PROJECT PROPOSAL

July 7, 2011

TITLE: RICE AND SHINE, A Rice Raffle for a Cause

PARISH ORGANIZATIONS INVOLVED:

- Parish Youth Ministry
- Altar Servers Ministry
- Chorus Angelicus

OBJECTIVE/S:
- To provide a working budget for the different organizations’ activities this year and next year.
- To fund a plan of having an outreach program to indigenous children of the parish.
PARISH YOUTH MINISTRY
- Fund a Youth Recollection on December
- Send potential youth leaders to youth encounter
ALTAR SERVERS MINISTRY
- Order new sets of cassock and surplice to accommodate the increasing number of
servers joining the ministry.
- Repair and maintenance of old cassocks and surplices
- Repair and purchase of amenities such as chairs, lighting and ventilation for the ASM
room
CHORUS ANGELICUS
- Purchase service uniform for the choir
- Christmas Thanksgiving Concert on December

SUMMARY:
RICE AND SHINE, A Rice Raffle for a Cause is a joint activity of the Youth Ministry, Altar Servers Ministry
and Chorus Angelicus. The project aims to gather funds to fuel the different activities of the
organizations involved. The Rice Raffle entails creating and selling of raffle tickets at ten pesos each. All
raffle entries will be drawn and winners will win rice c/o a given Rice Retail Store at Sta. Ana Market.
Upon approval of this proposal, designing and creation of raffle tickets will commence. A general
assembly will be held with the members of the participating organization including their parents to
explain the mechanics and objectives of the raffle. Raffle tickets will be given to the members of the
organizations for selling. Remittance will be given to the group’s head and will then be remitted on a
project meeting every other week after the distribution of the raffle tickets. Raffle entries will be drawn
on October 22, Saturday time TBA. Winners will receive a coupon/certificate and will act as a claim stub
for claiming their rice winnings.

Plan date for the distribution of raffle tickets will be on August 6, 2011. Raffle entries will be drawn on
October 22, 2011 time TBA. Raffle draw, announcement of winners and awarding will be done on
October 22, 2011. Claiming of prizes will be from October 22 – November 30, 2011. Name of winners
will be posted on the parish bulletin boards the day after the raffle. Audits and reports will be submitted
to the Parish Office on October 24 together with the liquidation of expenses. Posting of earning will be
made upon approval.

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BUDGET ALLOTMENT PER ORGANIZATION:

# of # of
Estimated Percentag # of
Members booklets
Amount e per Member
w/o per
Needed Group s
duplication Member
Altar Servers Ministry 40000.00 40% 46 46
Youth Ministry 30000.00 30% 19 10 18
Chorus Angelicus 30000.00 30% 19 10
100000.00 100% 84 66

Contingency Fund 20000.00

TOTAL AMOUNT 120000.00

TO BE RAISED
# of booklets 1200
# of tickets 13200

PROJECT COST:

Raffle Tickets 6000.00

Rice Prices @ 16000.0 Prize
Prizes # of winners
Php40.00/kilo 0 Category
1st prize 2 cavan 1 winner
2nd prize 1 cavan 1 winner
3rd prize 1/2 cavan 1 winner
Major
Consolatio 10 kilos 10 winners
n
Minor
Consolatio 5 kilos 25 winners
n
Advertisemen
t
4000.00
-Tarpaulin
-Venue Prep
26000.0
TOTALS
0

FLH 7.6.11
TIME SCHEDULE:
WHEN
July 11 – 13, 2011
July 14 – 16, 2011
July 17, 2011
July 17 – 23, 2011
July 24 – July 30, 2011
July 30 – August 3, 2011
August 4 – 5, 2011
August 6, 2011 @ 7:30PM
August 7 – October 22, 2011
October 2, 9 and 16, 2011
August 20;
September 3 and 17;
October 1 and 15
October 15, 2011
October 16, 2011
October 22, 2011
October 23, 2011
WHAT WHO
Canvassing of Printing Price Heads: YM, ASM, CA
Creation of Letters:
- Solicitation (Rice Prizes)
- Request for Use of Meeting Room
(General Assembly and Ticket
Distribution)
- Invitation to Parents
- Request for Mass Announcement
- Request for Ticket Selling @ Patio
- Distribution List Among Members
Raffle Ticket design
Placement of Order @ 2PM Heads: YM, ASM, CA
Project Launch
- Meeting @ 3PM
- Identification of Sponsors
- Tasking and Plan Lay-out
Printing of Raffle Tickets Chosen Printer
Designing and Printing of Raffle Tarp
Verification and Segregation of Tickets Chorus Angelicus
Announcement for General Assembly and Francis Laurence Halili
Distribution of Raffle Tickets. Send
invitation to parents and/or guardians of
the members of the organizations
involved.
Follow-up with members re: general Heads: YM, ASM, CA
assembly and ticket distribution
General Assembly and Distribution of Youth Ministry, Altar Servers
Tickets Ministry, Chorus Angelicus
and Parents of Members
Selling Period All Organizations Involved
Announcement re: Rice Raffle All Organizations Involved
Selling of tickets @ Patio
Project Meeting @ 7:30pm Rice Raffle Committee
- Raffle Draw Program Planning
- Remittance of ticket sales
- Follow-up on solicitations
- Auditing and Accounting
Final Preparation Rice Raffle Committee
Last Project Meeting Youth Ministry, Altar Servers
Ministry, Chorus Angelicus
and Parents of Members
Raffle Draw, Announcement of Winners All Organizations Involved
and Awarding Raffle ticket buyers
Auditing and computation of expenses Rice Raffle Committee
and earnings
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Submission to Parish
Posting upon approval

FLH 7.6.11