ORACLE ERP CLOUD IMPLEMENTATION

PT Indonesia Power

Date : 13 April 2021

Ref No : MII-OPTY-035671

Prepared By PT Metrodata Electronics, Tbk Team Strictly Confidential ©PT Metrodata

Strictly Confidential ©PT MetrodataElectronics,
Electronics, Tbk. Tbk.
2021 2021
TABLE OF CONTENTS
• Proposal Terms

• Proposal Summary

• Proposed Solutions

• Project Management

• Investment

Strictly Confidential ©PT Metrodata Electronics, Tbk. 2021

Proposal Terms
Segmentation
• This proposal contains solution of Oracle Fusion Cloud Implementation for PT Indonesia Power (IP)

Disclaimer & Confidentiality Statement

• The material contained in this proposal represents proprietary, confidential information pertaining to PT Metrodata
Electronics, Tbk. (ME) implementation and methods. By accepting this proposal, IP here by agrees that the
information in this proposal shall not be disclosed outside of IP and shall not be duplicated, used, or disclosed for any
purpose other than to evaluate this proposal.
• If, however, a contract is awarded to ME for this proposal as a result of, or in conjunction with, the submission of this
information, IP will have the right to duplicate, use or disclose the material contained here in to the extent provided
for in the resulting contract.

Proposal Accountability
• Kindly note to not accept any investment / pricing numbers written in this proposal as final. The investment or
pricing number provided in this proposal ARE NOT intended to represent exact investment for IP. ME will requires
further assessments in order to obtain exact and accountable investment number.

Proposal Validity
This Proposal valid until 1 (one) month from proposal date

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Proposal Summary

... PT INDONESIA POWER (IP) would like to implement PSAK 73 for their lease assets …

… PT Metrodata Electronics, Tbk (ME) as an Oracle Platinum Partner would like to present this proposal for Oracle Fusion
Cloud. This document provides a quick walkthrough of Oracle Fusion Cloud Implementation that includes product features,
high level scope , timelines , assumptions & dependencies with focus on PSAK 72 Solution…

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Proposed
Solutions

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Oracle’s Industry Footprint and Proposed Module
Proposed Architecture

Sales & Product Management Order Management Supply Chain Execution Transportation
Service Development & Product Order Price & Supply Inventory Warehouse Base Fleet
Innovation Hub Capture Promotion Orchestration (Rec, Ship)
Customer Management
DM
Order Manufacturing & Operational
Quality Management Backlog Cost Mgt
Services Orchestration Maintenance Planning

Procurement Self-service Supply Planning Enterprise Resources Planning Financial AR Self-service

Supplier Production Financials (AP, Assets, GL,

Purchasing Contract Sourcing Forecasting MRP Collection Projects
Portal Scheduling Reporting)

Emerging Technologies (IoT Intelligent Applications, Digital Assistants)

Platform (Extension, Integration, Security) & Infrastructure

Analytics

: Proposed Module

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Proposed Solution Overview
Purchase Order
(EBS)

• Lease Asset Detail

Fixed Asset Accounts Payable

(Fusion Cloud) • Create Lease Asset Invoice (EBS)

• Lease Asset Addition • AP Journal

• Lease Asset Amortization
• Lease Asset Adjustment

General Ledger General Ledger

(Fusion Cloud) • Lease Asset Journal (EBS)

: Oracle Fusion Cloud

: Oracle EBS

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Streamline Asset Management
General
Projects
Ledger

Lease information
Amortization schedule
Purchase Fixed Lease
Invoice Lease interest
Order Assets Asset Lease Depreciation
Lease invoice

Adjust Transfer Revalue Depreciate Retire

Revaluation Rules
Cost Full Revaluation Life-Based Full
Asset Life Partial Accounts Flat Rate Partial Cost
Depreciation Method Current-Period Revalue in a Book Units of production Partial Unit
Depreciation Rate Retroactive Revalue in a Diminishing Value Current-Period
Salvage Value Category Bonus Rules Retroactive
Rule Revalue Individually

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Lease Asset Management (IFRS 16/PSAK 73)

Capture
lease information

Generate
Payables amortization schedule

Calculate
Lease lease interest
Terms
Calculate depreciation
Lease Assets
Contract
Create accounting
General Ledger
Generate
lease invoices

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Financial Reporting Studio, Smart View & OTBI
Payables
Board Quality
Financial Statement
Receivables
Connected
Posting Spreadsheet Analysis
Assets (230M / Hr)
Real-time Operational
Reporting
Inventory
General Ledger

Real Time Multi-Dimensional

Others
Balances as Single Source of Truth

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 Project
Management

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Metrodata Offerings and Scope of Works
Scope Description
Module • Financial : General Ledger, Fixed Assets

Number of Legal Entity Up to 1 LE

Number of Ledger Up to 1 Ledger

Number of Operating Unit Up to 1 Operating Unit

Up to 1 Asset Book : Corporate Book
Number of Asset Books
Only manage lease asset. Other Asset will still managed on Oracle EBS
Number of Customization Reports Up to 5 Reports

Number of Customization / Enhancement No Customization

1. Integration from Purchase Order EBS to Fixed Assets Fusion Cloud (Lease Asset Detail)
Number of Integrations 2. Integration from Payables Fusion Cloud to Payables EBS (Lease Asset Invoice)
3. Integration from General Ledger Fusion Cloud to General Ledger EBS (Lease Asset Journals)
Onsite and Off Site Approach
Onsite Location :
Project Location Kantor Pusatindonesia Power
Jl. Gatot Subroto No.Kav.18, RT.5/RW.4, Kuningan Tim., Kecamatan Setiabudi, Kota Jakarta Selatan,
Daerah Khusus Ibukota Jakarta 12950

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Implementation Methodology
The goal is to gain concurrence among all
stakeholders on the lifecycle objectives for the
project
Initiation
The goal is to identify project scope and high-level
requirement during initiation into more detail
Key Activities ▪ Contract Agreement and
Project Charter Sign Off
▪ Prepare Project Facility &
Infrastructure
▪ Mobilize Project Team
▪ Project Kick Off
Key Deliverables ▪ Contract Agreement
▪ Project Charter
▪ Kick Off Meeting
Presentation
The goal is to configure the system as user
Definition
▪ Configuration Review
▪ Development System
Preparation
▪ Future Process Model
(FPM) Review
▪ Additional Indonesian
Localization (Tax)
▪ Define Customization
Design
▪ Future Process Model
(FPM) Document
▪ Customization Design Sign
Off
▪ Development System
Ready
Project Management, Change Management, and Infrastructure
requirement
Execution &
Application
The goal is to prepare the final process of system
▪ Perform Configuration and
Testing
▪ Develop Customization
▪ Perform Conference Room Pilot
(CRP)
▪ Perform System Integration
Test (SIT)
▪ Conduct User Acceptance Test
(UAT)
▪ Migration Strategy Finalization
▪ CRP Scenario Script
▪ SIT Scenario Script
▪ UAT Scenario Script
▪ Migration Strategy
Document
The goal is to assist client’s operation and support
of the newly developed system
Launch Support
launching to production
▪ Support End User Training ▪ Go Live
(EUT) ▪ Perform Go Live support
▪ Production system ▪ Submit project documents
preparation ▪ Project handover and
▪ Conduct data migration closing
▪ Go Live confirmation
▪ User Manual by Key User ▪ Application Setup
▪ Data Conversion Document
▪ Production system ready ▪ Customization Design
▪ Go Live Check List Document
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Project Timeline
M1 M2 M3 M4

W1 W2 W3 W4 W5 W6 W7 W8 W9 W10 W11 W12 W13 W14 W15 W16

Initiate

Definition

Execution & Application

Launch

Go Live Support

Kick off Meeting Go Live

Note:
• Implementation : 3 Months
• Go Live Support : 1 Months

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Project Structure
Steering
Committee (SC)

Notes:
Project Manager
(PM) ▪ Red: IP
▪ Blue: ME
Change ▪ Green: IP and ME
Management
(CM)

FINANCIALS
MASTER DATA TECHNICAL
(GL, FA, AP)

Business Process Master Data Technical

Owner (BPO) (MD) Consultant (TC)

Functional
Developer (DEV)
Consultant (FC)

Database
Key User (KU) Administrator
(DBA)

Hardware &
End User (EU)
Network (HN)

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Communication Strategy
Type
Kick Off Meeting
• Steering Committee Members
• Project Managers
• Project Team Members
Steering Committee Meeting
• Steering Committee Members
• Project Managers
Progress Status Meeting
• Project Managers
• Project Team Members
Other Meeting
Depend on meeting purposes
Purposes Frequency
• Official announcement of project “Go Ahead” to Oracle project team
• Communicate project approach, plan, & direction to the project team
One Time
• To secure Oracle project team member’s commitment to the project
• To introduce project team members
• To understand and discuss overall project progress and direction
• Approval of critical deliverables Monthly /
• Discuss escalated project issues Ad Hoc
• Review project changes in scope and budget
• Discuss weekly progress of respective areas
• Plan for next week activities Weekly
• Discuss project risks/issues identified
Over the lifetime of the project there may be a requirement for review meeting and will be
Ad Hoc
arranged as and when required.
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Training Strategy
Phase Definition Execution & Application Launch
Training Overview Training Technical Training Conference Room User Acceptance Test End User Training
Pilot (CRP) (UAT) (EUT)

Environment Test Instance Test Instance Test Instance Test Instance Test Instance

Type Demo Demo Demo Demo Hands On

Hands On Hands On (*) Hands On

Material Overview Training PPT Technical Training PPT FPM Process FPM Process FPM Process
CRP Script UAT Script User Manual

Trainer Consultant Consultant Consultant Consultant Key User

Audience BPO Developer BPO Key User End User

Key User DBA Key User

Facilitator PM PM PM PM Key User

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Data Migration – Master Data
Execution and
Required Master Data Definition Launch
Application
Chart of Account : COA structure and COA List Minimum 30% data Minimum 100% data
complete complete
Asset Category : Category of Fixed Asset
100% data complete
Suppliers : Suppliers, Supplier sites and Contacts (must fulfill all variance (complete master data
data) for UAT)
Security Matrix : User Name, Menu and Responsibility

* Data will provided in an agreed format (data extraction from existing systems is Customer’s responsibility) and uploaded by Metrodata

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Data Migration – Opening Balance
Execution and
Required Opening Balance Definition Launch
Application
Minimum 100% data
complete
Fixed Assets : Lease assets with remaining balance. Historical data is not
- 100% data complete
migrated. (complete opening
balance data for Go Live
simulation)

* Data will provided in an agreed format (data extraction from existing systems is Customer’s responsibility) and uploaded by Metrodata

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Approaches and Assumptions
SOFTWARE
▪ Implementation Oracle ERP Cloud last supported version available updated Kick Off date.
▪ Maintenance and support for Oracle application software and associated tools/utilities is outside ME’s responsibilities and will be provided by Oracle
Indonesia/Oracle Corporation.

SOLUTION
▪ Follow Oracle best practice business process flows.
▪ To achieve smooth transition from old system to Oracle, “Cut Off” approach suggested in preparing and executing new system Go Live.
▪ If parallel approach considered to, ME highly recommended no comparison activities between old system and new system.
▪ No historical transaction information shall be loaded in the new system
▪ No integration with 3rd Party System/Legacy System except mentioned in Scope of Work
▪ Change management is not considered within the scope of the project and it is the responsibility of IP and should be initiated before the project start.

ENVIRONMENT
▪ Hrovisioning should be done before project start.
▪ IP will provide workstations for project team, such as: project room, meeting room, and training room.
▪ IP will provide necessary infrastructure and equipment that are required to run the implementation smoothly, including network, internet, projector,
printer, paper, whiteboard, etc.

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Approaches and Assumptions
RESOURCE
▪ IP will provide dedicated Key Users at least same with ME’s consultant, who understand its business process to work together with ME consultants during
the implementation.
▪ The project team will have access to the necessary IP’s resources to answer functional and technical questions during implementation.
▪ Training will be delivered to IP Key User and Project Team using “Train-the-Trainer” approach.
▪ End User will receive their training from IP Key Users.
▪ IP will extract, clean up, reconcile, validate, and provide master data and opening balance in template format that provided by ME.
▪ If there is integration with 3rd party system, IP must provide the expert who understand and qualified for 3rd party system.

SUPPORT
▪ ME will give post Go Live support for first period closing after Go Live or 1.5 Months after Go Live date.
▪ Go Live support mechanism consist of Key User (1st Layer Support), IT Team (2nd Layer Support), and Consultant (3rd Layer Support).

GENERAL
▪ Indonesia will be the language of communication and all document created will be in English.
▪ To ensure the project activities run smoothly, all documentations that required to approve or sign off should be done within 3 days or it will consider
approved.
▪ All consultant's transportation and accommodation (out of in-town project site) cost include out of pocket expenses (include per-diem) is IP’s
responsibilities and follow ME’s standard.
▪ Any changes in the scope will be considered as a change and will be evaluated separately in terms of cost, effort, & schedule.

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Investment

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Investment Summary
Item Amount (IDR)
Oracle Yearly Subscription Rp1,523,857,500

Implementation Service Rp 749,800,000.00

Grand Total Rp2,273,657,500.00

• Total Investment value are IDR exclude VAT

• Total Investment exclude Hardware Investment and will be submitted separately

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Oracle Subscription
Item Qty Amount Y1 (IDR) Amount Y2 (IDR) Amount Y3 (IDR)
Oracle ERP Cloud (user) 25 Rp1,350,937,500.00 Rp1,350,937,500.00 Rp1,350,937,500.00

Oracle PaaS/IaaS (Universal Credit

metered valid for 1 year consumption)
Equal with 14 million IDR for 2 OCPU 1000 Rp172,920,000.00 Rp172,920,000.00 Rp172,920,000.00
DBCS consumption

Rp1,523,857,500.00 Rp1,523,857,500.00 Rp1,523,857,500.00

• Investment value are IDR exclude VAT

• Discount level are subject to be approved by Oracle Principal
• Contract Base 3 or 5 years subscription with annual payment in advanced

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Professional Services

Item Amount (IDR)

Implementation Service Option Financial
integration to GL
- Implementation duration: 3 months Rp 749,800,000.00
- Go Live support: 1 month

• Investment value are IDR exclude VAT

• Investment exclude operation expenses (accommodation, flight, travel, hotel, and transportation) and per diem that will be charged based on
ME Standard

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Term of Payment

No Milestone Percentage (%) Term and Conditions:

▪ All prices are excludes VAT
1 After Kick Off Meeting or Project Charter Sign Off 30%
▪ Payment should be completed within 14 days from invoice date
2 After FPM Document Sign Off 35% ▪ License will be full invoiced (100%) after PO received
3 After CRP Document Sign Off 15% ▪ Professional Services will be invoiced based on milestone (see table)
4 After UAT Document Sign Off 15%
5 After Go Live Support 5%

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