Post Description (FIN_STAFF_DS6_007) text
Security Officer’ from data source Employee
Position Changes (FIN_STAFF_DS7) for period
_____________________________________________________________________________________
Internal ASO FTE KPI Sum of Variance from prior Variance from prior month plus Planned Number (FTE) Red Text If negative, red coloured
variance to plan month, Planned recruitment, recruitment plus Leavers from internal plus text
Leavers from internal and Internal moves outside ASO role
Internal moves outside ASO role
Restrictions -Plan Measure Planned Restrictions Sum of Count (FIN_STAFF_DS9_007) where Number (FTE) Red Text If negative, red coloured
Post Description (FIN_STAFF_DS9_005) equals text
equals to ‘Restrictions’ and Act/Bud/FC
(FIN_STAFF_DS9_003) equals to ‘Budget’ from
Restrictions –Actual Measure Actual Restrictions Sum of Count (FIN_STAFF_DS9_007) where Number (FTE) Red Text If negative, red coloured
Post Description (FIN_STAFF_DS9_005) equals text
equals to ‘Restrictions’ and Act/Bud/FC
(FIN_STAFF_DS9_003) equals to ‘Actual’ from
Restriction variance to KPI Difference between Restrictions Restrictions –Plan minus Restrictions -Actual Number (FTE) Red Text If negative, red coloured
plan –Plan and Restrictions -Actual text
TOTAL VARIANCE - KPI Sum of Internal ASO FTE variance Internal ASO FTE variance to plan plus Number (FTE) Red Text If negative, red coloured
OPERATIONAL to plan and Restriction variance Restriction variance to plan text
INTERNAL FTEs TO to plan
PLAN
Month & Year Dimension Month & Year Use Month & Year from Date dimension NA NA NA
T02 - FTEs: Period Start FTEs Measure Period Start Full time equivalent Sum of FTE equivalent - Period 1-12 Number (FTE) NA NA
start vs end of (FIN_STAFF_DS2_032-043) where Value type
month (FIN_STAFF_DS2_002)) equals to ‘50’ and Post
Period End FTEs KPI Sum of Period Start FTE and Net Period Start FTE plus Net change in ASOs Number (FTE) NA NA
change in ASOs
Net Change in ASOs KPI Sum of Total Reduction in ASOs Total Reduction in ASOs Plus Total Increase in Number (FTE) NA NA
and Total Increase in ASOs ASOs
T03 - ASO FTEs Passenger ASOs Measure Passenger Security Officers Sum of FTEPerEnd (FIN_STAFF_DS1_013) NA NA NA
_____________________________________________________________________________________
by Area where Post Name (FIN_STAFF_DS1_006)
equals to ‘Security Officer’ and budget Centre
equals to ‘Passenger Security’ from data
source HR Master data (FIN_STAFF_DS1) for
Airport ASOs Measure Airport Security Officers Sum of FTEPerEnd (FIN_STAFF_DS1_013) NA NA NA
where Post Name (FIN_STAFF_DS1_006)
equals to ‘Airport Security’ from data source
HR Master data (FIN_STAFF_DS1) for the
Mobile Security ASOs Measure Mobile Security Officers Sum of FTEPerEnd (FIN_STAFF_DS1_013) NA NA NA
equals to ‘Team Member - Mobile Security’
from data source HR Master data
T04 - ASO FTEs Passenger ASOs Measure Passenger Security Officers (Sum of FTEPerEnd (FIN_STAFF_DS1_013) NA NA NA
variance to where Post Name (FIN_STAFF_DS1_006)
budget equals to ‘Security Officer’ and budget Centre
equals to ‘Passenger Security’ from data
source HR Master data (FIN_STAFF_DS1)
divided by budgeted Passenger ASOs)
multiplied by 100 for the selected time period
Airport ASOs Measure Airport Security Officers (Sum of FTEPerEnd (FIN_STAFF_DS1_013) NA NA NA
equals to ‘Airport Security’ from data source
HR Master data (FIN_STAFF_DS1) divided by
budgeted Passenger ASOs) multiplied by 100
for the selected time period
Mobile Security ASOs Measure Mobile Security Officers (Sum of FTEPerEnd (FIN_STAFF_DS1_013) NA NA NA
equals to ‘Team Member - Mobile Security’
from data source HR Master data
(FIN_STAFF_DS1) divided by budgeted
Passenger ASOs) multiplied by 100 for the
Total ASOs Measure Total Airport Security Officers (Total Actual FTE of Passenger, Airport and NA NA NA
Mobile Security ASOs divided by budgeted
FTE of Passenger, Airport and Mobile Security
ASOs) multiplied by 100 for the selected time
period
_____________________________________________________________________________________
_____________________________________________________________________________________
9.4 Operations Net Cost Analysis

Operations Net Cost Analysis
Time Filter
_____________________________________________________________________________________
Operation Net cost Analysis provides the insight across three key measure (Actual, Pass thru and Net
Operations Cost)
Key Stakeholder (s)
Finance
Data Sensitivity

_____________________________________________________________________________________

Priority
Operation Net Cost Period - Filter There must be a MUST Default value will The filter allows the user to enter Time Period
201601)
Operation Net Cost Export to PDF & The user requires COULD NA This report should be exported into PDF
PDF/Excel/Excel
Operation Net Cost Expand/Collapse Total Ops Actual, COULD As a default, Total On Click of Total Ops Actual, Total Pass Thru
Analysis -003 Option Total Pass Thru and Ops Net Cost is set and Total Ops Net Cost, these columns will be
Total Ops Net Cost into Expand mode. expand and Expand collapse
can be expand and
On Expand, data
collapsible
will show by ‘Cost
Centre
Department’
_____________________________________________________________________________________
Table No & Dimension/Measure/KPI Type Definition Calculation Unit or RAG Status RAG Rule
Name Name measure
T01 –Table Total Income Measure Total Operations Income Business Calculation GBP Red Text If negative, red
coloured text
Use Tot.rpt.pr from F.01 –Financial Statement where
Item/account = TOTAL NET INCOME
Sum of Amount in local currency with +/- sign where
GL Hierarchy equals to TOTAL NET INCOME and
Function equals to ‘Operations’ from data source
General ledger (new): Line Items Leading Ledger for
Total Expenditure Measure Total Operations Business Calculation GBP Red Text If negative, red
Expenditure coloured text
Use Tot.rpt.pr from F.01 –Financial Statement where
Item/account = TOTAL OPERATING COSTS –
ORDINARY
Sum of Amount in local currency with +/- sign where
GL Hierarchy equals to TOTAL OPERATING COSTS –
ORDINARY and Function equals to ‘Operations’
EBITDA KPI Sum of Total Income and Total Income plus Total Expenditure GBP Red Text If negative, red
Total Expenditure coloured text
Total Ops Actual Measure Total Operations Actual Total Operations Actual Income, Cost and EBITDA GBP Red Text If negative, red
Amount from data source General ledger (new): Line Items coloured text
Total Pass Thru Measure Total Pass Thru Amount Total Pass Thru cost/fees for the Operations by GBP Red Text If negative, red
various departments coloured text
Total Ops Net Cost KPI Difference between Total Total Ops Actual minus Total Pass Thru GBP Red Text If negative, red
Ops Actual and Total Pass coloured text
Thru
Department Dimension Cost Centre Department Use Department from cost Centre dimension NA NA NA
Month Dimension Month Use Month from the selected time filter NA NA NA
_____________________________________________________________________________________
9.5 Time Carding Dashboard
_____________________________________________________________________________________
9.5.2

Time Filter Expo
Budget/forecast/PY
Hours/£
Yearly Function Budget
Function ALL Comparator Metric Hours
Qtr Range
Scorecard Budget Centre
By Cost Centre Roll up By Employee Rollup
Employee In Detail
Report Information
Time carding dashboard provides the insight across two key measure (Time carding in Hours and in
Pounds)
_____________________________________________________________________________________
Key Stakeholder (s)
Name
Finance
Mark Wood Finance Business Partner - mark.wood@gatwickairport.com

Retail, Finance
Data Sensitivity

Mark Wood Self Serve On Demand Default

_____________________________________________________________________________________

Priority
Time carding Period Type Filter The filter will MUST Default Value is The drop down filter shows Yearly, Quarter
Dashboard -001 contain three Month Range Range and Month Range. The filter allows the
Month Range
Time carding Period Filter – When the user MUST NA When the user selects yearly from the
Dashboard -002 Yearly selects Yearly from dropdown filter, dropdowns become
dropdown filter,
dropdowns
become available
to select Year
Time carding Period Filter – When the user MUST NA When the user selects Quarter range from
Dashboard -003 Quarter Range selects Quarter the dropdown filter, there will be four drop
drop down end year.
available for
selection. The
selection to select
the start Quarter,
the start year and
the selection to
select the end
_____________________________________________________________________________________
Priority
Quarter and end
year.
Time carding Period Filter – When the user MUST NA When the user selects Month range from the
Dashboard -004 Month Range selects Month dropdown filter, there will be four drop down
available for
selection. The
selection to select
the start Month,
the selection to
select to the start
year. The selection
to select the end
Month, the
selection to select
the end year
Time carding Function -Filter It will shows all of MUST Default Value is All. The Function filter shows all of the Values
Dashboard -005 the Values from The values should from the Function column in the Profit centre
column in the alphabetically. select any one or many from the drop down
source from SAP
Time carding Comparator -Filter It will shows three MUST Default Value is The user is able to select any one value from
Dashboard -006 values ‘Budget’, ‘budget’. the drop down attributes, on selection,
_____________________________________________________________________________________
Priority
‘Forecast’ & ‘PY’ Only One Value will Actuals in dashboard will compared with
be selected at a selected value
time
selection in all
portlets ‘Budget’
Measure will be
replaced by
selected filter
value
Time carding Metric -Filter It will shows three MUST Default Value is The user is able to select any one value from
Dashboard -007 values ‘Hours’, & ‘£ ‘Hours’. the drop down attributes, on selection,
Values in dashboard will be replaced by
Only One Value will
selected filter value
be selected at a
time
selection in all
portlets data will
be replaced by
selected filter
value
Time carding Go Button On change of time SHOULD NA On change of time period by clicking Go
dashboard will
refresh for
selected time
_____________________________________________________________________________________
Priority
period
Time carding Scaling It will show MUST Default Value is in Scaling button will change the scaling factor
thousands and
Absolute text
Time carding Export to PDF The user requires COULD NA This dashboard should be exported in a PDF
format and export
to PDF
Time carding Particulars(KPI) Scorecard P01 MUST Filters Different It will accept to filter only one KPI's from
Dashboard -011 Filter cross links to P02, KPI's by selecting scorecard to filter other below portlets.
scorecard, If
nothing is selected
all will pass
Time carding Budget Centre Updating the KPI MUST Filters Budget It will accept one Budget Centre from table to
Dashboard -012 Filter By Budget Centre Centre from filter other below portlets.
P02 cross links to Table, , If nothing is
P03, P04 and P05 selected all will
pass
Time carding Cost Centre Rollup Updating the KPI MUST Filters Cost Centre It will accept one Cost Centre Rollup from
Dashboard -013 Filter By Cost Centre Rollup from table to filter other below portlets.
Rollup P03 cross Table, , If nothing is
links to P04 and selected all will
P05 pass
_____________________________________________________________________________________
Priority
Time carding Employee Rollup Updating the KPI MUST Filters Employee It will accept one Employee Rollup from table
Dashboard -014 Filter By Employee Rollup from to filter other below portlets.
Rollup P04 cross Table, , If nothing is
links P05 selected all will
pass
_____________________________________________________________________________________
Name Name measure
Actual Measure Count of Hours worked Hours Hours/£ NA NA

by an employees and
Sum of Hours (FIN_STAFF_DS3_005) where from
their amount
data source Time Carding (FIN_STAFF_DS3) for the
£
selected time period multiply by Employee Hours
Rate
_____________________________________________________________________________________
Name Name measure
Forecast/Budget/PY Measure Forecast/Budget/PY Forecast - Hours Hours/£ NA NA
Sum of Contract hours pm (FIN_STAFF_DS2_025)
where Value type equals to ‘20’
(FIN_STAFF_DS2_002) from data source P&L
(FIN_STAFF_DS2) for period selected in the filter
Budget - Hours
PY - Hours
Forecast - £
multiply by Contract £ ph (FIN_STAFF_DS2_024)
Budget - £
PY - £
the selected time period multiply by Employee
Hours Rate
Var KPI Difference between Actual minus Forecast/Budget/PY Hours/£ NA NA
actual and
Forecast/Budget/PY
_____________________________________________________________________________________
Name Name measure
% Var KPI Percentage of difference ((Actual minus Forecast/Budget/PY) divided % Red Text If the variance is
between Actual and Forecast/Budget/PY) and Multiplied by 100) negative red
Forecast/Budget/PY coloured text, and. If
the variance is
positive green
coloured text
P02 –Budget Table Particulars Dimension Function Use Budget Centre from data source Cost Centre NA NA NA
Centre for the selected time period

by an employees and
their amount
£
Rate
_____________________________________________________________________________________
Name Name measure
Budget - Hours
PY - Hours
Forecast - £
Budget - £
PY - £
Hours Rate
actual and
Forecast/Budget/PY
_____________________________________________________________________________________
Name Name measure
the variance is
positive green
coloured text
P03 –Cost Table Particulars Dimension Function Use Cost Centre Rollup from data source Cost NA NA NA
Centre Roll Centre for the selected time period
up
by an employees and
their amount
£
Rate
_____________________________________________________________________________________
Name Name measure
Budget - Hours
PY - Hours
Forecast - £
Budget - £
PY - £
Hours Rate
actual and
Forecast/Budget/PY
_____________________________________________________________________________________
Name Name measure
the variance is
positive green
coloured text
P04 – Table Particulars Dimension Function Use Emp Name (FIN_STAFF_DS3_001) from data NA NA NA
Employee source Time Carding (FIN_STAFF_DS3) for the
Rollup selected time period
by an employees and
their amount
£
Rate
_____________________________________________________________________________________
Name Name measure
Budget - Hours
PY - Hours
Forecast - £
Budget - £
PY - £
Hours Rate
actual and
Forecast/Budget/PY
_____________________________________________________________________________________
Name Name measure
the variance is
positive green
coloured text
P05 – Table Employee Name Dimension Employee Name Use Emp Name (FIN_STAFF_DS3_001) from data NA NA NA
Employee in source Time Carding (FIN_STAFF_DS3) for the
Detail selected time period
Project Number Dimension Project Number assigned Use Project Number (FIN_STAFF_DS3_002) from NA NA NA
to Employee data source Time Carding (FIN_STAFF_DS3) for
Project Name Dimension Project name Use Project Name (FIN_STAFF_DS3_002) from NA NA NA
data source Time Carding (FIN_STAFF_DS3) for
Month/Year Dimension Month/Year Use month & year from date dimension NA NA NA
Hours Measure No of hours worked by an Use Hours (FIN_STAFF_DS3_005) from data source Hours NA NA
employee Time Carding (FIN_STAFF_DS3) for the selected
time period
Brief Details of Activities Dimension Brief Details of Activities Use Brief Details of Activities NA NA NA
performed by an (FIN_STAFF_DS3_006) from data source Time
employee Carding (FIN_STAFF_DS3) for the selected time
period
Job Title Dimension Job Title of an employee Use Job Title from HR Master data NA NA NA
(FIN_STAFF_DS1)
Employee Number Dimension Employee Number Use Emp No (FIN_STAFF_DS3_007) from data NA NA NA
source Time Carding (FIN_STAFF_DS3) for the
Rate Measure Hourly rate of an Use Employee Rate from Payroll data Source £ NA NA
employee
Cost Centre Dimension Cost centre assigned to Use Cost Centre (FIN_STAFF_DS3_010) from data NA NA NA
employee source Time Carding (FIN_STAFF_DS3) for the
_____________________________________________________________________________________
9.6 OT (Over Time) Dashboard

Hours/£
Yearly
Metric
Function Hours
Scorecard By Department
1 2
Time Filter
By Budget Centre By Job Title
3 4
Trend
2600 250
2550 200
5 2500
2450
150
100
2400
50
2350
0
2300
2250 -50
2200 -100
Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16
Act Bud var

_____________________________________________________________________________________
OT dashboard provides the insight across two key measure (Over Time in Hours and in Pounds)
Data Sensitivity, Audience and Delivery Mechanism The key stakeholder is the person who provided the
requirements, who will be responsible for approving the requirements have been captured correctly and
for conducting User Acceptance Testing (UAT).
Name
Finance

Retail, Finance
Data Sensitivity

_____________________________________________________________________________________

Priority
OT Dashboard -001 Period Type Filter The filter will MUST Default Value is The drop down filter shows Yearly, Quarter
contain three Month Range Range and Month Range. The filter allows the
Month Range
OT Dashboard -002 Period Filter – When the user MUST NA When the user selects yearly from the
Yearly selects Yearly from dropdown filter, dropdowns become
dropdown filter,
dropdowns
become available
to select Year
OT Dashboard -003 Period Filter – When the user MUST NA When the user selects Quarter range from
Quarter Range selects Quarter the dropdown filter, there will be four drop
drop down end year.
available for
selection. The
selection to select
the start Quarter,
the start year and
the selection to
select the end
_____________________________________________________________________________________
Priority
Quarter and end
year.
OT Dashboard -004 Period Filter – When the user MUST NA When the user selects Month range from the
Month Range selects Month dropdown filter, there will be four drop down
available for
selection. The
selection to select
the start Month,
the selection to
select to the start
year. The selection
to select the end
Month, the
selection to select
the end year
OT Dashboard -005 Metric -Filter It will shows three MUST Default Value is The user is able to select any one value from
values ‘Hours’, & ‘£ ‘Hours’. the drop down attributes, on selection,
Values in dashboard will be replaced by
Only One Value will
selected filter value
be selected at a
time
selection in all
portlets data will
_____________________________________________________________________________________
Priority
be replaced by
selected filter
value
OT Dashboard -006 Go Button On change of time SHOULD NA On change of time period by clicking Go
period by clicking button, data in dashboard will refresh for
dashboard will
refresh for
selected time
period
OT Dashboard -007 Scaling It will show MUST Default Value is in Scaling button will change the scaling factor
Billions, Millions, Millions of numbers in the dashboard
thousands and
Absolute text
OT Dashboard -008 Export to PDF The user requires COULD NA This dashboard should be exported in a PDF
the ability to print document with portrait orientation on A3
format and export
to PDF
OT Dashboard -009 Particulars(KPI) Scorecard P01 MUST, If nothing is Filters Different It will accept to filter only one KPI's from
Filter cross links to P02, selected all will KPI's by selecting scorecard to filter other below portlets.
P03, P04 and P05 pass particulars in
scorecard
OT Dashboard -010 Department Filter Updating the KPI MUST, If nothing is Filters department It will accept one Department from table to
By Department P02 selected all will from Table. filter other below portlets.
_____________________________________________________________________________________
Priority
cross links to P03, pass
P04 and P05
OT Dashboard -011 Budget Centre Updating the KPI MUST, If nothing is Filters Budget It will accept one Budget Centre from table to
Filter By Budget Centre selected all will Centre from Table. filter other below portlets.
P03 cross links to pass
P04 and P05
OT Dashboard -012 Job Title Filter Updating the KPI MUST, If nothing is Filters Job Title It will accept one Job Title from table to filter
By Job Title P04 selected all will from Table. other below portlets.
cross links P05 pass
_____________________________________________________________________________________
Name Name measure
Actual Measure Count of OT Hours Hours Hours/£ NA NA

worked by an employees
Sum of (OT 1 50 , OT 1 75, OT 2 00)
and their amount
(FIN_STAFF_DS4_005,006, 007) where from data
source Over Time (FIN_STAFF_DS4) for the
£
Sum of (OT 1 50 , OT 1 75, OT 2 00)
Rate
Budget Measure Over Time Budget Budget - Hours Hours/£ NA NA
Sum of OT Hours (FIN_STAFF_DS5_04) from data
source Over Time Budget (FIN_STAFF_DS5) for
Budget - £
period selected in the filter multiply by Contract £
ph (FIN_STAFF_DS2_024) from data source
FIN_STAFF_DS2
Var KPI Difference between Actual minus Budget Hours/£ NA NA
actual and Budget
% Var KPI Percentage of difference ((Actual minus Budget) divided Budget) and % Red and Green Text If the variance is
between Actual and Multiplied by 100) negative red
Budget coloured text, and. If
the variance is
positive green
coloured text
Table Department Dimension Department Use Department from data source Cost Centre for NA NA NA
_____________________________________________________________________________________
Name Name measure
P02 Actual Measure Count of OT Hours Hours Hours/£ NA NA
-Departmen worked by an employees
Sum of (OT 1 50 , OT 1 75, OT 2 00)
t and their amount
£
Sum of (OT 1 50 , OT 1 75, OT 2 00)
Rate
Budget - £
FIN_STAFF_DS2
actual and Budget
the variance is
positive green
coloured text
P03 –Budget Table Budget Centre Dimension Budget Centre Use Budget Centre from data source Cost Centre NA NA NA
Centre for the selected time period
_____________________________________________________________________________________
Name Name measure
Sum of (OT 1 50 , OT 1 75, OT 2 00)
and their amount
£
Sum of (OT 1 50 , OT 1 75, OT 2 00)
Rate
Budget - £
FIN_STAFF_DS2
actual and Budget
the variance is
positive green
coloured text
P04 –Job Table Job Title Dimension Job Title Use Job Title from data source HR Master data NA NA NA
Title for the selected time period

Sum of (OT 1 50 , OT 1 75, OT 2 00)
and their amount
£
Sum of (OT 1 50 , OT 1 75, OT 2 00)
_____________________________________________________________________________________
Name Name measure
Rate
Budget - £
FIN_STAFF_DS2
actual and Budget
the variance is
positive green
coloured text
P05 -Trend Trend Chart Actual Measure Count of OT Hours Hours Hours/£ NA NA
Sum of (OT 1 50 , OT 1 75, OT 2 00)
and their amount
£
Sum of (OT 1 50 , OT 1 75, OT 2 00)
Rate
Budget - £
_____________________________________________________________________________________
Name Name measure
FIN_STAFF_DS2
actual and Budget
Month & Year Dimension Month & Year Use Month& year from the date dimension NA NA NA
_____________________________________________________________________________________
9.7 IT Time carding Reporting

_____________________________________________________________________________________
9.7.2
Department Budget Centre
IT Time car
Report Information
IT Time carding report provides the insight across one key measure (Actual Time carding Hours)
Key Stakeholder (s)
Name
_____________________________________________________________________________________
Finance
Retail, Finance
Data Sensitivity

_____________________________________________________________________________________

Priority
IT Time Carding Period - Filter There must be a MUST Default value will The filter allows the user to enter Time Period
Reporting -001 filter that allows be any one Month
201601)
IT Time Carding Export to PDF & The user requires COULD NA This report should be exported into PDF
Reporting -002 Excel the ability to print document with portrait orientation on A4 Size
PDF/Excel/Excel
IT Time Carding Department -Filter It will shows all of MUST Default Value is All. The Department filter shows all of the Values
Reporting -003 the Values from The values should from the Department column in the Cost
the Department be sorted Centre data source from SAP, the user is able
column in the Cost alphabetically. to select any one or many from the drop
Centre data source down attributes.
from SAP
IT Time Carding Budget Centre It will shows all of MUST Default Value is All. The Budget Centre filter shows all of the
Reporting -004 -Filter the Values from The values should Values from the Budget Centre column in the
the Budget Centre be sorted Cost Centre data source from SAP, the user is
column in the Cost alphabetically. able to select any one or many from the drop
from SAP
IT Time Carding Project Hours in In Report there will MUST NA On selection of time period, In ‘Project Hours
Reporting -005 Month –Column in be section ‘Project in Month’ column, it will show data for
Report Hours in Month’ selected time period
which will show
data for selected
month
IT Time Carding YTD Cap Rates – In Report there will MUST NA On selection of time period, In ‘YTD Cap
Reporting -006 Column in Report be section ‘YTD Rates’ column, it will show data for year to
Cap Rates’ which date from selected time period
will show data for
year to date from
selected time
period
Name Name measure
_____________________________________________________________________________________
Name Name measure
Name Dimension Name of an employee Use Emp Name (FIN_STAFF_DS3_001) from data NA NA NA
Actual Hours Measure Actual Time Carding Hours Sum of Hours (FIN_STAFF_DS3_005) where from data Hours NA NA
Budgeted Hours Measure Budgeted Time Carding Sum of Contract hours pm (FIN_STAFF_DS2_025) Hours NA NA
Hours where Value type equals to ‘50’ (FIN_STAFF_DS2_002)
from data source P&L Budget/ Forecast Data for Staff
Cost & FTE (FIN_STAFF_DS2) for period selected in the
filter
Actual Rate KPI Actual Hours/Budgeted Actual Hours divided by Budgeted Hours multiple by % NA NA
Hours 100
Blended rate KPI Average of Year to date Average of all YTD Actuals % Red, Yellow and If Rate >110%, then
hours Green Color Cell yellow colour Cell, if
Blended Rate greater
than Actual Rate,
Green Colour Cell, if
Blended Rate less than
Actual Rate, yellow
Colour Cell
May-16* KPI Actual rate of Month Actual Hours of that month divided by Budgeted % NA NA
Hours of that month multiple by 100
Apr-16* KPI Actual rate of Month Actual Hours of that month divided by Budgeted % NA NA
Hours of that month multiple by 100
Business Unit Dimension Employee Business Unit Use Cost Centre name from cost Centre master NA NA NA
Line Manager Dimension Line manager of an Use Line Manager from Cost Centre Master NA NA NA
employee
*These months are just for representation purpose, these will change based on user time period selection
_____________________________________________________________________________________
9.8 Missing Time Card Report

_____________________________________________________________________________________
9.8.2
Missing Tim
Report Information
Missing Time carding report provides the insight across one key measure (Missing Time carding Hours)
Key Stakeholder (s)
Name

_____________________________________________________________________________________
Finance
Retail, Finance
Data Sensitivity

_____________________________________________________________________________________

Priority
Missing Time Period - Filter There must be a MUST Default value will The filter allows the user to enter Time Period
Carding Report filter that allows be any one Month
-001 the user to enter a & Year which will
201601)
Missing Time Export to PDF & The user requires COULD NA This report should be exported into PDF
Carding Report Excel the ability to print document with portrait orientation on A4 Size
-002 and export to or into Excel
PDF/Excel/Excel
Missing Time Department -Filter It will shows all of MUST Default Value is All. The Department filter shows all of the Values
Carding Report the Values from The values should from the Department column in the Cost
-003 the Department be sorted Centre data source from SAP, the user is able
from SAP
_____________________________________________________________________________________
Priority
Missing Time Budget Centre It will shows all of MUST Default Value is All. The Budget Centre filter shows all of the
Carding Report -Filter the Values from The values should Values from the Budget Centre column in the
-004 the Budget Centre be sorted Cost Centre data source from SAP, the user is
from SAP
_____________________________________________________________________________________
Name Name measure
T01 –Table Employee Name Dimension Employee Name Use Emp Name (FIN_STAFF_DS2_011) from data NA NA NA
source Budget/ Forecast Data for Staff Cost & FTE
Month/Year Dimension Month & year Use Month & Year from date dimension NA NA NA
Job Title Dimension Job Time of an Employee Use Job Title (FIN_STAFF_DS2_012) from data source NA NA NA
Employee Number Dimension Employee ID Use Emp Name (FIN_STAFF_DS2_011) from data NA NA NA
source Budget/ Forecast Data for Staff Cost & FTE
Cost Centre Dimension Cost Centre Assigned to an Use Emp Name (FIN_STAFF_DS2_009) from data NA NA NA
employee source Budget/ Forecast Data for Staff Cost & FTE
Budget Centre Dimension Budget Centre Assigned to Use Budget Centre from Cost Centre Dimension NA NA NA
an employee
Department Dimension Department Assigned to an Use Department from Cost Centre Dimension NA NA NA
employee
Hours Budgeted Measure Hours Budgeted but If Any employee not provided actual time carding £ NA NA
Updated Actual Time hours then, Sum of Contract hours pm
Carding Hours (FIN_STAFF_DS2_025) where Value type equals to ‘50’
(FIN_STAFF_DS2_002) from data source P&L Budget/
Forecast Data for Staff Cost & FTE (FIN_STAFF_DS2)
_____________________________________________________________________________________
9.9 Monthly staff hour Report


Monthly staff hour calculation
Time Filter
_____________________________________________________________________________________
Monthly Staff Hour report provides the insight across three key measure (FTE, Over Time and Hours)
Key Stakeholder (s)
Name
Finance

Retail, Finance
Data Sensitivity


_____________________________________________________________________________________

Priority
Monthly Staff Hour Period - Filter There must be a MUST Default value will The filter allows the user to enter Time Period
Report -001 filter that allows be any one Month
201601)
Monthly Staff Hour Export to PDF & The user requires COULD NA This report should be exported into PDF
PDF/Excel/Excel
Monthly Staff Hour Department -Filter It will shows all of MUST Default Value is All. The Department filter shows all of the Values
Report -003 the Values from The values should from the Department column in the Cost
the Department be sorted Centre data source from SAP, the user is able
from SAP
_____________________________________________________________________________________
Priority
Monthly Staff Hour Budget Centre – It will shows all of MUST Default Value is All. The Budget Centre filter shows all of the
Report -004 Filter the Values from The values should Values from the Budget Centre column in the
the Budget Centre be sorted Cost Centre data source from SAP, the user is
from SAP
_____________________________________________________________________________________
Name Name measure
T01 –Table Total Dimension Employee Name Use Function from Cost Centre Data Source NA NA NA
FTE Measure Full Time Equivalent Sum of FTEPerEnd (FIN_STAFF_DS1_013) from data Hours NA NA
selected time period, group by Function
Over Time Measure Employee Over Time Hours Sum of (OT 1 50 , OT 1 75, OT 2 00) Hours NA NA
worked in selected month (FIN_STAFF_DS4_005,006, 007) where from data
source Over Time (FIN_STAFF_DS4) for the selected
time period, group by Function
Hours Measure Total Hours FTE multiplied by 173 plus Over Time Hours NA NA
_____________________________________________________________________________________
9.10 Staff costs for Budget/Forecast Report

Function Department
Staff costs for budget/forecast
Time Filter
_____________________________________________________________________________________
Input data delivery mechanism taking data from Org Report Pay Data and payroll data source, grouping
together payroll elements at a higher level based on transition tables and applying the calculations
required to project forward staffing costs. This data is then applied into budget templates which are
manually reviewed before being reloaded into GDW for the staff budget.
Key Stakeholder (s)
Name
Mark Browse Finance Planning and Mark.Browse@gatwickairport.com
Reporting Manager
Data Sensitivity
Data is highly sensitive containing pay and benefit data for all employees in the business: the requirement
sensitivity is therefore Confidential .
File will be output into a secured file location and then loaded into existing budget templates.
Mark Browse On demand Typically bi-annually Default

James Lang On demand Typically bi-annually Default
Mark Wood On demand Typically bi-annually Default

_____________________________________________________________________________________

Priority
Staff costs for Period - Filter There must be a MUST Default value will be any The filter allows the user to enter one month
Budget/Forecast filter that allows one Month & Year which an year.
Report -001 the user to enter a will be saved during
Year & Month in report development
the format of
YYYYMM (EX :
201601)
Staff costs for Export to PDF & The user requires COULD NA This report should be exported into PDF
Budget/Forecast Excel the ability to print document with portrait orientation on A4 Size
Report -002 and export to or into Excel
PDF/Excel/Excel
Staff costs for Function –Filter It will shows all of MUST Default Value is All. The The Function filter shows all of the Values
Budget/Forecast the Values from values should be sorted from the Function column in the Cost Centre
Report -003 the Function alphabetically. data source from SAP, the user is able to
column in the Cost select any one or many from the drop down
Centre data source attributes.
from SAP
_____________________________________________________________________________________
Priority
Staff costs for Department -Filter It will shows all of MUST Default Value is All. The The Department filter shows all of the Values
Budget/Forecast the Values from values should be sorted from the Department column in the Cost
Report -004 the Department alphabetically. Centre data source from SAP, the user is able
column in the Cost to select any one or many from the drop
from SAP
Functional Name Description and MoSCoW Business Rule(s) / Further Acceptance Criteria
Requiremen data examples Priority Detail
t No.
5 Data based on (Month Drop down of Must A selection criteria to select User must select one month
and Year) calendar months the month and the year the
User cannot select more than one month
data is based on ; this is
typically January for budget When report is returned, underlying data
and August for F2. The from both Org Report Pay Data and
actual date held in the payroll relates to the month being
system collected by the selected ; eg – January 2017 parameter
parameter should be the last returns the January 17 Org Report Pay
calendar day in the month Data report and data from payroll period
selected Financial 2016/17 pay period 10 . The
actual date to run computations in KPIs
on would be in this example the 31 st
January
6 Function Drop down list at Must A selection criteria to select All cost centres at a function level with
the function level of from a drop down list the employees in it are displayed. User can
the cost centre cost centres to report on at a select one or more than one or all of the
hierarchy eg)
_____________________________________________________________________________________
t No.
Operations or function level from HR Stats functions
Finance
7 Department Drop down list at Must A selection criteria to select All cost centres at a department level
the department from a drop down list the with employees in it are displayed. User
level of the cost cost centres to report on at a can select one or more than one or all of
centre hierarchy department level from Org the departments. Population of drop
Report Pay Data down list control is context sensitive
dependent on function selection in (3)
Eg – engineering or above.
retail
8 Output Type Drop down list to Must User can output all displayed Drop down contains “All” and “Function”
allow the user to rows in one file, or split at and “Department”.
select output type function or department level
into different files
9 Excel Output Outputs the core Must Outputs into excel ; Outputs are generated in the format
data into individual dependent on output criteria required and split accordingly
files in Excel in (5) above
10 UI Pay Element Allows users to Must A transition table detailing Pay elements can be mapped to a roll-up
Transition tables check which pay which pay elements need to category.
elements should be be transitioned to which roll-
Transition table can be output into Excel
mapped to which up category ; the table needs
for checking and analysis
roll-up category to be changed and accessible
by the users Pay elements can be added, removed and
modified
11 UI Area Cost Centre roll- Allows users to Must Transition table as required Cost Centres can be mapped to higher
_____________________________________________________________________________________
t No.
ups create a in AREA KPI level functional groupings ; this may or
relationship may not be in line with SAP hierarchy.
between Cost
Centre and
reporting area in
finance
_____________________________________________________________________________________
Portlet Portle Dimension / Type Measure or KPI Definition Measure or KPI calculation Unit Rag Rag
Name / No t Type Measure / Rul visual
KPI Name e
Employee Table Area Dimension Roll-up of Cost Centre to a Select [area] Cost Centre to Area Transition table where [cost centre] matches the [cost centre] resolved
Details functional area from the report parameters for the [function and department filters]
Employee Table Cost Centre Dimension Actual Cost Centre number Select [cost centre] from [HR Stats] where [cost centre P] matches the [cost centre] resolved from the
Details associated with a functional functional report for the [function and department filters]
department in the SAP hierarchy –
eg Retail Management
Employee Table Employee Dimension Individual unique number Select [Employee Number] from Org Report Pay Data where [Cost Cen Code] is equal to the [cost centre]
Details Number generated from the HR system resolved from the report parameters for the [function and department filters] and where the Org Report
Pay Data month matches the [Data based on (Month)]
Employee Table Name Dimension Employee’s first and surname IF [known as] from HRSTATS is null then Select [first forename] and put in a space and [surname]
Details OTHERWISE [known_as] and put in a space and [surname] ] and where HRSTATS month matches the [Data
based on (Month)]
Employee Table Job Title Dimension Current Position or job title in the Select [Post Title] from Org Report Pay Data where the Org Report Pay Data month matches the [Data
Details organization based on (Month)] and employee number is equal to the employee number on [Org Report Pay Data]
Employee Table Notes Null field Blank column required for existing -
Details template
Employee Table Grade Dimension The grade of the post the Select [Grade] from Org Report Pay Data where the Org Report Pay Data month matches the [Data based
Details employee is currently holding on (Month)] and employee number is equal to the employee number on [Org Report Pay Data] and where
the Org Report Pay Data month matches the [Data based on (Month)]
Employee Table X Null field Blank column required for existing -
Details template
Employee Table Position Dimension Type of contract employee is Select [Position Status Desc] from Org Report Pay Data where the Org Report Pay Data month matches
Details Status employed on – eg permanent full the [Data based on (Month)] and employee number is equal to the employee number on [Org Report Pay
time Data] and where the Org Report Pay Data month matches the [Data based on (Month)]
Employee Table Post Class Dimension Job family of grade roll-up ; eg ASO Select [Post Class] from Org Report Pay Data where the Org Report Pay Data month matches the [Data
Details is an operative grade, Business based on (Month)] and employee number is equal to the employee number on [Org Report Pay Data] and
Manager is in the Senior where the Org Report Pay Data month matches the [Data based on (Month)]
Management job family.
Then match [Post Class] against [Post class] in postclasscodes and return [PostClassCode]
Employee Table Pension Type Dimension Pension scheme type ; should be Select [Pension Scheme] from Org Report Pay Data table where [employee number] is equal to [employee
Details defined benefit and defined number] on the report.
contribution or is null and have a
smart indicator
Employee Table Pension % Measure Contribution rate that employers Select [ERS] from Org Report Pay Data table where the pension scheme is active and the [employee
Details pay into employee’s pension pot number] is equal to [employee number] on the report.
_____________________________________________________________________________________
KPI Name e
Employee Table SMART Measure Contribution rate that employers If [Pension Type] contains “Smart” then “Yes” otherwise “No”
Details Pension pay into employee’s pension pot
Employee Table Capitalisation Measure What percentage of time can be - Percentage

Details % capitalised – this allows for
employee’s costs to be attributed
to the cost of an asset.
Employee Table Basic PCM Measure Total sum of annualized base pay Sum [ Emp PE Amount] from [fixed pe element] from payroll where [pay element start date] is less than Pounds
Details elements broken down to a the parameter returned by [Data based on (Month)] and the [pay element end date] is null or is greater
monthly level than or equal to [Data based on (Month)] and the [pay element type] on the [pay element transition table]
is “Base Pay” and If [Annual or Monthly] on pay element transition table is “A” then divide by 12, if is “M”
then multiply by 1 and where [Budget Pensionable] on the pay element transition table is “Y” and [Use
Hist Data for budget] is equal to “Y” and if “Needs FTE” equals to 1 divide by [FTE] on this report and
where [Budgeted on staff template] equals 1
Employee Table Pensionable Measure Total sum of annualized base pay Sum [EMP PE Amount] from [fixed pe element] from payroll where [pay element start date] is less than or Pounds
Details equiv £PCM elements broken down to a equal to the parameter returned by [Data based on (Month)] and the [pay element end date] is null or is
monthly level less any non- greater than or equal to [Data based on (Month)] and the [pay element] type on the [pay element
pensionable elements transition table] is “Base Pay” and if [Annual or Monthly] on pay element transition table is “A” then divide
by 12, if is “M” then multiply by 1 and where [Use Hist Data for budget] is equal to “Y” and if “Needs FTE”
equals to 1 divide by [FTE] on this report and where [Budgeted on staff template] equals 1
_____________________________________________________________________________________
KPI Name e
Employee Table Basic £PCM Measure Total sum of annualized base pay Step one : Find a person's salary (1 FTE) Pounds
Details after elements broken down to a
increment monthly level after the annual
Sum [Emp PE Amt] from Fixed PE Table where [EMP PE START DATE] is less than or equal to is
adjustment for incremental pay (if
null or is greater than [Data based on (Month) and where [EMP PE END DATE] is greater than or
any)
equal to [Data based on (Month) or is null and the [EMP PE ID] is "1000" or "1010"
Step two : Find a person's grade
Select [Grade] from the current dataset
Step three : Find if the person's grade is incrementally increased
If [Grade] exists on Payroll table : Increments (Spots) or if [Grade] exists on Payroll table :
Increments (Spinals) THEN
Step four : If the persons basic pay element is a spot identify if they are at the top of it
If [EMP PE ID] as resolved in step one is "1000" and the [EMP PE Amt] from Fixed PE Table is less
than the [maximum salary point] on Increment Spots then increase the base pay by 4% or to the
maximum point whichever is the lower
OTHERWISE NULL (don’t put anything in)
Don't do five onwards if PE was 1000 ; end the logic process here
Step Five : If [EMP PE ID] as resolved in step one is "1010" (a Spinal) identify which point they are currently
on and then resolve the next point
Select [point] from Org Report Pay Data
Add one to the [Spinal column point] and return the FTE Salary
OTHERWISE Null (don’t put anything in)
This will return the projected salary increase.
And then add

_____________________________________________________________________________________
KPI Name e
Employee Table Pensionable Measure Total sum of annualized base pay [Basic £PCM after increment] minus sum of [EMP PE Amount] from Fixed Pay Element where Pounds
Details equiv £pm elements broken down to a [pensionable] on Pay Element transition table equal “N”
after monthly level less any non-
increment pensionable elements after the
annual adjustment for incremental
pay (if any)
Employee Table Increment Dimension Date increment is applied If [Basic £PCM after increment] is not null then return the [Grade Start Date] from the Org Report Pay Date
Details date Data report where the employee number matches the [employee number] and add one to the year
element of the [Grade Start Date]
Employee Table Contract £ph Measure Amount typically charged for - Pounds
Details contractor services
Employee Table Contract Measure Typical number of hours worked by - Number
Details hours pm contractor monthly
Employee Table Shift pay Measure Average shift pay for the last three Sum [Emp Pe Amount] from fixed pe element where [pay element start date] is less than or equal to the Pounds
Details £pm months prior to and including the parameter returned by [Data based on (Month)] and the [pay element end date] is null or is greater than
month the report is being run for or equal to [Data based on (Month)] and the [pay element type] on the [pay element transition table] is
“shift” and If [paid monthly] on pay element transition table is not “M” then divide by 12, if is “M” then
multiply by 1 and where [Use Fixed PE Data for budget] is equal to “1” and if “Should be FTE” equals to 1
divide by [FTE] on this report otherwise multiply by 1 and where [Budgeted on staff template] equals “1”
on PC_TransitionTables
Employee Table Public Measure Percentage of monthly base pay =0.033% Number
Details holiday % paid if a bank holidays is worked
Employee Table Allowance Measure Sum of all fixed allowances per Sum [Emp Pe Amount] from fixed pe element where [pay element start date] is less than or equal to the Pounds
Details £PCM month parameter returned by [Data based on (Month)] and the [pay element end date] is null or is greater than
or equal to [Data based on (Month)] and the [pay element type] on the [pay element transition table] is
“Allowances” and If [paid monthly] on pay element transition table is not “M” then divide by 12, if is “M”
then multiply by 1 and where [Use Fixed PE Data for budget] is equal to “1” and if “Should be FTE” equals
to 1 divide by [FTE] on this report otherwise multiply by 1 and where [Budgeted on staff template] equals
“1” on PC_TransitionTables
Employee Table Shoe Measure Indicator as whether the shoe If [Job Title] has a match on a view of data selecting the [job title] for all employees in the prior year who Pounds
Details allowance allowance is payable received a shoe allowance, then “75” otherwise “”
View of data selecting [job title] for all employees in the prior year ; select [employee number] from
[HISTPEData] where [Pay Element ID] =”1360”.
Find [employee id] on [Org Report Pay Data] and select [Post Title]
_____________________________________________________________________________________
KPI Name e
Employee Table Car / fuel Measure Grade based car allowance Sum [EMPPE Amount] from [fixed pe element] where [emp pe start date] is less than or equal to [Date Pounds
Details allowance £ payment based on (Month)] and [EMP PE END DATE ] is null or greater than [Date based on (Month)] where [emp
PCM pe id] = “1000” and divide that by 12 and call that result “Base MONTHLY PAY”If Grade = “A”, then
multiply [Base MONTHLY PAY] by 0.07. If the result of that is greater than 875 then 875 otherwise [BASIC
MONTHLY PAY] by 0.07
If grade = “B” then multiply [Base MONTHLY PAY] by 0.1. If the result of that is greater than 875 then 875
otherwise [BASIC MONTHLY PAY] by 0.1
If grade = “C” then multiply [Base MONTHLY PAY] by 0.1. If the result of that is greater than 500 then 500
otherwise [Base MONTHLY PAY] by 0.1
Employee Table BYOD £PCM Measure Grade based telephone allowance Sum [EMPE PE Amount] from [fixed pe element] where [emp pe start date] is less than or equal the Pounds
Details payment parameter returned by [Data based on (Month)] and the [pay element end date] is null or is greater than
or equal to [Data based on (Month)] and the [pay element type] on the [pay element transition table] is
“BYOD” and If [paid monthly] on pay element transition table is not “M” then divide by 12, if is “M” then
multiply by 1 and where [Use Fixed PE Data for budget] is equal to “1” and if “Should be FTE” equals to 1
divide by [FTE] on this report otherwise multiply by 1 and where [Budgeted on staff template] equals “1”
on PC_TransitionTables
Employee Table Payrise % Measure Percentage planned pay increase Leave blank for user entry parameter Percentage
Details from
Employee Table FTE 1 Measure Number of hours worked divided Select [FTE] from [ Org Report Pay Data] where the Org Report Pay Data month matches the [Data based Number
Details by forty to create a full time on (Month)] and employee number is equal to the employee number on [ Org Report Pay Data]
equivalency
_____________________________________________________________________________________
10 Data Integration and Quality

10.1.1 DQ Rules – File Level
Data Source Data Source Name Historic data range Example file Name DG Control Description
Number
FIN_P&L_DS1 P&L FIN_PL_BUD_FC_2017 The file name is incorrect The file name must be FIN_PL_BUD_FC_YYYY
Budget/Forecast
The column count is incorrect The file must contain 10 columns
The sequence of the columns are The file must contain 10 columns in the correct order - refer to the
incorrect example file FIN_P&L_DS1
The file is comma “,” delimited The file must be comma delimited
FIN_CP_DS1 Ecommerce FIN_CP_ECOM_BUD_FC The file name is incorrect The file name must be FIN_CP_ECOM_BUD_FC
Budget/Forecast
incorrect example file FIN_CP_DS1
FIN_PROP_DS1 Property Budget & FIN_PROP_INCOME_BUD_FC The file name is incorrect The file name must be FIN_PROP_INCOME_BUD_FC
Forecast Data
incorrect example file FIN_PROP_DS1
FIN_PROP_DS2 Surface Transport FIN_PROP_ST_INCOME_BUD_FC The file name is incorrect The file name must be FIN_PROP_ST_INCOME_BUD_FC
Budget & Forecast
Data
FIN_PROP_DS3 Car Rental Sales and FIN_PROP_ST_CAR_RENTAL_201701 The file name is incorrect The file name must be FIN_PROP_ST_CAR_RENTAL_YYYYMM
Transactions
FIN_STAFF_DS1 HR Master data FIN_STAFF_HRSTATS_201704 The file name is incorrect The file name must be FIN_STAFF_HRSTATS_YYYYMM

incorrect example file FIN_STAFF_DS1
_____________________________________________________________________________________
Number
FIN_STAFF_DS2 Budget/ Forecast FIN_STAFF_FTE_BUD_FC_2017 The file name is incorrect The file name must be FIN_STAFF_FTE_BUD_FC_YYYY
Data for Staff Cost &
FTE
FIN_STAFF_DS3 Time carding FIN_STAFF_TIME_CARDING_201704 The file name is incorrect The file name must be FIN_STAFF_TIME_CARDING_YYYYMM

FIN_STAFF_DS4 Over Time FIN_STAFF_OVER_TIME_201704 The file name is incorrect The file name must be FIN_STAFF_OVER_TIME _YYYYMM

FIN_STAFF_DS5 Over Time Budget FIN_STAFF_OVER_TIME_BUD_2017 The file name is incorrect The file name must be FIN_STAFF_OVER_TIME_BUD_YYYY

FIN_STAFF_DS6 Employee Starters FIN_STAFF_EMP_START_LEAVE_201704 The file name is incorrect The file name must be FIN_STAFF_EMP_START_LEAVE_YYYMM
and Levers data
FIN_STAFF_DS7 Employee Changes FIN_STAFF_EMP_CHANGES_201704 The file name is incorrect The file name must be FIN_STAFF_EMP_CHANGES_YYYYMM
Data
FIN_STAFF_DS8 Employee in LTS FIN_STAFF_EMP_LTS_201704 The file name is incorrect The file name must be FIN_STAFF_EMP_LTS_YYYYMM

_____________________________________________________________________________________
Number
FIN_STAFF_DS9 Employee FIN_STAFF_EMP_REC_RES_201704 The file name is incorrect The file name must be FIN_STAFF_EMP_REC_RES_YYYYMM
Recruitments and
Restrictions
10.1.2 DQ Rules – Record Level
Data Source Data Source DG_ID Attribute (Column) Name Attribute Number DG Control Description Process for Resolution
Number Name
FIN_P&L_DS1 P&L DQ_FIN_P&L_001 Chart of accounts FIN_P&L_DS1_001 Always one value i.e. 1000 Reject the records and create a process flow
Budget/Forecas for the business user to correct the records.
t
DQ_FIN_P&L_002 Controlling area FIN_P&L_DS1_002 Always one value i.e. 1000 Reject the records and create a process flow
for the business user to correct the records.
DQ_FIN_P&L_003 Profit Centre FIN_P&L_DS1_003 10 Character Field Reject the records and create a process flow
DQ_FIN_P&L_004 G/L Account FIN_P&L_DS1_004 10 Char Field; leading zeros Reject the records and create a process flow
DQ_FIN_P&L_005 Value type FIN_P&L_DS1_005 20 for forecast; 50 for budget Reject the records and create a process flow
DQ_FIN_P&L_006 Fiscal year/period FIN_P&L_DS1_006 7 Char field, Year(4)Period(3) Reject the records and create a process flow
DQ_FIN_P&L_007 Fiscal Year Variant FIN_P&L_DS1_007 Always one value i.e. V3 Reject the records and create a process flow
_____________________________________________________________________________________
Number Name
DQ_FIN_P&L_008 Amount FIN_P&L_DS1_008 Number with 2 decimal places Reject the records and create a process flow
DQ_FIN_P&L_009 Currency FIN_P&L_DS1_009 Always one value i.e. GBP Reject the records and create a process flow
DQ_FIN_P&L_010 Company code FIN_P&L_DS1_010 Four digit number Reject the records and create a process flow
FIN_CP_DS1 Ecommerce DQ_ FIN_CP_001 Period FIN_CP_DS1_01 Must be in YYYYMM format Reject the records and create a process flow
Budget/Forecas for the business user to correct the records
t
DQ_ FIN_CP_002 Type FIN_CP_DS1_02 Value Must be either ‘20’ or ‘50’ (20 = Budget, 50 = Forecast) Reject the records and create a process flow
for the business user to correct the records
DQ_ FIN_CP_003 GL No FIN_CP_DS1_03 Value Must be either ‘501420’ or ‘605500’ (20 = Budget, 50 = Reject the records and create a process flow
Forecast) for the business user to correct the records
DQ_ FIN_CP_004 Budget Line FIN_CP_DS1_04 No Blanks Reject the records and create a process flow
DQ_ FIN_CP_005 Budget Group FIN_CP_DS1_05 No Blanks Reject the records and create a process flow
DQ_ FIN_CP_006 Amount FIN_CP_DS1_06 Numeric Value Reject the records

FIN_PROP_DS1 Property Budget DQ_ FIN_PROP_001 Period FIN_PROP_DS1_01 Must be in YYYYMM format Reject the records and create a process flow
& Forecast data for the business user to correct the records
DQ_ FIN_PROP_002 Type FIN_PROP_DS1_02 Value Must be either ‘20’ or ‘50’ (20 = Budget, 50 = Forecast) Reject the records and create a process flow
DQ_ FIN_PROP_003 Contract FIN_PROP_DS1_03 No Blanks Reject the records and create a process flow
DQ_ FIN_PROP_004 Tennant FIN_PROP_DS1_04 No Blanks Reject the records and create a process flow
DQ_ FIN_PROP_005 Charge Type FIN_PROP_DS1_05 No Blanks Reject the records and create a process flow
DQ_ FIN_PROP_006 Amount FIN_PROP_DS1_06 Numeric Value Reject the records

FIN_PROP_DS2 Surface DQ_ FIN_PROP_007 Period FIN_PROP_DS2_01 Must be in YYYYMM format Reject the records and create a process flow
Transport for the business user to correct the records
Budget &
DQ_ FIN_PROP_008 Type FIN_PROP_DS2_02 Value Must be either ‘20’ or ‘50’ (20 = Budget, 50 = Forecast) Reject the records and create a process flow
Forecast data
DQ_ FIN_PROP_009 Customer FIN_PROP_DS2_03 No Blanks Reject the records and create a process flow
DQ_ FIN_PROP_010 Customer Category FIN_PROP_DS2_04 No Blanks Reject the records and create a process flow
_____________________________________________________________________________________
Number Name
DQ_ FIN_PROP_011 Amount FIN_PROP_DS2_05 Numeric Value Reject the records

FIN_PROP_DS3 Car Rental Sales DQ_ FIN_PROP_012 Period FIN_PROP_DS3_01 Must be in YYYYMM format Reject the records and create a process flow
and for the business user to correct the records
Transactions
DQ_ FIN_PROP_013 Customer FIN_PROP_DS3_02 No Blanks Reject the records and create a process flow
data
DQ_ FIN_PROP_014 Sales FIN_PROP_DS3_03 Numeric Value Reject the records
DQ_ FIN_PROP_015 Transactions FIN_PROP_DS3_04 Numeric Value Reject the records

FIN_STAFF_DS1 HR Master data DQ_ Period FIN_STAFF_DS1_00 Must be in YYYYMM format Reject the records and create a process flow
FIN_STAFF_001 1 for the business user to correct the records
DQ_ Employee Number FIN_STAFF_DS1_00 No Blanks Reject the records and create a process flow
DQ_ First Forename FIN_STAFF_DS1_00 No Blanks Reject the records and create a process flow
DQ_ Surname FIN_STAFF_DS1_00 No Blanks Reject the records and create a process flow
DQ_ Position Status Name FIN_STAFF_DS1_00 No Blanks Reject the records and create a process flow
DQ_ Post Name FIN_STAFF_DS1_00 No Blanks Reject the records and create a process flow
DQ_ Starting Original Date FIN_STAFF_DS1_00 Must be in YYYYMMDD format Reject the records and create a process flow
DQ_ Contract Hours FIN_STAFF_DS1_00 Positive Number Reject the records and create a process flow
DQ_ FTE FIN_STAFF_DS1_00 Positive Number Reject the records and create a process flow
DQ_ Cost Centre FIN_STAFF_DS1_01 10 digit number Reject the records and create a process flow
DQ_ Post Class FIN_STAFF_DS1_01 No Blanks Reject the records and create a process flow
DQ_ FTEPerAv FIN_STAFF_DS1_01 Positive Number Reject the records and create a process flow
DQ_ FTEPerEnd FIN_STAFF_DS1_01 Positive Number Reject the records and create a process flow
_____________________________________________________________________________________
Number Name
DQ_ Head Count FIN_STAFF_DS1_01 Positive Number Reject the records and create a process flow
DQ_ Emp Days FIN_STAFF_DS1_01 Positive Number Reject the records and create a process flow
DQ_ Month Days FIN_STAFF_DS1_01 Positive Number Reject the records and create a process flow
FIN_STAFF_DS2 Budget/ DQ_ BUD/FC Year FIN_STAFF_DS2_00 Format YYYY Reject the records and create a process flow
Forecast Data FIN_STAFF_017 1 for the business user to correct the records
for Staff Cost &
DQ_ Value type FIN_STAFF_DS2_00 ’20’ or ‘50’ Reject the records and create a process flow
FTE
DQ_ Employment status FIN_STAFF_DS2_00 All Chars Reject the records and create a process flow
DQ_ Work contract FIN_STAFF_DS2_00 All Chars Reject the records and create a process flow
DQ_ Version FIN_STAFF_DS2_00 All Chars Reject the records and create a process flow
DQ_ Controlling Area FIN_STAFF_DS2_00 All Chars Reject the records and create a process flow
DQ_ Country Grouping FIN_STAFF_DS2_00 All Chars Reject the records and create a process flow
DQ_ Function FIN_STAFF_DS2_00 All Chars Reject the records and create a process flow
DQ_ Cost Centre FIN_STAFF_DS2_00 All Chars Reject the records and create a process flow
DQ_ Employee Number FIN_STAFF_DS2_01 No Blanks Reject the records and create a process flow
DQ_ Name FIN_STAFF_DS2_01 All Chars Reject the records and create a process flow
DQ_ Job title FIN_STAFF_DS2_01 All Chars Reject the records and create a process flow
DQ_ Notes FIN_STAFF_DS2_01 All Chars Reject the records and create a process flow
DQ_ Grade FIN_STAFF_DS2_01 No Blanks Reject the records and create a process flow
DQ_ Position Status FIN_STAFF_DS2_01 No Blanks Reject the records and create a process flow
FIN_STAFF_031 (Employee Group) 5 for the business user to correct the records
DQ_ Post Class (employee FIN_STAFF_DS2_01 No Blanks Reject the records and create a process flow
_____________________________________________________________________________________
Number Name
FIN_STAFF_032 subgroup) 6 for the business user to correct the records
DQ_ Pension type FIN_STAFF_DS2_01 No Blanks Reject the records and create a process flow
DQ_ Pension % FIN_STAFF_DS2_01 No Blanks Reject the records and create a process flow
DQ_ Basic £pm FIN_STAFF_DS2_01 Amount Reject the records and create a process flow
DQ_ Pensionable equiv £pm FIN_STAFF_DS2_02 mount Reject the records and create a process flow
DQ_ Increment Basic £pm FIN_STAFF_DS2_02 mount Reject the records and create a process flow
DQ_ Increment Pensionable equiv FIN_STAFF_DS2_02 mount Reject the records and create a process flow
FIN_STAFF_038 £pm 2 for the business user to correct the records
DQ_ Increment date FIN_STAFF_DS2_02 YYYYMMDD Reject the records and create a process flow
DQ_ Contract £ph FIN_STAFF_DS2_02 Amount Reject the records and create a process flow
DQ_ Contract hours pm FIN_STAFF_DS2_02 Number Reject the records and create a process flow
DQ_ Shift pay £pm FIN_STAFF_DS2_02 mount Reject the records and create a process flow
DQ_ Public holiday % FIN_STAFF_DS2_02 Value Reject the records and create a process flow
DQ_ Allowances £pm FIN_STAFF_DS2_02 Number Reject the records and create a process flow
DQ_ Car/fuel allowance £pm FIN_STAFF_DS2_02 Number Reject the records and create a process flow
DQ_ BYOD £pm FIN_STAFF_DS2_03 Number Reject the records and create a process flow
DQ_ Payrise % from FIN_STAFF_DS2_03 Number Reject the records and create a process flow
DQ_ FTE equivalent - Period 1 FIN_STAFF_DS2_03 Positive number Reject the records and create a process flow
_____________________________________________________________________________________
Number Name
DQ_ Capitalisation % - Period 1 FIN_STAFF_DS2_04 Positive number Reject the records and create a process flow
_____________________________________________________________________________________
Number Name
DQ_ One off allowance - Period 1 FIN_STAFF_DS2_05 Positive number Reject the records and create a process flow
DQ_ Public holidays - Period 1 FIN_STAFF_DS2_06 Positive Number Reject the records and create a process flow
_____________________________________________________________________________________
Number Name
FIN_STAFF_DS3 Time carding DQ_ Emp Name FIN_STAFF_DS3_00 No Blanks Reject the records and create a process flow
DQ_ Project Number FIN_STAFF_DS3_00 No Blanks Reject the records and create a process flow
DQ_ Proj Name FIN_STAFF_DS3_00 No Blanks Reject the records and create a process flow
DQ_ Date FIN_STAFF_DS3_00 YYYYMMDD Reject the records and create a process flow
DQ_ Hours FIN_STAFF_DS3_00 Positive Number Reject the records and create a process flow
DQ_ Brief Details of Activities FIN_STAFF_DS3_00 All Chars Reject the records and create a process flow
DQ_ Emp No FIN_STAFF_DS3_00 Number Reject the records and create a process flow
DQ_ Network FIN_STAFF_DS3_00 NA Reject the records and create a process flow
DQ_ Activity Type FIN_STAFF_DS3_00 All Chars Reject the records and create a process flow
_____________________________________________________________________________________
Number Name
DQ_ Cost Centre FIN_STAFF_DS3_01 Number Reject the records and create a process flow
FIN_STAFF_DS4 Over Time DQ_ Date From FIN_STAFF_DS4_00 Date Format YYYYMMDD Reject the records and create a process flow
DQ_ Date To FIN_STAFF_DS4_00 Date Format YYYYMMDD Reject the records and create a process flow
DQ_ Employee Name FIN_STAFF_DS4_00 No Blanks Reject the records and create a process flow
DQ_ Employee Id FIN_STAFF_DS4_00 No Blanks Reject the records and create a process flow
DQ_ OT 1 50 FIN_STAFF_DS4_00 Positive Number Reject the records and create a process flow
DQ_ Plain time non BH FIN_STAFF_DS4_00 Positive Number Reject the records and create a process flow
DQ_ Bank Hol FIN_STAFF_DS4_00 Positive Number Reject the records and create a process flow
FIN_STAFF_DS5 Over Time DQ_ Month FIN_STAFF_DS5_00 Date Format YYYYMM Reject the records and create a process flow
Budget FIN_STAFF_116 1 for the business user to correct the records
DQ_ Employee Name FIN_STAFF_DS5_00 No Blanks Reject the records and create a process flow
DQ_ Employee Id FIN_STAFF_DS5_00 No Blanks Reject the records and create a process flow
DQ_ OT Hours FIN_STAFF_DS5_00 Positive Number Reject the records and create a process flow
FIN_STAFF_DS6 Employee DQ_ Period FIN_STAFF_DS6_00 Date Format YYYYMM Reject the records and create a process flow
Starters and FIN_STAFF_120 1 for the business user to correct the records
Leavers
DQ_ Type FIN_STAFF_DS6_00 Two Value ‘Starter’ or ‘Leaver’ Reject the records and create a process flow
DQ_ Surname FIN_STAFF_DS6_00 All Chars Reject the records and create a process flow
DQ_ Forename FIN_STAFF_DS6_00 All Chars Reject the records and create a process flow
_____________________________________________________________________________________
Number Name
DQ_ Start Date FIN_STAFF_DS6_00 Date Format YYYYMMDD Reject the records and create a process flow
DQ_ End Date FIN_STAFF_DS6_00 Date Format YYYYMMDD Reject the records and create a process flow
DQ_ Post Description FIN_STAFF_DS6_00 All Chars Reject the records and create a process flow
DQ_ First Forname - Manager FIN_STAFF_DS6_00 All Chars Reject the records and create a process flow
DQ_ Surname - Manager FIN_STAFF_DS6_00 All Chars Reject the records and create a process flow
DQ_ EMP/CONT FIN_STAFF_DS6_01 All Chars Reject the records and create a process flow
DQ_ Function FIN_STAFF_DS6_01 All Chars Reject the records and create a process flow
Position FIN_STAFF_131 1 for the business user to correct the records
Changes
DQ_ Surname FIN_STAFF_DS7_00 All Chars Reject the records and create a process flow
DQ_ Forename FIN_STAFF_DS7_00 All Chars Reject the records and create a process flow
DQ_ Current Post FIN_STAFF_DS7_00 All Chars Reject the records and create a process flow
DQ_ Previous Post FIN_STAFF_DS7_00 All Chars Reject the records and create a process flow
DQ_ Manager Surname FIN_STAFF_DS7_00 All Chars Reject the records and create a process flow
DQ_ Manager Forename FIN_STAFF_DS7_00 All Chars Reject the records and create a process flow
DQ_ Previous Post Manager FIN_STAFF_DS7_00 All Chars Reject the records and create a process flow
FIN_STAFF_138 Surname 8 for the business user to correct the records
DQ_ Previous Manager Forename FIN_STAFF_DS7_00 All Chars Reject the records and create a process flow
DQ_ This Structure Unit FIN_STAFF_DS7_01 All Chars Reject the records and create a process flow
_____________________________________________________________________________________
Number Name
DQ_ Prev Structure Unit FIN_STAFF_DS7_01 All Chars Reject the records and create a process flow
FIN_STAFF_DS8 Employee LTS DQ_ Period FIN_STAFF_DS8_00 Date Format YYYYMM Reject the records and create a process flow
DQ_ Employee No FIN_STAFF_DS8_00 Numeric Value Reject the records and create a process flow
DQ_ Start Date FIN_STAFF_DS8_00 Date Format YYYYMMDD Reject the records and create a process flow
DQ_ End Date FIN_STAFF_DS8_00 Date Format YYYYMMDD Reject the records and create a process flow
DQ_ Cost Centre FIN_STAFF_DS8_00 Numeric Value Reject the records and create a process flow
Recruitments FIN_STAFF_148 1 for the business user to correct the records
and Restrictions
DQ_ Type FIN_STAFF_DS9_00 ‘Recruitment or ‘Restrictions’ Reject the records and create a process flow
DQ_ Act/Bud/FC FIN_STAFF_DS9_00 ‘Actual’ or ‘Budget’ or ‘Forecast’ Reject the records and create a process flow
DQ_ Employee No FIN_STAFF_DS9_00 Numeric Value Reject the records and create a process flow
DQ_ Cost Centre FIN_STAFF_DS9_00 Numeric Value Reject the records and create a process flow
DQ_ Count FIN_STAFF_DS9_00 Numeric Value Reject the records and create a process flow
_____________________________________________________________________________________
11 Data Governance Process

11.1.1 Data Upload Process, Formal
_____________________________________________________________________________________
11.1.2 Data Upload Process, Informal
11.1.3 Management of Reference Data

Generic Process of Governance for Management of Reference Data
Phase
Possible rules that may apply at various stages:

 Reject whole file
Navigate to  Reject data set
Log in Modify data  Raise notification as warning
Create/Maintain
 Raise notification process and inform business to update reference data
Data Owner
Eg new outlets,
CSS core hours
Manual processing
EPOS example:
Process ends
new product, but
category not assigned
System
NO
Apply DQ rules, eg
Email failure DQ rules Needs Ref data reflects
DQ rule failre data formats or YES NO Data available
notification passed? approver? updates
negative nbrs
May be needed if
Creator is not the
YES Owner
Goes to Data Office if

Business Approver
Approver isn’t available

or if SLA exceeded
Approver
YES Review data Approved?
available?
NO
NO
YES
Review data Approved?

Data Office
NO
_____________________________________________________________________________________
Step 1 Rejection. “Record Level Data Quality Rules” checks will be performed on all the records in the file.
Those records which doesn’t pass the DQ rules test on account of failure due to one or more DQ issues
will be rejected. An email notification will be sent to the specified users with a link to review the records
Step 2 Review. A unique case number will be assigned to every rejection process. Users can review the
rejected records information on the screen and download the same through “Download” feature, for
correction. Every rejected record will have the information of one or more DQ rule which resulted in the
rejection. The rejected records will have the same source file structure in terms of columns names and
sequence.
_____________________________________________________________________________________
Step 3 Correction: The downloaded rejected records are to be corrected and uploaded again to the
system using “Upload” feature. The user need to ensure that the file name and structure with respect to
column name and sequence is retained as per the downloaded file. The upload must be done against the
corresponding case number. All the DQ rule check will be performed again on the uploaded records. The
records that pass the DQ rule check will be processed into Data Warehouse. Rejected records will again
go through the whole DG process.
_____________________________________________________________________________________
_____________________________________________________________________________________
12 Management of Reference Data

Generic Process for Management of Reference Data
12.1.1 Reference Data Management Screens
Reference screens are used for entering missing attributes of the reference data which is used for the
reporting needs.
12.1.2 DSO & VAT Screen for Accounts Receivables
DSO & VAT screen is used for entering Targeted Days Sales Outstanding and VAT %
To insert data, first user need to choose DSO / VAT % from drop down menu and user need to click on
Add New Value, then enter Value and Period which is effective from and click on Submit
_____________________________________________________________________________________
Seq No Attribute Remarks Mandatory

1 DSO/VAT% drop down Choose DSO or VAT % from drop down menu Must
2 Value Enter Value Must
3 Time Period Enter Time period in YYYYMM format Must
_____________________________________________________________________________________
12.1.3 Customer Deposits for Accounts Receivables
Customer Deposits screen is used for Customer Security Deposits
To insert data, first user need to choose customer from drop down menu, user need to click on Add New
Value, then enter Value and Period which is in effective from and click on Submit

1 Customer drop down Choose Customer from drop down menu Must
2 Value Enter Value Must
3 Time Period Enter Time period in YYYYMM format Must
12.1.4 Cost centre/Profit Centre Groupings
Cost Centre/ Profit Centre Grouping screen is used for maintaining groupings, in this screen user can add
new Cost Centre/ Profit Centre groupings and also updating existing Cost Centre/ Profit Centre Groupings.
_____________________________________________________________________________________
To insert data, first user need to choose Cost Centre/Profit Centre from the dropdown, and select the
groupings from the drop down and click on Submit, if user needs add new grouping name, click on orange
button next to drop down, a popup screen will show to enter the new groupings name

Cost Centre/Profit
1 Choose Cost Centre/Profit Centre from dropdown Must
Centre drop down
2 Grouping Dropdown Choose groupings name from the dropdown Must
3 New Grouping Button Choose to enter any new groupings Could
12.1.5 Budget Line and Budget Group for Ecommerce Report
Budget Line and Budget Group UI screen is used for adding/updating text in Budget Line and Budget
Group columns
To insert data, first user need to choose from and To Month from drop down and then choose either
revenue or Cost General Ledger from the drop down menu, user need to review/update/add data in
Budget Line and Budget Group Columns, then click on Submit
_____________________________________________________________________________________

1 From Month Choose From month from the drop down menu Must
2 To Month Choose To month from the drop down menu Must
3 GL Choose either revenue or Cost GL from drop down Must
4 Budget Line Review/update/add data in this column Must
5 Budget Group Review/update/add data in this column Must
12.1.6 Cost Reconciliation –Car Park UI Screen
Cost Reconciliation UI screen is used for adding/updating text in Supplier, Type of Cost and Posting Type
columns
To insert data, first user need to choose from and To Month from drop down and then choose any of the
four General Ledger from the drop down menu, user need to review/update/add data in Supplier, Type of
Cost and Posting Type columns and then click on Submit
_____________________________________________________________________________________

3 GL Choose any one of the four GL’s from drop down Must
4 Supplier Review/update/add data in this column Must
5 Type of Cost Review/update/add data in this column Must
6 Posting Type Review/update/add data in this column Must
12.1.7 Revenue Summary –Car Park UI Screen
Revenue Summary –Car Park UI screen is used for adding/updating text in Realization Month, Posting
Type, Channel Type, Sub Channel Type, Customer and Customer Group Columns
two General Ledger from the drop down menu, user need to review/update/add data in Realization
Month, Posting Type, Channel Type, Sub Channel Type, Customer and Customer Group Columns and then
click on Submit
_____________________________________________________________________________________

3 GL Choose any one of the two GL’s from drop down Must
4 Realization Month Review/update/add data in this column Must
5 Posting Type Review/update/add data in this column Must
6 Channel Type Review/update/add data in this column Must
7 Sub Channel Type Review/update/add data in this column Must
8 Customer Review/update/add data in this column Must
9 Customer Group Review/update/add data in this column Must
12.1.8 Surface Transport and Property UI Screen
Surface Transport -Property UI screen is used for adding/updating text in Customer and Customer Group
Columns
three General Ledger from the drop down menu, user need to review/update/add data in Customer and
Customer Group Columns and then click on Submit
_____________________________________________________________________________________

3 GL Choose any one of the two GL’s from drop down Must
4 Customer Review/update/add data in this column Must
5 Customer Group Review/update/add data in this column Must

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GAL Data & Insights

Revision history / Change Record

Version: 2.0 Page 1 of 332

Version Status: Partial Approval File Name: 535397600.docx

Date: 23 Jan 2018 Class: Internal

Version Description Date Prepared by Reviewed by Tracked?

Document Distribution List (Non Signatories):

2 Shariq Wagener Shariq.Wagener@gatwickairport.com

3 Rajesh Vedula Rajesh.Vedula@gatwickairport.com

Version: 2.0 Page 2 of 332

Version Status: Partial Approval File Name: 535397600.docx

Date: 23 Jan 2018 Class: Internal

Seq No Name E-Mail Version Date

5 Chris Fields chris.fields@gatwickairport.com

6 Nilesh Patel Nilesh.Patel@gatwickairport.com

7 Pieter Heiberg pieter.heiberg@gatwickairport.com

Revision history / Change Record..................................................................................................................2

Version: 2.0 Page 3 of 332

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Date: 23 Jan 2018 Class: Internal

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3.6.4 Portlet Measures and Information.......................................................................................51

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5.3 Detail Transaction Report..........................................................................................................108

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7.3.1 Prototype visual.................................................................................................................163

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9.3.2 Report Information............................................................................................................252

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9.10 Staff costs for Budget/Forecast Report......................................................................................306

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2 Stream scope of deliverables

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7 FIN_008 AR/AP/GL Payment Received Report Paul Instone

16 FIN_017 Staffing ASO Analysis Report James Lang

17 FIN_018 Staffing Operations Net Report James Lang

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31 FIN_046 Staffing Staff costs for Bud- Report Mark Browse

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3 Accounts Receivables (AR)

3.1 Receivables Dashboard