Tutoriales Paso A Paso

TUTORIALES PASO A PASO
Working with Annotation Tools

 How to switch between recently used tools
You can quickly switch between the tools you recently used.
When marking up or proof-reading a document, most of us work with a limited number of tools, for example, a
couple of different pens and markers.
Now, instead of configuring those tools on the toolbar, over and over, when you want to switch, you can also
always jump between the tools you recently used. Let's see how this works.
In this example, we just started to mark up a document using two kinds of pens (a red one, and a blue one) and
two different text markers (yellow and pink).
Firstly, if we don't own a tablet that offers both pen and touch (where we can scroll through a document with
our finger, and write with the pen), we often need to switch to the Pan mode - the one with the hand icon - to
scroll the document. Most of the time, after having scrolled the page, we want to get back to the tool we were
just using seconds before we switched to Pan.
That's where the tool switch comes in. The tool switch is the squared button that hovers over the document,
usually on the bottom right of the screen - if you did not move it anywhere else. (Yes, you can move the tool
switch by just holding and moving it, and it will keep it's position even when you resize your PDF Annotator
window!)
Just in case you can't find the tool switch on your screen: You may have disabled it in the PDF Annotator options
under Extras, Settings, DISPLAY, Tool Switch.
Now, lets click onto the tool switch just once. As we see, this switches to the Pan mode, so we can scroll.
You will notice that the icon on the tool switch changes from the hand icon to a tool icon - the tool you just
previously used!
So, we can now scroll within the document.

After being done with scrolling, to get back to our previously used tool, we simply click the tool switch once
again.
And we're back! Ready to use the red pen again, the tool we were using right before we scrolled the page.
But we were also using other tools recently: A blue pen, and two colors of text markers. Let's switch to those as
well!
To do so, we right click (or long tap on a tablet) the tool switch. This brings up a menu showing all the tools
we recently used!
Now, this handy menu does not only include a list of all our recent tools, it also includes two fixed items, which
you can use to quickly switch over to Select mode or to the Eraser tool.
This menu is all we need to work with a set of tools we frequently use. We can just switch fore and back within
these tools with a single click.
If we need a different tool, we can select that tool from the toolbar, and it will then be found on the recent tools
menu as well.
If we don't use a tool for a while, and use other tools instead, those unused tools will disappear from the menu.
One more tip: If you don't like the hovering tool switch (maybe you have disabled it under Extras, Settings,
DISPLAY, Tool Switch), you can still access the recently used tools menu by clicking on the Current Tool
Preview on the top right:
 How to lock an image to write on top of it
Why would you want to lock the image before writing on top of it?
Well, if you don't lock it, and you write on top of it (or maybe edit or delete some of the stuff you wrote), there's
always a chance that you accidentally move or delete the image.
For example, when you want to delete something you wrote on top of the image using the Eraser tool, the
eraser might think you want to delete the image, not the text you wrote.
To avoid that, you can lock any object in PDF Annotator.
A locked object cannot be moved, resized or deleted before you unlock it.
Let's give this a try! First, let's open a blank new PDF document in PDF Annotator. Start PDF Annotator,
select File, New and choose a blank background. Click OK.
Now, let's insert an image. Click the Insert Image icon on the toolbar to select an image file.
So, we have selected a blank map, which we plan to complete by writing all the states we recognize on top of
it.
Please note that you can move the image around, or resize it by dragging on its handles.
Tip: To keep the image's aspect ratio while resizing the image, keep the CTRL key pressed while dragging a
handle.
To avoid any more moving or resizing of this image, and to make it kind of a background for writing on top of
it, we will now lock it.
To lock the image, make sure it is selected. It is selected, when the handles around the image are visible. If it is
not selected, make sure the Select tool is active on the toolbar above the document, and click the image once
to select it.
Now, click the Lock icon on the toolbar above the document.
You will notice that the Lock Icon will be greyed out after clicking it once, but the Unlock Icon will become
active instead.
Tip: To unlock the image later, maybe because you now want to delete it intentionally, select the image and
click the Unlock Icon.
Now that the image has been locked, we can easily write on top of it. Select the Pen tool and fill in some of
the states you may know.
Notice that when you try to use the Eraser tool on top of the image, it will always remain where it is. Only the
text you wrote onto the image can be deleted.
Even if you select the image and try to move it, nothing will happen.
You can even press CTRL-A (or the equivalent command on the menu: Edit, Selection, Select All
Annotations) and press DELETE (or Edit, Delete) afterwards, and only the text you wrote on top of the image
will be erased, but not the image itself.
Summary: Why Lock and Unlock Your Annotations?

When an annotation is locked, it cannot be moved. It is pinned to that location in the document. There are
several benefits to this feature:
 The annotation cannot be moved by accident. Even though it may still be selected, it will remain
in its current location until you unlock it. This is useful if you have a text annotation, a name or class description
for example, and you don’t want it to be moved.
 The annotation cannot be accidentally deleted. Not only does the lock feature keep the location,
it prevents the user from deleting the markup. You must unlock the annotation before you can delete it. However,
choosing to Remove All Annotations from the Edit menu will remove locked annotations as well.
 You can perform bulk actions without affecting the locked annotation. For example, if you use the
keyboard combination Ctrl+A to select all the annotations in the document, it is selected. However, if you
press Delete to remove them, all markups will be deleted except the locked ones.
 How to move or undock the Favorites toolbar

 The Favorites toolbar mirrors the first 24 tools defined in your Favorites toolbox.
 When you edit a tool in the toolbox, it will automatically update in the toolbar as well.
 If the toolbar isn't showing, you can activate it by selecting View, Toolbars, Favorite Tools on the
menu.
 The toolbar will appear vertically between the sidebar and the document view. If you prefer a different
position for the Favorites toolbar, you can move or undock it!
 Moving or Undocking the Favorites Toolbar

 The Favorites toolbar can be undocked and dragged to another location on the screen.
 First, right click any toolbar and uncheck the Lock All Toolbars option.

 Now, position your cursor over the top of the toolbar so that you get the grab handle.

 Click and drag the toolbar to your new location.
 The toolbar will first undock, and you can drag it to any desired position.
 You can either find a free, floating position for your toolbar, or dock it at any edge of the main
window.
 To dock the toolbar, drag it close to the window's edge, and see when it docks automatically.
 Once your toolbar is in the right position, end dragging by lifting the mouse button.
 Don't forget to check the Lock All Toolbars option again. This will prevent your toolbars from
accidentally being moved with the mouse.
 Also, you can always reset your toolbars to their delivery states as well. Just click View, Toolbars,
Reset All Toolbars. Keep in mind that this will also reset any customization you made to the toolbars. It will
not affect your toolbox, and the favorite tools defined, though.
 How to draw with your finger (by touch)
Got a touch enabled computer? Learn how to draw with your finger.
If your device supports touch interaction, PDF Annotator will by default scroll the document when you use
your finger on the document area.
If you prefer to use touch just like the pen or mouse, you can enable the Draw with Touch setting.
Note: The Draw with Touch setting is only visible when your device supports "touch".
In the first screen shot, Draw with Touch is not enabled.
 Using the finger on the screen will scroll the document.
 You cannot draw with the finger.
In the second screen shot however, Draw with Touch is enabled (the button has a blue background).
 Using the finger on the screen will draw with the current tool (here: a pen tool).
 You cannot scroll with the finger.
 If you need to scroll the document, you either need to disable Draw with Touch, or use the Pan tool
instead.
 You can quickly change to the Pan tool, and back to your current tool, using the Tool Switch
In Full Screen Mode, the Draw with Touch setting is available in the default set of Action Buttons. Click
the Expand button ...
... to find the Draw with Touch button.
 How to pan/scroll with your finger (by touch)
Got a touch enabled computer? Learn how to pan/scroll with your finger.
If your device supports touch interaction, PDF Annotator will by default scroll the document when you use
your finger on the document area.
If your finger draws on the document instead of panning the document, there's a chance you have enabled
the Draw with Touch setting.
Note: The Draw with Touch setting is only visible when your device supports "touch".
In the first screen shot, Draw with Touch is enabled (the button has a blue background).
 Using the finger on the screen will draw with the current tool (here: a pen tool).
 You cannot scroll with the finger.
 If you need to scroll the document, you either need to disable Draw with Touch, or use the Pan tool
instead.
 You can quickly change to the Pan tool, and back to your current tool, using the Tool Switch
In the second screen shot however, Draw with Touch is not enabled.
 Using the finger on the screen will scroll the document.
 You cannot draw with the finger.
In Full Screen Mode, the Draw with Touch setting is available in the default set of Action Buttons. Click
the Expand button ...
... to find the Draw with Touch button.
Working with Stamps

 How to create a text stamp
You can create your own text stamps in PDF Annotator!
When you browse the Stamps toolbox, you will see that PDF Annotator comes with a number of predefined text
stamps, like Approved, Confidential or Draft. If you need your own variation of a text stamp, for example
with a different text, you can create one!
First, we click the File, New command, so we have a blank new document, which we'll need as a scratchpad.
Next, we select the Text tool and set its Properties the way we like our stamp to look. For example, we choose
a font size of 24, and a thick border.
Now we click into our document to place a new text box. It doesn't matter where we place that stamp on the
document.
We enter the custom text we want to include in our stamp.
Finally we fit the width of the text box by clicking the Fit Text Box command.
By pressing the ESC key, we exit the text editor.
We now switch to the Select tool, click onto the newly created text box, and right click again onto it to pull up
the context menu.
On the menu, we select Selection, Save Selection as Stamp.
The Configure Tool window comes up, where we can enter a Description to identify the stamp later on. The
description appears when you hover over stamps in the Stamp toolbox.
After clicking OK, the stamp will now be available on the Stamp toolbox.
We can now switch to the Stamp tool and try out the new stamp by clicking into our document.
The stamp we created will stay available in the Stamp toolbox even after closing and restarting PDF Annotator.
 How to create a date stamp
You can create your own date stamps in PDF Annotator!

When you browse the Stamps toolbox, you will see that PDF Annotator comes with a number of predefined date
stamps. Those stamps automatically insert the current date when placed on a document. If you need your own
variation of a date stamp, for example with your own text part, you can create one! This is not an officially
documented feature in PDF Annotator, but we'll show you how it works.
Next, we select the Text tool and set its Properties the way we like our stamp to look. For example, we choose
a font size of 24, and a thick border.
Now we click into our document to place a new text box. It doesn't matter where we place that stamp on the
document.
We enter the custom text we want to include in our date stamp. In the place where we later want the current
date to appear, we enter this magic text: %DATE%.
Finally we increase the width of the text box (by pulling the middle handle on the right), so that the date will
fit into the box when the magic placeholder will be expanded to the current date.
By pressing the ESC key, we exit the text editor.

We now switch to the Select tool, click onto the newly created text box, and right click again onto it to pull up
the context menu.
We can now switch to the Stamp tool and try out the new stamp by clicking into our document.
As you see, the magic placeholder we inserted, will automatically be expanded to the current date.
The stamp we created will stay available in the Stamp toolbox even after closing and restarting PDF Annotator.
 How to create a coordinate system stamp
If you need coordinate systems frequently, create your own stamps for them!
As a student, teacher or researcher, you probably draw a lot of coordinate systems as part of your work, or in
your math or science lessons.
How would it be if you had a set of pre-drawn coordinate systems, which you could position with a single click,
and scale to the size you need?
In this article, we'll show how you can draw a (very basic) coordinate system, and create a stamp from it.
Firstly, we need a blank new page where we can draw our template coordinate system on. To create a blank,
squared page, click File, New and select a Style. The squares will help us to draw the coordinate system.
In the next step, switch to the Arrow tool by clicking the tool icon in the tool bar.
Now, set up the arrow tool properties by selecting the desired Color and Width (1). For the Arrow
Tails and Line Style you probably want to use a regular end, solid line, and an arrow (2).
We also recommend to enable the Snap Arrow option (3), which will help us to draw perfectly horizontal and
vertical lines. Keep in mind that you may want to disable that option again, later. Hint: Alternatively, you can
keep the SHIFT key pressed while drawing the line. This will temporarily enable the Snap Arrow option.
Now we can finally draw the first arm ...

... and the second arm of our coordinate system.
Make sure that both arms have equal lengths.
For our simplified example, we will only draw those two arms. Of course, you could add tick marks or titles as
well.
Once your're happy with the result, press CTRL+A or choose Edit, Selection, Select All Annotations from the
menu.
Now press the Save Selection as Stamp button on the toolbar.
In the Configure Tool window, enter a short Description for the new stamp, and make sure that the Insert
as group option is checked. Confirm with OK.
In the next screen, select a Tool Group.
You can move the stamp to a different group in the Stamps Toolbox (click the Stamp tab on the bottom left
to open the toolbox) later. You could also create a new group named "Coordinate Systems" there.
To keep this article short, we'll just add our new stamp to an existing group, though.
So, we're done! Let's go ahead and try our new stamp.
The Stamp tool should already be active, so you can just move the mouse pointer anywhere in the document,
and click to place your stamp.
After having placed your stamp, you can move it to the exact desired position, and you can also resize it to
your needs.
That was easy! Now it is up to your creativity to create the coordinate system stamps you need.
 How to create a stamp from an image
Creating stamps from existing images is pretty easy!

PDF Annotator comes with a large set of default stamps, like symbols, arrows, and text stamps. In addition, you
can create your own stamps from various sources. For example, we have looked into creating
custom text and date stamps before.
But sometimes, we need a stamp based on an image source. This could be a logo, some custom graphics, or
even a scanned signature.
Creating a stamp from an image is pretty straight forward. All we need is the image file.
Next, we open the Stamp toolbox with a click onto the tab on the left with the stamp icon on it.
Although, this is just an optional step, let's first create a new group within the stamp toolbox, for our own stamps.
Click the Tool icon on top of the toolbox, and select Create New Group....
Enter a name for your group and click OK.
As you see below, the new tool group has been created within the Stamps toolbox. In our example, we chose
the name "My Stamps".
Now, click the Plus button on top of the toolbox.
This will open the Configure Tool... window, where, under Create stamp from, we're going to click
the Image button, and click From File... on the button's menu.
This will bring up an Open dialog, where we can navigate to the image file we want to convert into a stamp.
After selecting that file, and pressing the Open button, PDF Annotator will display the image we chose in the Edit
Image window.
In our example, we chose an image file that contains the PDF Annotator logo.
Let's click OK in the Edit Image windows, since we want to use the image as is. Of course, we could make use
of the various options in the Edit Image window to modify the image before creating a stamp from it, though.
Clicking OK gets us back to the Configure Tool window.
Before we press OK again to finally create the stamp, we can enter a Description for stamp. This will later
make it easier to identify the stamp on the toolbox, as the description will get displayed as a small tooltip when
you hover of the stamp in the toolbox.
Let's try the new stamp right away! Just click the stamp in the toolbox, and click somewhere into the blank
document to place it. Et voilà! Here it is!
BTW, above, I placed the stamp twice to show that it has a white background which covers anything behind the
stamp. That's because the original image had a white background, too. In a different article, we show how to
make a stamp transparent.
How to create a transparent stamp from an image

Creating transparent stamps from existing images is pretty easy!
PDF Annotator comes with a large set of default stamps, like symbols, arrows, and text stamps. In addition,
you can create your own stamps from various sources. For example, we have looked into creating
Although, this is just an optional step, let's first create a new group within the stamp toolbox, for our own
stamps.

After selecting that file, and pressing the Open button, PDF Annotator will display the image we chose in
the Edit Image window.
We're now going to use the Remove Background tool to make parts of the image transparent.
Let's click the Pipette tool, and then, click all the areas in our image, that we want to make transparent.
In our example, I first clicked into the white background, then I clicked into all white spots surrounded by
letters, until everything is transparent.
When you're not happy with what you clicked, you can always use the Undo and Redo button below the
image to get back to your previous steps.
You can also play with the Tolerance value on the right side of the Pipette button if you wish to make the
tool more or less sensitive. A higher tolerance will make larger parts of the image transparent. A small
tolerance will only make parts transparent which have a very high color similarity to the spot you click with
the pipette tool.
Of course, we could make use of more options in the Edit Image window to modify the image before
creating a stamp from it, though.
When done making the image transparent, clicking OK gets us back to the Configure Tool window.
make it easier to identify the stamp on the toolbox, as the description will get displayed as a small tooltip
when you hover of the stamp in the toolbox.
As you see, I applied the stamp twice to visualize its transparency.
 How to create a transparent stamp from an image
Creating transparent stamps from existing images is pretty easy!

PDF Annotator comes with a large set of default stamps, like symbols, arrows, and text stamps. In addition, you
can create your own stamps from various sources. For example, we have looked into creating
Although, this is just an optional step, let's first create a new group within the stamp toolbox, for our own stamps.

After selecting that file, and pressing the Open button, PDF Annotator will display the image we chose in the Edit
Image window.
In our example, I first clicked into the white background, then I clicked into all white spots surrounded by letters,
until everything is transparent.
When you're not happy with what you clicked, you can always use the Undo and Redo button below the image
to get back to your previous steps.
You can also play with the Tolerance value on the right side of the Pipette button if you wish to make the tool
more or less sensitive. A higher tolerance will make larger parts of the image transparent. A small tolerance will
only make parts transparent which have a very high color similarity to the spot you click with the pipette tool.
Of course, we could make use of more options in the Edit Image window to modify the image before creating
a stamp from it, though.
 How to create a signature stamp from a scan
Creating a stamp from your scanned signature is pretty easy!

It can be handy to have your signature ready as a stamp in PDF Annotator, so you can place it on documents
any time.
Note: If you own a Tablet PC or an external graphic tablet that comes with a pen, we recommend that you use
your pen to create your signature, rather than a scan. Follow these steps to create a signature stamp with the
pen.
If you don't own a pen enabled device, but you do own a scanner (or print/scan combo device), an easy way to
create a signature stamp is to obtain your signature from a scan.
Scanning your signature

Maybe you already have a PDF document that includes your signature. But usually, we recommend to start
with blank white sheet of paper, place your signature, and scan that sheet.
Most scanners these days have an option to scan directly to PDF. Use that option, so that you end up with a
PDF document containing your signature on a white page.
Now, open the PDF file with your scanned signature in PDF Annotator.
Creating a group in the stamp toolbox
First, we're going to create a group within your Stamp toolbox, where we want to place your signature stamp
in. Of course, you can skip this step if you already have one.
Open the Stamp toolbox with a click onto the tab on the left with the stamp icon on it.

Taking a snapshot and creating a stamp from it

Now, make sure that your signature is fully visible in the document window, and activate the Snapshot tool.
To have a high resolution image of your signature, set the Resolution to a value of maybe 150 dpi or 300
dpi. Without this setting, your image would be captured in a very low resolution (just like the screen resolution,
which is typically pretty low, compared to a printer's resolution), and would look very jaggy later on. When you
use the Snapshot feature for other tasks later, remember that you changed this setting - as you may want to
change it back to a lower resolution, then.
Now, select a rectangular area around your signature. It should cover your whole signature.
When you release the mouse button after selecting your signature, a selection window will pop up.
Select Save as Stamp.
Check out the Stamp toolbox with your My Stamps group. It should now contain your newly created stamp!
(Maybe you need to scroll down in the toolbox to see it.)
Making the stamp transparent

Your signature is currently still on white background, which would cover anything behind it when placing your
stamp.
So, we want to edit your signature stamp to make it transparent.
Click the stamp in the toolbox.
Then, click the Edit Tool button on top of the toolbox.
Click Image, Edit to open your stamp in the PDF Annotator image editor.
In our example, I first clicked into the white background, then I clicked into all white spots surrounded by letters,
until everything is transparent.
When you're not happy with what you clicked, you can always use the Undo and Redo button below the image
to get back to your previous steps.
You can also play with the Tolerance value on the right side of the Pipette button if you wish to make the tool
more or less sensitive. A higher tolerance will make larger parts of the image transparent. A small tolerance will
only make parts transparent which have a very high color similarity to the spot you click with the pipette tool.
Of course, we could make use of more options in the Edit Image window to modify the image.
Before we press OK again to finally create the stamp, we can enter a Description for the stamp. This will later
 How to create complex stamps with Inkscape
Let 3rd party imaging tools help you to create more complex stamps
As you know, you can use any annotation created in PDF Annotator, and create a stamp from it. Even groups of
annotations can be converted to re-usable stamps. This already provides countless possibilities for custom
stamps.
But sometimes, these options are still not sufficient. Think about this stamp:
This is not a super complex stamp, as we want to keep it simple for this example. This stamp could be created
using a text box tool in PDF Annotator, setting a border width, and rotating it. But there would be some
drawbacks:
 The border's corners would not be rounded.
 When you wish to resize the stamp after applying it on a document, you need to update the font size
as well.
To work around both issues, we're going to create this stamp as an image, instead of using PDF Annotator's
annotation tools.
All we need is an application to create the image with. We recommend using a vector graphics editor for this
task.
Using a vector graphics editor will have a couple of benefits:
 You can edit every aspect of your stamp multiple times while creating it.
 You can save the "design" for your stamp and re-use it later to create different stamps based on the
same template.
You probably already have a vector imaging application installed, like Corel Draw or Adobe Illustrator. But if
you don't have any of those, we recommend using a free application called Inkscape.
Installing Inkscape
First, we need to download Inkscape for Windows and install it. We recommend to choose the Installer
(exe) download for your Windows version (32-bit or 64-bit). These days, you will most probably have a 64-
bit version of Windows. But if you're not sure, you can find the information after right clicking This
PC in Windows Explorer, and selecting Properties.
Once the download has finished, run the downloaded setup and confirm the prompt to install this software,
which will be displayed by Windows. Follow the Inkscape setup by confirming all default settings and finally
starting the installation.
Once the installation has finished, confirm to Run Inkscape.
Creating the stamp in Inkscape

After installing Inkscape, it should look about like this:
To create our stamp, we first want to draw a box, so we select the rectangle tool (step 1) and draw a rectangle.
Then, we double click the area right to Fill in the bottom bar (step 2). This will pull up the Fill and
Stroke palette. Alternatively, we can press CTRL-SHIFT-F to open the palette.
On the Fill tab, we select No paint to remove the fill color from our rectangle.
On the Stroke paint tabselect the second option: Flat color.
On the Stroke style tab, we can increase the width of the rectangle, if we like.
This is going to be the shape of our stamp. But we wanted the shape to be a rounded rectangle. So we need to
select the Edit paths tool (step 1). Now we can grab the top right corner of our rectangle (step 2), and pull it
down (step 3), which will make all corners rounded.
Now we can add our text to the stamp using the Text tool and setting various text properties, like font, font
size, and fill color.
Finally we can align all elements, so the layout really looks clean and professional. We select all elements
with Edit, Select All (CTRL-A). Then, we pull up Object, Align and Distribute (CTRL-SHIFT-A) and
select Center on vertical axis.
And as a last step, we're going to rotate the whole stamp a little bit by selecting Object, Transform (CTRL-
SHIFT-M), entering an angle under Rotate, and pressing Apply.
That's it! Let's now save our stamp as an Inkscape SVG vector image with File, Save as, so we can re-use it
in Inkscape later.
To transfer this stamp over to PDF Annotator, we want to export it as a PNG image, which can be read by PDF
Annotator, and which will be able to keep your stamp's transparency, which may be important, depending on
your specific design.
Select File, Export PNG Image (CTRL-SHIFT-E) in Inkscape to open the export panel.
And here is the big trick: To make the stamp look more "sharp" in PDF Annotator we want to store it in a high
resolution. To accomplish that, we're going to set the DPI setting under Image size to 150.
One more tip: Make sure that Width and Height under Image size stay beyond 1024 to prevent PDF
Annotator from sizing these images down later on. Otherwise, resize the objects by keeping them all selected,
then dragging the bottom right drag handle while keeping the CTRL key pressed, if required.
Then, all we need to do is to set a path and filename for the PNG, and finally click the Export button.
Creating a group in the stamp toolbox
Now, let's move over to PDF Annotator to create our stamp.
Firstly, we're going to create a group within your Stamp toolbox, where we want to place your signature stamp
in. Of course, you can skip this step if you already have one.
Open the Stamp toolbox with a click onto the tab on the left with the stamp icon on it.

Creating the stamp from the PNG image

Now, click the Plus icon on top of the stamp toolbox (step 1). This will open the Configure Tool window.
In the Configure Tool window, click the Image... button, and select From File... (step 2).
Locate and select the PNG file you previously saved by exporting it from Inkscape.
After selecting the file, it will get loaded into PDF Annotator's Image Editor. As you can see in the preview
within the Image Editor, the stamp has kept its transparency. Confirm with OK.
Finally, enter a Description for your new stamp and finish the stamp creation process with OK. The description
will later make it easier to identify the stamp on the toolbox, as the description will get displayed as a small
tooltip when you hover of the stamp in the toolbox.
Trying and resizing the new stamp

You can now try your newly created stamp! Click File, New to create a blank new document as a scratchpad.
Now, place your stamp in the document, and also try to resize it.
As you can see, the stamp is transparent, and can be scaled pretty well. Mission accomplished!
 How to create a simple symbol stamp using the Wingdings font
Use Windows' Wingdings font to create basic symbol stamps

PDF Annotator comes with a rich set of symbol stamps, available from the Stamps Toolbox.
If you cannot find a specific symbol within this predefined set of stamps, maybe it is available in the
popular Wingdings font that ships with Windows.
Using the Wingdings font to create basic symbol stamps is quite easy. We'll show you step by step how this
works.
Firstly, open a blank new document using the File, New command.
Next, open the Windows Character Map by pressing the Windows key and typing Character Map.
In the Character Map window, select the Wingdings font 1.

The Wingdings font is a font that ships with Windows and consists of various symbols instead of letters.
Browse through the list of characters and click the symbol you want to use 2.
Press Select 3 and Copy 4.
Now, switch back to the PDF Annotator window.

In the toolbar, select the Text tool.
On the properties toolbar, click the Font dropdown and choose the Wingdings font.
To paste the symbol we previously copied in the Character Map, press Ctrl+V or select Edit, Paste from the
PDF Annotator menu.
Choose a Color.
Finally, press the Fit Text Box button.

Right click the symbol and select Selection, Save Selection as Stamp from the context menu.
Enter a Description and click OK.

After selecting a Tool Group to append your new stamp, open the Stamp toolbox by clicking the Stamp tab
on the bottom left.
Find the newly created stamp and select it.
You can now try your new symbol stamp by placing it in your document.
Creating this stamp from a symbol font like Wingdings was pretty easy.
Keep in mind that this text based stamp may behave differently to a drawn or image based symbol. For
example, if you want to resize one of the symbols you placed in your document, you will need to double click it
to open the text editor, and adjust the font size.
 How to resize a stamp
Our default stamps are too large or too small? Create resized descendants!
PDF Annotator comes with quite a selection of default stamps. Some of those stamps even come in different
sizes. But if you still need them to be smaller (or larger), you can create new stamps based on the existing ones,
in different sizes! It's just a couple of steps:
We select the stamp we want to resize. Please note that we cannot resize an existing stamp, but we can create
a new stamp based on the existing one, in a different size. That's what we're going to do.
Finally, we click into our document to place the stamp. It doesn't matter where we place that stamp on the
document.
We now switch to the Select tool, click onto the newly created stamp, and right click again onto it to pull up the
context menu.
On the menu, we select Selection, Resize.
Now, we can enter the new size for the stamp, by editing the Width and Height entries.
We click OK to resize the stamp on our page.
Once again, we right click onto it to pull up the context menu.
Working with Pages and Documents

 How to create a PDF template
Stationery for Your PDFs

PDF templates are like stationery for your PDFs: Create your own templates, and use them for any new PDF
documents, as well as when adding new pages to PDFs.
In our example, we're going to pull in our company stationery as a PDF template for re-use in PDF Annotator.
So, let's see how this works.
Creating a template based on an existing PDF document

First, we're going to open the PDF file we want to use as a template.
(Of course, if we don't have our template ready as a PDF, we can create it from another source using the Print
to PDF Annotator printer, or from scratch using the File, New Document command.)
After opening the document in PDF Annotator, we choose File, Save as Template from the menu.
We can fill in a name for the template, or just leave the default.
If we want to override an existing template, we can also do so by clicking the dropdown button on the right, and
selecting the template from the list.
Now, PDF Annotator will automatically create the template for us.
Please note that a template can only consist of a single page. If you apply File, Save as Template on a
document containing multiple pages, the currently displayed page will be used for the template.
If you want to learn how to use the newly created template, continue to this article: How to use PDF templates.

In our previous article on creating a PDF template, we were creating a PDF template for re-use in PDF Annotator.
Now, let's see how to use this template.
Using a PDF Template

Now, let's go ahead and use that template we just created.
Select File, New Document to start a new document.
On the New dialog, the Page background section offers two tabs: Style and Template.
Select the Template tab to find a list of templates.
Typically, you will find the Note template that comes preinstalled with PDF Annotator, along with all templates
you created by yourself. In this example, we find the Stationery template we just created.
Click the template to select it.
On a side note: On the right, you can also find some buttons to organize your templates:
 The + (Plus) button lets you add another template by just selecting a PDF file from disk (an
alternative way to create a template based on a PDF, similar to the one we chose in the beginning).
 The - (Minus) button lets you delete the currently selected template.
 The Rename button lets you rename the currently selected template.
Since you just want to use the template in this example, just select it, and click OK.
PDF Annotator will immediately create a new document for you, based on the template you chose.
You can now start adding content to the new page, for example by using the pen and text tools.
Adding more pages to a template based PDF
When you need more space, you can add additional pages to the document.
To add an additional page, either click Edit, Page, Append Page from the main menu, or right click anywhere
in the document to pull up the context menu, or (as in the example below), open the Pages sidebar by clicking
onto the tab on the top left, then click the Page button and choose Append Page from the menu.
This will once again bring up the New dialog with our template preset. So, PDF Annotator remembered the
template we started this document from, and automatically suggests to use the same template for subsequent
pages. Clever, eh?
Please note that you can always add more than a single page by increasing the number in the Pages box.
Also, you don't have to use the same template for additional pages. You can also choose a different template,
or even add a blank page by going back to the Style tab under Page background, or choose another style,
like some ruled paper.
After clicking OK, PDF Annotator will add another new page to your document, using the same template as
initially chosen.
 How to use PDF templates

In our previous article on creating a PDF template, we were creating a PDF template for re-use in PDF Annotator.
Now, let's see how to use this template.
Using a PDF Template

Now, let's go ahead and use that template we just created.
Select File, New Document to start a new document.
On the New dialog, the Page background section offers two tabs: Style and Template.
Select the Template tab to find a list of templates.
Typically, you will find the Note template that comes preinstalled with PDF Annotator, along with all templates
you created by yourself. In this example, we find the Stationery template we just created.
Click the template to select it.
On a side note: On the right, you can also find some buttons to organize your templates:
 The + (Plus) button lets you add another template by just selecting a PDF file from disk (an
alternative way to create a template based on a PDF, similar to the one we chose in the beginning).
 The - (Minus) button lets you delete the currently selected template.
 The Rename button lets you rename the currently selected template.
Since you just want to use the template in this example, just select it, and click OK.
PDF Annotator will immediately create a new document for you, based on the template you chose.
You can now start adding content to the new page, for example by using the pen and text tools.
Adding more pages to a template based PDF
When you need more space, you can add additional pages to the document.
To add an additional page, either click Edit, Page, Append Page from the main menu, or right click anywhere
in the document to pull up the context menu, or (as in the example below), open the Pages sidebar by clicking
onto the tab on the top left, then click the Page button and choose Append Page from the menu.
This will once again bring up the New dialog with our template preset. So, PDF Annotator remembered the
template we started this document from, and automatically suggests to use the same template for subsequent
pages. Clever, eh?
Please note that you can always add more than a single page by increasing the number in the Pages box.
Also, you don't have to use the same template for additional pages. You can also choose a different template,
or even add a blank page by going back to the Style tab under Page background, or choose another style,
like some ruled paper.
After clicking OK, PDF Annotator will add another new page to your document, using the same template as
initially chosen.
 How to password protect a PDF document
Password protecting PDF files is easy. We'll show you how.

Confidential PDF documents can be protected with a password. Only people who know the password will be able
to open and view those documents.
At the same time, password protected documents are always encrypted, and therefor protected from
unauthorized access.
Let's see how password protecting a PDF document works.
Open the unprotected file in PDF Annotator.
On the PDF Annotator menu, select File, Properties.
On the Document Properties dialog, click the Security tab (1).
Under Document Security, click Set Password & Restrictions (2).
In the Password Security dialog, check the Require password to open the document option and enter
the Password to open document. Repeat the password in the Confirm password field.
Click OK to confirm the new settings.
Back under Document Security, you can now see that Security changed to Open Password.
Confirm one more time with OK.
A notice will explain that the new security settings will only be in effect once you save and re-open the document.
So, let's try the password protection.
Save and close the document, then re-open it in PDF Annotator.
When re-opening the document, you will notice that PDF Annotator will now ask for a password.
The same will apply to any other PDF reader. Any PDF software will require the password to be able to decrypt
and display (or even print) the document.
Once you enter the correct password, the document can be displayed.
Removing the password protection
Once you entered the Open Password, you can again go to File, Properties, switch to the Security tab, and
review the security settings.
You can even remove the password protection by clicking Remove.
Disallow removing or altering the password protection
It was probably not your intention to allow anybody who knows the Open Password to remove the password
protection from the document.
To disallow removing or altering security settings with just the Open Password, you need to define a separate,
second password, the Permissions Password.
Go to File, Properties, switch to the Security tab, and click Modify Password & Restrictions.
In the Password Security dialog, find the Password to change above restrictions field.
This is the PDF document's Permissions Password.
The Permissions Password had been set to the same as the Open Password, when we first created the
password protection.
Now, we can enter a separate, different password here.
Once again, after saving and re-opening the document (important: once again using the Open Password),
we can come back to Document Security and try to either Modify Password &
Restrictions or Remove the password protection.
Last time we tried this, we could enter those functions without any additional authentication.
But now that we have set up a Permissions Password, we need to enter that password in the Enter
password to change restrictions dialog in order to access those functions.
Of course, when we want to password protect a document in a way that only we ourselves can remove the
password protection again, we can enter the Permissions Password under Password to change
restrictions right away when setting up the password protection.
That was easy!
To summarize:
 We can set up password protection in PDF Annotator on the Security tab under File, Properties.
 If we want to ensure that only we can remove the password, we need to enter a
separate Permissions Password under Password to change restrictions.
 How to open a password protected PDF by creating a digital copy
Some PDFs are password protected and do not allow commenting. You can work around
this restriction by creating a Digital Copy of the restricted PDF.
You might come across PDF documents that do not allow specific features, like commenting or editing. Typically,
those documents have been protected by the author with an owner password, disallowing those features.
But - if the author did allow printing - you can work around those restrictions by printing the document into a
new PDF. We call this a Digital Copy.
First, open the restricted PDF document in PDF Annotator. Start PDF Annotator, select File, Open and choose
the PDF file. Now, click OK.
PDF Annotator will attempt to open the document, but display a Restricted Document warning.
If you only want to display the document, you can always select Open with restrictions to open it anyway.
Some actions will be disabled, depending on what the author allowed and what he disallowed when he secured
this PDF. Typically, you will either not be able to add any comments or markup to the document, or you will not
be allowed to add or remove pages from the document (or all of that). After opening the PDF with restrictions,
you will find out which actions have been disallowed: those will be disabled - like all annotation tools behind the
Restricted Document box in the screenshot above.
If you know the document's owner password - maybe you are the creator of this document, or the author
provided the password to you - click Enter owner password to continue. If the password is correct, you'll be
able to annotate and edit the document as usual.
The third option is to Create a digital copy of the original PDF, which we will now click.
Depending on the size and complexity of your document, the process of creating the digital copy may take a
while. Please be patient while the copy is being created.
Once the copy has been created, it will open up in a new document tab in PDF Annotator, called Unnamed.pdf.
As you can see above, all markup tools are now enabled, and you can start marking up the digital copy.
You may now save the digital copy under a new name by selecting File, Save as.
 How to encrypt a PDF document
Encrypting a PDF document protects its content from unauthorized access.

Confidential PDF documents can be encrypted and protected with a password. Only people who know the
password will be able to decrypt, open and view those documents.
Let's see how encrypting a PDF document works.
This first password you entered is the Open Password. It will be required to open the document, but it will not
be possible to alter the encryption using only this password.
Next, check the Restrict editing and printing the document option and enter the Password to change
above restrictions. Repeat the password in the Confirm password field.
This second password you entered is the Permissions Password. This password is required if you later want
to alter the encryption settings.
Important: Make sure that these two passwords are different!
Back under Document Security, you can now see that Security changed to Open Password, Restrictions.
Let's try the password protection.
When re-opening the document, you will notice that PDF Annotator will now ask for the Open Password.
Removing encryption and password protection
Here you can remove the password protection by clicking Remove.
Important: A file without password protection will also lose its decryption.
As you see, you will be required to enter the Permissions Password to remove the password protection and
encryption.
And by the way, if you want to change the Security Level, the strength of the encryption, you can do so
under Compatibility:
Keep in mind that older PDF programs do not support more recent security levels.
Read How to password protect a PDF document to learn more about PDF password protection.
Password protecting PDF files is easy. We'll show you how.

Confidential PDF documents can be protected with a password. Only people who know the password will be able
to open and view those documents.
At the same time, password protected documents are always encrypted, and therefor protected from
unauthorized access.
Let's see how password protecting a PDF document works.
Back under Document Security, you can now see that Security changed to Open Password.
So, let's try the password protection.
When re-opening the document, you will notice that PDF Annotator will now ask for a password.
Removing the password protection
You can even remove the password protection by clicking Remove.
Disallow removing or altering the password protection
It was probably not your intention to allow anybody who knows the Open Password to remove the password
protection from the document.
To disallow removing or altering security settings with just the Open Password, you need to define a separate,
second password, the Permissions Password.
Go to File, Properties, switch to the Security tab, and click Modify Password & Restrictions.
In the Password Security dialog, find the Password to change above restrictions field.
This is the PDF document's Permissions Password.
The Permissions Password had been set to the same as the Open Password, when we first created the
password protection.
Now, we can enter a separate, different password here.
Once again, after saving and re-opening the document (important: once again using the Open Password),
we can come back to Document Security and try to either Modify Password &
Restrictions or Remove the password protection.
Last time we tried this, we could enter those functions without any additional authentication.
But now that we have set up a Permissions Password, we need to enter that password in the Enter
password to change restrictions dialog in order to access those functions.
Of course, when we want to password protect a document in a way that only we ourselves can remove the
password protection again, we can enter the Permissions Password under Password to change
restrictions right away when setting up the password protection.
That was easy!
To summarize:
 We can set up password protection in PDF Annotator on the Security tab under File, Properties.
 If we want to ensure that only we can remove the password, we need to enter a
separate Permissions Password under Password to change restrictions.
 How to copy a page from one PDF into another one
You can easily copy and paste pages between different PDF documents.
First, open the PDF document containing the page you want to copy in PDF Annotator. Start PDF Annotator,
select File, Open and choose the PDF file. Now, click OK.
PDF Annotator will now display your PDF document. Click the tab with the page icon on the left top of
the Sidebar.
This opens the Page Manager. In the Page Manager, you can see small previews (thumbnails) of all pages
within your document. Clicking a thumbnail will display the corresponding page.
Scroll to the page you would like to copy from this PDF document.
Select the first page you want to copy by clicking onto the page preview thumbnail. Clicking onto the
thumbnail will make sure that any previous selection will be cleared, and only the page you clicked on will be
selected.
Tip: If you wish to copy multiple pages at once, select multiple pages at the same time by clicking the
checkboxes on the top left above the pages' thumbnail.
Now, click the button with the page icon at the top of the Page Manager. In the menu, click Copy Page.
Now, open the PDF document where you wish to paste the copied page. This can either be a new, blank
document, or - like in our example below - a different, existing PDF file that has been opened by clicking File,
Open.
Here, right click the page above which you want the copied page to be inserted. In the menu, click Paste
Page.
Since pages will always be inserted above the page you selected, you may want to move the page down.
To do so, right click the page and choose Move Page Down from the menu.
Done! The selected page has been copied from one PDF into the other one.
You may now save the modified document by selecting File, Save.
If you prefer to save the file under a new name, select File, Save as instead.
 How to delete a page from a PDF file
Deleting a page from a PDF document is pretty easy.

First, open the PDF document in PDF Annotator. Start PDF Annotator, select File, Open and choose the PDF
file. Now, click OK.
the Sidebar.
Scroll to the page you would like to remove from your PDF document.
Select the first page you want to delete by clicking onto the page preview thumbnail. Clicking onto the
thumbnail will make sure that any previous selection will be cleared, and only the page you clicked on will be
selected.
Tip: If you wish to delete multiple pages at once, select multiple pages at the same time by clicking the
checkboxes on the top left above the pages' thumbnail.
Now, click the button with the page icon at the top of the Page Manager (step 1). In the menu, click Delete
Page (step 2).
Confirm that you wish to delete the selected page.
Done! The selected page has been removed from the PDF document.
 How to delete multiple pages from a PDF document
You can easily delete multiple pages from a PDF at once.

First, open the PDF document in PDF Annotator. Start PDF Annotator, select File, Open and choose the
PDF file. Now, click OK.
the Sidebar.
Scroll to the first page you would like to remove from your PDF document.
Select the first page you want to delete by clicking onto the page preview thumbnail. Clicking onto the
thumbnail will make sure that any previous selection will be cleared, and only the page you clicked on will
be selected.
Scroll to the next page you would like to delete.
Select the next page you want to delete by clicking the checkbox, as you did before.
Continue selecting as many pages as you like to remove from the document.
Now, click the button with the page icon at the top of the Page Manager (step 1). In the menu, click Delete
Page (step 2).
Confirm that you wish to delete the selected pages.
Done! The selected pages have been removed from the PDF document.
 How to print only pages with annotations
It's just a couple of clicks to print only pages containing annotations.

Maybe you've got a more than 100 pages document, with annotations on just a couple of those pages. Now, you
want to print only those pages containing annotations.
Let's start with a sample document of 118 pages, which has annotations on just two or three of them.
First, we open the Pages sidebar with a click on the Pages tab on the left side of the screen.
Next, we click the Pages button on the top left of the sidebar.
We click Select and Pages with Annotations.
As a result, we can see that all pages containing at least one annotation have been selected in the Pages sidebar.
Now, we select File, Print from the main menu.
In the Pages section, we select the Selection option. The Preview on the right immediately updates and only
displays the pages which have been selected before.
One last click on Print and the selected pages will be sent to your printer.
 How to extract only pages with annotations
It's just a couple of clicks to save only pages containing annotations.

want to save only those pages containing annotations to a new document.
Once again, we click the Pages button on the top left of the sidebar.
This time, we click Extract Page.
And as a result, a new document will be created on a new document tab called Unnamed.pdf.
The new document only contains the pages we previously selected - all pages containing annotations.
Finally, we can click File, Save as to save the newly created document under a new name.
 How to save only pages with annotations
It's just a couple of clicks to save only pages containing annotations.

want to save only those pages containing annotations to a new document.
Once again, we click the Pages button on the top left of the sidebar.
This time, we click Extract Page.
And as a result, a new document will be created on a new document tab called Unnamed.pdf.
The new document only contains the pages we previously selected - all pages containing annotations.
Finally, we can click File, Save as to save the newly created document under a new name.
 How to jump directly to a specific PDF page
You can easily jump to a specific page in a PDF.

The fastest way is to simply type the page number into the field in the middle of the status bar (at the bottom
of the PDF Annotator window) and hit the ENTER key.
Another option is to choose View, Go to, Page from the menu and enter the page number.
 How to use the Zoom History
The Zoom History feature can be really helpful to quickly zoom in to a detail.
To give an example for using the Zoom History feature, let's open a document. Here we have a floor plan of a
small building.
When we look at the wall between the kitchen and the bathroom, we can see the special symbols with labels in
them, but we cannot really read the labels in this view.
Now, what we want to do, is to quickly zoom into that section, so we can read the labels. Then, we want to get
back to exactly the same view we saw before.
So, we first switch over to the Zoom tool.
Then, we select the rectangle in the document, which we want to zoom.
Now we can clearly read the labels in the zoomed in area. Of course, we could easily add a comment with the
Pen tool, now.
To get back to our previous view, we could now use the Zoom out tool, or we could get back to a Full
Page display and zoom back in again, but that sounds pretty tedious.
The easiest and quickest way to get back to our previous view is to click the Zoom History button.
Et voilà, you're back where you've been before zooming in.
The best part of this: You can even go back multiple steps! When you zoom in deeper and deeper, Zoom
History gets you back step by step.
And of course, the Zoom History feature is also available in Full Screen Mode.
Just click the Zoom button on the toolbar, and select Previous View.
Working with PDF Content
 How to measure distances in technical drawings
Measuring distances in PDF documents is really easy.

If you frequently work with technical drawings, PDF Annotator can be really helpful by providing a set of tools
to measure distances, perimeters and areas in PDF documents.
In this tutorial, we want to look at measuring distances.
Let's have a look at this example. The technical drawing shows a sectional view of a small gear box.
To activate the Measure Tools, we click the Measure tool icon on the toolbar above the document.
To make sure we measure distances, we click the Measure Distance icon in the toolbar below.
From the drawing's title block, we know that this drawing is in 1 : 5 scale.
So we head to the Scale dropdown list in the toolbar, and select the 1 : 5 scale.
We select 1 : 5 [in], as we want to measure in inches.
Note: For a metrical drawing, we could have scrolled down the list for 1 : 5 [mm].
Now, we want to measure the diameter of the gear box case.
So we click the left side of the case to start measuring (1) and drag the cursor over to the right side (2) while
keeping the mouse button pressed.
A red line shows the distance we're about to measure.
As you can see, a small popup window next to our starting point constantly informs us about the length we are
measuring. Additionally, it shows the current angle.
Once we release the mouse button (2), we end the measure process.
The measure result in the small popup window will still be visible. It will stay present until we click somewhere
else, or press the ESC key.
Hint: There are two ways to measure a distance. Either you hold the mouse button down while dragging, and
end measuring by releasing it (mouse down - drag - mouse up), or you first click the starting point, then move
to the end point, and click again (click - drag - click). Try both methods, and use whichever you prefer!
That's it! As you've seen, with PDF Annotator's help, measuring distances is really easy!
Bonus Tip: Horizontal/Vertical Measures

In many cases, we want to measure either horizontally, or vertically.
To get help with that, it can make sense to enable the Snap line to 15° angles option for the measure tool.
Try to enable this option and measure again.
You will see that the tool automatically snaps to horizontal or vertical angles, or any 15° steps in between.
Just click the Snap line to 15° angles option one more time to toggle it off again. You can turn this option on
and off as you need it. When you notice that the measure tool snaps in steps of 15°, and that is not what you
need, just disable the option.
Bonus bonus tip: If you only want to use the Snap line to 15° angles option on a case by case basis, when
using the mouse down - drag - mouse up method (see above), just press the SHIFT key while dragging.
By the way: PDF Annotator can even help you, if your drawing's scale is not in the Scale list! Just read the
tutorial Measuring distances with custom scales.
Even if a technical drawing has no standard scale, you can easily measure distances
using PDF Annotator.
In another tutorial, we showed how to measure distances in drawings with known, standardized scales,
like 1 : 1, 1 : 5 and similar.
But there are cases where your drawings come in unknown, non-standard scales. For example, when you only
have a copy, scan or a photo of a technical drawing, this will not have the exact scale the original drawing was
printed in.
But all is not lost! As long as there is at least one known dimension in your drawing, you can pick up the
scale from there, and PDF Annotator will be able to calculate the scale for you!
Let's have a look at this example. This is a floor plan, which has been resized and copied, and therefor is not at
standard scale any more. But it has some dimensions in it, so we can pick up the scale!
As you can see, we already picked the Measure tool in the toolbar on top of the document, and we made sure
the measure tool is set to Measure Distance.
Now, to pick up the scale from the drawing, let's open the Scale dropdown list, and select the bottom most
entry: Custom....
This opens the Scale dialog, where we could enter the scale, would we know it. Since we don't know it, though,
we click the Measure on document... button.
Measure on document... brings up a notice that explains how picking up the scale from the drawing works.
After reading and confirming that notice, we can start picking up the scale from a known dimension in the
drawing.
If we have a choice, we prefer a longer dimension over a short one, because it gives us a little bit more precision.
So, we click the starting point of the known dimension (1), and then we click the its endpoint (2).
Hint: If the dimension is exactly vertical or horizontal, turning on the Snap line to 15° angles option can give
us even more precision. See the bonus tip under measure distances for more information.
After having measured our known dimension, the Scale dialog will pop up and ask for the dimension. As noted
above, we chose a longer dimension for the sake of more precision, and so we measured a line that is known to
be 7 meters long. So we go ahead and enter 7 m into the Scale dialog (3). Our example is in metrical units. If
our drawing was in emperial units, we would simply choose the right unit (e.g. in or ft) instead of meters, here.
After clicking OK, we're back to the initial Scale window. In our example, it shows us that we measured a
distance of 3.46 in in the document ("on paper"), and associated this with a dimension of 7 m.
Once we click OK one more time, our Custom Scale becomes active. Have a look at the Scale dropdown in
the toolbar. It shows a Custom Scale of 1 : 79.65 [m], which means that 1 inch on paper equals 79.65
inches in reality and will convert all measures into meters [m].
So, let's go ahead and try it! When we measure a different dimension in the drawing now (once again by clicking
a starting point 1 and an endpoint 2), the small popup window will display the correct, measured dimension in
meters, just as expected.
Bonus tip: Saving and Managing Custom Scales
If you want to save a custom scale for later, back in the Scale window, there was an option to Save to
selection list. Checking this option will add the scale to the Scale dropdown list in the toolbar.
Just check the Save to selection list option and check if you want to modify the suggested Title. Since picking
up dimension is rarely 100% accurate, you may want to edit a measured dimension like 3.49 to 3.50, or the title
from "1 : 79.88" to "1 : 80".
The newly added scale is now permanently available from the Scale dropdown on the toolbar.
If you want to rearrange or delete entries from the list, just click the Manage Scales button next to it.
This will take you into the Settings dialog, where you can scroll through the list of predefined
scales, edit, delete or re-order them.
You can also restore the list of predefined scales to the factory settings using the Reset button. But be careful
with this option, as it will erase any custom scales you created.
 How to measure distances in technical drawings with custom scale
Even if a technical drawing has no standard scale, you can easily measure distances
using PDF Annotator.
In another tutorial, we showed how to measure distances in drawings with known, standardized scales,
like 1 : 1, 1 : 5 and similar.
But there are cases where your drawings come in unknown, non-standard scales. For example, when you only
have a copy, scan or a photo of a technical drawing, this will not have the exact scale the original drawing was
printed in.
But all is not lost! As long as there is at least one known dimension in your drawing, you can pick up the
scale from there, and PDF Annotator will be able to calculate the scale for you!
Let's have a look at this example. This is a floor plan, which has been resized and copied, and therefor is not at
standard scale any more. But it has some dimensions in it, so we can pick up the scale!
As you can see, we already picked the Measure tool in the toolbar on top of the document, and we made sure
the measure tool is set to Measure Distance.
Now, to pick up the scale from the drawing, let's open the Scale dropdown list, and select the bottom most
entry: Custom....
This opens the Scale dialog, where we could enter the scale, would we know it. Since we don't know it, though,
we click the Measure on document... button.
Measure on document... brings up a notice that explains how picking up the scale from the drawing works.
After reading and confirming that notice, we can start picking up the scale from a known dimension in the
drawing.
If we have a choice, we prefer a longer dimension over a short one, because it gives us a little bit more precision.
So, we click the starting point of the known dimension (1), and then we click the its endpoint (2).
Hint: If the dimension is exactly vertical or horizontal, turning on the Snap line to 15° angles option can give
us even more precision. See the bonus tip under measure distances for more information.
After having measured our known dimension, the Scale dialog will pop up and ask for the dimension. As noted
above, we chose a longer dimension for the sake of more precision, and so we measured a line that is known to
be 7 meters long. So we go ahead and enter 7 m into the Scale dialog (3). Our example is in metrical units. If
our drawing was in emperial units, we would simply choose the right unit (e.g. in or ft) instead of meters, here.
After clicking OK, we're back to the initial Scale window. In our example, it shows us that we measured a
distance of 3.46 in in the document ("on paper"), and associated this with a dimension of 7 m.
Once we click OK one more time, our Custom Scale becomes active. Have a look at the Scale dropdown in
the toolbar. It shows a Custom Scale of 1 : 79.65 [m], which means that 1 inch on paper equals 79.65
inches in reality and will convert all measures into meters [m].
So, let's go ahead and try it! When we measure a different dimension in the drawing now (once again by clicking
a starting point 1 and an endpoint 2), the small popup window will display the correct, measured dimension in
meters, just as expected.
Bonus tip: Saving and Managing Custom Scales
If you want to save a custom scale for later, back in the Scale window, there was an option to Save to
selection list. Checking this option will add the scale to the Scale dropdown list in the toolbar.
Just check the Save to selection list option and check if you want to modify the suggested Title. Since picking
up dimension is rarely 100% accurate, you may want to edit a measured dimension like 3.49 to 3.50, or the title
from "1 : 79.88" to "1 : 80".
The newly added scale is now permanently available from the Scale dropdown on the toolbar.
If you want to rearrange or delete entries from the list, just click the Manage Scales button next to it.
This will take you into the Settings dialog, where you can scroll through the list of predefined
scales, edit, delete or re-order them.
You can also restore the list of predefined scales to the factory settings using the Reset button. But be careful
with this option, as it will erase any custom scales you created.
 How to measure areas in technical drawings
Measuring areas in PDF documents is really easy.

In another tutorial, we showed how to measure distances in technical drawings.
In this tutorial, we want to look at measuring areas.
Let's have a look at this example. It's the our new apartment's floor plan. We want to find out how many square
feet of carpet we need to buy for our new combined eating and living room.
So, firstly, we need to activate the measure tools by clicking the Measure icon on the toolbar above our
document.
To measure areas, we need to click the Area button on the toolbar below.
From the drawing's title block, we know that this drawing is in 1 : 80 scale.
We open the Scale menu on the toolbar, but we find out that 1 : 80 is not available from this list. But no
problem!
We simply select Custom... (the last entry in the list).
Now we enter that 1 foot on paper equals 80 feet in reality. In both dropdown lists we select the ft unit, as
we want to measure our area in square feet.
One more click on OK, and we can start measuring.
But before we start, we want to enable the Snap line to 15° angles option. This setting will help us when we
measure, because all the lines on our floor plan are either horizontal, or vertical.
Now, let's really begin to measure our floor.
Step by step, we click the corners of the floor area we want to measure.
Red lines show us the area we already have marked.
A small popup window next to the last point we selected constantly informs us about the area we are measuring.
After the last corner point, we don't need to click our starting point any more. Instead, we press the ESC key (or
we perform a right click with the mouse). This ends the measure process.
The measured result in the small popup window is still available. It will stay present until we click somewhere
else, or press the ESC key.
That's it! As you've seen, with PDF Annotator's help, measuring areas in PDF drawings is really easy! Now, all
we need to do is to find the right carpet for our 320 ft² floor. And move in.
Presenting with PDF Annotator

 How to customize the tool buttons in full screen mode
The Tool Buttons in Full Screen Mode are easy to customize

In PDF Annotator 6, we introduced a new Full Screen Mode that features a single toolbar, which can be
customized extensively.
The new toolbar features a set of Tool Buttons, as well as a set of Action Buttons. The idea behind the Tool
Buttons is to customize these buttons to provide the tools you typically work with, so you can switch between
these tools easily, and don't have to set them up over and over again.
Let's see how easy it is to customize a Tool Button.
First, let's switch PDF Annotator into Full Screen Mode by clicking the Full Screen button in the toolbar, or
pressing CTRL-L.
Here's how Full Screen Mode looks like by default. You will notice the toolbar on the left.
From the top to the bottom, you will find on the toolbar ...
 the Full Screen Menu button.
 one Action Button, that is by default a Save button.
 eight Tool Buttons that have been preset with two different Pen tools, two Markers, two Text tools,
and two Stamps.
On the bottom of the toolbar, you will find (this time from bottom to top) ...
 the Customize button (the button with the gear icon).
 three Page Navigation buttons (to navigate one page up and down, and one button that displays
the current page number, and provides more options when you click it).
 the Zoom button, which provides various zoom options when clicking it.
 an Expand button, which you can click to bring up more Action Buttons.
To customize the Full Screen toolbar, we need to click the Customize button (the one with the gear symbol) to
get into customization mode.
On our screenshot above, you will notice that the Action Buttons, which would normally be hidden until we press
the Expand button, now became visible. For taking the screenshots, we ran PDF Annotator on a very small
screen, so there is not enough space for the Tool Buttons on the top, and the Action Buttons on the bottom to
be visible simultaneously. The Action Buttons from the bottom overlay the Tool Buttons on the top. This will
typically not happen on your (larger) screen. Let's click the Expand button, so we get rid of the Action Buttons
for now, and can see the Tool buttons.
As you probably already noticed, in customization mode, Tool Buttons have a blue outline, while Action Buttons
can be identified by an orange outline.
Let's click one of the Tool Buttons (with the blue outline) to customize it.
This opens the Edit Tool window.
In the Edit Tool window, we can now select different styles for this tool. For example, we can change the fine
red pen to a medium green pen:
You will notice that the small preview of the tool style, right on the Tool Button, automatically updates when you
change something in the Edit Tool window.
Let's click another Tool Button and change it to a different kind of tool. For example, let's change the first stamp
tool button to an arrow tool:
 Click the Tool Button.
 Select the new tool type by clicking one of the tabs on top of the Edit Tool window.
 Choose other styles, like color, width, arrow tail and head.
Again, you will see the small preview on the Tool Button automatically updating to your changes.
What else can we do?
 We can move buttons up and down by clicking the up and down buttons in the Edit Tool window.
 We can choose and set up one of the blank Tool Buttons, which have not been associated to a
tool, and therefor have not been visible so far on the Full Screen toolbar. There's a maximum of 24 Tool
Buttons we can customize. If they don't all fit on the screen, we can scroll through the buttons with our finger
(or using the arrow buttons, which appear if not all buttons are visible).
 We can click the Minus button in the Edit Tool window to make a button blank again. It will then
just show up as a black space on the toolbar.
 We can choose the Undo button on the bottom of the Edit Tool window to get back to the tool
settings that were present when we started customizing.
Finally, when we click the Customize (gear) button again, we leave customization mode, and we're done!
One more tip: When you right click the Customize button (the gear icon), you will find a number of options
to choose from. For example, we can Reset all customizations we just made, and get the Full Screen toolbar
back to its factory defaults. This would discard all the changes we just made.
In another article, we will look at customizing Action Buttons. But, sssh, it's pretty straight forward! Just try it!
The Action Buttons in Full Screen Mode are easy to customize

The new toolbar features a set of Tool Buttons, as well as a set of Action Buttons. We already looked
into customizing the Tool Buttons in another article.
While Tool Buttons stand for your favorite tools, like pens, markers, text tools, and so on, Action Buttons can
hold any other feature that is available in PDF Annotator through a menu command, such
as Save, Print, Append Page and many more.
Let's see how easy it is to customize an Action Button.
pressing CTRL-L.
and two Stamps.
typically not happen on your (larger) screen.
Let's click one of the Action Buttons (with the orange outline) to customize it. We're going to choose one of the
empty buttons, because we want to keep the predefined ones.
This opens the Customize Command window.
In the Customize Command window, we can now select a command for the Action Button. We can either start
typing the command in the Find command... box, or just scroll through the list.
In our example, we're going to add an Append Page button.
So, we start to type "Append" into the Find command... box on the top, wait a second for the list below to be
filtered, and click the Append Page command.
You will notice that the icon on the Action Button automatically updates when you change the command in
the Customize Command window.
You can do the same with any of the nine Action Buttons with the orange outline.

 We can move buttons up and down by clicking the up and down buttons in the Customize
Command window.
 We can choose and set up one of the blank Action Buttons, which have not been associated to
a command, and therefor have not been visible so far on the Full Screen toolbar. There's a maximum of 17
Action Buttons we can customize. If they don't all fit on the screen, we can scroll through the buttons with our
finger (or using the arrow buttons, which appear if not all buttons are visible).
 We can click the Minus button in the Customize Command window to make a button blank again.
It will then just show up as a black space on the toolbar.
 We can choose the Undo button on the bottom of the Customize Command window to get back
to the command that was configured when we started customizing.
We just need to click the Expand button to display the Action Buttons.
 How to quickly change tool properties in full screen mode
Switching to a different pen width or color in full screen mode is easy!

In a previous article, we already guided you through customizing the tool buttons in full screen.
Customizing the tool buttons gives you every option PDF Annotator offers, in terms of tools and tool
properties. But most of the times, you just want to quickly switch to a wider pen, or a different color, right?
PDF Annotator offers a unique way to quickly change the most important tool properties.
And here is how it works:
pressing CTRL-L.
Here's how Full Screen Mode looks like by default. You're already familiar with the toolbar on the left.
When you click one of the tool buttons, you will see that the active button gets highlighted, and you can start
using the tool you selected:
Now, when you click the same tool button once more, you will get a palette with tool properties to choose
from:
You can select a different pen width, a different color, or you can even toggle the auto-smooth option, or
one of the auto-snap options.
Click the tool button again (or anywhere out of the palette), and you can start using the tool immediately!
Try the same with different tools, like the marker, the text box tool, or a stamp tool.
You will find out that the palette is different for each kind of tool, offering you just the right selection of tool
properties for the tool you selected.
Additionally, when you click the heart icon on the bottom right of the palette, you will be taken to
the Favorites you stored in your toolbox as you find it in regular mode.
Basically, this displays all the content of your toolbox, starting with your favorites. If you did not store
anything in your toolbox, it will be pre-populated with the default set of tools that came pre-installed with
PDF Annotator.
Again, this palette of Favorites Tools will be related to the kind of tool you selected. The pen tool will show
all favorite pen tools, the text tool with show all favorite text tools, and so on.
To get back to the palette with all tool properties (i.e. the color buttons), just click the gear icon next to
the heart icon you clicked previously.
Summary
Clicking the tool button, which has already been selected, once again, brings up the palette. The palette is
different for each tool type. If you wish to change the tool type for a button, you need to customize your tool
buttons.
 How to customize the action buttons in full screen mode
The Action Buttons in Full Screen Mode are easy to customize

The new toolbar features a set of Tool Buttons, as well as a set of Action Buttons. We already looked
into customizing the Tool Buttons in another article.
While Tool Buttons stand for your favorite tools, like pens, markers, text tools, and so on, Action Buttons can
hold any other feature that is available in PDF Annotator through a menu command, such
as Save, Print, Append Page and many more.
Let's see how easy it is to customize an Action Button.
pressing CTRL-L.
and two Stamps.
typically not happen on your (larger) screen.
Let's click one of the Action Buttons (with the orange outline) to customize it. We're going to choose one of the
empty buttons, because we want to keep the predefined ones.
This opens the Customize Command window.
In the Customize Command window, we can now select a command for the Action Button. We can either start
typing the command in the Find command... box, or just scroll through the list.
In our example, we're going to add an Append Page button.
So, we start to type "Append" into the Find command... box on the top, wait a second for the list below to be
filtered, and click the Append Page command.
You will notice that the icon on the Action Button automatically updates when you change the command in
the Customize Command window.
You can do the same with any of the nine Action Buttons with the orange outline.

 We can move buttons up and down by clicking the up and down buttons in the Customize
Command window.
 We can choose and set up one of the blank Action Buttons, which have not been associated to
a command, and therefor have not been visible so far on the Full Screen toolbar. There's a maximum of 17
Action Buttons we can customize. If they don't all fit on the screen, we can scroll through the buttons with our
finger (or using the arrow buttons, which appear if not all buttons are visible).
 We can click the Minus button in the Customize Command window to make a button blank again.
It will then just show up as a black space on the toolbar.
 We can choose the Undo button on the bottom of the Customize Command window to get back
to the command that was configured when we started customizing.
We just need to click the Expand button to display the Action Buttons.
 How to set up the button size in full screen mode
Select a button size for your Full Screen Toolbar

PDF Annotator does its best to display clear, sharp, meaningful, and sufficiently sized toolbar buttons on all kinds
of different screen resolutions, including modern high-resolution (high DPI) screens.
But there's always a trade-off: Larger buttons are easier to find, and to click or tap. But when using smaller
buttons, you can have more of them on the screen without having to scroll.
If you feel like the default size of the toolbar buttons in PDF Annotator Full Screen Mode is too small (or too
large), you can change their size in the PDF Annotator settings.
To access the Settings dialog in Full Screen Mode, right-click the Settings button on the bottom of the
toolbar, and click Settings....
Now, you can select any Button size between 50% (very small) and 150% (huge). The default size is 100%.
You can click Apply to try a setting, and close the window with OK.
In this example, we chose a Button size of 80%. As you can see, the buttons are now smaller, but at the same
time, there is more space for additional buttons. Find out how to customize the tool buttons and how
to customize the action buttons.
The size of the toolbar icons in regular mode does not depend on this Full Screen Mode setting, though.
Click here to learn how to set up the icon size in regular toolbars and menus.
 How to highlight the current mouse cursor position
Set up Windows to highlight the current mouse pointer position by pressing CTRL.
While presenting with PDF Annotator, the mouse pointer can sometimes be hard to find for your audience.
For example, if you have chosen a pen tool in PDF Annotator, the mouse pointer is just a small dot (the tip of
the pen), which can be hard to find. (The operating system displays the mouse pointer, that's why we from PDF
Annotator have no influence on this.)
Also, sometimes you want to point your audience to something on your current slide.
In those situations, a handy feature, built into Windows, comes to the rescue: You can set up Windows to
highlight the current cursor position by pressing the CTRL key.
To enable this Windows feature, press the Windows Start button, and select Settings.
Under Windows Settings, select Devices.
On the navigation bar on the left, under Devices, select Mouse 1.
Click Additional mouse options 2.
On the Mouse Properties dialog, select the Pointer Options tab.

On the Pointer Options tab, check the Show location of pointer when I press the CTRL key option and
click OK.
Now, let's try it!
Press the CTRL key to see how Windows highlights the cursor position by drawing concentric circles around it. It
is now easy to locate the mouse position, and you can easily point your audience to it.
Sharing PDF Documents

 How to send an annotated PDF document by email
Sending an annotated PDF by email can be a single click

More than often, you receive a document as a PDF, want to add a note to it, or maybe fill in some fields and
sign it, and send it back.
In the early days, what we did was to print the document, add our comments and signatures (on paper!), and
then, either fax it (yes, with a fax machine!), or scan it back to a PDF. What a waste of time and resources!
With PDF Annotator, all this is just one simple workflow: Open the PDF, add annotations, send back the PDF.
One feature makes this process even easier: Right from within PDF Annotator, you can start a new email in your
default email software, and your annotated document will already be attached to it, ready to send.
One warning, though: Your email client needs to support this to make it work flawlessly. If you experience
any problems with the steps below, please refer to the remarks at the end of this article.
Sending PDF documents from PDF Annotator

First, start PDF Annotator and open the document you need to annotate.
Now, use the various annotation tools to add your comments.

In this example, we used the pen, text box, arrow and line tools.
Now, select File, Send Mail.
Please note that you don't essentially need to save your PDF document prior to selecting File, Send Mail. PDF
Annotator automatically generates a copy of your current document, to attach it to your email.
Keep in mind that you probably still want to save the document before closing PDF Annotator, as you possibly
want to continue working on it later. But of course, PDF Annotator will notify you of any unsaved changes before
accidentally closing it!
After clicking File, Send Mail, your default email client will pop up with a New Message dialog. Here you can
enter recipients, an additional body text, and you can also change the subject if required. You will find the
"attachments" field already being filled with the annotated PDF document from PDF Annotator.
Please note that this screen will look differently, depending on which email client you use.
One more click on Send, and your email is on its way.
Note: If your default email software does not open automatically, please refer to your email software's
documentation to set it up correctly as the Messaging Application Programming Interface (MAPI) default email
client. Some mail clients, like the Windows 10 Mail app, are known to not support the MAPI interface, and cannot
be set as default client. To send annotated PDF documents using an email client that does not support MAPI,
save the annotated PDF document locally, and use the email client's commands to create a new message, then
add the PDF document as an attachment by selecting it manually.
Customizing PDF Annotator

 How to set up the toolbar icon size
Choose between two toolbar icon sizes

PDF Annotator does its best to display clear, sharp, meaningful, and sufficiently sized toolbar icons on all kinds
If you feel like the default size of the toolbar icons in PDF Annotator is too small, you can switch to Large
Icons instead. Large Icons are 50% larger than the default Small Icons.
Start PDF Annotator and select View, Toolbars, Icon Size and either choose Small or Large.
As you see, after choosing Large Icons, all icons are now larger and consume more space on screen, but may
also be easier to press.
The size of the buttons in Full Screen Mode does not depend on this setting, though.
Click here to learn how to set up the button size in full screen mode.
Select a button size for your Full Screen Toolbar

PDF Annotator does its best to display clear, sharp, meaningful, and sufficiently sized toolbar buttons on all kinds
But there's always a trade-off: Larger buttons are easier to find, and to click or tap. But when using smaller
buttons, you can have more of them on the screen without having to scroll.
If you feel like the default size of the toolbar buttons in PDF Annotator Full Screen Mode is too small (or too
large), you can change their size in the PDF Annotator settings.
To access the Settings dialog in Full Screen Mode, right-click the Settings button on the bottom of the
toolbar, and click Settings....
Now, you can select any Button size between 50% (very small) and 150% (huge). The default size is 100%.
You can click Apply to try a setting, and close the window with OK.
In this example, we chose a Button size of 80%. As you can see, the buttons are now smaller, but at the same
time, there is more space for additional buttons. Find out how to customize the tool buttons and how
to customize the action buttons.
The size of the toolbar icons in regular mode does not depend on this Full Screen Mode setting, though.
Click here to learn how to set up the icon size in regular toolbars and menus.
Choose between two toolbar icon sizes

PDF Annotator does its best to display clear, sharp, meaningful, and sufficiently sized toolbar icons on all kinds
If you feel like the default size of the toolbar icons in PDF Annotator is too small, you can switch to Large
Icons instead. Large Icons are 50% larger than the default Small Icons.
Start PDF Annotator and select View, Toolbars, Icon Size and either choose Small or Large.
As you see, after choosing Large Icons, all icons are now larger and consume more space on screen, but may
also be easier to press.
The size of the buttons in Full Screen Mode does not depend on this setting, though.
 How to set an alternative toolbar icon color
You can set an alternative color for the toolbar icons if you like.
If you suffer red-green colorblindness, or if you simply don't like the red symbols in the PDF Annotator
toolbar, you can switch those to a blue color. Here is how:
Start PDF Annotator and select Extras, Settings.
This opens the Settings window. In the Settings window, on the left, under DISPLAY, click on Toolbars.
Check the Use alternative color option to see blue icons instead of the default red icons.
Click OK to confirm the setting.
As you will see, all red toolbar icons have now changed to blue.
 How to backup your settings and tools
A backup can prevent you from losing your PDF Annotator settings and preferences
PDF Annotator can help you to back up all the settings and tools defined in your existing installation. Even stamps
and custom tools you created in PDF Annotator will be backed up.
Export all your PDF Annotator settings

First, start PDF Annotator and click Extras, Settings.
In the Settings window, scroll down the list on the left until you see the Export/Import option and click it.
Now, press the Export Settings... button.
Your settings will all be saved into a single file named PASettings.PAZ.
Select a location to save this file, this file is your PDF Annotator settings backup!
That's it! Keep your backup file in a safe location and/or copy it to a remote backup location. Remember to make
additional backups from time to time.
Now, you can always restore your PDF Annotator settings from this backup file.
 How to restore your settings from a backup
Did you export your PDF Annotator settings? Learn how to restore your configuration.
Warning: Restoring your PDF Annotator settings from a previous export or backup will override all
your PDF Annotator settings, tools and stamps!
Import your settings

Start PDF Annotator and click Extras, Settings.
Scroll down the list on the left until you see the Export/Import option and click it.
Press the Import Settings... button.
Locate your PASettings.PAZ file, which contains your backed up settings and tools.
Press Open to start the import process.
Confirm that you want to override all your local settings with the settings from the PASettings.PAZ file.
After clicking OK, PDF Annotator will restart itself. If you had multiple PDF Annotator windows open, make sure
to close them manually.
After PDF Annotator has restarted itself, you will receive a final notice that the settings import has been
successful.
That's it! PDF Annotator's settings and tools have now been reset to the state you previously backed up.
Installing PDF Annotator

 How to install PDF Annotator
Installing PDF Annotator is just two easy clicks

First, download the setup from our Download page.
Double click the downloaded PDFAnnotatorSetup.exe file to execute it.
Windows will probably first ask for your permission to run this setup with administrative privileges. Choose Yes to
allow it to execute.
In the PDF Annotator Setup, if you agree with the Terms of License, all you need to do is to press Install.
(This will install PDF Annotator with all optional components into a default location. If you prefer to install to a
different location or select the components to install, press Options... instead of Install.)
Please wait a moment while PDF Annotator installs.

Finally, make sure that the Launch PDF Annotator checkbox is checked and press Finish.
That's it! Enjoy PDF Annotator!

Did you already buy a PDF Annotator license? Continue here to enter your license information.
 How to enter your license number and unlock key
Please follow these steps to enter your license details

When you purchased a PDF Annotator license, you should have received a license number and an unlock
key similar to this example:
License Number: PAS6R1-SH123456789R1

Unlock Key: AB123C-DEF45-67GHI-89JK1-LM23N-O456P
Note: Number and key above are examples. Do not attempt to enter these examples. Use the
individual data sent to you after your license purchase.
If you can't find your license, you can request your license information.
You will need to enter both, license number and unlock key, into PDF Annotator as described below.
Copy your license information from an email to the clipboard

Did you receive your license information by email? If yes, we recommend to copy your license number and unlock
key, all together, into the Windows clipboard before proceeding.
 In your email, select both lines, including license number and unlock key, with the mouse.
 Press CTRL-C to copy them to the clipboard.
Enter your license information using the Unlock Wizard

To start the Unlock Wizard, run PDF Annotator, and click Help, Enter Unlock Key.
Follow the instructions in the Unlock Wizard. First, press Next.
Confirm the Terms of License and press Next.

If you copied the details into the clipboard as suggested above, you will find the license number and unlock
key fields being correctly pre-filled. Otherwise enter them now, or use copy and paste to enter them avoiding
typos. Press Next.
Enter your name and email address and press Next.

Finally, your installation of PDF Annotator has been successfully licensed and unlocked. Press Finish to close the
wizard.
You're all set! If you want to check your license, you can open Help, About PDF Annotator. Your license
number will be displayed in green letters.
 How to move PDF Annotator to a new computer

Got a new computer? Want to move PDF Annotator over to the new computer without
losing all your PDF Annotator settings and preferences?
PDF Annotator helps you moving your existing PDF Annotator installation from an old PC to a new PC. This
includes all the settings from your existing PDF Annotator installation. Even stamps and custom tools you created
in PDF Annotator will get moved.
These are the four steps to move PDF Annotator to a new computer:
1. Export all PDF Annotator settings on the old computer
2. Install PDF Annotator on the new computer
3. Unlock PDF Annotator on the new computer
4. Import your settings on the new computer
Let's look at them, step by step.
1. Export all settings on the old computer

First, on the old computer, start PDF Annotator and click Extras, Settings.
In the Settings window, scroll down the list on the left until you see the Export/Import option and click it.
Now, press the Export Settings... button.
Your settings will all be saved into a single file named PASettings.PAZ. Select a location to save this file, for
example, save the file to a USB drive or a Cloud drive like OneDrive or Dropbox. If you choose a cloud
drive, of course you will need to have access to that cloud drive on the new computer.
If you chose a USB drive to save your PASettings.PAZ file, unplug the drive and take it to the new computer.
2. Install PDF Annotator on the new computer

In this step, we're going to install PDF Annotator on the new computer.
But first, we need to find out, which major version you were using on the old computer. Click Help, About
PDF Annotator on the old installation to find the version number.
The number in front of the first dot is the major version number.
If you had installed the major version number 8, than you had installed the latest version of PDF Annotator.
This also means that you most probably own a license for the latest PDF Annotator version, and you can skip
the next paragraph and continue at the second bullet point.
If you had installed a version number lower than 8, you were running an older version of PDF Annotator, not
the latest one. In that case, it is important that you find out if you own a license for the latest PDF
Annotator version (maybe you do own one, but you just never upgraded!). Please remember that you can
always request your license information.
 If you do not own a license for the latest version, download the appropriate version from
our Archive. Of course, you could also consider to upgrade your license and start using the new version on the
new computer. To find out more about the latest PDF Annotator version, please see What's New in PDF Annotator
8.
 If you own a license for PDF Annotator 8, download the setup from our Download page.
Please note that in any case, you will need your original license information, consisting of a license
number and an unlock key, to install PDF Annotator on the new computer. If you can't find your license,
you can request your license information.
Save the downloaded setup to the new computer, and execute it on the new computer.
Windows will probably first ask for your permission to run this setup with administrative privileges. Choose Yes
to allow it to execute.
In the PDF Annotator Setup, all you need to do is to press Install.
Please wait a moment while PDF Annotator installs.

Finally, make sure that the Launch PDF Annotator checkbox is checked and press Finish.
3. Unlock PDF Annotator on the new computer
Now, we need to unlock the new installation using your existing license number and unlock key.
Note: It is recommended to copy your license number and unlock key, all together, into the
Windows clipboard before proceeding with the Unlock Wizard.
To get to the PDF Annotator Unlock Wizard, click Help, Enter Unlock Key.
Follow the instructions in the Unlock Wizard. First, press Next.

Confirm the Terms of License and press Next.
If you copied the details into the clipboard as suggested above, you will find the license number and unlock
key fields being correctly pre-filled. Otherwise enter them now, or use copy and paste to enter them avoiding
typos. Press Next.
Enter your name and email address and press Next.
Finally, your installation of PDF Annotator has been successfully licensed and unlocked. Press Finish to close the
wizard.
4. Import your settings on the new computer
Finally, we're now going to import the previously exported settings on your new computer.
On the new computer, click Extras, Settings.
Scroll down the list on the left until you see the Export/Import option and click it.
This time, on the new computer, press the Import Settings... button.
Plug in the USB drive you previously exported your settings to, and locate the PASettings.PAZ file.
If you saved to a cloud drive, locate the file, depending on where exactly you saved it.
Press Open to start the import process.
Confirm that you want to override all your local settings on the new computer with the settings from
the PASettings.PAZ file.
After clicking OK, PDF Annotator will restart itself. If you had multiple PDF Annotator windows open, make sure
to close them manually.
After PDF Annotator has restarted itself, you will receive a final notice that the settings import has been
successful.
You will now find all the settings and tools from your old installation, on your new computer.
 How to install multiple versions side-by-side
You can install multiple versions of PDF Annotator side-by-side.

Typically, you would only install a single version of PDF Annotator, preferably the latest.
But there are situations where you want to have different versions of PDF Annotator installed, for example, when
you want to try a new version of PDF Annotator without overriding the installation of an older version.
Let's see how we can install two versions of PDF Annotator side-by-side.
We assume that you already have one version of PDF Annotator installed. Let's say, this was PDF Annotator
version 7. It will typically be installed to the C:\Program Files (x86)\PDF Annotator folder. We want to install
the newer version (PDF Annotator 8) to a new C:\Program Files (x86)\PDF Annotator 8 folder.
As a first step, we should rename the desktop shortcut we have on our desktop, otherwise this shortcut will be
replaced by the new version, and we have no shortcut to start the old version any more. To rename a shortcut,
right click it and select Rename, then enter the new name.
If you don't have such a shortcut on your desktop, you should create one by right-clicking your desktop, and
selecting New, Link, then choosing C:\Program Files (x86)\PDF Annotator\PDFAnnotator.exe and naming it
as above.
Now, we need to download the installer of the new version from the Download Page. Older versions are available
from the Archive.
We double click the downloaded PDFAnnotatorSetup.exe file to run the installer. This will probably invoke a
Windows security screen, asking for confirmation to run this file with administrative privileges. We confirm this
screen with Yes.
That will start the PDF Annotator installer, which will now ask if you want to upgrade the existing installation.
We choose No, since we want to install the new version side-by-side, and we don't want to upgrade the existing
one.
This opens the installer's welcome screen, where we need to press the Options button.
We confirm the license agreement...

... and, on the next page, we need to enter a different folder for this version to install to:
We can leave the Additional Tasks page untouched, but we need to be aware that some of these options are
exclusive per computer: Only one version of PDF Annotator can be added to the context menu, and the "Print to
PDF Annotator" printer can only be installed for one version. We will leave everything checked for the new version
now, so these options will be linked to the new version.
If we decide to uninstall the new version later, we can restore these options by running the installer
of the old version again. (We will then need to answer Yes on the Do you want to repair the existing
installation? question.)
Finally, we start the installation.

This will install the new PDF Annotator version side-by-side with the old version, into its own folder.
We can run the new version immediately after the installation has finished, or we can use the newly created PDF
Annotator shortcut on our desktop.
To run the old version, though, we can still use the PDF Annotator (Old) desktop shortcut, which we created
at first.
Again, if we don't want to keep the new version, we can uninstall it, and restore all options (desktop shortcuts,
program menu shortcuts, context menu, "Print to PDF Annotator" printer) by running the installer of the old
version again. We can download the old installer from the Archive. We will need to answer Yes on the Do you
want to repair the existing installation? question when running the old installer.
 How to install PDF Annotator silently (unattended installation)

Please find below the instructions to create an unattended installation of PDF Annotator (silent install).
These instructions are addressed to system administrators who wish to deploy PDF Annotator under a multi-user
license on a large number of devices.
These instructions require technical knowledge. If you don't need an automated installation, or only wish to
install PDF Annotator on a single computer, please follow the regular instructions to install PDF Annotator.
Quick Reference
All you need is a silent PDF Annotator install with default settings?
Follow these three steps and skip the rest of this document:
1. Download the latest PDFAnnotatorSetup.exe version:

https://www.pdfannotator.com/en/download
(this is a multi language version)
2. Optional: Put your license information in a text file, name it key.ini and place it in the same directory
like PDFAnnotatorSetup.exe:
3. [Names]
4. 1=PAS7S1-SH123456789R1
5. [Keys]
1=ABCDEF-GHIJK-LMNOP-QRSTU-VWXYZ-ABCDE
6. Run silent installer from the command line:

PDFAnnotatorSetup.exe /SILENT
Silent Installation
Download Setup Files

Make sure to download the latest version of the PDF Annotator setup file (PDFAnnotatorSetup.exe) directly from
the manufacturer’s website:
https://www.pdfannotator.com/en/download
This is a multi language version setup.
Previous versions are available through the Archive link on the page above.
Installation Command Line Parameters

The Setup program accepts these optional command line parameters:
/SILENT, /VERYSILENT
Instructs Setup to be silent or very silent. When Setup is silent the wizard is not displayed but the installation
progress window is. When a setup is very silent this installation progress window is not displayed. Everything
else is normal so for example error messages during installation are displayed.
/SUPPRESSMSGBOXES
Instructs Setup to suppress message boxes. Only has an effect when combined with /SILENT and /VERYSILENT.
The default response in situations where there's a choice is:
 Yes in a 'Keep newer file?' situation.

 No in a 'File exists, confirm overwrite.' situation.
 Abort in Abort/Retry situations.
 Cancel in Retry/Cancel situations.
 Yes (=continue) in a DiskSpaceWarning / DirExists / DirDoesntExist / NoUninstallWarning /
ExitSetupMessage / ConfirmUninstall situation.
 Yes (=restart) in a FinishedRestartMessage / UninstalledAndNeedsRestart situation.
These message boxes are not suppressible:
 The 'Exit Setup?' message box.
 Any (error) message box displayed before Setup (or Uninstall) could read the command line
parameters.
/NOCANCEL
Prevents the user from cancelling during the installation process, by disabling the Cancel button and ignoring
clicks on the close button. Useful along with /SILENT or /VERYSILENT.
/NORESTART
Prevents Setup from restarting the system following a successful installation, or after a Preparing to Install failure
that requests a restart. Typically used along with /SILENT or /VERYSILENT. While a typical installation does not
require a restart, an upgrade installation may require a restart to finish.
/DIR="x:\dirname"
Overrides the default directory name displayed on the Select Destination Location wizard page. A fully qualified
pathname must be specified.
/TASKS="comma separated list of task names"
Specifies a list of tasks that should be initially selected or deselected. To deselect a task, prefix its name with
a ! character
Only the specified tasks will be selected; the rest will be deselected.
Valid task names:
 desktopicon (Create desktop icon)
 startmenuicon (Create start menu entry)
 contextmenu (Add PDF Annotator to PDF files' context menu)
 pdfprinter (Install the "Print to PDF Annotator" virtual PDF printer)
 quickstart (For new users: Enable Quick Start)
Example:
 Deselect all tasks, then select the startmenuicon and contextmenu tasks:
/TASKS="startmenuicon,contextmenu"
/DISABLE_UPDATES
Deactivates for all users the "Help, Check Version" feature, as well as the automatic, periodic update check
(Parameter is available starting from version 8.0.0.802).
/LOG
Causes Setup to create a log file in the user's TEMP directory detailing file installation and actions taken during
the installation process.
The log file is created with a unique name based on the current date. (It will not overwrite or append to existing
files.)
The information contained in the log file is technical in nature and therefore not intended to be understandable
by end users. The format of the file is subject to change without notice.
/LOG="filename"
Same as /LOG, except it allows you to specify a fixed path/filename to use for the log file. If a file with the
specified name already exists it will be overwritten. If the file cannot be created, Setup will abort with an error
message.
Reboots
A fresh PDF Annotator installation will not require a reboot.
PDF Annotator upgrade installations may require a reboot after upgrading the "Print to PDF Annotator" virtual
PDF printer.
Installation Program Exit Codes
The Setup program may return one of the following exit codes:
 0 Setup was successfully run to completion.
 1 Setup failed to initialize.
 2 The user clicked Cancel in the wizard before the actual installation started.
 3 A fatal error occurred while preparing to move to the next installation phase (for example, from
displaying the pre-installation wizard pages to the actual installation process). This should never happen except
under the most unusual of circumstances, such as running out of memory or Windows resources.
 4A fatal error occurred during the actual installation process.

Note: Errors that cause an Abort-Retry-Ignore box to be displayed are not fatal errors. If the user
chooses Abort at such a message box, exit code 5 will be returned.
 5 The user clicked Cancel during the actual installation process, or chose Abort at an Abort-Retry-
Ignore box.
Before returning an exit code of 1, 3, or 4, an error message explaining the problem will normally be displayed.
License Key Installation

Setup can automatically install license number and key, so that no manual input through the unlock wizard is
required.
Setup will pick up the license information from a file called key.ini, which has to be in the same directory
like PDFAnnotatorSetup.exe.
Prepare your key.ini file:
 Create an empty text file and rename it to key.ini.
 Open the file in a text editor like notepad.exe.
 Enter your license number and unlock key like in the example below (use the clipboard to avoid typos):
 [Names]
 1=PAS7S1-SH123456789R1
 [Keys]
1=ABCDEF-GHIJK-LMNOP-QRSTU-VWXYZ-ABCDE
 Save the file and place it into the same directory like PDFAnnotatorSetup.exe.
Silent Uninstallation
Uninstallation Command Line Parameters

The uninstaller program (unins???.exe) accepts these optional command line parameters:
/SILENT, /VERYSILENT
When specified, the uninstaller will not ask the user for startup confirmation or display a message stating that
uninstall is complete. Shared files that are no longer in use are deleted automatically without prompting. Any
critical error messages will still be shown on the screen. When /VERYSILENT is specified, the uninstallation
progress window is not displayed.
/SUPPRESSMSGBOXES
Instructs the uninstaller to suppress message boxes. Only has an effect when combined
with /SILENT and /VERYSILENT. See /SUPPRESSMSGBOXES under Installation Command Line Parameters above for
more details.
/LOG
Causes Uninstall to create a log file in the user's TEMP directory detailing actions taken during the uninstallation
process.
The log file is created with a unique name based on the current date. (It will not overwrite or append to existing
files.) It is not possible to customize the filename.
The information contained in the log file is technical in nature and therefore not intended to be understandable
by end users. Nor is it designed to be machine-parseable; the format of the file is subject to change without
notice.
/KEEPSETTINGS
Instructs the uninstaller to keep user settings (current user registry settings and setting files; license file),
otherwise these will be removed as well.
Reboots
PDF Annotator uninstallation may require a reboot to uninstall the "Print to PDF Annotator" virtual PDF printer.
Uninstallation Program Exit Codes

The uninstaller will return a non-zero exit code if the user cancels or a fatal error is encountered. Programs
checking the exit code to detect failure should not check for a specific non-zero value; any non-zero exit code
indicates that the uninstaller was not run to completion.
Note that at the moment you get an exit code back from the uninstaller, some code related to uninstallation
might still be running. Because Windows doesn't allow programs to delete their own EXEs, the uninstaller creates
and spawns a copy of itself in the TEMP directory. This "clone" performs the actual uninstallation, and at the
end, terminates the original uninstaller EXE (at which point you get an exit code back), deletes it, then displays
the Uninstall Complete message box (if it hasn't been suppressed with /SILENT or /VERYSILENT).

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TUTORIALES PASO A PASO

Working with Annotation Tools

So, we can now scroll within the document.

Summary: Why Lock and Unlock Your Annotations?

 How to move or undock the Favorites toolbar

 Moving or Undocking the Favorites Toolbar

 Using the finger on the screen will scroll the document.

 You cannot draw with the finger.

 You cannot scroll with the finger.

 How to pan/scroll with your finger (by touch)

 You cannot scroll with the finger.

 Using the finger on the screen will scroll the document.

 You cannot draw with the finger.

... to find the Draw with Touch button.

Working with Stamps

You can create your own date stamps in PDF Annotator!

By pressing the ESC key, we exit the text editor.

 How to create a coordinate system stamp

Now we can finally draw the first arm ...

Creating stamps from existing images is pretty easy!

Enter a name for your group and click OK.

How to create a transparent stamp from an image

Enter a name for your group and click OK.

 How to create a transparent stamp from an image

Creating transparent stamps from existing images is pretty easy!

Enter a name for your group and click OK.

 How to create a signature stamp from a scan

Creating a stamp from your scanned signature is pretty easy!

Scanning your signature

Enter a name for your group and click OK.

Taking a snapshot and creating a stamp from it

Making the stamp transparent

 How to create complex stamps with Inkscape

 The border's corners would not be rounded.

Creating the stamp in Inkscape

Enter a name for your group and click OK.

Creating the stamp from the PNG image

Trying and resizing the new stamp

Use Windows' Wingdings font to create basic symbol stamps

In the Character Map window, select the Wingdings font 1.

Now, switch back to the PDF Annotator window.

Finally, press the Fit Text Box button.

Enter a Description and click OK.

 How to resize a stamp

Working with Pages and Documents

Stationery for Your PDFs

Creating a template based on an existing PDF document

Stationery for Your PDFs

Using a PDF Template

Stationery for Your PDFs

Using a PDF Template

Password protecting PDF files is easy. We'll show you how.

 How to open a password protected PDF by creating a digital copy

 How to encrypt a PDF document

Encrypting a PDF document protects its content from unauthorized access.

Password protecting PDF files is easy. We'll show you how.

 How to copy a page from one PDF into another one

Deleting a page from a PDF document is pretty easy.

You can easily delete multiple pages from a PDF at once.

It's just a couple of clicks to print only pages containing annotations.

 How to extract only pages with annotations

It's just a couple of clicks to save only pages containing annotations.