PUNJAB SMALL INDUSTRIES CORPORATION

TECHNICAL EVALUATION DOCUMENTS

FOR CONSTRUCTION OF MULTISTORIED BUILDING

“CONSTRUCTION OF PSIC HOUSE”

(left-over Work)

DIRECTOR (W&D),
PUNJAB SMALL INDUSTRIES CORPORATION
Room No. 321, Al-Flah Building, The Mall, Lahore.
 TABLE OF CONTENTS
Description Page No.
1. Brief of the Project --------------------------------------------------------------------------- 3
2. Instructions to Applicants------------------------------------------------------------------- 4
2.1. Submission of Applications----------------------------------------------------------- 4
2.2. Qualification Criteria---------------------------------------------------------------- 4
2.2.1 General-------------------------------------------------------------------------------- 4
2.2.2 Weightage/Marks------------------------------------------------------------------- 5
2.2.3 Basic Eligibility----------------------------------------------------------------------
5
2.2.4 Working Experience--------------------------------------------------------------- 5
2.2.5 Tools & Plants----------------------------------------------------------------------- 8
2.2.6 Personnel Capabilities------------------------------------------------------------ 8
2.2.7 Financial Position------------------------------------------------------------------ 9
2.3 Joint Venture (JV)------------------------------------------------------------------ 11
2.4 Conflict of Interest------------------------------------------------------------------ 11
2.5 Updating Prequalification Information----------------------------------------- 12
2.6 Other Factors------------------------------------------------------------------------ 12
Letter of Application------------------------------------------------------------------------- 13
Application Form A-1 (General Information)----------------------------------------- 16
Application Form A-2 (General Experience Record)------------------------------- 17
Application Form A-3 (Joint Venture Summary)------------------------------------ 18
Application Form A-4 (Particular Experience Record)---------------------------- 19
Application Form A-5 (Contracts of Similar Nature and Complexity)--------- 20
Application Form A-6 (Current Commitments/Works in Progress)------------ 22
Application Form A-7 (Personnel Capabilities)------------------------------------- 23
Application Form A-8 (Candidate Summary)--------------------------------------- 24
Application Form A-9 (Equipment Capabilities)------------------------------------ 25
Application Form A-10 (Financial Capabilities)------------------------------------ 26
Application Form A-11 (Litigation History)------------------------------------------ 27

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 Application Form A-12 (Past Performance)---------------------------------------- 28

1: BRIEF OF THE PROJECT:

After the fire incident in LDA plaza Lahore the offices of PSIC (Punjab Small

Industries Corporation) are accommodated at different locations in Lahore on rental

basis. PSIC is facing huge finical expenditure for payment of rental charges every year.

To save such huge expenditure and to have a single and compacted place under one

roof for its offices to improve work performance and public interaction this project was

initiated by PSIC initially for 10 sotried building but, due to non-availability of NOC from

Governor House it was decided by PSIC to complete the project in two phases. Almost

70% work of phase-I has been completed while to execute remaining 30% work of

phase-I the original contractor has failed, therefore, the tender was published to invite

proposals for completion of remaining/leftover work of Phase-I.

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 2: INSTRUCTIONS TO APPLICANTS

2.1 Submission of Applications

2.1.1 Original application ‘as per PPRA rules 32(a) i.e. ingle stage two envelope’
addressed to the Director(W&D), Punjab Small Industries Corporation, 321 Alflah
building, The Mall, Lahore, shall be received in a sealed envelope which contains two
separate and sealed envelope one for technical proposal and 2 nd for financial proposal,
to be delivered by hand or through registered mail to the office of Director(W&D),
Punjab Small Industries Corporation, 321 Alflah building, The Mall, Lahore. On the said
Envelope, the following should be clearly mentioned:

“CONSTRUCTION OF PSIC HOUSE"

(Left-over Work)

INCOMPLETE APPLICATIONS OR APPLICATIONS RECEIVED AFTER THE DUE

DATE SHALL NOT BE ENTERTAINED.

2.1.2 The name and mailing address of the Applicant shall be clearly mentioned on top
left side of the envelope.

2.1.3 The applications shall be made out and submitted in the English language.
Information in any other language shall be accompanied alongwith its English
translation, duly signed.

2.1.4 The Applicants must respond to all queries and provide complete information as
advised in this document.

2.1.5 The Applicants can seek any clarification regarding the Project, Specifications of
work, Scope of Work, Drawings/Design, BOQ(if any ambiguity or clarity required),
Technical Evaluation Documents or Evaluation Criteria from the following office:

"Director(W&D),
Punjab Small Industries Corporation,
321 Alflah building, The Mall, Lahore."
Tel: No.-------------------------------
E-Mail:--------------------------------

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2.2 Qualification Criteria

2.2.1 General
Pre-qualification will be based on all the criteria given in succeeding para 2.2.3 to 2.2.7
regarding the Applicant’s Basic Eligibility, Experience Record, Personnel Capabilities,
Equipment Capabilities and Financial Soundness, read with para 2.2.2 herein-below,
and as demonstrated by the Applicant’s responses in the forms attached to this letter.
Sub-contractor’s experience and resources shall not be taken into account in
determining the applicant’s compliance with the qualifying criteria. Consortium or
Association of firms and Joint Venture experience & resources shall also not be
considered.

2.2.2 Weightage/Marks
The weightage / distribution of the marks is as given below:
1. Working Experience 50
2. Tool & Plants 10
3. Personnel Capabilities 15
4. Financial Position 25
Total 100
Note: Prequalification status shall be determined on the Pass/Fail basis. The applicant
securing 60% marks will be considered as Pass. Detailed Technical Evaluation Criteria
is given below:
2.2.3 Basic Eligibility
The firms fulfilling the following basic requirements shall only be considered for further
evaluation (relevant documents to be attached):
a. Registration with PEC in relevant category (C-4 and above as per PEC Incense /
Certificate).
b. Certificate of registration of Firm or equivalent.
c. Income Tax registration certificate.
d. No Litigation affidavit on judicial stamp paper.
e. Judicial Affidavit, declaring No Blacklisting.
f. Annual Audit Report for the last three years.
g. Completion of at least three Project costing Rs.”100.00 Million” or more.
+

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 The terms & conditions as given in respective advertisement.
2.2.4 Working Experience
Marks for working experience of the firm shall be awarded on the basis of following
criteria:
Sr.
DESCRIPTION / CRITERIA
# MARKS
i) Year of establishment of firm / 5
years & above full marks. Less
marks, proportionately according
to the number of years.
(02 marks per year, failing in
renewal of firm with PEC in any
year shall be given zero mark)
ii) Projects (Civil Works) completed
up to 100 M in last 07 years.
iii) Projects completed of similar
nature 100 Million in last 07
years:
 10 marks for 03 or more
projects
 Proportionate marks for
projects between 1 & 3 and
strictly read with scope of work
as given in
BOQ/specifications.
MAX
REMARKS
Attested copy of enlistment of firm /
10
constructor.
20 No marks if completion certificate from
Engineer Incharge or Project Director of
respective Project is not attached.
Photocopy must be attested by Gazetted
officer. Such certificate must contain valid
address, Contact number, email address
etc. that would be required for cross
verification of provided certificate of
completion.
No mark will be given if certificate is not
attached or certificate attached found with
incomplete details which required for
verification purpose ‘as mentioned above.
No marks if attested copy of Acceptance
letter/Award letter of respective Project is not
attached.
Each on-going project will be evaluated on
the basis of Certificate of Performance
issued by Engineer Incharge and will be
given following marks:-
10
a) Good 4 Marks
b) Satisfactory 2 Marks
c) Unsatisfactory NIL
No mark will be given if certificate is not
attached or certificate attached found with
incomplete details which required for
verification purpose ‘as mentioned above.
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iv. Projects in hand up to the cost of 10 No marks if attested copy of Acceptance
100 Million in last 07 years: letter/Award letter of respective Project is not
 10 marks for 05 or more attached.
Each on-going project will be evaluated on
projects in hand
the basis of Certificate of Performance
 Proportionate marks for
issued by Engineer Incharge and will be
projects between 1 & 5. given following marks:-
a) Good 4 Marks
b) Satisfactory 2 Marks
c) Unsatisfactory NIL
No mark will be given if certificate is not
attached or certificate attached found with
incomplete details which required for
verification purpose ‘as mentioned above.
Total Marks of Working
50
Experience
Note:- “Rs.100.00” is the cost of Project.

2.2.5 Tools & Plants

Credit Marks for tools & plants of the firm shall be awarded under this category using
the following criteria:

Available with
Sr.
DESCRIPTION Unit Qty. Contractor MARKS
#
(Yes/No)
1 Site Leveling Total Marks = 0.5
(Contractor have to confirm the
1.1 Theodolite Nos 1 availability of mentioned tools as
per desired quantity. In otherwise
1.2 Instrument Level Nos 1
case marks will be given
proportionally by keeping in view
1.3 Total Station Nos 1
the criticality/importance of tool)
Plant &
2
Machinery Total Marks = 2
Concrete mixing (Contractor have to confirm the
machine (one availability of mentioned tools as
2.1 Nos 1
bag capacity) (1 per desired quantity. In otherwise
No.) case marks will be given
Steel Cutting proportionally by keeping in view
2.2 Nos 1
Machine the criticality/importance of tool)
2.3 Steel Bending Nos 1

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 Machine
Block Making
Machine
2.4 Nos 1
(hollow 8” & solid
4”)
2.5 Welding Plant Nos 1

2.6 Air Blower Nos 3

Tile Cutter
2.7 Nos 3
Machine
Diesel Engine
2.8 (for mechanical Nos 1
use)
3 ELECTRIC
EQUIPMENT
3.1 Electric Motors Nos 2
(All HP) Total Marks = 1
3.2 Nos 2 (Contractor have to confirm the
Suction Pumps
availability of mentioned tools as
3.3 Submersible Nos 2 per desired quantity. In otherwise
Pumps case marks will be given
3.4 Nos 2 proportionally by keeping in view
Donkey Pump the criticality/importance of tool)
Ampere
3.5 Meter/Micro Nos 2
Meter/ Volt Meter
4 Total Marks = 0.5
EARTH WORK
(Contractor have to confirm the
Plate Compactor availability of mentioned tools as
4.1 (Donkey Nos 2 per desired quantity. In otherwise
Compactor) case marks will be given
4.2 Roller Nos 1 proportionally by keeping in view
Compactor the criticality/importance of tool)
5 RESIDENTIAL Total Marks = 0.5
EQUIPMENTS (Contractor have to confirm the
availability of mentioned tools as
per desired quantity. In otherwise
5.1 Containers for Nos 2 case marks will be given
residents
proportionally by keeping in view
the criticality/importance of tool)

8
6 TOOLS &
EQUIPMENTS
100
6.1 Form work Sft
0

600
6.2 Scaffolding Sft
0

6.3 Concrete Nos 3 Total Marks = 2

vibrators (Contractor have to confirm the
6.4 Hand Drill Nos 4 availability of mentioned tools as
Machine per desired quantity. In otherwise
6.5 Hilty Drill Nos 3 case marks will be given
Machine (3 Nos.) proportionally by keeping in view
6.6 Hammering Drill Nos 3 the criticality/importance of tool)
Machine
6.7 Air Compressor 2

6.8 Core Cutting 1

Machine
6.9 Cube (6” x 6”) Set of 3 2

7 WORKSHOP Total Marks = 0.5

(Contractor have to confirm the
availability of mentioned tools as
per desired quantity. In otherwise
7.1 Miscellaneous
case marks will be given
Tools
proportionally by keeping in view
the criticality/importance of tool)
8 POWER ENERGY Total Marks = 1
(Contractor have to confirm the
8.1 2 availability of mentioned tools as
Generators per desired quantity. In otherwise
case marks will be given
8.2 UPS 1 proportionally by keeping in view
the criticality/importance of tool)
9 OFFICE EQUIPMENTS Total Marks = 1
(Contractor have to confirm the
9.1 Computer Nos 2 availability of mentioned tools as
per desired quantity. In otherwise
9.2 Printer Nos 1 case marks will be given

9
 9.3 Photocopier Nos 1

9.4 Scanner Nos 1

proportionally by keeping in view
9.5 Internet Facility Nos 1 the criticality/importance of tool)
(Wifi)
10 SAFETY
EQUIPMENTS
10.1 Safety Helmets Nos 10
Total Marks = 1
10.2 Safety Shoes Pair 10
(Contractor have to confirm the
availability of mentioned tools as
10.3 Safety Glasses Nos 10 per desired quantity. In otherwise
case marks will be given
10.4 Safety Gloves Pair 10 proportionally by keeping in view
the criticality/importance of tool)
10.5 Welding Helmets Nos 4

10.6 Safety Harness Nos 4

  Total Marks of Tools & Plants 10

2.2.6 Personnel Capabilities

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Credit Marks for personnel capabilities of the firm shall be granted on the basis of the
following criteria:
Sr.
DESCRIPTION
# MARKS
i) Permanent Staff: (last ten years)
Project Manager (BSc. Civil Engineer):
No.: 01
Marks: 10
(currently working with firm/constructor)
ii) Technical Crew:
One set of Associate Engineer, Civil
Surveyor. No marks will be given in this
category if this minimum requirement of
staff is not fulfilled.
Total Marks of Personnel Capabilities
2.2.7 Financial Position
Credit Marks for financial position of the firm or each member of JV shall be awarded on
the basis of the following criteria.
MAX
REMARKS
Fill out attached Performa
A-8. The Applicant shall
attach evidence in form of
detailed CVs (signed) and
10 valid PEC Registration
Certificates or equivalent of
the B.Sc. Engineers. Provide
affidavit of employment with
the firm.
05 One = 10 Marks
No mark for < one set.
Fill out attached Performa
A-8. The Applicant shall
attach evidence in form of
detailed CVs (signed) and
valid PEC Registration
Certificates or equivalent of
the B.Sc. Engineers. Provide
affidavit of employment with
the firm.
15
11
 Sr. MAX
DESCRIPTION REMARKS
# MARKS
BID CAPACITY
a. 10 Marks if the available bank credit
line limit is equal or more than
10 No marks if bank credit line
i) Rs.100.00Million.
certificate is not attached
b. For limit less than Rs.100.00Million,
use following weightage 10 x (Available
Limit/1000).
ii) Available balance of firm / constructor up 10 Attested copy of balance on
to 35% of project cost before closing closing of last financial year
date of this bid. must be attached. Cash flow
statement of entire previous
financial year be attached. No
mark if balance is <cost of the
project. Full marks upto 51%
proportionate mark lower than
35%.
iii) Provision of Bank Statement for last 03 05
years up to the cost of project.
Full mark in case of lower
side .

iv) Projects handled during last 3 years Attested copy of certificate

from Engineer Incharge
otherwise no mark to be
given.

Total Marks of Financial Position 25 Marks will be given

Note:- Funded and unfunded Credit Line Limit be indicated separately.

2.3 Conflict of Interest

2.3.1 The Applicant must not be associated, nor have been associated in the past, with
the consultant or any other entity that has prepared the design, specifications, and other
prequalification and bidding documents for the project, or was proposed as Engineer for
the contract, over the last five years. Any such association could result in
disqualification of the applicant.

2.4 Updating Technical Evaluation Information

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2.4.1 Bidders shall be required to update the financial, personnel and equipment
information used for technical evaluation at the time of submitting their bids, to confirm
their continued compliance with the qualification criteria and verification of the
information provided at the time of technical evaluation. A bid shall be rejected if the
Applicant’s qualification thresholds are no longer met at the time of bidding.

2.5 Other Factors

2.5.1 Only firms that have been technically evaluated and found qualified under this
procedure shall be invited. A firm can apply for competition as an individual. A
prequalified firm is at liberty to withdraw his financial bid before time of opening of
financial bid.

2.5.2 The Employer reserves the right to:-

a) Amend the scope and value of any contract(s) to be bid, in which event the bidder(s)
will only bid among those prequalified bidders who meet the requirements of the
contract(s) as amended.

b) Reject or accept any application for technical evaluation; and

c) Cancel the technical evaluation process and reject all applications without justifying
any reason thereof;

d) The Employer shall neither be liable for any such actions nor be under any obligation
to inform the Applicant of the grounds for rejection.

e) The employer shall inform the applicants who have not been secure minimum marks
i.e. 70% while technical evaluation.

2.5.3 All applications are being submitted at the risk and cost of the Applicants and the
Employer shall not, under any circumstances, be liable for any such acts in case of an
unsuccessful application or in case the Employer exercise any of its powers under para
2.5.2.

2.5.4 The Currency Unit of all estimation, billing, bidding etc., shall be Pakistani Rupee.

13
 Annex-A

To: The Director (W&D)

Punjab Small Industries Corporation
321-Alflah Building, The Mall, Lahore.

Sir,

1. Being duly authorized to represent and act on behalf of M/s

________________________________ and having reviewed and fully understood all
the criteria for technical evaluation as per information provided, the undersigned hereby
apply to be evaluated for technical evaluation and subsequent qualification for
contesting the financial proposal (if technically qualified) as a bidder for the following
contract(s) under the project:

Sr. # Description of Contract Contract No.

2. Attached to this letter are copies of original documents defining:

(a) The Applicant's legal status;

(b) The principal place of business of the Applicant(s); and

(c) The date and place of incorporation (for applicants who are corporations); or the
place of registration and the nationality of the owners (for applicants who are
partnerships or individually-owned firms).

3. Director (W&D), PSIC and its authorized representatives are hereby authorized to
conduct any inquiries or investigations to verify the statements, documents, and
information submitted in connection with this application, and to seek any clarification
from our bankers and clients regarding any financial and technical aspects. This Letter
of Application will also serve as authorization to any individual or authorized
representative of any institution referred to in the supporting information, to provide such
information as is deemed necessary and requested by yourselves or such authorized
representative for the purpose of verification of the statements and information provided

14
in this application, or with regard to the resources, experience, and/or competence of
the Applicant.

4. Director (W&D), PSIC and its authorized representatives may contact the following
persons for further information, if needed.

Contact 1------------------------------ Telephone 1-------------------------------------

Contact 2------------------------------ Telephone 2-------------------------------------
5. This application is made with the full understanding that:

(a) Bids by applicants who secured minimum passing marks i.e. 70% (70/100) in
technical evaluation will be subject to verification of all information submitted with
technical proposal at the time of bidding;
(b) Director (W&D), PSIC reserves the right to:
(i) Amend the scope and value of any contract under this project; in such event bids will
only be called from prequalified bidders who meet the revised requirements; and
(ii) Reject or accept any application, cancel the Technical Evaluation process, and reject
applications; and
(c) Director (W&D), PSIC shall not be liable for any such actions and shall be under no
obligation to inform the Applicant of the grounds for actions at 5(b) here above.
(d) Director (W&D), PSIC shall not be liable for consequence of, and shall be under no
obligation to inform the applicant of the grounds for, actions taken under para 5(b) here
above.

8. The undersigned declare that the statements made and the information provided in
the duly completed application are complete, true, and correct in every detail. However,
department would be at liberty to take any action which may lead to cancellation of
contract (including imposition of penalty as decided by engineer incharge) on providing
false, fabricated and manipulated information/documents.

15
 Signed

Name

For and on behalf of (name of the applicant)

Application Form A-1

General Information

1 M/s

2 Address:

3 Telephone. Contact Person:

Name:
Title:
4 Fax. ------ Telex (email ID)

5 Place of Year of incorporation/registration

incorporation/Registration ___________
____________

Nationality of Owners

Name Nationality

16
 Application Form A-2

General Experience Record

M/s. __________________________________________________________

Annual Turnover (Construction only)

Year Turnover Turnover in
(in Pak Rupees) Millions.

17
 Application Form A-3

Joint Venture Summary:

(JV / firms are not allowed in this project)

(N/A)

18
 Application Form A-4
Particular Experience Record

M/s.

19
 Application Form A-5
Contracts of Similar Nature and Complexity

M/s. ______________________________________________________________
Use a separate sheet for each contract.

1 Name of Contract
_______________________________________________________
Country
PAKISTAN
2 Name of Employer
_______________________________________________________
3 Employer Address
_______________________________________________________
4 Nature of works and special features relevant to the contract for which
the Applicant wishes to prequalify
_______________________________________________________
5 Contract Role
_______________________________________________________
6 Value of the total contract (in specified currencies) at completion, or at
date of award for current contract
Currency _________
7 Value in Pak : Rs.____________
8 Date of Award:
9 Date of Completion:
10 Contract Duration (Years and Months):
11 Specified Requirements (as per criteria given above):

Application Form A-6

Current Commitments/Works in Progress

20
M/s. _______________________________________________________________

Value of Evidence
Name of Contract Estimated
Outstanding work attached
Completion Date
(Pak Rs. Millions) (Yes/No)

21
 Application Form A-7
Personnel Capabilities

M/s. _______________________________________________________________

Title of Position
_________________________
1
Name of Prime Candidate
_________________________
Title of Position
_________________________
2
Name of Prime Candidate
_________________________
Title of Position
_________________________
3
Name of Prime Candidate
_________________________
Title of Position
_________________________
4
Name of Prime Candidate
_________________________
Title of Position
_________________________
5
Name of Prime Candidate
_________________________
Title of Position
_________________________
6
Name of Prime Candidate
_________________________
Title of Position
________________________
7 Name of Prime Candidate

Title of Position

8 Name of Prime Candidate

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 Application Form A-8

Candidate Summary
Name of Applicant

Candidate [Tick appreciate one]

Position
Prime Alternate
1. Name of Candidate 2. Date of Birth
______________________ __________________
Candidate 3. Professional Qualification
information ________________________________
4. Name of employer
________________________________
5. Address of employer
________________________________
Present Telephone. Contact (manager/personnel
employment officer)
Fax Telex
----
Job title of candidate Years with present employer
_______________________ _______________

Summarize professional experience over the last 10 years, in reverse chronological

order. Indicate particular technical and managerial experience relevant to the project.

Month/Date/years Company / Project / Position / Relevant technical and

From To management experience

23
 Application Form A-9

Equipment Capabilities

M/s ________________________________________________________________

The Applicant shall provide adequate information to demonstrate clearly that he has the
capability to meet the requirements for each and all items of equipment listed in the
Instructions to Applicants. A separate Form shall be prepared for each item of
equipment listed in para 2.2.5 of the Instructions to Applicants, or for alternative
equipment proposed by the Applicant.

Item of Equipment
Name of manufacturer Model and power rating
Equipment
information
Capacity Year of manufacture

Current location
Details of current commitments
Current
status ------------------------------------------------------------------------------------------------
------------------------------------------------------
Source Indicate source of the equipment
􀂅 Owned 􀂅 Rented 􀂅 Leased

Omit the following information if it is owned by the Applicant or partner.

Owner Name of owner
Address of owner

Telephone Contact name and title

Fax Telex

24
 Application Form A-10
Financial Capability

M/s

Banker Name of banker

Address of banker

Telephone: Contact name and title:

Fax: Telex:

Specific proposed sources of financing to meet the cash flow of the Project, net of
current commitments (Instructions to Applicants, para 2.2.7).

Source of financing Amount (Pak Rs.)

Past Performance

25
Organization Name: M/s. _____________________________________________
Remarks
Sr. No Description A B C
(good) (satisfactory) (unsatisfactory)
1 Managerial capabilities      
2 Planning capabilities      
3 Execution capabilities      
4 Equipment capabilities      
5 Quality of the executed works      
6 Handling of urgency of works      
7 Execution of mega projects      
8 Litigation History      
9 Safety measures      
10 Completion of Project within given time      

Note: Certificate should be signed & stamped by an officer not below the rank of
Executive Engineer/Director Works/Project Director showing name, designation,
department and official contact number.
Performance should be evaluated/ranked as:
A (good) = 1 Mark
B (satisfactory) = 0.5 Mark
C (unsatisfactory) = 0 Mark

26
 AFFIDAVIT

I _______________ S/o ________________ Address, R/o

_______________________________________ Proprietor of M/s.
_______________________________ holding CNIC No. __________________ do
hereby solemnly declare as under:-

1. That the firm named above never been or is not involved in litigation, arbitration
with Punjab Small Industries Corporation or any other Govt. Agency, Semi.
Govt./Autonomous Body. Besides this no Officer/Official have any financial
interest in my contract works.
2. That neither the firm named above nor any of its directors / partners have been
black listed in any Government Department, Semi government Organization.
3. My firm is registered with PEC as Category ______ having PEC codes
__________________.
4. My firm enlisted as Category _____ for year 2020 contractor in Pakistan
Engineering Council.
5. All information / documents given above are acknowledged.

DEPONENT (signature & stamp)

27
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